How to file a Privacy Act Request | CIA FOIA (foia.cia.gov)

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</a></p> </div> </div> </div> </div> <article class="description-box"> <a id="main-content" tabindex="-1"> </a> <div class="text-holder-full"> <div class="documentContent" id="region-content"> <a name="documentContent"></a> <h1 class="documentFirstHeading">How to file a Privacy Act Request</h1> <div class="region region-content"> <div id="block-boxes-url-has-changed-block" class="block block-boxes block-boxes-simple clearfix"> <div class="content"> <div id="boxes-box-url_has_changed_block" class="boxes-box"><div class="boxes-box-content"><div class="messages status">Welcome to the new CIA Electronic Reading Room. Be sure to bookmark this site, and note that our former URL will be decommissioned in the near future.</div> </div></div> </div> </div> </div> <div class="region region-header clearfix"> <div id="block-system-main" class="block block-system clearfix"> <div class="content"> <div id="node-39" class="node node-site-page" about="/library/readingroom/privacy_request" typeof="sioc:Item foaf:Document"> <span property="dc:title" content="How to file a Privacy Act Request" class="rdf-meta element-hidden"></span> <div class="content clearfix"> <div class="field field-name-body field-type-text-with-summary field-label-hidden"><div class="field-items"><div class="field-item even" property="content:encoded"><p>The Seven Essential Elements of a Request Letter (sample below)</p> <ol><li>Specify in writing that you wish to receive a copy of records indexed to your name, or complete <a href="sites/default/files/PA Cert of Identity Form w Third Party 13 June 2014.pdf">this form</a>.<br/><br/> Write to: <blockquote><p>Information and Privacy Coordinator<br/><br/> Central Intelligence Agency<br/><br/> Washington, D.C. 20505</p></blockquote> <p> Or send via fax to: 703-613-3007.<br/><br/> Provide your full name and address.<br/><br/> We cannot accept Privacy Act requests via electronic mail.</p></li> <li>Provide your date and place of birth.</li> <li>Provide your citizenship status. If you are a naturalized US citizen or a Legal Permanent Resident (LPR), we require your naturalization or LPR number and the date that status was acquired.</li> <li>Notarize your letter or sign it under penalty of perjury pursuant to 28 U.S.C. 1746 to ensure that records concerning you are only released to you. If you're making the request through an attorney, include an original notarized statement or statement signed under penalty of perjury pursuant to 28 U.S.C. 1746 authorizing us to release information to your attorney.</li> <li>Requests must be submitted in English</li> </ol><p> </p> <h2>Sample Privacy Act Request Letter</h2> <table bgcolor="#ffffff" border="1" cellpadding="20" cellspacing="0"><tbody><tr><td> <div style="text-align: right;">Date</div> <p> Information and Privacy Coordinator<br/><br/> Central Intelligence Agency<br/><br/> Washington, D.C. 20505 <br/><br/><br/></p> <p>Dear Coordinator:</p> <p>Under the Freedom of Information Act, 5 U.S.C. subsection 552 and the Privacy Act, 5 U.S.C. section 552a, please furnish me with copies of all records about me indexed to my name.</p> <p>To help identify information about me in your record systems, I am providing the following required information:</p> <p>Full name, current address, date and place of birth, citizenship status</p> <p>Optional: Please explain contact, if any, with the Agency or any other information that would help us distinguish between you and other individuals with the same or similar names.</p> <p>If you deny all or any part of this request, please cite each specific <a href="exemptions-foia">exemption</a> that forms the basis of your refusal to release the information and notify me of <a href="how-appeal-privacy-act-denial">appeal procedures</a> available under the law.</p> <p>Optional: If you have any questions about handling this request, you may telephone me at (home phone) or at my (office phone).</p> <p>Sincerely,</p> <p>Name</p> <p>Statement swearing under threat of perjury that above information is true or have the letter notarized.</p> </td> </tr></tbody></table><p><br/></p> <h1>Fees and Waivers</h1> <p>The CIA charges No Fees for processing a Privacy Act requests.</p> <p>The Privacy Act authorizes federal agencies to <a href="fees-and-waivers-privacy-act">collect fees for record services</a>--specifically for searches and reproduction--as a matter of administrative discretion; the CIA does not assess fees for either searches or reproduction when processing Privacy Act requests.</p> <p>Note that the CIA processes requests under the authority of both the <a href="privacy-act-1974-5-usc-%C2%A7552a-amended">Privacy Act</a> and the <a href="freedom-information-act-5-usc-%C2%A7552">Freedom of Information Act</a> in order to ensure the maximum possible disclosure for the requester.</p> <p> </p> </div></div></div> </div> <div class="clearfix"> <div class="links"><ul class="links inline"><li class="print_html first last"><a href="/web/20170514033645/https://www.cia.gov/library/readingroom/print/39" title="Display a printer-friendly version of this page." class="print-page" onclick="window.open(this.href); return false" rel="nofollow"><img class="print-icon print-icon-margin" typeof="foaf:Image" 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How to file a Privacy Act Request | CIA FOIA (foia.cia.gov)