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href="/contact-us"><span class='spanMenuTitle'>Contact us</span><div class='divCurrentArrow'><em class="fa fa-chevron-right inactive-chevron"></em></div></a></li><li id="8b992f40-4c94-637e-ad88-ff00003e0139"><a id="ContentPlaceHolder3_TD64AA80F012_fraud-and-non-compliance" title="ACARA - Fraud and non-compliance" href="/contact-us/fraud-and-non-compliance"><span class='spanMenuTitle'>Fraud and non-compliance</span><div class='divCurrentArrow'><em class="fa fa-chevron-right inactive-chevron"></em></div></a></li></ul> </div> </div>  <div class="main-content"> <div class="col-md-9"> <section class="main-content-text divSubPage"> <div class='sfContentBlock'><div> </div> <h1>ACARA's privacy policy</h1> <div> </div> <div xmlns:o="urn:schemas-microsoft-com:office:office"> </div> <p>Version 7.2.Last updated January 2025.<br /> <br /> <strong>Note: </strong>This privacy policy describes the categories of personal information that ACARA collects and handles in performing its statutory functions.</p> <p>If you want to find out about what data we collect as part of our testing programs, go straight to the overview (particularly 3.7–3.9) and part C.</p> <div xmlns:o="urn:schemas-microsoft-com:office:office"> </div> <a name="Contents"></a> <h2>Contents</h2> <div xmlns:o="urn:schemas-microsoft-com:office:office"> </div> <div> <ul> <li><a href="/contact-us/privacy#Overview">Overview</a></li> <li><a href="https://www.acara.edu.au/contact-us/privacy#PartA">Part A: Online collection of personal information</a></li> <li><a href="https://www.acara.edu.au/contact-us/privacy#B">Part B: Personal information and Australian Curriculum teaching resources</a></li> <li><a href="https://www.acara.edu.au/contact-us/privacy#C">Part C: Personal information and the National Assessment Program (NAP)</a></li> </ul> </div> <div xmlns:o="urn:schemas-microsoft-com:office:office"> </div> <h3><a name="Overview"></a>Overview</h3> <h4>1. Scope</h4> <div xmlns:o="urn:schemas-microsoft-com:office:office"> </div> <p>Our privacy policy sets out how we comply with our obligations under the <a href="https://www.legislation.gov.au/Details/C2020C00237/Download"><em>Privacy Act 1988</em></a> (Cth) (<strong>Privacy Act</strong>). As an Australian Government agency, we are bound by the <a href="https://www.oaic.gov.au/privacy/australian-privacy-principles/">Australian Privacy Principles </a>(<strong>APPs</strong>) in the Privacy Act, which regulate how agencies may collect, use, disclose and store personal information, and how individuals may access and correct personal information held about them.</p> <p>In our privacy policy, 'personal information' has the same meaning as defined by <a href="https://www.austlii.edu.au/cgi-bin/viewdoc/au/legis/cth/consol_act/pa1988108/s6.html">sub-section 6(1) of the Privacy Act</a> and:</p> <p>“means information or an opinion about an identified individual, or an individual who is reasonably identifiable:</p> <ul> <li>whether the information or opinion is true or not</li> <li>whether the information or opinion is recorded in a material form or not”.</li> </ul> <p>You can access more information regarding how we handle your personal information in <a href="https://www.acara.edu.au/contact-us/privacy#PartA">Part A,</a> <a href="https://www.acara.edu.au/contact-us/privacy#B">Part B</a> and <a href="https://www.acara.edu.au/contact-us/privacy#C">Part C</a> of this policy, as well as the NAP assessment privacy notices available via the <a href="https://nap.edu.au/naplan/privacy">NAPLAN privacy page</a> of the NAP website.</p> <div xmlns:o="urn:schemas-microsoft-com:office:office"> </div> <h4>2. ACARA’s functions and purposes</h4> <p>The Australian Curriculum, Assessment and Reporting Authority (<strong>ACARA</strong>) is established under the <em><a href="https://www.legislation.gov.au/Series/C2008A00136">Australian Curriculum, Assessment and Reporting Authority Act 2008</a></em> (Cth) (<strong>ACARA Act</strong>).</p> <p>ACARA’s purpose is to be the authoritative source of advice on, and delivery of, national curriculum, assessment and reporting for all Australian education ministers, with international recognition of our work.</p> <p>Our functions and purposes are described in sections 6 and 40 of the ACARA Act respectively. They are to:</p> <ul style="list-style-type: disc;"> <li>develop and administer a national school curriculum;</li> <li>develop and administer national assessments;</li> <li>collect, manage and analyse student assessment data and other data relating to schools and comparative school performance;</li> <li>facilitate information sharing arrangements between Australian government bodies in relation to the collection, management and analysis of school data;</li> <li>publish information relating to school education, including information relating to comparative school performance;</li> <li>conduct research relating to the national school curriculum;</li> <li>assist federal, state and territory governments to formulate policies in relation to education matters; and</li> <li>formulate national reports consisting of aggregated data on school performance.</li> </ul> <p>We publish a number of national reports consisting of <strong>aggregated</strong> data on school performance including:</p> <ul style="list-style-type: disc;"> <li>the annual NAPLAN results;</li> <li>the public reports for the National Assessment Program sample assessments (NAP sample);</li> <li>the annual National Report on Schooling in Australia (the annual report on school education in Australia); and</li> <li>aggregated school-level performance and contextualised data on the My School website, updated annually. </li> </ul> <div xmlns:o="urn:schemas-microsoft-com:office:office"> </div> <a name="personal"></a> <h4>3. Personal information handling practices </h4> <h5>3.1 Collection of personal information</h5> <p>We collect personal information directly from you, or on your behalf from a representative you have authorised (e.g. an employment agency). We collect personal information from people or organisations who work or act on our behalf, such as contracted service providers.</p> <p>Student, parent/guardian and key school contact data is collected from state and territory departments of education, state or territory education authorities, Catholic systems and independent schools or independent school systems.</p> <h4></h4> <h5> 3.2 Types of personal information collected by us</h5> <p>In most circumstances, we do <strong>not</strong> collect or hold student and parent/guardian <strong>names</strong> in relation to the NAPLAN tests and student-level data collected is not associated with student names (refer to <a href="https://www.acara.edu.au/contact-us/privacy#C"></a><a href="https://www.acara.edu.au/contact-us/privacy#C">Part C</a>).</p> <p>We collect student names in 3 test programs (refer to Part C):</p> <ul style="list-style-type: disc;"> <li>the Item Trialling in limited circumstances (if Year 3 students sit the writing test on paper);</li> <li>the NAP sample assessments (main study only); and</li> <li>the NAP Opt-in assessments in the NAP sample assessment domains.</li> </ul> <p>We collect a range of personal information including:</p> <ul> <li>email and portal subscriber lists – <a href="https://www.acara.edu.au/contact-us/privacy#PartA">Part A – email and portal subscriber lists</a> (click on the hyperlink for more detail);</li> <li>membership details of ACARA’s working and reference groups, advisory and expert panels and Board members;</li> <li>stakeholder information collected in our customer relationship management system (Salesforce);</li> <li>prospective and current employee records, including sensitive information;</li> <li>records of consultants, contractors and creditors, including finance records;</li> <li>student and teacher personal information collected in relation to <a href="https://www.acara.edu.au/contact-us/privacy#B">Part B – Australian Curriculum teaching resources </a>(click on the hyperlink for more detail);</li> <li>student, parent/guardian and key school contact data, collected in relation to the reporting of <strong>NAP</strong> tests – <a href="https://www.acara.edu.au/contact-us/privacy#C">Part C – NAP;</a> and</li> <li>student data collected in relation to ACARA’s other testing programs including, for example, research and development tests and other student testing programs conducted in accordance with directions from Education Ministers.</li> </ul> <h5>3.3 Collection for authorised purposes</h5> <p>Under section 40 of the ACARA Act, we collect student, school contact or school performance personal information for purposes which are necessary for, or directly related to:</p> <ul style="list-style-type: disc;"> <li>conducting research relating to the national school curriculum;</li> <li>assisting government to formulate policies in relation to education matters; or</li> <li>formulating national reports consisting of aggregated data on school performance.</li> </ul> <p>In this policy, we refer to these purposes as <strong>ACARA Authorised Purposes</strong>.</p> <h5>3.4 Collection of sensitive information</h5> <p>In carrying out our functions under the ACARA Act we collect personal information that is <em>sensitive </em>information. The term ‘sensitive information’ is defined in the Privacy Act, and includes but is not limited to:</p> <ul style="list-style-type: disc;"> <li>information about racial or ethnic origin (collected for the purposes of formulating national school reports and assisting government to formulate education policies – see <a href="https://www.acara.edu.au/contact-us/privacy#C">Part C</a> of this policy); and</li> <li>information about membership of a professional or trade association and health information (collected by ACARA as part of our employee records).</li> </ul> <p>We only collect sensitive information from you if:</p> <ul style="list-style-type: disc;"> <li>you provide your consent; or</li> <li>we are required or authorised by or under law (for example, the ACARA Act authorises us to collect ethnic origin or background information from Test Administration Authorities, Departments of Education, Catholic systems and some independent schools for the ACARA Authorised Purposes); or</li> <li>it is necessary to lessen or prevent a serious threat to the health or safety of any individual.</li> </ul> <h5>3.5 Remaining anonymous or using a pseudonym</h5> <p>We understand that anonymity is an important element of privacy, and you may wish to remain anonymous, or use a pseudonym, when interacting with us.</p> <p>In many cases you will be able to advise us that you wish to remain anonymous or use a pseudonym during your contact with us. In circumstances where it is likely that we would need to collect your personal information, such as to resolve a dispute or provide you with a service, we will notify you at the time of collection.</p> <h5>3.6 Notification</h5> <p>When we collect personal information directly from you, we notify you at, or before, or as soon as practicable after, the time of collection.</p> <p>We collect personal information from the test administration authorities, school systems or schools about a large number of students from all schools around Australia. Due to the very large number of schools and individuals involved, it is not practicable to notify every individual each time we collect personal information. </p> For further information, refer to <a href="https://www.acara.edu.au/contact-us/privacy#C">Part C</a> of this policy or our <a href="http://www.nap.edu.au/naplan/parent-carer-support/privacy" target="_blank">NAP assessment privacy notices</a>. <div id="Overview_3_7_what_we_do_with_your_PI"> <h5>3.7 What we do with your personal information</h5> </div> <p><span style="text-decoration: underline;">Use</span></p> <p>We use your personal information to:</p> <ul style="list-style-type: disc;"> <li>perform our functions and purposes under the ACARA Act;</li> <li>assist us in operating our business (e.g. paying our accounts); and</li> <li>inform interested members of the public about our activities through our subscriber lists.</li> </ul> <p>We use a customer relationship management system (Salesforce) to assist us to track our communications with stakeholders (refer to Part A – Online collection of personal information below). </p> <p><span style="text-decoration: underline;">Disclosure</span></p> <p>ACARA will <strong>only</strong> disclose student, school contact and parent/guardian personal information where consistent with our legal obligations. This includes obligations in any agreement that regulates the ways in which personal information can be used and disclosed by ACARA.</p> <p>In limited circumstances, we provide detailed data, including student, parent/guardian and school contact information, to:</p> <ul style="list-style-type: disc;"> <li>federal, state and territory departments of education:</li> <li>approved researchers upon request. We manage all data requests through our data access request process, details of which are publicly available on <a href="https://www.acara.edu.au/contact-us/acara-data-access">ACARA website</a>; and</li> <li>the Australian Bureau of Statistics (<strong>ABS</strong>), where it issues a Notice of Direction to ACARA under the <em><a href="https://www.legislation.gov.au/Series/C1905A00015">Census and Statistics Act 1905</a></em> (Cth); and</li> <li>another entity if required to do so by or under an Australian law or a court/tribunal order (for example, a court may order us to disclose personal information if it is relevant and necessary for legal proceedings).</li> </ul> <p>Unless ACARA is required by law to provide information in particular circumstances, we always provide this information under an agreement signed by both parties, which restricts how the data can be used and disclosed.</p> <p>We do <strong>not</strong> give personal information about you or your child to third parties for direct marketing purposes.</p> <p><span style="text-decoration: underline;">Contracted Service Providers and technology partners</span></p> <p>Education Services Australia Limited (<strong>ESA</strong>) operates the platform that delivers most NAP tests (see <a href="https://www.acara.edu.au/contact-us/privacy#C">Part C</a> for more information). We disclose personal information to ESA so that ESA can administer NAP tests. This personal information comprises names and work contact information about key school contacts employed at schools. This might be a school principal or an authorised teacher or administrative staff member. ACARA discloses this personal information:</p> <ul style="list-style-type: disc;"> <li>for the primary purpose for which it was collected (formulating national reports consisting of aggregated data on school performance); and</li> <li>under an agreement with ESA restricting the ways in which the data can be used and disclosed by ESA.</li> </ul>  For some NAP assessments, ACARA engages a contractor to administer the tests, including provision of an online assessment platform. ACARA’s contractors collect or receive student, parent/guardian and school contact personal information required to administer and analyse the tests and/or provide school-level reports. <h5>3.8 Disclosure of personal information overseas</h5> <p>We may disclose personal information overseas where ACARA:</p> <ul style="list-style-type: disc;"> <li>publishes on the internet material that may contain personal information, such as our reports and other documents, photographs, video recordings and audio recordings, and posts and comments on our social media platforms;</li> <li>engages contractors who are located overseas; or</li> <li>corresponds with researchers and education bodies who are located overseas.</li> </ul> <p>We will only disclose your personal information to an overseas recipient after:</p> <ul style="list-style-type: disc;"> <li>expressly informing you of the potential consequences of providing your consent to the overseas disclosure, and obtaining your consent; or</li> <li>another exception to the prohibition against overseas disclosure exists under the Privacy Act. </li> </ul> <p>The countries to which we may provide personal information will vary depending on the circumstances. </p> <div id="Data"> <h5>3.9 Data security</h5> </div> <p>We take reasonable steps to protect the personal information we hold against loss, unauthorised access, use, modification or disclosure, and against other misuse. These steps include password protection for accessing our IT system and securing paper files in locked cabinets. Access to your personal information held by us is restricted to authorised ACARA staff, on a need-to-know basis.</p> <p>ACARA’s current records management system, network drives and virtual server environment are hosted by ACARA within Australia.</p> <p>ACARA requires any contracted service providers engaged by ACARA to collect, process or store personal information to maintain appropriate security practices. ACARA’s data breach response plan sets out procedures and clear lines of authority for ACARA staff in the event that ACARA experiences a data breach of personal information (or suspects that a data breach has occurred).</p> <h4>4. Access and correction</h4> <p>You can access the personal information that we hold about you, and you can ask us to correct the personal information we hold about you.</p> <p>If you request access to the personal information we hold about you, or request that we change your personal information, we will allow access or make the changes unless we consider that there is a sound reason under the Privacy Act, <a href="https://www.legislation.gov.au/Series/C2004A02562"><em>Freedom of Information Act 1982</em></a> (Cth) or other relevant law to withhold the information, or not make the changes.</p> <p>If you wish to access or correct your child’s personal information or NAPLAN data, or parent/guardian data collected as part of NAPLAN, please contact your child’s school in the first instance.</p> <p>If we do not agree to provide access to your personal information or to amend or annotate the information we hold about you, then you may wish to:</p> <ul style="list-style-type: disc;"> <li>make a statement about your requested changes and we will attach this to your record; or</li> <li>lodge a complaint with us: see section 5: Complaints regarding the handling of your personal information.</li> </ul> <h4>5. Complaints regarding the handling of your personal information</h4> <p>If you wish to make a complaint about how ACARA deals with your personal information, you can complain to us or the Privacy Commissioner. The Privacy Commissioner generally prefers that you raise your complaint with us first. Our Privacy Officer will be able to assist you.</p> <p>If you are dissatisfied with our response, you can complain to the Privacy Commissioner. The Privacy Commissioner has the power to investigate complaints about possible breaches of the Privacy Act. View the <a href="https://www.oaic.gov.au/contact-us">Privacy Commissioner's contact details</a>.</p> <h4>6. How to contact us </h4> <p>You can obtain further information in relation to this privacy policy, or provide any comments, by contacting us:</p> <p><strong>Telephone: </strong>1300 895 563 (or from outside Australia +61 2 8098 3100)<br /> <strong>Post: </strong>refer to the address on our website on the ‘<a href="https://www.acara.edu.au/contact-us">Contact us’</a> page<br /> <strong><strong>Email: </strong></strong><a href="/cdn-cgi/l/email-protection#40303229362123390021232132216e2524356e2135"><span class="__cf_email__" data-cfemail="fd8d8f948b9c9e84bd9c9e9c8f9cd3989988d39c88">[email protected]</span></a><strong><strong><br /> </strong>Note:</strong> These calls can be made for a local call cost from fixed residential landlines anywhere in Australia, but calls from mobile and pay phones may incur higher charges. If you are concerned about fees for mobile phone usage, please check with your service provider.</p> <div xmlns:o="urn:schemas-microsoft-com:office:office"> </div> <h3><a name="PartA"></a>Part A. Online collection of personal information</h3> <h4>1. Overview</h4> <p>This part A of our privacy policy provides you with information regarding how we collect personal information from our online platforms (including websites). An outline of the other parts of our privacy policy can be found by clicking on the following link: <a href="https://www.acara.edu.au/contact-us/privacy#Contents">Contents.</a></p> <h4>2. Collection</h4> <p>ACARA’s public websites are hosted by Microsoft Azure and Adobe Managed Services. The <a href="https://www.acara.edu.au/">ACARA corporate website</a>, the <a href="https://www.australiancurriculum.edu.au/">Australian Curriculum website</a>, the <a href="http://www.myschool.edu.au/">My School website</a>, the <a href="https://www.myschool.edu.au/principals/login">My School Principals’ Portal</a>, the <a href="http://www.nap.edu.au/">National Assessment Program website</a> and the <a href="http://www.nap.edu.au/results-and-reports/test-results.html">NAP reports</a> are hosted on Azure while the <a href="https://v9.australiancurriculum.edu.au">Version 9 Australian Curriculum website</a> is hosted by Adobe Managed Services. These hosting services are located within Australia. For more information, please read <a href="https://www.microsoft.com/en-us/TrustCenter/Privacy/default.aspx">Microsoft Azure’s privacy policy</a> and <a href="https://www.adobe.com/au/privacy/policy.html">Adobe's Privacy Policy</a>.</p> <p>Microsoft and Adobe are contractually required to ensure the privacy of our online users is protected.</p> <p>There are several methods that we use to collect visitor behaviours on each of our online platforms. We use both Google Analytics and Adobe Analytics on our websites. Information and data collected through Google Analytics is stored by Google on servers in the United States of America, Belgium and Finland. For more information, please read <a href="https://policies.google.com/privacy?hl=en-US">Google’s privacy policy</a>. You can opt out of the collection of information via Google Analytics by downloading the <a href="https://tools.google.com/dlpage/gaoptout?hl=en-GB">Google Analytics Opt-out browser add on</a>.</p> <p>Information collected through Adobe Analytics is stored on the Adobe servers located in Australia. Adobe’s Experience Cloud uses cookies and similar technologies to enable companies to collect information. Most browsers automatically accept cookies, but you can configure your browser to block all cookies, or to block only those set by companies other than the one whose website you are visiting. If you configure your browser to block cookies, you may prevent a company from collecting information using Adobe Experience Cloud solutions on its websites.</p> <p> When you visit any of our online platforms, our metric tools may collect the following information about your visit for statistical purposes:</p> <ul style="list-style-type: disc;"> <li>server address;</li> <li>top level domain name (for example .com, .gov, .au, .uk, etc.);</li> <li>your internet service provider;</li> <li>if you are connecting to our site from a state or territory department of education or a state education authority, the relevant state or territory;</li> <li>the date and time of your visit to the site;</li> <li>the pages you accessed and documents downloaded during your visit;</li> <li>the previous site you visited (if you followed a link on that site which directed you to our site);</li> <li>in limited circumstances, if you've visited our site before (but only if you do so from the same computer and browser and have not cleared your cookies in-between visits); and</li> <li>the type of browser used and operating system you are using.</li> </ul> <p>Sometimes ACARA issues surveys via third-party providers. Stakeholders can complete surveys anonymously or add contact details if they wish.</p> <p>We record this data to maintain our server and improve our services. We generally do not use this information to personally identify anyone. However, we may need to identify users in the unlikely event of an investigation by a law enforcement agency.</p> <h4>3. Email and portal subscriber lists</h4> <p>We maintain subscriber lists for the purpose of communicating with stakeholders.</p> <p>You can unsubscribe from our subscriber lists by:</p> <ul> <li> using the unsubscribe option in our communications</li> <li>contacting us</li> </ul> <p>We store subscriber information in compliance with the <a href="https://www.legislation.gov.au/Series/C2004A02796"><em>Archives Act 1983</em></a> (Cth). To obtain your personal information stored in our subscriber lists you can <a href="https://www.acara.edu.au/contact-us">contact us</a>.</p> <p>We do not sell or transfer subscriber lists to third parties for direct marketing or any other purposes.</p> <h4>4. Protecht</h4> <p>We use Protecht ERM to capture risks and controls, including Conflicts of Interest and the Gifts, Benefits and Hospitality register. The types of personal information collected include:</p> <ul> <li>name</li> <li>email address </li> <li>nature of conflict </li> <li>third party details and relationship to you (for Gifts, Benefits & Hospitality Register) </li> <li>contact details.  </li> </ul> <p>Personal information collected through Protecht will be collected to give effect to ACARA’s legislative obligations under the <em>Public Governance Performance and Accountability Act 2013</em> (PGPA Act). It may be disclosed to third parties, including ACARA committee members, the ACARA Board, ACARA Contractors, other Commonwealth, State or Territory Government agencies, Education Minister’s and representatives at the same organisation, Protecht Technical Support, and may be published on <a href="/contact-us/information-publication-scheme/gifts-and-benefits-register">ACARA’s Gifts and Benefits Register</a>.</p> <p>For further information about how Protecht handles personal information, please see the Protecht Privacy Policy.</p> <h4>5. Salesforce</h4> <p>We use a customer relationship management system to assist us track our communications with stakeholders, including tracking letters, emails, phone calls and contact information (for example, job title, organisation, email address and phone number). We use personal information in Sales force to:</p> <ul> <li>improve stakeholder experience</li> <li>better understand stakeholder attitude </li> <li>receive and respond to queries related to ACARA’s functions </li> <li>process requests for access under the FOI Act and Privacy Act </li> <li>process Data Access Program requests </li> <li>manage the Principal’s Portal </li> <li>manage ACARA newsletters and updates </li> <li>develop ACARA policies and strategies </li> <li>perform sentiment analysis </li> </ul> <p>Personal information collected through Salesforce may be disclosed to third parties, including to ACARA Contractors, other Commonwealth, State or Territory Government agencies, Salesforce Technical Support, Education Minister’s and representatives at the same organisation as the individual.</p> <p>For further information about how Salesforce handles personal information, please refer to the <a href="https://www.salesforce.com/au/company/privacy/full_privacy/">Salesforce Privacy Policy</a>. </p> <h4>6. ActionHRM</h4> <p>ACARA’s online portal for employee’s in hosted by ActionHRM. ACARA will collect personal information that is necessary for and directly related to staff’s employment, including:</p> <ul> <li>name, personal address, date of birth, phone number </li> <li>age, gender, indigeneity status </li> <li>citizenship or VISA status </li> <li>emergency contact details  </li> <li>banking details, tax File Number </li> <li>superannuation details </li> </ul> <p>Other categories of personal information about you during your employment with ACARA for purposes that are necessary for, and directly related to, your employment with ACARA. These categories include, and are not limited to: </p> <p>a. performing checks relating to your suitability for employment (to the extent permitted by law) <br /> b. compliance training  <br /> c. <a href="/contact-us/information-publication-scheme/gifts-and-benefits-register">ACARA's gifts and benefits register</a> <br /> d. conflict of interest disclosures <br /> e. hours of work <br /> f. leave balances  <br /> g. union, professional or trade association memberships </p> <p>ACARA will only disclose personal information to ActionHRM for the purposes of establishing and managing an employee profile, Unless otherwise informed, ACARA will not disclose personal information about an employee to another third party unless the employee has consented to the disclosure, or it is authorised by law to do so.</p> <h4>7. Cookies</h4> Most of our online platforms use sessions and cookies. ACARA uses cookies and other technologies to enhance your online experience. The core functionality on these platforms will be largely unaffected if you disable cookies in your browser but you may be unable to access some advanced functions, particularly on sites which require you to log in. No personal information is stored within ACARA’s websites cookies. <h4>8. Data quality</h4> <p>We will arrange for the deletion or correction of any personal information that we have collected about you as a result of you visiting our online platforms, on your request.</p> <h4>9. Data security</h4> <p>There are inherent risks in transmitting information across the internet and we do not have the ability to control the security of information collected and stored on third party platforms. In relation to our own servers, we take reasonable steps to manage data stored on our servers to ensure data security.</p> <div xmlns:o="urn:schemas-microsoft-com:office:office"> </div> <a name="B"></a> <h3><a name="PartB"></a>Part B. Personal information and Australian Curriculum teaching resources</h3> <div xmlns:o="urn:schemas-microsoft-com:office:office"> </div> <h4>1. Overview</h4> <p>This section provides more detail about how we handle your personal information in relation to Australian Curriculum teaching resources. An outline of the other parts of our privacy policy can be found by clicking on the following link: <a href="#Contents">Contents</a>.</p> <h4>2. Australian Curriculum – Student work samples </h4> <p>Student work samples are published on the Australian Curriculum website as a resource for teachers to support planning and implementation of the Australian Curriculum. The portfolios of student work samples are designed to illustrate different levels of student achievement of the standards.</p> <p>In relation to some student work samples published on the Australian Curriculum website, we do publish personal information identifying the student (including, but not limited to, photographs, sound recordings and film). We obtain consent prior to publishing these work samples from:</p> <ul style="list-style-type: disc;"> <li>a parent or a legal guardian (where the student is less than 15 years of age); or</li> <li>a parent or a legal guardian and the student (where the student is 15 years of age or older).</li> </ul> <h4>3. Australian Curriculum – other teaching resources </h4> <p>The Australian Curriculum website includes links to films hosted on external platforms such as YouTube including (without limitation) illustrations of primary curriculum management and student diversity. These films have been created by ACARA or its contractor and are presented as resources for principals, schools and teachers. The films provide advice on relevant matters and illustrate how, for example, the Australian Curriculum enables students with diverse needs to access and participate in learning.</p> <p>Some of the published films contain personal information. This might include, for example, a film of a group of students interacting with a teacher. Prior to publishing these materials, privacy consent is obtained from the relevant parents/guardians/students<strong>.</strong> </p> <div xmlns:o="urn:schemas-microsoft-com:office:office"> </div> <a name="C"></a> <h3><a name="PartC"></a>Part C. Personal information handling practices relating to the National Assessment Program</h3> <div xmlns:o="urn:schemas-microsoft-com:office:office"> </div> <h4>1. Overview</h4> <div xmlns:o="urn:schemas-microsoft-com:office:office"> </div> <p>This section provides information regarding how we collect and hold your personal information relating to the National Assessment Program (<strong>NAP</strong>) tests. The data is used to administer and, as applicable, report the results of these tests (including on the <a href="https://www.myschool.edu.au/">My School website</a>).</p> <p>An outline of the other parts of our privacy policy can be found by clicking on the following link: <a href="#Contents">Contents</a>.</p> <p>Copies of the most recent privacy notice for each NAP assessment can be found via the <a href="https://www.nap.edu.au/naplan/privacy" target="_blank">NAPLAN privacy page</a> of the NAP website. For further details about testing information handled by ACARA see Overview, Part <a href="#Overview_3_7_what_we_do_with_your_PI">3.7 What we do with your personal information</a>. </p> <h4>2. Online tests</h4> <p>The majority of NAP assessments are conducted through a real-time internet connection or onscreen without an internet connection.</p> <p>Education Services Australia Limited (<strong>ESA</strong>) operates the Online National Assessment Platform used for NAPLAN and most other NAP assessments. ESA is a national, not-for-profit company owned by all Australian education ministers. More information about ESA can be found at the <a href="https://www.esa.edu.au/">ESA website</a>.</p> <h5>2.1. Collection of personal information by us</h5> <p>ACARA collects specific categories of personal information about students, parents/guardians and school contacts for the purposes of administering NAP tests. <br /> For information regarding the specific categories of personal information collected for an identified NAP test, please refer to <a href="https://www.acara.edu.au/docs/default-source/corporate-publications/acara-privacy-policy-part-c-attachment-a.pdf">Attachment A (PDF 144 KB)</a>  and the <a href="https://nap.edu.au/naplan/privacy">NAP assessment privacy notices</a> via the <a href="https://nap.edu.au/naplan/privacy">NAPLAN Privacy page</a> of the NAP website.</p> <h5>2.2. Collection of your personal information by schools</h5> <p>In most cases, personal information about students and families is collected by schools from parent/guardians. If you wish to understand how your school deals with personal information, you should familiarise yourself with your school’s privacy policy.</p> <h5>NAPLAN</h5> <p>The records containing personal information are stored on the platform by ESA on behalf of the relevant state/territory test administration authority for the purposes of administering the tests. Test administration authorities (and the Queensland Department of Education in respect of Queensland government school data) are the custodians of, and have responsibility for, holding these records.</p> <p>Data stored on the platform are separated into tenancies, which allows the relevant state/territory test administration authority to retain ownership and control of the records stored within their respective tenancies in the platform. ACARA does not access these records. Data stored may include assessments and data archived for inclusion in a future Longitudinal Data Store.</p> <p>NAPLAN Year 3 writing continues to be undertaken on paper. A small number of students continue to use alternative format (paper or special print) tests.</p> <h5>Other NAP tests</h5> <p>Item Trial, NAP sample assessment (NAP–SL and NAP–CC) and NAP Opt-in (SL and CC) tests are conducted through a real-time internet connection on the Online National Assessment Platform. The records containing personal information are stored on the assessment platform by ESA on behalf of ACARA and its contractor.</p> <p>NAP–ICTL assessments are administered by ACARA’s contractor using its platform.</p> <h5>2.3. Data security</h5> <p>For general information about data security, see <a href="https://www.acara.edu.au/contact-us/privacy#Data">Overview (heading 3.9) - Data security</a>.</p> <h5>3. NAPLAN</h5> <h5>3.1 Test administration authorities</h5> <p>In addition to ACARA and schools, the key organisations that hold personal information in relation to NAPLAN testing are each state and territory test administration authority. Test administration authorities are responsible for the implementation and administration of the NAPLAN tests in their jurisdiction. Contact details for each state and territory test administration authority are listed on the <a href="http://www.nap.edu.au/contacts/privacy-contact-information" target="_blank">NAP website</a>.</p> <h5>3.2 Personal information we collect </h5> <p>We collect and manage a range of <strong>student </strong>and school data as part of the NAPLAN datasets. Please refer to the table at <a href="https://www.acara.edu.au/docs/default-source/corporate-publications/acara-privacy-policy-part-c-attachment-a.pdf">Attachment A (PDF 144 KB)</a> for the specific combinations. </p> <p>We also collect and hold <strong>parent/guardian</strong> background information as part of the NAPLAN question responses dataset – refer to <a href="https://www.acara.edu.au/docs/default-source/corporate-publications/acara-privacy-policy-part-c-attachment-a.pdf">Attachment A (PDF 144 KB</a>).</p> <p>A state or territory education authority will collect personal information about key school contacts in relation to the administration of NAPLAN tests. Principals, NAPLAN Coordinators and School Technical Support Officers will be invited to create an account for access to the Platform using the information outlined in <a href="https://www.acara.edu.au/docs/default-source/corporate-publications/acara-privacy-policy-part-c-attachment-a.pdf">Attachment A (PDF 144 KB</a>).<br /> <br /> For schools that elect to participate in NAP Opt-in assessments, some of the principal’s personal information (email address and school) provided for NAPLAN will be used for verification purposes by the Assessment Platform when registering the school for Opt-in.</p> <p> ACARA does <strong>not</strong> collect or hold student, parent/guardian or school contact names in relation to the finalised NAPLAN tests (with the exception of braille users' names). Student, parent/guardian and school contact names are held by school systems and schools. Test administration authorities hold student and school contact names for their state or territory and, in some instances, may also hold parent/guardian names.</p> <p>Participating state and territory test administration authorities will upload a more comprehensive set of data, including student names, onto the online platform as part of preparing for online testing. A full list of data fields (including student names) collected on the online platform by ESA on behalf of <strong>state and territory education authorities </strong>can be found in the technical documentation available on the <a href="https://github.com/nsip/registration-data-set" target="_blank">National Schools Interoperability Program’s GitHub site</a>.</p> <h5>3.3 How we use personal information for NAPLAN national reports</h5> <p>Each year, ACARA publishes, or assists in the creation of, five (5) reports on NAPLAN results, being:</p> <ul style="list-style-type: disc;"> <li>NAPLAN <a href="https://www.acara.edu.au/naplanresults">National Results</a>;</li> <li>School and Student Summary Report (SSSR), made available by test administration authorities to NAPLAN online schools only;</li> <li>Individual Student Reports (ISRs), distributed by test administration authorities to schools; and</li> <li>Aggregated school-level NAPLAN performance data, published on the <a href="https://www.myschool.edu.au/">My School website</a>.</li> </ul> <p>The preparation of all these reports requires close co-operation between the test administration authorities and ACARA. ACARA is responsible for publishing the NAPLAN National Results. ACARA also publishes aggregated school-level performance data on My School<em>.</em></p> <p>We use data to calculate summary data for inclusion in these reports and to enable useful comparisons with similar schools on the <a href="https://www.myschool.edu.au">My School website</a><em><a href="https://www.myschool.edu.au"></a>.</em> For example, we calculate:</p> <ul style="list-style-type: disc;"> <li>the index of community socio-educational advantage (<strong>ICSEA). </strong>ICSEA enables meaningful comparisons of NAPLAN test achievement by schools across Australia. This index enables <em>My School</em> users to gain an understanding of the levels of educational advantage or disadvantage that students bring to their academic studies at individual schools. School level ICSEA data are used by the Australian Government to inform funding for schools with high proportions of disadvantaged students. This dataset contains parental background information in relation to all students enrolled in a school. The ICSEA does not contain any NAPLAN data. We collect this data from a range of sources including the departments of education, Catholic systems and some independent schools; and</li> <li>student progress over time. To calculate this progress, test administration authorities provide ACARA with matched data without names (e.g. student A in Year 3 in 2017 and Year 5 in 2019). ACARA calculates and reports the progress at the school level.</li> </ul> <p>The individual student reports are distributed to parents/guardians by their child’s school. We assist the test administration authorities by calculating scaled NAPLAN scores, for inclusion in the individual student reports. We perform this calculation using a range of information (including personal information) collected from the test administration authorities and, in the case of some jurisdictions, the departments of education.</p> <p> We are always very careful in how we use data to report on NAPLAN results. All NAPLAN school performance data is aggregated before it is published in the NAPLAN national reports and on the My School website.</p> <h5>4. ACARA Item Trial</h5> <p>Each year, selected groups of students in Years 3, 5, 7 and 9 participate in an Item Trial, which is conducted to evaluate potential questions (‘items’) for future NAPLAN tests. The results of Item Trials are <strong>not</strong> reported. </p> <h5>4.1. Administration </h5> <p>In addition to ACARA and schools, the key organisations that hold personal information in relation to Item Trials are test administration authorities and the contractor engaged by ACARA to administer the tests. </p> <h5>4.2. Personal information we collect</h5> <p>We collect a range of student and school contact data as part of the Item Trial. These are listed in the Item Trial privacy notice distributed to schools by the relevant test administration authority and published on the <a href="https://www.nap.edu.au/naplan/privacy">NAPLAN Privacy page</a> of the NAP website.</p> <p>We collect class lists from each selected school and the categories of information for each student, as outlined in <a href="https://www.acara.edu.au/docs/default-source/corporate-publications/acara-privacy-policy-part-c-attachment-a.pdf">Attachment A (PDF 144 KB</a>), regardless of the kind of test undertaken.</p> <p>An Item Trial student identifier is randomly generated for, and provided to, each individual student by ACARA’s contractor for the purposes of the Item Trial Test.</p> <h6>Principal and school staff personal information collected</h6> <p> In addition, ACARA’s contractor collects the information about school staff (principal, school technical support officer and invigilators) outlined in <a href="https://www.acara.edu.au/docs/default-source/corporate-publications/acara-privacy-policy-part-c-attachment-a.pdf">Attachment A (PDF 144 KB</a>) for the purpose of communicating about school and student participation and test administration.</p> <h5>5. NAP sample assessments</h5> <p>Selected  groups of students in Years 6 and 10 participate in NAP sample assessment (main studies), which are held on a rolling three-yearly basis in the domains science literacy (NAP–SL), civics and citizenship (NAP–CC) and information and communication technology literacy (NAP–ICTL). Additionally, a small group of students participates in a NAP sample field trial each year, which is conducted to evaluate potential questions for use in future NAP sample main studies. </p> <h5>5.1. Administration </h5> <p>In addition to ACARA and schools, the key organisations that hold personal information in relation to NAP sample assessments are state and territory departments of education or state statutory authorities, Catholic school authorities, and the contractor engaged by ACARA to administer the tests.  </p> <h5>5.2. Personal information we collect</h5> <p>We collect a range of student and school data as part of the NAP sample assessments. These are listed in <a href="https://www.acara.edu.au/docs/default-source/corporate-publications/acara-privacy-policy-part-c-attachment-a.pdf">Attachment A (PDF 144 KB</a> and the privacy collection notice for each field trial and main study for each domain. Visit the science literacy, civics and citizenship or ICTL pages of the NAP website to find the privacy notices for each domain.</p> <h5>5.2.1. Main study</h5> <p>We collect the categories of information outlined in Attachment A for each student in the school cohort (Year 6 or Year 10), noting that for some categories there will be multiple data fields. <br /> ACARA also holds information about each sampled school as outlined in <a href="https://www.acara.edu.au/docs/default-source/corporate-publications/acara-privacy-policy-part-c-attachment-a.pdf">Attachment A (PDF 144 KB</a>.</p> <p>These school data fields are publicly available from the <a href="https://asl.acara.edu.au">Australian Schools List website</a> managed by ACARA and from the websites of each school.</p> <p>Only twenty students (20) are selected from the school cohort (either Year 6 or Year 10) in each sampled school. If your child is selected, ACARA will also collect student background data. ACARA collects student background data centrally through some state or territory departments of education or state statutory authorities. For those jurisdictions that do not hold data centrally for all schools, ACARA also collects student background data from Catholic school authorities and directly from individual schools where no central provision of student background data is available. In this case, schools provide this data directly to ACARA.</p> <p>For each selected student, ACARA will collect the categories of student background data outlined in <a href="https://www.acara.edu.au/docs/default-source/corporate-publications/acara-privacy-policy-part-c-attachment-a.pdf">Attachment A (PDF 144 KB)</a>.</p> <p>ACARA will also collect other information about students who are selected to participate in the main study after they complete the online test, including performance information derived from student responses to multiple choice and free text questions.</p> <h5>5.2.2. Field trial</h5> <p>For those schools and students involved in the field trial, ACARA, through its contractors, will collect the categories of information outlined in Attachment A for each sampled student in the sampled school cohort (Year 6 or Year 10), noting that for some categories there will be multiple data fields. </p> <p>ACARA also holds information about each sampled school as outlined in <a href="https://www.acara.edu.au/docs/default-source/corporate-publications/acara-privacy-policy-part-c-attachment-a.pdf">Attachment A (PDF 144 KB)</a>.</p> <p>These school data fields are publicly available from the <a href="https://asl.acara.edu.au/">Australian Schools List website</a> managed by ACARA and from the websites of each school.</p> <p>ACARA will also collect other information about students who are selected to participate in the field trial after they complete the online test, including performance information derived from student responses to multiple choice and free text questions.</p> <h5>5.3. How we use personal information for NAP sample reporting</h5> <p>The results of NAP sample assessment field trials are <strong>not</strong> reported. <br /> After each NAP sample assessment main study, ACARA works with its contractor to produce and publish the following:</p> <ul> <li>NAP sample national results</li> <li>a public report</li> <li>a technical report.</li> </ul> <p>To see these reports, visit the <a href="https://nap.edu.au/nap-sample-assessments/results-and-reports">NAP sample assessments results and reports page</a> of the NAP website.</p> <p>Participating schools receive a basic report about the performance of their students (without student names). Individual student reports are <strong>not</strong> provided for NAP sample assessments.</p> <h5>6. NAP Opt-in assessments</h5> <div>Schools can choose to participate in Opt-in assessments in science literacy (SL) and civics and citizenship (CC), with ICTL to be added in 2026. </div> <h5>6.1. Administration</h5> <div>In addition to ACARA and schools, the key organisation that holds personal information in relation to NAP sample assessments is the contractor engaged by ACARA to administer the tests. </div> <h5>6.2. Personal information we collect</h5> <div>We collect a range of student and school contact data as part of the NAP Opt-in assessments. These are listed in Attachment A and the privacy collection notices available from the <a href="https://nap.edu.au/opt-in/schools">NAP Opt-in page</a> of the NAP website.</div> <div>The personal information which may be collected about each child is outlined in <a href="https://www.acara.edu.au/docs/default-source/corporate-publications/acara-privacy-policy-part-c-attachment-a.pdf">Attachment A (PDF 144 KB)</a> and is collected to enable reporting for the school participating in the NAP Opt-in assessments.</div> <div>In addition, ACARA will collect the personal information outlined in <a href="https://www.acara.edu.au/docs/default-source/corporate-publications/acara-privacy-policy-part-c-attachment-a.pdf">Attachment A (PDF 144 KB)</a> from key school contacts to create an account for access to the assessment platform and enable participation in NAP Opt-in activities.</div> <h5>6.3. 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