Supporting the evaluation and review of collections

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datetime="2019-07-31T12:30:00+01:00">31 July 2019</time> </p> </div> </div> </div> <div class="col span-3"> </div> </div> </header> <div class="row"> <div class="col span-9"> <div class="article-full__body">  <h2>The issue</h2><p>The effective management of collections by libraries is crucial for the provision of timely and relevant physical and electronic resources.</p><h2>How we can help</h2><p>We can help you determine the value and uniqueness of the physical items you hold so that you can make informed decisions about collection management.</p><p>We can also help you assess how well used your electronic resources are and if they are providing value for money.</p><h2>What you can do</h2><p>Here are some key points to ensure you get the most from your resources.</p><h3>Withdraw items confidently</h3><p>The <a href="http://web.archive.org/web/20230608230801/https://compare.libraryhub.jisc.ac.uk/">library hub compare service</a> allows you to compare a list of items you have earmarked for withdrawal against the holdings of other academic and specialist library catalogues.</p><p>In this way you can:</p><ul><li>Determine the scarcity of items</li><li>Make more informed choices over whether they can be removed to make room for new resources</li><li>Ascertain if you hold the last copy of any item</li></ul><h3>Preserve unique items</h3><p>You can use <a href="http://web.archive.org/web/20230608230801/https://compare.libraryhub.jisc.ac.uk/">library hub compare</a> as a useful tool in the weeding and withdrawal process to help identify items that are particularly rare and in need of preservation or digitisation.</p><p>The data on the rarity of an item can also be viewed in helpful visualisations, giving a graphical depiction of how unique an item is in comparison to other institutional or specialist library holdings.</p><h3>Assess value for money</h3><p>We know that collection assessment is not limited to physical items. Electronic journal subscriptions form a substantial portion of library expenditure, and in a climate of limited budgets it is important that you can demonstrate value for money.</p><ul><li>You can use <a href="/web/20230608230801/https://www.jisc.ac.uk/journal-usage-statistics-portal" style="text-decoration-line: underline;">JUSP</a> to determine which electronic journals are being well used and which are not</li><li>You can also view <a href="http://web.archive.org/web/20230608230801/https://jusp.jisc.ac.uk/docs/case3.pdf">case studies</a> where universities have used JUSP data to estimate a cost per use for journals and increased the value of their electronic journal collection</li><li><a href="http://web.archive.org/web/20230608230801/https://www.kbplus.ac.uk/kbplus7/" style="text-decoration-line: underline;">Knowledge Base+</a> (KB+) can be used to help calculate cost per use data for subscriptions by drawing usage data from JUSP into its finance module. 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