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fa-print"></i> </a> </div> <div class="mkb-clearfix"></div><script>jQuery && jQuery('body').addClass('mkb-toc-active')</script> <div class="mkb-anchors-list mkb-anchors-list--dynamic mkb-anchors-list--hierarchical"> <div class="mkb-anchors-list__title"> In this article </div> <ul class="mkb-anchors-list__container"> <li class="mkb-anchors-list__item"> <a href="#" class="mkb-anchors-list__item-link" data-index="0"> <span class="mkb-anchors-list__item-link-label"> 1. Email Voters </span> </a> </li> </ul> </div> </div> <div class="mkb-article-text mkb-clearfix"><p>vTools Voting allows you to send emails to voters directly from the ballot. When a ballot is created, the creator can send up to three (3) emails, and emails can only be sent once every 72 hours. We recommend that when creating a ballot, you wait at least one (1) hour before sending the first email in order to give the system time to create the voter list in the backend.</p> <p><strong>Note:</strong> These same steps can be followed for both Elections and Motions.</p> <p>To send an email to voters, log in to <a href="https://voting.vtools.ieee.org/">https://voting.vtools.ieee.org/</a> with your IEEE Account.</p> <p>Click on “Ballot Dashboard” and navigate to the ballot from which you wish to send an email.</p> <p>Click on “Manage”:</p> <figure id="attachment_1610" aria-describedby="caption-attachment-1610" style="width: 1024px" class="wp-caption aligncenter"><a href="https://kb.ieee.org/vtools/wp-content/uploads/sites/2/EmailingVoters1.gif"><img fetchpriority="high" decoding="async" class="wp-image-1610 size-large" src="https://kb.ieee.org/vtools/wp-content/uploads/sites/2/EmailingVoters1-1024x670.gif" alt="" width="1024" height="670" srcset="https://kb.ieee.org/vtools/wp-content/uploads/sites/2/EmailingVoters1-1024x670.gif 1024w, https://kb.ieee.org/vtools/wp-content/uploads/sites/2/EmailingVoters1-370x242.gif 370w, https://kb.ieee.org/vtools/wp-content/uploads/sites/2/EmailingVoters1-768x502.gif 768w" sizes="(max-width: 1024px) 100vw, 1024px" /></a><figcaption id="caption-attachment-1610" class="wp-caption-text">Click to Enlarge</figcaption></figure> <h3>Email Voters</h3> <p>Click “Email” in the menu to send an email to voters</p> <figure id="attachment_1615" aria-describedby="caption-attachment-1615" style="width: 1024px" class="wp-caption aligncenter"><a href="https://kb.ieee.org/vtools/wp-content/uploads/sites/2/EmailingVoters2.gif"><img decoding="async" class="wp-image-1615 size-large" src="https://kb.ieee.org/vtools/wp-content/uploads/sites/2/EmailingVoters2-1024x504.gif" alt="" width="1024" height="504" srcset="https://kb.ieee.org/vtools/wp-content/uploads/sites/2/EmailingVoters2-1024x504.gif 1024w, https://kb.ieee.org/vtools/wp-content/uploads/sites/2/EmailingVoters2-370x182.gif 370w, https://kb.ieee.org/vtools/wp-content/uploads/sites/2/EmailingVoters2-768x378.gif 768w" sizes="(max-width: 1024px) 100vw, 1024px" /></a><figcaption id="caption-attachment-1615" class="wp-caption-text">Click to Enlarge</figcaption></figure> <p>The next screen will remind you that only three (3) emails can go out, and only once every 72 hours.</p> <figure id="attachment_1614" aria-describedby="caption-attachment-1614" style="width: 1024px" class="wp-caption aligncenter"><a href="https://kb.ieee.org/vtools/wp-content/uploads/sites/2/EmailingVoters4.gif"><img decoding="async" class="wp-image-1614 size-large" src="https://kb.ieee.org/vtools/wp-content/uploads/sites/2/EmailingVoters4-1024x624.gif" alt="" width="1024" height="624" srcset="https://kb.ieee.org/vtools/wp-content/uploads/sites/2/EmailingVoters4-1024x624.gif 1024w, https://kb.ieee.org/vtools/wp-content/uploads/sites/2/EmailingVoters4-370x225.gif 370w, https://kb.ieee.org/vtools/wp-content/uploads/sites/2/EmailingVoters4-768x468.gif 768w" sizes="(max-width: 1024px) 100vw, 1024px" /></a><figcaption id="caption-attachment-1614" class="wp-caption-text">Click to Enlarge</figcaption></figure> <p>Scroll to the bottom of the page to view the email template. You may edit the email as needed before sending. When ready, click “Preview and Send” at the bottom.</p> <figure id="attachment_1613" aria-describedby="caption-attachment-1613" style="width: 1024px" class="wp-caption aligncenter"><a href="https://kb.ieee.org/vtools/wp-content/uploads/sites/2/EmailingVoters5.gif"><img loading="lazy" decoding="async" class="wp-image-1613 size-large" src="https://kb.ieee.org/vtools/wp-content/uploads/sites/2/EmailingVoters5-1024x613.gif" alt="" width="1024" height="613" srcset="https://kb.ieee.org/vtools/wp-content/uploads/sites/2/EmailingVoters5-1024x613.gif 1024w, https://kb.ieee.org/vtools/wp-content/uploads/sites/2/EmailingVoters5-370x222.gif 370w, https://kb.ieee.org/vtools/wp-content/uploads/sites/2/EmailingVoters5-768x460.gif 768w" sizes="(max-width: 1024px) 100vw, 1024px" /></a><figcaption id="caption-attachment-1613" class="wp-caption-text">Click to Enlarge</figcaption></figure> <p>The next screen will show you a preview of the email. If it looks good, click “Confirm and Send.” If you need to to further editing, click “Edit.” You can also “Cancel” if you want to abandon the email altogether.</p> <figure id="attachment_1612" aria-describedby="caption-attachment-1612" style="width: 735px" class="wp-caption aligncenter"><a href="https://kb.ieee.org/vtools/wp-content/uploads/sites/2/EmailingVoters6.gif"><img loading="lazy" decoding="async" class="wp-image-1612 size-full" src="https://kb.ieee.org/vtools/wp-content/uploads/sites/2/EmailingVoters6.gif" alt="" width="735" height="662" /></a><figcaption id="caption-attachment-1612" class="wp-caption-text">Click to Enlarge</figcaption></figure> <p>Once the email is sent, the screen will show that it has been sent, and the email count will have increased.</p> <figure id="attachment_1611" aria-describedby="caption-attachment-1611" style="width: 1024px" class="wp-caption aligncenter"><a href="https://kb.ieee.org/vtools/wp-content/uploads/sites/2/EmailingVoters7.gif"><img loading="lazy" decoding="async" class="wp-image-1611 size-large" src="https://kb.ieee.org/vtools/wp-content/uploads/sites/2/EmailingVoters7-1024x560.gif" alt="" width="1024" height="560" srcset="https://kb.ieee.org/vtools/wp-content/uploads/sites/2/EmailingVoters7-1024x560.gif 1024w, https://kb.ieee.org/vtools/wp-content/uploads/sites/2/EmailingVoters7-370x203.gif 370w, https://kb.ieee.org/vtools/wp-content/uploads/sites/2/EmailingVoters7-768x420.gif 768w" sizes="(max-width: 1024px) 100vw, 1024px" /></a><figcaption id="caption-attachment-1611" class="wp-caption-text">Click to Enlarge</figcaption></figure> </div> <div class="mkb-article-extra"> <div class="mkb-article-extra__hidden"> <span class="mkb-article-extra__tracking-data" data-article-id="957" data-article-title="Emailing Voters"></span> </div> <div class="mkb-article-extra__tags"><i class="fa fa-tag"></i>Tags: <a href="https://kb.ieee.org/vtools/blog/kbtag/voting/" rel="tag">Voting</a></div> <div class="mkb-article-extra__actions"> <div class="mkb-article-extra__rating fn-article-rating"> <div class="mkb-article-extra__rating-likes-block fn-rating-likes-block"> <div class="mkb-article-extra__rating-title">Was this article helpful?</div> <a href="#" class="mkb-article-extra__like" data-article-id="957" data-article-title="Emailing Voters" title="Like"> <i class="mkb-like-icon fa fa-smile-o"></i> Like <span class="mkb-article-extra__stats-likes"> 1 </span> </a> <a href="#" class="mkb-article-extra__dislike" data-article-id="957" data-article-title="Emailing Voters" title="Dislike"> <i class="mkb-dislike-icon fa fa-frown-o"></i> Dislike <span class="mkb-article-extra__stats-dislikes"> 1 </span> </a> </div> </div> </div> <div class="mkb-article-extra__stats"> <div class="mkb-article-extra__stats-pageviews"> <span>Views:</span> <span>365</span> </div> </div> </div> </div></div> <div class="mkb-article-extra__navigation-wrap"> <h3>Continue reading</h3> <div class="mkb-article-extra__navigation"> <div class="mkb-article-extra__navigation-item mkb-article-extra__previous-article"><i class="fa fa-angle-double-left"></i> Previous: <a href="https://kb.ieee.org/vtools/blog/kb/viewing-election-results/">Viewing Election Results</a></div> <div class="mkb-article-extra__navigation-item mkb-article-extra__next-article"></div> </div> </div> </div></div></div> </div> <footer id="colophon" class="site-footer"> <div class="container"> <div class="row"> <div class="col-lg-12 col-md-12 col-md-12 col-sm-12 col-xs-12"> <ul id="menu-footer-navigation" class="menu"> <li><a href="https://kb.ieee.org/vtools">Home</a></li> <li><a target="_blank" href="http://www.ieee.org/sitemap.html">Sitemap</a></li> <li><a target="_blank" href="https://www.ieee.org/accessibility-statement.html">Accessibility</a></li> <li><a target="_blank" href="https://www.ieee.org/about/corporate/governance/p9-26.html">Nondiscrimination Policy</a></li> <li><a href="http://www.ieee-ethics-reporting.org">IEEE Ethics Reporting</a></li> <li><a href="http://www.ieee.org/site_terms_conditions.html">Terms and Conditions</a></li> <li><a target="_blank" href="https://www.ieee.org/security_privacy.html">IEEE Privacy Policy</a></li> </ul> </div> </div> <div class="row"> <div class="col-lg-8 col-md-7 col-sm-12 col-xs-12"> <p>© Copyright 2024 IEEE – All rights reserved. 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