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</ul> </div> </div> </div> </div> </nav> </header> <main id="main-content"> <div class="wrap" id="top"> <div class="breadcrumbs"><a href="/web/20230331055626/https://www.hesa.ac.uk/about">About us</a> 禄 <a href="/web/20230331055626/https://www.hesa.ac.uk/about/regulation">Compliance and regulation</a> 禄 <a href="/web/20230331055626/https://www.hesa.ac.uk/about/regulation/data-protection" class="active">Data protection</a></div> <h1>Data protection</h1> <ul class="action-links"></ul> <div class="region region-content"> <div id="block-system-main" class="block block-system"> <div class="content"> <div class="grid grid-spaced"> <div class="content-aside | col-1/3 | col-reverse"> <div class="accordion-item"> <nav class="nav-sub" aria-label="Section sub-navigation"> <a href="#after-nav-sub" class="element-invisible element-focusable">Skip sub-navigation</a> <a class="accordion-toggle | toggle-nav-sub" href="#nav-sub-content" aria-controls="nav-sub-content" aria-expanded="false" 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href="/web/20230331055626/https://www.hesa.ac.uk/about/what-we-do/statutory-w-s-ni">Wales, Scotland and Northern Ireland</a></li> </ul></li> <li class="expanded active-trail"><a href="/web/20230331055626/https://www.hesa.ac.uk/about/regulation" class="active-trail">Compliance and regulation</a><ul class="menu"><li class="first expanded active-trail"><a href="/web/20230331055626/https://www.hesa.ac.uk/about/regulation/data-protection" class="active-trail active">Data protection</a><ul class="menu"><li class="first expanded"><a href="/web/20230331055626/https://www.hesa.ac.uk/about/regulation/data-protection/notices">Collection notices</a><ul class="menu"><li class="first leaf"><a href="/web/20230331055626/https://www.hesa.ac.uk/about/regulation/data-protection/notices/previous">Collection notices (historical)</a></li> <li class="leaf"><a href="/web/20230331055626/https://www.hesa.ac.uk/about/data-protection/notices/dlhe-c14018">Collection notice (DLHE C14018)</a></li> <li class="leaf"><a href="/web/20230331055626/https://www.hesa.ac.uk/about/regulation/data-protection/notices/dlhe-c15018">Collection notice (DLHE C15018)</a></li> <li class="last leaf"><a href="/web/20230331055626/https://www.hesa.ac.uk/about/regulation/data-protection/notices/dlhe-c16018">Collection notice (DLHE C16018)</a></li> </ul></li> <li class="expanded"><a href="/web/20230331055626/https://www.hesa.ac.uk/about/regulation/data-protection/guidance">Data protection guidance for the HESA records</a><ul class="menu"><li class="first leaf"><a href="/web/20230331055626/https://www.hesa.ac.uk/about/regulation/data-protection/guidance/LDLHE-faqs-graduates" title="">Frequently asked questions for HE leavers 2010/11 survey</a></li> <li class="leaf"><a href="/web/20230331055626/https://www.hesa.ac.uk/about/regulation/data-protection/guidance/LDLHE-faqs-providers" title="">Frequently asked questions for HE providers 2010/11 survey</a></li> <li class="last leaf"><a href="/web/20230331055626/https://www.hesa.ac.uk/about/regulation/data-protection/guidance/LDLHE-agreement" title="">Data protection agreement between HESA and IFF Research</a></li> </ul></li> <li class="leaf"><a href="/web/20230331055626/https://www.hesa.ac.uk/about/regulation/data-protection/register">Data sharing register</a></li> <li class="leaf"><a href="/web/20230331055626/https://www.hesa.ac.uk/about/regulation/data-protection/rounding-and-suppression-anonymise-statistics">Rounding and suppression</a></li> <li class="last leaf"><a href="/web/20230331055626/https://www.hesa.ac.uk/about/regulation/data-protection/ucas-data">HESA's processing of UCAS data</a></li> </ul></li> <li class="expanded"><a href="/web/20230331055626/https://www.hesa.ac.uk/about/regulation/official-statistics">Official statistics</a><ul class="menu"><li class="first expanded"><a href="/web/20230331055626/https://www.hesa.ac.uk/about/regulation/official-statistics/pre-release">Pre-release access to official 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class="expanded"><a href="/web/20230331055626/https://www.hesa.ac.uk/about/working-here" title="">Working here</a><ul class="menu"><li class="first last leaf"><a href="/web/20230331055626/https://www.hesa.ac.uk/about/working-here/vacancies" title="">Current vacancies</a></li> </ul></li> <li class="last expanded"><a href="/web/20230331055626/https://www.hesa.ac.uk/about/website">Website and accessibility</a><ul class="menu"><li class="first leaf"><a href="/web/20230331055626/https://www.hesa.ac.uk/about/website/site-map" title="">Site map</a></li> <li class="leaf"><a href="/web/20230331055626/https://www.hesa.ac.uk/about/website/terms">Terms of use</a></li> <li class="leaf"><a href="/web/20230331055626/https://www.hesa.ac.uk/about/website/accessibility">Accessibility statement</a></li> <li class="leaf"><a href="/web/20230331055626/https://www.hesa.ac.uk/about/website/cookies">Cookies</a></li> <li class="leaf"><a href="/web/20230331055626/https://www.hesa.ac.uk/about/website/privacy">Privacy</a></li> <li class="leaf"><a href="/web/20230331055626/https://www.hesa.ac.uk/about/website/eduroam">eduroam</a></li> <li class="last leaf"><a href="/web/20230331055626/https://www.hesa.ac.uk/about/website/esignatures">HESA's use of electronic signatures</a></li> </ul></li> </ul></li> </ul> </div> </nav> </div> </div> <div class="content-main | col-2/3" id="after-nav-sub"> <div style="background-color: #1E355E; padding-left:5%; padding-right:5%; padding-top:2%; padding-bottom:2%; "> <p style="color: #ffffff;"><strong>HESA is now part of <a href="http://web.archive.org/web/20230331055626/https://www.jisc.ac.uk/" style="color: #ffffff;">Jisc</a>. Jisc is now the data controller of personal data previously controlled by HESA. Pages on the HESA website are being updated to reflect this change. Please see updated <a href="http://web.archive.org/web/20230331055626/https://www.hesa.ac.uk/about/website/privacy" style="color: #ffffff;">Privacy information</a>.</strong></p> </div> <p class="intro">This page links to information for individuals and organisations about HESA's compliance with the General Data Protection Regulation (GDPR) and other data protection legislation.</p> <h2>Personal data held by HESA</h2> <p>HESA holds information on students and staff in universities, higher education (HE) colleges and specialist providers in the UK. The <a href="/web/20230331055626/https://www.hesa.ac.uk/about/regulation/data-protection/notices"><strong>Collection Notices</strong></a> describe the purposes for which this data is collected. The <a href="http://web.archive.org/web/20230331055626/https://www.hesa.ac.uk/collection/archive">data collection coding manuals</a> for each academic year 1994/95 show the full lists of data fields collected each year.</p> <p>We also hold information on customers and other people who have contact with HESA where it is necessary to allow HESA to carry out its functions. The <a href="http://web.archive.org/web/20230331055626/https://www.hesa.ac.uk/about/website/privacy"><strong>Privacy Information page</strong></a> describes how and why we process personal data, the legal bases for this processing, and individuals' rights under data protection legislation.</p> <h2>Graduate Outcomes</h2> <p>From December 2018 graduates from the 2017/18 academic year will receive the new Graduate Outcomes survey. The following data protection information for HE providers can found via the main <a href="http://web.archive.org/web/20230331055626/https://www.hesa.ac.uk/innovation/outcomes">Graduate Outcomes section</a>:</p> <ul> <li><a href="http://web.archive.org/web/20230331055626/https://www.hesa.ac.uk/innovation/outcomes/providers/data-protection">Data protection guidance</a></li> <li><a href="http://web.archive.org/web/20230331055626/https://www.hesa.ac.uk/innovation/outcomes/providers/data-protection-actions">Data protection: Action and implications for providers</a></li> <li><a href="http://web.archive.org/web/20230331055626/https://www.hesa.ac.uk/innovation/outcomes/providers/data-protection-FAQ">Data protection: Operational support for the collection and use of contact details</a></li> </ul> <h2>Guidance for higher education providers</h2> <p>Our <a href="/web/20230331055626/https://www.hesa.ac.uk/about/regulation/data-protection/guidance">Data Protection Guidance for the HESA Records</a> aims to provide supporting information for those in HE providers dealing with data protection issues, with additional guidance for Alternative Providers new to the HESA data collection process.</p> <p>HE providers must make the <a href="/web/20230331055626/https://www.hesa.ac.uk/about/regulation/data-protection/notices">HESA Collection Notices</a> available to students and staff whose data they send to HESA, usually by including a link from their own privacy information.</p> <h2>Disclosure control in statistical publications</h2> <p>Please see <a href="http://web.archive.org/web/20230331055626/https://www.hesa.ac.uk/about/regulation/data-protection/rounding-and-suppression-anonymise-statistics">Rounding and suppression to anonymise statistics</a> for information on how we protect personal data from being re-identified from statistical data tables.</p> <h2>Security</h2> <p>HESA maintains the <a href="http://web.archive.org/web/20230331055626/https://www.iso.org/isoiec-27001-information-security.html">ISO 27001</a> International Standards certification for Information Security. This means that the security of HESA's systems and processes are regularly and independently audited.</p> <h2>Data Protection Register</h2> <p>HESA and its subsidiary HESA Services Ltd are listed as Data Controllers in the <a href="http://web.archive.org/web/20230331055626/https://ico.org.uk/esdwebpages/search" target="_blank">Register of Data Controllers</a> maintained by the <a href="http://web.archive.org/web/20230331055626/https://ico.org.uk/" target="_blank">Information Commissioner's Office</a>.</p> <ul class="ul"> <li>Higher Education Statistics Agency Limited - Registration Number Z7475057</li> <li>HESA Services Limited - Registration Number Z7899462</li> </ul> <h2>Contact details for more information</h2> <p>If you have any questions about HESA and data protection please contact our Data Protection Officer:</p> <ul class="list-unbulleted"> <li><strong>Email:</strong> <a 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