Discovery Sprint Guide - Glossary & other resources

<!DOCTYPE html> <html lang="en-US" id="top"> <head> <meta name="viewport" content="width=device-width, initial-scale=1"> <meta charset="utf-8"> <meta http-equiv="X-UA-Compatible" content="IE=edge"> <title>Discovery Sprint Guide - Glossary & other resources</title> <meta name="description" content='This is the "how to" site for discovery sprints at USDS.'>  <link rel="apple-touch-icon" sizes="180x180" href="/assets/img/apple-touch-icon.png"> <link rel="icon" type="image/png" sizes="32x32" href="/assets/img/favicon-32x32.png"> <link rel="icon" type="image/png" sizes="16x16" href="/assets/img/favicon-16x16.png">  <link rel="stylesheet" href="/assets/css/uswds-theme.css" media="screen"> <link rel="stylesheet" href="/assets/css/custom-styles.css" media="screen"> </head> <body> <a class="usa-skipnav" href="#main-content">Skip to main content</a> <section class="usa-banner" aria-label="Official government website"> <div class="usa-accordion"> <header class="usa-banner__header"> <div class="usa-banner__inner"> <div class="grid-col-auto"> <img class="usa-banner__header-flag" src="/assets/uswds/img/us_flag_small.png" alt="U.S. flag"> </div> <div class="grid-col-fill tablet:grid-col-auto"> <p class="usa-banner__header-text">An official website of the United States government</p> <p class="usa-banner__header-action" aria-hidden="true">Here’s how you know</p> </div> <button class="usa-accordion__button usa-banner__button" aria-expanded="false" aria-controls="gov-banner"> <span class="usa-banner__button-text">Here’s how you know</span> </button> </div> </header> <div class="usa-banner__content usa-accordion__content" id="gov-banner"> <div class="grid-row grid-gap-lg"> <div class="usa-banner__guidance tablet:grid-col-6"> <img class="usa-banner__icon usa-media-block__img" src="/assets/uswds/img/icon-dot-gov.svg" role="img" alt="Dot gov"> <div class="usa-media-block__body"> <p> <strong> Official websites use .gov</strong> <br/> A <strong>.gov</strong> website belongs to an official government organization in the United States. </p> </div> </div> <div class="usa-banner__guidance tablet:grid-col-6"> <img class="usa-banner__icon usa-media-block__img" src="/assets/uswds/img/icon-https.svg" role="img" alt="Https"> <div class="usa-media-block__body"> <p> <strong> Secure .gov websites use HTTPS</strong> <br/> The <strong>https://</strong> means you’ve safely connected to the .gov website. 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See 18F’s methods for <a href="https://methods.18f.gov/decide/affinity-mapping/">how to create an affinity map</a>.</p> <p><strong>Agency:</strong> Most of the work that USDS does is done at federal agencies (Department of Health and Human Services, or The Social Security Administration are examples). For the purposes of this document we are using the term “organization” as a stand-in for federal agency to represent the place where the sprint is happening.</p> <p><strong>Air cover:</strong> The highest ranking person at the place where the sprint is happening. In the private sector, this would be the president of the company or a C-level executive. At a federal agency, this may be a Secretary, Administrator, Director, or a Deputy of one of those things. This is sometimes also referred to as “top cover.”</p> <p><strong>Customers:</strong> This is a broad term used in the private sector to typically mean “someone who is paying money for the goods or services your company is providing.” In most cases, where the government is providing something to the public, that service is free, so we more commonly use the term “end user.”</p> <p><strong>Human-centered design (HCD):</strong> An approach to problem solving that involves the human perspective in all steps of the process, ensuring that the identified solution addresses the core needs of the people who are involved. This may seem like an overly obvious statement, but we often find in our discovery work that, because federal procurement has historically been requirements-driven, the technology and the people are out of sync.</p> <p><strong>North Star:</strong> The guiding principle or goal for your sprint and the key measure of your team’s success. This should be set early in the sprint and referred back to as the work continues.</p> <p><strong>Organization:</strong> For the purposes of this document, we are using “organization” to broadly mean the place where the sprint is happening.</p> <p class="guide-usds">At USDS, this usually means an agency in the federal government. The Department of Education, the Small Business Administration, or the Department of Homeland Security are all examples of places that we have done discovery sprints. However we know not all readers will be working at the federal level, so this may mean you are working with a state, a non-profit, an NGO, or some other civic entity.</p> <p><strong>Paperwork Reduction Act (PRA):</strong> A law governing how federal agencies collect information from the American public. Sometimes this is cited as a legal barrier against talking to end users during the research and interviewing phases of a sprint. It’s normal to be nervous around this topic, but there is usually a way through to be found. In fact, we have always found a path forward in the many sprints that USDS has done over the years. More information about PRA can be found on the <a href="https://pra.digital.gov/">PRA guide website</a>.</p> <p><strong>Partners:</strong> Individuals within an organization that work with the sprint team. They may also be considered a stakeholder of the project.</p> <p><strong>PII/PHI:</strong> Personally identifiable information and personal health information</p> <p><strong>Stakeholder:</strong> This can have several meanings:</p> <ol> <li>The organization or agency where you are conducting the discovery sprint</li> <li>An individual person who is not on the sprint team, but who plays a key role or responsibility for the execution or outcome of the sprint</li> <li>A primary stakeholder is usually the highest ranking individual (“air cover”) at the place where the sprint is happening</li> </ol> <p><strong>Top cover:</strong> See “Air cover”</p> <p><strong>User or End User:</strong> Broadly used to mean the general public or a person on the receiving end of a government service. In the case of a discovery sprint, “end user” may refer to the government employee who is using internal software in order to provide a service to a citizen. For example, if the discovery sprint is looking into how the interface of a veteran’s telephone hotline functions, then the call center operator would be considered a user as well as the veteran who is calling.</p> <h3 id="other-resources">Other Resources</h3> <ul> <li><a href="https://ux-guide.18f.gov/" target="_blank">18F UX Guide</a></li> <li><a href="https://derisking-guide.18f.gov/" target="_blank">18F De-risking Government Technology Guide</a></li> <li><a href="https://methods.18f.gov/" target="_blank">18F Human-Centered Design Methods</a></li> <li><a href="https://pra.digital.gov/" target="_blank">Paperwork Reduction Act (PRA) Guide</a></li> <li><a href="https://github.com/department-of-veterans-affairs/va.gov-team/blob/master/platform/research/discovery-sprints/how-to-run-discovery-sprint.md/" target="_blank">VA.gov’s Discovery Sprint Guide</a></li> <li><a href="https://docs.google.com/document/d/10PTC-Vv7-udE2oq_Q2dMl4FnPfftc10B-70e9r9fzcE/edit#heading=h.hm8g8nfu8p55" target="_blank">USDS Discovery Sprint FAQ by Kim Rachmeler</a></li> <li><a href="https://www.linkedin.com/pulse/government-discovery-sprint-playbook-how-lessons-learned-kathy-pham/" target="_blank">Article: Government Discovery Sprints by Kathy Pham and Kara DeFrias</a></li> <li><a href="https://medium.com/@ErieMeyer/user-research-is-not-illegal-uncle-sam-51f2f92a280a" target="_blank">Article: User Research in Government by Erie Meyer</a></li> <li><a href="https://www.designkit.org/" target="_blank">IDEO Field Guide to Human-Centered Design</a></li> <li><a href="https://www.gv.com/sprint/" target="_blank">Google Design Sprints</a></li> <li><a href="https://www.gov.uk/guidance/government-design-principles" target="_blank">Gov.UK Design Principles</a></li> <li><a href="https://rosenfeldmedia.com/books/interviewing-users/details/excerpts/" target="_blank">Book: Interviewing Users by Steve Portigal</a></li> <li><a href="https://cydharrell.com/book/" target="_blank">Book: A Civic Technologist’s Practice Guide by Cyd Harrell</a></li> </ul> <h3 id="acknowledgments">Acknowledgments</h3> <p>The first version of this public guide was authored by Jenn Noinaj and Kat Jurick and is based on a previously written guide internal to USDS, written in collaboration with GSA by co-editors Kara DeFrias and Kathy Pham with contributions from Eric Benson, Matt Collier, Evan Cook, Lisa Gelobter, Ginny Hunt, Brian Lefler, Jeff Maher, Erie Meyer, David Nesting, Chuck Rossi, Kim Rachmeler, Mollie Ruskin, Jess Teal, Albert Wong, and Charles Worthington. (edited)</p> <p>We would like to thank the following folks for their feedback, edits and support: Kathy Pham, Mark Lerner, David Nesting, Chris Given, Hank Knaack, Shannon Sartin West, Eddie Hartwig, Rachel Sauter, Jeff Barrett, Shelly Smith, Drew Gardner and Lisa Chung from USDS, as well as Melissa Braxton and Julie Strothman from GSA for their timely advice. 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Discovery Sprint Guide - Glossary & other resources