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id="main-content" class="col"> <h1>UCSF Financial Systems</h1> <div class="view-co-software-system view-id-co_software_system view-display-id-page view-dom-id-180976e0ae2c1cef3d6e5e54fbe76993"> <div class="view-header"> <p>Software systems support most of our financial, educational and research actions. The Controller鈥檚 Office provides business support for the following systems. </p> </div> <div class="views-row co-Card co-Card--gray"> <h2><a href="/software-system/award-verification-tool">Award Verification Tool</a></h2> <div class="views-field views-field-body"> <span class="field-content">The Award Verification Tool is used to conduct and document activities related to UCSF's procedure to support Principal Investigators in meeting the requirements of the Uniform Guidance for federal awards.</span> </div> </div> <div class="views-row co-Card co-Card--gray"> <h2><a href="/software-system/blackline-account-reconciliation">BlackLine Account Reconciliation</a></h2> <div class="views-field views-field-body"> <span class="field-content">BlackLine Account Reconciliation is a technology-based solution used to standardize UCSF accounting and close processes, mitigate risk, and drive quality and continuous improvement.</span> </div> </div> <div class="views-row co-Card co-Card--gray"> <h2><a href="/software-system/general-ledger-gl-verification-tool">General Ledger (GL) Verification Tool</a></h2> <div class="views-field views-field-body"> <span class="field-content">The General Ledger (GL) Verification online tool streamlines the General Ledger Verification (GLV) process with the goal of ensuring overall reasonableness of department financials. </span> </div> </div> <div class="views-row co-Card co-Card--gray"> <h2><a href="/software-system/hbs-timekeeping-system">HBS Timekeeping System</a></h2> <div class="views-field views-field-body"> <span class="field-content">UCSF employees use Huntington Business Systems (HBS) to submit hours and request leave. Managers, in addition to entering their own time and leave requests, use HBS to edit and approve timesheets and leave requests for their employees. </span> </div> </div> <div class="views-row co-Card co-Card--gray"> <h2><a href="/software-system/myreports">MyReports</a></h2> <div class="views-field views-field-body"> <span class="field-content">MyReports is UCSF鈥檚 campus-wide reporting solution that provides financial and human resources data to meet the needs of users at all levels within our organization.</span> </div> </div> <div class="views-row co-Card co-Card--gray"> <h2><a href="/software-system/peoplesoft-financials-asset-management">PeopleSoft Financials: Asset Management</a></h2> <div class="views-field views-field-body"> <span class="field-content">Equipment Custodians and Curators use the Asset Management module of PeopleSoft Financials to review and update specific equipment attributes and to initiate the Equipment Inventory Modification Request (EIMR) process online.</span> </div> </div> <div class="views-row co-Card co-Card--gray"> <h2><a href="/software-system/peoplesoft-financials-general-ledger">PeopleSoft Financials: General Ledger</a></h2> <div class="views-field views-field-body"> <span class="field-content">PeopleSoft Financials is UCSF's financial system that encompasses transactions for payment (Accounts Payable), sponsored project proposal and award management (Research Administration System or RAS), journals (General Ledger), and equipment asset tracking (Asset Management).</span> </div> </div> <div class="views-row co-Card co-Card--gray"> <h2><a href="/software-system/peoplesoft-financials-research-administration-system-ras">PeopleSoft Financials: Research Administration System (RAS)</a></h2> <div class="views-field views-field-body"> <span class="field-content">The Research Administration System (RAS) is UCSF's system of record for post-award contracts and grants financial transactions.</span> </div> </div> <div class="views-row co-Card co-Card--gray"> <h2><a href="/software-system/ucpath">UCPath</a></h2> <div class="views-field views-field-body"> <span class="field-content">UCPath is the University of California's human resources, academic personnel, benefits, and payroll system for all UC employees systemwide.</span> </div> </div> <div class="view-footer"> <div class="co-Card"> <h2>System Access Policies</h2> <p> <p><a href="https://policies.ucsf.edu/policy/650-16" target="blank" class="co-external-link">UCSF Campus Administrative Policy: Information Security and Confidentiality (650-16)</a></p> <p><a href="https://policies.ucsf.edu/policy/650-18" target="blank" class="co-external-link">UCSF Campus Administrative Policy: Authorized and Acceptable Use of Electronic Information Resources (650-18)</a></p> <p><a href="http://policies.ucsf.edu/policy/300-42" target="blank" class="co-external-link">UCSF Campus Administrative Policy: Financial System Access for Affiliates (300-42)</a></p> <p><a href="https://policy.ucop.edu/doc/7020447/BFB-IS-2" target="blank" class="co-external-link">UCOP Business and Finance Bulletin: Inventory, Classification, and Release of University Electronic Information (BFB-IS-2)</a></p> <p><a href="https://policy.ucop.edu/doc/7000543/BFB-IS-3" target="blank" class="co-external-link">UCOP Business and Finance Bulletin: Electronic Information Security (BFB-IS-3)</a></p> <p>Access to, and use of, University electronic information resources must be performed in a manner that ensures the confidentiality, integrity, and availability of University resources and must be conducted in full compliance with federal and state law and University policies. Access Administrators and Central Campus units that grant access to financial and personnel data are responsible for:</p> <ul> <li>Ensuring that access is granted in accordance with University of California policies and that only Authorized and Authenticated staff is granted access.</li> <li>Periodic review of work by staff with access to confidential data to ensure such data is secured and not inappropriately shared or misused.</li> <li>Fully informing staff of their responsibility to hold such information confidential.</li> <li><em>Timely review of access privileges and for revoking access privileges upon termination or when job duties no longer require a legitimate business reason for access.</em></li> <li>Ensuring access for affiliates follows established policy and is limited to affiliates who require access to enable the University to operate efficiently and/or for departments to process payments or other financial transactions related to the affiliate.</li> </ul> <p>Sharing of sensitive electronic information with University administrative units is allowed for legitimate business needs. However, permission for access to information or release and/or disclosure of information should be granted in conformance with University policy and applicable laws by the University authority that has been assigned overall management responsibility for the information.</p> </div> </div> </div> </div> </div> </div> </div> <div class="footer-container"> <footer role="contentinfo" class="row"> <div class="footer-top"> <nav class="block block-menu co-menu-footer " role="navigation"> <h2 class="title">Resources</h2> <ul class="menu"><li><a href="/calendars-schedules">Calendars & Schedules</a></li> <li><a href="https://ucsf.box.com/s/og7ln4wcj0y07fn0oh1hmmxzms7hndm0" target="_blank">CONET (for Controller's Office Staff)</a></li> <li><a href="/user">Log In</a></li> <li><a href="/services/controllers-office-solution-center">Controller's Office Solution Center</a></li> <li><a href="/careers" target="_blank">Employment</a></li> <li><a href="/service-partnership-agreement">Service Partnership 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