Analyzing the usage of custom fields | Administering Jira applications Data Center 9.9

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href="/display/ALLDOC/Applications+and+Tools+Documentation+Directory">See all</a></li> </ul> </div> </div> </div> </div> </div> <h1 class="page-title">Analyzing the usage of custom fields</h1> <article class="content-with-sidebars"> <div class="page-sidebars"> <div class="page-sidebars-wrap"> <div class="page-sidepanel sidepanel-progress-indicator"> <h4>Managing custom fields</h4> <ul> <li class="progress-page-visited"><a href="/adminjiraserver0909/adding-custom-fields-1251415933.html">Adding custom fields</a></li> <li class="progress-page-visited"><a href="/adminjiraserver0909/configuring-custom-field-contexts-1251415951.html">Configuring custom field contexts</a></li> <li class="progress-page-visited"><a href="/adminjiraserver0909/editing-or-deleting-custom-fields-1251415957.html">Editing or deleting custom fields</a></li> <li class="progress-page-visited"><a href="/adminjiraserver0909/translating-custom-fields-1251415961.html">Translating custom fields</a></li> <li class="progress-page-current"><a href="/adminjiraserver0909/analyzing-the-usage-of-custom-fields-1251415962.html">Analyzing the usage of custom fields</a></li> <li class=""><a href="/adminjiraserver0909/optimizing-custom-fields-1251415967.html">Optimizing custom fields</a></li> </ul> </div> <div class="page-sidepanel sidepanel-on-this-page"> <h4>On this page</h4> <ul> </ul> </div> <div class="page-sidepanel sidepanel-related-content"> <h4>Related content</h4> <ul> <li class="no-related-content-results">No related content found</li> </ul> </div> </div> <div class="ask-a-question-panel"> <h4>Still need help?</h4> <p>The Atlassian Community is here for you.</p> <p><a href="https://community.atlassian.com/t5/custom/page/page-id/create-post-step-1?add-tags=Administering+Jira+applications">Ask the community</a></p> </div> </div> <div class="wiki-content"> <div class="conf-macro output-block" data-hasbody="true" data-macro-name="sp-pagelayout"><div class="admonition-block info-block conf-macro output-block" data-hasbody="true" data-macro-name="sp-macrooverride-richtextbody-block"> <svg class="admonition-icon" width="18" height="18" viewbox="0 0 18 18" xmlns="http://www.w3.org/2000/svg"> <path d="M0 9c0-5 4-9 9-9s9 4 9 9-4 9-9 9-9-4-9-9zm8-1v5c0 .6.4 1 1 1s1-.4 1-1V8c0-.6-.4-1-1-1s-1 .4-1 1zm1-2c.6 0 1-.4 1-1s-.4-1-1-1-1 .4-1 1 .4 1 1 1z" fill="#0052CC" fill-rule="evenodd" /> </svg> <p><span>This functionality is available with the </span><strong>Jira Data Center </strong><span>license. </span></p> </div><p><span style="letter-spacing: 0.0px;">Having too many custom fields can clutter your Jira instance and affect its performance. It’s normal for these fields to grow over time as admins create testing fields and duplicates, and some fields are just no longer used. However, monitoring and cleaning up your fields is necessary to keep your instance quick and healthy. This page explains some of the tools you can use to analyze the usage of your custom fields to decide if they’re still needed.</span></p><div class="admonition-block info-block conf-macro output-block" data-hasbody="true" data-macro-name="sp-macrooverride-richtextbody-block"> <svg class="admonition-icon" width="18" height="18" viewbox="0 0 18 18" xmlns="http://www.w3.org/2000/svg"> <path d="M0 9c0-5 4-9 9-9s9 4 9 9-4 9-9 9-9-4-9-9zm8-1v5c0 .6.4 1 1 1s1-.4 1-1V8c0-.6-.4-1-1-1s-1 .4-1 1zm1-2c.6 0 1-.4 1-1s-.4-1-1-1-1 .4-1 1 .4 1 1 1z" fill="#0052CC" fill-rule="evenodd" /> </svg> <p><span style="color: rgb(23,43,77);">For all of the following procedures, you must be logged in as a user with the</span><strong> Jira System administrator </strong><span style="color: rgb(23,43,77);">permissions. For details, see </span><a data-macro-name="sp-nobody-link" href="/jirasoftwareserver/permissions-overview-939938996.html" class="conf-macro output-inline" data-hasbody="false">Permissions overview</a><span style="color: rgb(23,43,77);">. </span></p> </div> <h2 id="Analyzingtheusageofcustomfields-Findingcustomfieldsthatarenolongerused">Finding custom fields that are no longer used</h2><p><span style="color: rgb(23,43,77);">To view all of your custom fields:</span></p><ol><li><span style="color: rgb(23,43,77);"><div class="conf-macro output-block" data-hasbody="false" data-macro-name="include">In the upper-right corner of the screen, select <strong>Administration <span class="confluence-embedded-file-wrapper confluence-embedded-manual-size conf-macro output-inline output-block" data-hasbody="false" data-macro-name="include"><img width="18" class="confluence-embedded-image confluence-thumbnail" src="/adminjiraserver0909/files/1251415070/1251415071/1/1526048028212/cog_icon.png"></span></strong> > <strong>Issues</strong>.</div><br><span class="confluence-embedded-file-wrapper conf-macro output-inline output-block" data-hasbody="false" data-macro-name="include"><img class="confluence-embedded-image" src="/adminjiraserver0909/files/1251415199/1251415200/1/1657121566450/Issues_button.png"></span></span></li><li><p>Under<span> </span><strong>Fields</strong><span> </span>(the left-side panel), select<span> </span><strong>Custom fields</strong>.</p></li></ol><p><span style="letter-spacing: 0.0px;">The </span><strong style="letter-spacing: 0.0px;">Issues</strong><span style="letter-spacing: 0.0px;"> column shows you the number of issues that store a value for your field and includes both issues with default values and archived issues.</span></p><p><span style="letter-spacing: 0.0px;"><span class="confluence-embedded-file-wrapper conf-macro output-inline" data-hasbody="false" data-macro-name="sp-image"><img alt="A custom fields table with highlighted Issues column" title="A custom fields table with highlighted Issues column" class="confluence-embedded-image" src="/adminjiraserver0909/files/1251415962/1251415963/1/1681976244951/Custom_fields_analyze_issues_column+%281%29.png"></span><br></span></p><p><strong>Cleaning up</strong></p><ol class="ak-ol"><li><p>Click the <strong>Issues</strong> column name to sort in ascending or descending order.</p></li><li><p>Custom fields with a low number of issues are the most likely candidates for deletion. If you’re not sure if a field should be deleted or not, use other columns described here to make your decision.</p></li></ol><p><strong>Good to know</strong></p><ul class="ak-ul"><li><p>Data in the <strong>Issues</strong> column is refreshed once a day. You can see the date of the last refresh above the column ("Issues: last refresh…")</p></li><li><p>Data won’t be available for around 24 hours after the upgrade.</p></li></ul> <h2 id="Analyzingtheusageofcustomfields-Findingcustomfieldsthathaven’tbeenupdatedforalongtime">Finding custom fields that haven’t been updated for a long time</h2><p>The <strong>Last updated</strong> column shows you the last time a value for a custom field has been added or updated in any issue, but it doesn’t include default values—as in, the user must actively choose or add a value for this field.</p><p><span class="confluence-embedded-file-wrapper conf-macro output-inline" data-hasbody="false" data-macro-name="sp-image"><img class="confluence-embedded-image" src="/adminjiraserver0909/files/1251415962/1251415964/1/1681558004713/Custom_fields_analyze.png"></span></p><p><strong>Cleaning up</strong></p><ol class="ak-ol"><li><p>Filter your issues by <strong>Last updated</strong> to find custom fields that haven’t been updated for a long time. We consider two years to be quite old, but this will depend on you.</p></li><li><p>Check the <strong>Issues</strong> column to see how many issues are using this field.</p></li><li><p>If the fields are outdated, but still used in thousands of issues, this might mean they’re still important. If you’re not ready to delete them, you could improve performance by narrowing down their context only to the projects they’re used in.</p></li></ol><p><strong>Good to know</strong></p><ul class="ak-ul"><li><p>Data in this column is refreshed every hour, but the historical data about the usage of custom fields in existing issues won’t be available for around 24 hours after the upgrade. Any new updates you make after upgrading will be available right away.</p></li><li><p>If you’re importing a project or just need to recalculate this data as a fallback method, you can recalculate it in Jira advanced settings<span style="color: rgb(23,43,77);">. To open the settings, go to </span><strong style="text-align: left;">Administration <span class="confluence-embedded-file-wrapper confluence-embedded-manual-size conf-macro output-inline output-block" data-hasbody="false" data-macro-name="include"><img width="18" class="confluence-embedded-image confluence-thumbnail" src="/adminjiraserver0909/files/1251415070/1251415071/1/1526048028212/cog_icon.png"></span> </strong><span style="color: rgb(23,43,77);">> </span><strong style="text-align: left;">System</strong><span style="color: rgb(23,43,77);"> and then select the </span><strong style="text-align: left;">Advanced settings</strong><span style="color: rgb(23,43,77);"> button.</span></p></li></ul> <h2 id="Analyzingtheusageofcustomfields-Comparingtoothercolumnstohelpyoumakethedecision">Comparing to other columns to help you make the decision</h2><p><strong>Issues</strong> and <strong>Last updated</strong> are the best tools to identify fields that are a bit rusty, but not all such fields should be deleted. Some of them might store data from your past projects that you’d like to keep for reference. This is where other columns should help you.</p><h3 id="Analyzingtheusageofcustomfields-Contexts">Contexts</h3><p>Shows specific projects that can use this field or shows <strong>Global</strong> if the field is allowed for all projects. This should help you decide how important your field is.</p><h4 id="Analyzingtheusageofcustomfields-Goodtoknow">Good to know</h4><ul class="ak-ul"><li><p>Check the <strong>Last updated </strong>for your field. If it hasn’t been used for a long time but you’d like to keep the data it contains, narrow it down to the projects it’s been used in in the past.</p></li><li><p>You can <a data-macro-name="sp-plaintextbody-link" href="/adminjiraserver0909/configuring-custom-field-contexts-1251415951.html" class="conf-macro output-inline" data-hasbody="true">change the contexts manually</a><u>,</u> or try to <a data-macro-name="sp-plaintextbody-link" href="/adminjiraserver0909/optimizing-custom-fields-1251415967.html" class="conf-macro output-inline" data-hasbody="true">optimize them automatically</a>.</p></li></ul><h3 id="Analyzingtheusageofcustomfields-Screens">Screens</h3><p>Shows the screens where your custom field is displayed, like a Create issue screen or Default issue screen. The number of screens using your custom fields, and what screens those are, should help you decide whether it’s really needed.</p><h2 id="Analyzingtheusageofcustomfields-Moreinformation">More information</h2><p>If you’re on a mission to clean up your Jira instance and keep it that way, here are some useful pages:</p><ul class="ak-ul"><li><p><a class="sc-gHboQg hPuClc" href="/clean/clean-up-your-jira-instance-1018788592.html">Cleaning up your Jira instance</a></p></li><li><p><a class="sc-gHboQg hPuClc" href="/enterprise/managing-custom-fields-in-jira-effectively-945523781.html">Managing custom fields effectively</a></p></li><li><p><a data-macro-name="sp-plaintextbody-link" href="/adminjiraserver0909/editing-or-deleting-custom-fields-1251415957.html" class="conf-macro output-inline" data-hasbody="true">Deleting custom fields</a></p></li></ul> </div> </div> <div class="content-page-last-modified-date"> Last modified on Apr 20, 2023 </div> <div class="content-page-cache-information">  </div> <div class="content-page-was-this-helpful"> <div class="was-this-helpful"> <p class="was-this-helpful-question-text">Was this helpful?</p> <a class="was-this-helpful-yes">Yes</a> <div class="was-this-helpful-no-reason-menu"> <a class="was-this-helpful-no">No</a> <div class="was-this-helpful-no-reason-dropdown"> <form> <radiogroup> <div class="reason-radio-box"> <label><input type="radio" name="was-this-helpful-no-reason" value="It wasn't accurate"> It wasn't accurate</label> </div> <div class="reason-radio-box"> <label><input type="radio" name="was-this-helpful-no-reason" value="It wasn't clear"> It wasn't clear</label> </div> <div class="reason-radio-box"> <label><input type="radio" name="was-this-helpful-no-reason" value="It wasn't relevant"> It wasn't relevant</label> </div> </radiogroup> </form> </div> </div> <a class="report-a-problem">Provide feedback about this article</a> </div> </div> <div class="page-sidebars-embedded-content"> <div class="page-sidepanel sidepanel-related-content"> <h4>Related content</h4> <ul> <li class="no-related-content-results">No related content found</li> </ul> </div> </div> <div class="k15t-plugin-attribution"> Powered by <a href="http://www.atlassian.com/" target="_blank">Confluence</a> and <a href="https://www.k15t.com/go/scroll-viewport" target="_blank" rel="nofollow">Scroll Viewport</a>. </div> </article> </div> </div> </div> </main> <footer class="cac-footer" > <div class="footer-internals"> <div class="footer-sidebar-padder"></div> <div class="footer-content"> <div class="footer-logo-wrapper"> <a class="footer-logo" href="https://www.atlassian.com/">Atlassian</a> </div> <ul> <li class="footer-notice-at-collection atl-policy-link-container"> <a class="atl-policy-link atl-policy-link-text" href="https://www.atlassian.com/legal/privacy-policy#additional-disclosures-for-ca-residents" > Notice at Collection </a> </li> <li class="footer-privacy-policy"><a href="https://www.atlassian.com/legal/privacy-policy">Privacy Policy</a></li> <li class="footer-terms-of-use"><a href="https://www.atlassian.com/legal/customer-agreement">Terms of Use</a></li> <li class="footer-security"><a href="https://www.atlassian.com/trust/security">Security</a></li> <li class="footer-copyright">© <span class="copyright-year"><script type="text/javascript">document.write(new Date().getFullYear());</script></span> Atlassian</li> </ul> </div> </div> </footer> </div> <script type="text/javascript" src="/staticassets/4.7.2/dist/main/js/main.js"></script>  <script src="//confluence.atlassian.com/plugins/servlet/scroll-viewport/bootstrap.js?viewportId=0AE21D6C018941AB1520357101C3C2CB&pageId=1251415962&spaceKey=ADMINJIRASERVER0909&isDraftViewport=false&isViewportControlEnabled=true" async></script> </body> </html>

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