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Contractor Self-Disclosure FAQs | Office of Inspector General | Government Oversight | U.S. Department of Health and Human Services
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print-display-none desktop:grid-col-3 order-last desktop:order-first desktop:margin-bottom-5"> <ul class="usa-sidenav margin-bottom-2"> <li class="usa-sidenav__item"> <a href="/faqs/contractor-self-disclosure-faqs/" class="usa-current" > Contractor Self-Disclosure </a> </li> <li class="usa-sidenav__item"> <a href="/faqs/corporate-integrity-agreement-faq/" class="" > Corporate Integrity Agreement </a> </li> <li class="usa-sidenav__item"> <a href="/faqs/exclusions-faq/" class="" > Exclusions </a> </li> <li class="usa-sidenav__item"> <a href="/faqs/student-volunteer-service-program-faq/" class="" > Student Volunteer Service Program </a> </li> <li class="usa-sidenav__item"> <a href="/faqs/whistleblower-protection-coordinator-faq/" class="" > Whistleblower Protection Coordinator </a> </li> </ul> </div> <div class="grid-col-fill margin-bottom-2 desktop:margin-bottom-5"> <article class="usa-prose pep-prose"> <h1>Contractor Self-Disclosure FAQs</h1> <div class="usa-accordion usa-accordion--bordered margin-top-6"> <h2 id="what-is-the-federal-acquisition-regulation-far" class="usa-accordion__heading" > <button class="usa-accordion__button" aria-controls="acc-what-is-the-federal-acquisition-regulation-far"> What is the Federal Acquisition Regulation (FAR)? </button> </h2> <div id="acc-what-is-the-federal-acquisition-regulation-far" class="usa-accordion__content usa-prose"> <p data-block-key="oy58l">The Federal Acquisition Regulation (FAR) consists of uniform policies and procedures that govern the acquisition process of Federal agencies.</p><p data-block-key="6t9hn">The FAR is codified in Title 48 of the Code of Federal Regulations (CFR). The FAR has the full force and effect of law. Some agencies have issued supplements to the FAR, which contain agency-specific regulations governing the implementation of the FAR for purposes of that agency's contracts. HHS has issued a supplement to the FAR (HHS Acquisition Regulation (HHSAR)); it is codified at 48 CFR Parts 301-370.</p> </div> <h2 id="why-do-i-have-to-make-a-contractor-self-disclosure-under-the-far-rule" class="usa-accordion__heading" > <button class="usa-accordion__button" aria-controls="acc-why-do-i-have-to-make-a-contractor-self-disclosure-under-the-far-rule"> Why do I have to make a contractor self-disclosure under the FAR rule? </button> </h2> <div id="acc-why-do-i-have-to-make-a-contractor-self-disclosure-under-the-far-rule" class="usa-accordion__content usa-prose"> <p data-block-key="oy58l">The mandatory disclosure rule requires Federal contractors to disclose in writing situations for which they have credible evidence of a potential violation of the civil False Claims Act or Federal criminal law involving fraud, conflict of interest, bribery, or gratuity. The FAR requires that the contractor make disclosures to the respective OIG for the agency or Department that was party to the contract or order. In addition, contractors are also required to disclose credible evidence of "significant overpayments."</p><p data-block-key="c2n0c">The FAR has the full force and effect of law. Failure to timely report credible evidence of significant overpayments is cause to suspend or debar the contractor.</p> </div> <h2 id="what-is-the-citation-for-the-far-contractor-self-disclosure-rule-the-rule" class="usa-accordion__heading" > <button class="usa-accordion__button" aria-controls="acc-what-is-the-citation-for-the-far-contractor-self-disclosure-rule-the-rule"> What is the citation for the FAR contractor self-disclosure rule ("the rule")? </button> </h2> <div id="acc-what-is-the-citation-for-the-far-contractor-self-disclosure-rule-the-rule" class="usa-accordion__content usa-prose"> <p data-block-key="oy58l">FAR Clause 52.203-13 ("the rule"), 48 CFR 搂52.203-13.</p> </div> <h2 id="how-can-i-submit-a-contractor-self-disclosure" class="usa-accordion__heading" > <button class="usa-accordion__button" aria-controls="acc-how-can-i-submit-a-contractor-self-disclosure"> How can I submit a contractor self-disclosure? </button> </h2> <div id="acc-how-can-i-submit-a-contractor-self-disclosure" class="usa-accordion__content usa-prose"> <p data-block-key="oy58l">You may submit self-disclosures in several different ways; however, submissions must be in writing. You may <a href="/documents/self-disclosure-info/861/HHS_OIG_Contractor_Self-Disclosure_Form_April_2014.pdf">download the disclosure form</a>, and either email, mail, or hand-deliver the disclosure. You are not required to use the disclosure form, but you must include all information requested by the form in whatever manner you submit the disclosure.</p> </div> <h2 id="where-do-i-mail-or-hand-deliver-a-contractor-self-disclosure" class="usa-accordion__heading" > <button class="usa-accordion__button" aria-controls="acc-where-do-i-mail-or-hand-deliver-a-contractor-self-disclosure"> Where do I mail or hand-deliver a contractor self-disclosure? </button> </h2> <div id="acc-where-do-i-mail-or-hand-deliver-a-contractor-self-disclosure" class="usa-accordion__content usa-prose"> <p data-block-key="nnlm2">The address for contractor self-disclosures delivery is:</p><p data-block-key="evrsb">Office of Inspector General<br/>ATTN: Contractor Self-Disclosure, Intake Coordinator<br/>Department of Health and Human Services<br/>330 Independence Avenue, SW, Cohen Building<br/>Room 5527<br/>Washington, DC 20201</p> </div> <h2 id="where-can-i-email-a-contractor-self-disclosure" class="usa-accordion__heading" > <button class="usa-accordion__button" aria-controls="acc-where-can-i-email-a-contractor-self-disclosure"> Where can I email a contractor self-disclosure? </button> </h2> <div id="acc-where-can-i-email-a-contractor-self-disclosure" class="usa-accordion__content usa-prose"> <p data-block-key="nnlm2">The email address for contractor self-disclosure submissions is: <a href="mailto:ContractorDisclosures@oig.hhs.gov">ContractorDisclosures@oig.hhs.gov</a></p> </div> <h2 id="how-many-supporting-documents-can-i-attach-to-an-email-submission" class="usa-accordion__heading" > <button class="usa-accordion__button" aria-controls="acc-how-many-supporting-documents-can-i-attach-to-an-email-submission"> How many supporting documents can I attach to an email submission? </button> </h2> <div id="acc-how-many-supporting-documents-can-i-attach-to-an-email-submission" class="usa-accordion__content usa-prose"> <p data-block-key="nnlm2">There is no limit on supporting documents. However, the entire submission can be only 10 megabytes or under. Otherwise, it will not be processed by the system. OIG recommends that if the submission is over 10 megabytes, you submit the disclosure in hard copy format.</p> </div> <h2 id="may-i-mail-in-a-cd-with-my-contractor-self-disclosure-that-contains-scanned-copies-of-any-supporting-documents" class="usa-accordion__heading" > <button class="usa-accordion__button" aria-controls="acc-may-i-mail-in-a-cd-with-my-contractor-self-disclosure-that-contains-scanned-copies-of-any-supporting-documents"> May I mail in a CD with my contractor self-disclosure that contains scanned copies of any supporting documents? </button> </h2> <div id="acc-may-i-mail-in-a-cd-with-my-contractor-self-disclosure-that-contains-scanned-copies-of-any-supporting-documents" class="usa-accordion__content usa-prose"> <p data-block-key="nnlm2">Yes. OIG requests that these CDs allow word searches of the scanned documents.</p> </div> <h2 id="where-can-i-fax-a-contractor-self-disclosure" class="usa-accordion__heading" > <button class="usa-accordion__button" aria-controls="acc-where-can-i-fax-a-contractor-self-disclosure"> Where can I fax a contractor self-disclosure? </button> </h2> <div id="acc-where-can-i-fax-a-contractor-self-disclosure" class="usa-accordion__content usa-prose"> <p data-block-key="nnlm2">The fax number for contractor self-disclosure submissions is: (202) 205-0604</p><p data-block-key="2f25k">In addition to including your name and contact information, please include the following information on the fax cover sheet:</p><p data-block-key="auggk">Office of Inspector General<br/>ATTN: Contractor Self-Disclosure, Intake Coordinator<br/>Department of Health and Human Services<br/>330 Independence Avenue, SW, Cohen Building<br/>Room 5527<br/>Washington, DC 20201</p> </div> <h2 id="is-there-a-page-limit-on-faxed-disclosures" class="usa-accordion__heading" > <button class="usa-accordion__button" aria-controls="acc-is-there-a-page-limit-on-faxed-disclosures"> Is there a page limit on faxed disclosures? </button> </h2> <div id="acc-is-there-a-page-limit-on-faxed-disclosures" class="usa-accordion__content usa-prose"> <p data-block-key="nnlm2">Yes. If the contractor self-disclosure (and any supporting documentation) is over 15 pages long, please mail, hand-deliver, or email the disclosure.</p> </div> <h2 id="can-i-call-the-oig-hotline-and-make-a-disclosure-over-the-phone" class="usa-accordion__heading" > <button class="usa-accordion__button" aria-controls="acc-can-i-call-the-oig-hotline-and-make-a-disclosure-over-the-phone"> Can I call the OIG Hotline and make a disclosure over the phone? </button> </h2> <div id="acc-can-i-call-the-oig-hotline-and-make-a-disclosure-over-the-phone" class="usa-accordion__content usa-prose"> <p data-block-key="nnlm2">No. The rule requires disclosures to be made in writing. All OIG Hotline callers attempting to self-disclose will be directed by the operator to make the disclosure in writing.</p> </div> <h2 id="what-if-my-contractor-self-disclosure-is-not-made-in-writing" class="usa-accordion__heading" > <button class="usa-accordion__button" aria-controls="acc-what-if-my-contractor-self-disclosure-is-not-made-in-writing"> What if my contractor self-disclosure is not made in writing? </button> </h2> <div id="acc-what-if-my-contractor-self-disclosure-is-not-made-in-writing" class="usa-accordion__content usa-prose"> <p data-block-key="jx0yo">If a disclosure is not made in writing, it will not proceed in the resolution process. OIG will not accept in-person/unwritten disclosures made via telephone or through the OIG Hotline.</p> </div> <h2 id="i-am-an-employee-of-a-government-contractor-can-i-make-a-contractor-self-disclosure-regarding-my-employer" class="usa-accordion__heading" > <button class="usa-accordion__button" aria-controls="acc-i-am-an-employee-of-a-government-contractor-can-i-make-a-contractor-self-disclosure-regarding-my-employer"> I am an employee of a Government contractor. Can I make a contractor self-disclosure regarding my employer? </button> </h2> <div id="acc-i-am-an-employee-of-a-government-contractor-can-i-make-a-contractor-self-disclosure-regarding-my-employer" class="usa-accordion__content usa-prose"> <p data-block-key="he8am">Yes. Under the rule, the definition of "contractor" is broad and includes agents of the contractor. (FAR 9.403) Any individual, including a director, an officer, an employee, or an independent contractor, authorized to act on behalf of the contractor can make a contractor self-disclosure. Agents may include partners, consultants, or attorneys. If someone other than a senior company official signs the contractor self-disclosure, OIG will verify the authorization of the individual making the self-disclosure. If you are not authorized to make a disclosure on behalf of the contractor, your disclosure will be treated as a tip.</p> </div> <h2 id="i-am-a-partner-in-a-government-contracting-firm-can-i-make-a-contractor-self-disclosure-regarding-one-or-more-of-my-business-partners" class="usa-accordion__heading" > <button class="usa-accordion__button" aria-controls="acc-i-am-a-partner-in-a-government-contracting-firm-can-i-make-a-contractor-self-disclosure-regarding-one-or-more-of-my-business-partners"> I am a partner in a Government contracting firm. Can I make a contractor self-disclosure regarding one or more of my business partners? </button> </h2> <div id="acc-i-am-a-partner-in-a-government-contracting-firm-can-i-make-a-contractor-self-disclosure-regarding-one-or-more-of-my-business-partners" class="usa-accordion__content usa-prose"> <p data-block-key="he8am">Yes. Any individual, including a director, an officer, an employee, or an independent contractor, authorized to act on behalf of the contractor, can make contractor self-disclosures. Agents may include partners, consultants, or attorneys. If someone other than a senior company official signs the contractor self-disclosure, OIG will verify the authorization of the individual making the self-disclosure. If you are not authorized to make a disclosure on behalf of the contractor, your disclosure will be treated as a tip.</p> </div> <h2 id="how-do-i-know-if-i-have-credible-evidence-sufficient-to-make-a-contractor-self-disclosure" class="usa-accordion__heading" > <button class="usa-accordion__button" aria-controls="acc-how-do-i-know-if-i-have-credible-evidence-sufficient-to-make-a-contractor-self-disclosure"> How do I know if I have "credible evidence" sufficient to make a contractor self-disclosure? </button> </h2> <div id="acc-how-do-i-know-if-i-have-credible-evidence-sufficient-to-make-a-contractor-self-disclosure" class="usa-accordion__content usa-prose"> <p data-block-key="he8am">The term "credible evidence" is not defined by the rule. However, in the "Discussion and Analysis" section of the rule, the FAR Council states that the term "credible evidence" specifies a higher standard than "reasonable grounds to believe," "implying that the contractor will have the opportunity to take some time for preliminary examination of the evidence to determine its credibility before deciding to disclose to the Government."</p><p data-block-key="b3si">OIG will not provide additional guidance to contractors regarding what is considered acceptable credible evidence. Contractors will be responsible for determining whether credible evidence exists and whether a disclosure under the rule is warranted.</p> </div> <h2 id="to-be-considered-timely-under-the-rule-when-should-i-make-a-contractor-self-disclosure" class="usa-accordion__heading" > <button class="usa-accordion__button" aria-controls="acc-to-be-considered-timely-under-the-rule-when-should-i-make-a-contractor-self-disclosure"> To be considered "timely" under the rule, when should I make a contractor self-disclosure? </button> </h2> <div id="acc-to-be-considered-timely-under-the-rule-when-should-i-make-a-contractor-self-disclosure" class="usa-accordion__content usa-prose"> <p data-block-key="he8am">What constitutes a timely disclosure is not defined by the rule. Ultimately, what constitutes timely disclosure will be determined by the Suspension and Debarment Official (SDO). Contractors are responsible for determining when to make a contractor self-disclosure. While OIG cannot offer a specific timeline for what constitutes a timely disclosure, OIG encourages contractors to make disclosures quickly after identifying behavior that should be disclosed. OIG would anticipate a reasonable period of time will be necessary to conduct internal investigations to verify and quantify the disclosure.</p> </div> <h2 id="what-happens-if-i-do-not-timely-make-a-contractor-self-disclosure" class="usa-accordion__heading" > <button class="usa-accordion__button" aria-controls="acc-what-happens-if-i-do-not-timely-make-a-contractor-self-disclosure"> What happens if I do not "timely" make a contractor self-disclosure? </button> </h2> <div id="acc-what-happens-if-i-do-not-timely-make-a-contractor-self-disclosure" class="usa-accordion__content usa-prose"> <p data-block-key="he8am">Failure to timely disclose is a cause to suspend or debar the contractor. The decision whether to suspend or debar a contractor on the basis of the timeliness of a self-disclosure ultimately rests with the HHS Suspension and Debarment Official SDO.</p> </div> <h2 id="can-i-submit-a-contractor-self-disclosure-to-my-hhs-contracting-officer" class="usa-accordion__heading" > <button class="usa-accordion__button" aria-controls="acc-can-i-submit-a-contractor-self-disclosure-to-my-hhs-contracting-officer"> Can I submit a contractor self-disclosure to my HHS Contracting Officer? </button> </h2> <div id="acc-can-i-submit-a-contractor-self-disclosure-to-my-hhs-contracting-officer" class="usa-accordion__content usa-prose"> <p data-block-key="he8am">Under the rule, contractors must submit the disclosure in writing directly to the OIG. However, if you submit a self-disclosure to your HHS Contracting Officer, the disclosure will be forwarded to OIG.</p> </div> <h2 id="are-there-other-federal-regulations-governing-hhs-contractor-self-disclosures" class="usa-accordion__heading" > <button class="usa-accordion__button" aria-controls="acc-are-there-other-federal-regulations-governing-hhs-contractor-self-disclosures"> Are there other Federal regulations governing HHS contractor self-disclosures? </button> </h2> <div id="acc-are-there-other-federal-regulations-governing-hhs-contractor-self-disclosures" class="usa-accordion__content usa-prose"> <p data-block-key="he8am">Yes, in addition to the main rule, FAR Clauses 52.203-13 ("the rule"), 48 CFR 搂52.203-13, the other regulations include:</p><ul><li data-block-key="bfepu">FAR Part 9.406-2 and 9.407-2, 48 CFR 搂 9.406-2 and 9.407-2: Establishes additional grounds for suspension and debarment of contractors for knowing failure to timely disclose such violations or knowing failure to timely disclose significant overpayments.</li><li data-block-key="a5fmi">HHSAR 3.1003, 48 CFR 搂 303.1003: Requires that the relevant Contracting Officer, when notified of a possible contractor violation of federal criminal law, in accordance with FAR 3.1003(b), will: (1) notify OIG; (2) notify the Heads of Contracting Activity (HCAs); and (3) cooperate with any investigation by OIG and, in coordination with the HCAs, OIG, the HHS Office of the General Counsel and the affected program office, pursue appropriate remedies.</li></ul> </div> <h2 id="what-does-oig-consider-a-proper-contractor-self-disclosure-under-the-rule" class="usa-accordion__heading" > <button class="usa-accordion__button" aria-controls="acc-what-does-oig-consider-a-proper-contractor-self-disclosure-under-the-rule"> What does OIG consider a proper contractor self-disclosure under the rule? </button> </h2> <div id="acc-what-does-oig-consider-a-proper-contractor-self-disclosure-under-the-rule" class="usa-accordion__content usa-prose"> <p data-block-key="he8am">A timely, written statement to OIG by the contractor or the authorized agent of the contractor, with a copy to the relevant HHS Contracting Officer, which discloses credible evidence of violations of:</p><ul><li data-block-key="2bm3v">Federal criminal law involving fraud, conflict of interest, bribery, or gratuity violations found in Title 18 of the United States Code or a violation of the Anti-Kickback Act of 1986, 41 U.S.C. 搂 51-58, or</li><li data-block-key="8gim8">a violation of the civil False Claims Act (31 U.S.C. 3729-3733).</li></ul><p data-block-key="7ikni">The <a href="/documents/self-disclosure-info/861/HHS_OIG_Contractor_Self-Disclosure_Form_April_2014.pdf">downloadable submission form</a> is available. It details all the information necessary for a complete contractor self-disclosure submission.</p> </div> <h2 id="are-contractor-self-disclosures-voluntary-or-mandatory" class="usa-accordion__heading" > <button class="usa-accordion__button" aria-controls="acc-are-contractor-self-disclosures-voluntary-or-mandatory"> Are contractor self-disclosures voluntary or mandatory? </button> </h2> <div id="acc-are-contractor-self-disclosures-voluntary-or-mandatory" class="usa-accordion__content usa-prose"> <p data-block-key="smlnn">Contractor self-disclosures are mandatory. Under the rule, Federal contractors must disclose situations for which they have credible evidence of a potential violation of the civil False Claims Act or Federal criminal law involving fraud, conflict of interest, bribery, or gratuity. In addition, contractors are also required to disclose credible evidence of significant overpayments.</p> </div> <h2 id="how-will-i-know-if-oig-received-my-contractor-self-disclosure" class="usa-accordion__heading" > <button class="usa-accordion__button" aria-controls="acc-how-will-i-know-if-oig-received-my-contractor-self-disclosure"> How will I know if OIG received my contractor self-disclosure? </button> </h2> <div id="acc-how-will-i-know-if-oig-received-my-contractor-self-disclosure" class="usa-accordion__content usa-prose"> <p data-block-key="smlnn">You will be sent an initial intake letter once OIG receives your self-disclosure. If your disclosure does not contain all needed information, the letter will also request that you provide additional information.</p> </div> <h2 id="i-would-like-to-include-a-check-with-my-contractor-self-disclosure-to-repay-the-government-for-inappropriate-charges-to-the-contract-that-we-have-identified-may-i-do-so" class="usa-accordion__heading" > <button class="usa-accordion__button" aria-controls="acc-i-would-like-to-include-a-check-with-my-contractor-self-disclosure-to-repay-the-government-for-inappropriate-charges-to-the-contract-that-we-have-identified-may-i-do-so"> I would like to include a check with my contractor self-disclosure to repay the Government for inappropriate charges to the contract that we have identified. May I do so? </button> </h2> <div id="acc-i-would-like-to-include-a-check-with-my-contractor-self-disclosure-to-repay-the-government-for-inappropriate-charges-to-the-contract-that-we-have-identified-may-i-do-so" class="usa-accordion__content usa-prose"> <p data-block-key="smlnn">No, do not send a check with your contractor self-disclosure.</p> </div> <h2 id="i-sent-a-check-to-my-hhs-contracting-officer-and-it-was-cashed-am-i-relieved-of-all-wrongdoing" class="usa-accordion__heading" > <button class="usa-accordion__button" aria-controls="acc-i-sent-a-check-to-my-hhs-contracting-officer-and-it-was-cashed-am-i-relieved-of-all-wrongdoing"> I sent a check to my HHS Contracting Officer and it was cashed. Am I relieved of all wrongdoing? </button> </h2> <div id="acc-i-sent-a-check-to-my-hhs-contracting-officer-and-it-was-cashed-am-i-relieved-of-all-wrongdoing" class="usa-accordion__content usa-prose"> <p data-block-key="smlnn">No. The acceptance of the check does not mean that you have satisfied any debt or wrongdoing against the Federal Government.</p> </div> <h2 id="i-made-a-proper-and-complete-contractor-self-disclosure-to-oig-does-this-mean-i-am-no-longer-subject-to-a-possible-suspension-or-debarment" class="usa-accordion__heading" > <button class="usa-accordion__button" aria-controls="acc-i-made-a-proper-and-complete-contractor-self-disclosure-to-oig-does-this-mean-i-am-no-longer-subject-to-a-possible-suspension-or-debarment"> I made a proper and complete contractor self-disclosure to OIG. Does this mean I am no longer subject to a possible suspension or debarment? </button> </h2> <div id="acc-i-made-a-proper-and-complete-contractor-self-disclosure-to-oig-does-this-mean-i-am-no-longer-subject-to-a-possible-suspension-or-debarment" class="usa-accordion__content usa-prose"> <p data-block-key="smlnn">No. You still may be suspended or debarred following your contractor self-disclosure, but the disclosure may be considered a mitigating factor regarding whether OIG will refer you to the HHS Suspension and Debarment Official SDO. However, please note that if you do not timely disclose under the rule, that is cause to suspend or debar.</p> </div> </div> <p class="border-top-2px border-base-light padding-1 font-sans-xs text-italic"> Last updated October 11, 2022 </p> </article> </div> </div> </div> </main> <footer class="usa-footer usa-footer--big"> <script> var usasearch_config = { siteHandle:"hhs_oig" }; var script = document.createElement("script"); script.type = "text/javascript"; script.src = "//search.usa.gov/javascripts/remote.loader.js"; document.getElementsByTagName("head")[0].appendChild(script); </script> <div class="grid-container usa-footer__return-to-top"> <a href="#">Return to top</a> </div> <div class="usa-footer__primary-section"> <div class="grid-container"> <div class="grid-row grid-gap"> <div class="tablet:grid-col-8"> <nav class="usa-footer__nav" aria-label="Footer navigation"> <div class="grid-row grid-gap-4"> <div class="grid-col"> <section class="usa-footer__primary-content 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