Permission to deposit | Research | Imperial College London

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open access terms</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/open-access/symplectic-spiral-relationship/">What is the relationship between Symplectic and Spiral</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/open-access/book-a-one-to-one-or-training-session/">Book a one to one or training session</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/open-access/our-team/">Our team</a></li> </ul> </li><li><a href="/research-and-innovation/support-for-staff/scholarly-communication/publishing-with-spiral/">Publishing with Spiral</a> <ul class="multilevel-linkul-0"> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/publishing-with-spiral/intro-to-spiral/">Introduction to Spiral</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/publishing-with-spiral/how-to-prepare-your-report/">How to prepare your report</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/publishing-with-spiral/get-a-doi/">Receiving a DOI for your report</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/publishing-with-spiral/discovering-impact/">Discovering impact</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/open-access/spiral/deposit-after-publication/">Depositing a published paper in Spiral</a></li> </ul> </li><li><a href="/research-and-innovation/support-for-staff/scholarly-communication/symplectic/">Symplectic</a> <ul class="multilevel-linkul-0"> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/open-access/spiral/">Add outputs to Symplectic and Spiral</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/symplectic/link-research-outputs-to-other-entities/">Link research outputs to other entities</a></li> <li><a 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href="/research-and-innovation/support-for-staff/scholarly-communication/orcid/symplectic-to-orcid-for-affected-users/">Synchronising Symplectic to ORCID: affected users</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/orcid/symplectic-and-orcid-permissions/">Setting Symplectic and ORCID permissions</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/orcid/maximise-your-visibility-with-orcid/">Maximise your visibility with ORCID</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/orcid/faq/">ORCID frequently asked questions</a></li> </ul> </li><li><a href="/research-and-innovation/support-for-staff/scholarly-communication/bibliometrics/">Bibliometrics</a> <ul class="multilevel-linkul-0"> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/bibliometrics/basics-of-metrics/">Basics of metrics</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/bibliometrics/responsible-use-of-metrics/">Responsible use of metrics</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/bibliometrics/available-bibliometrics-tools/">Available bibliometrics tools</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/bibliometrics/initiatives-and-resources-on-responsible-metrics/">Initiatives and resources on responsible metrics</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/bibliometrics/narrative-cvs/">Narrative CVs</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/bibliometrics/book-a-one-to-one/">Book a one to one</a></li> </ul> </li><li><a href="/research-and-innovation/support-for-staff/scholarly-communication/training-and-events/">Training and events</a></li>  </ul> </nav> </div> </div> </div> </div> </header> <main id="page"> <div class="show-no-js"> <div class="container"> <p class="step-1">In this section</p> <nav class="nav-fallback"> <ul class="nav-fallback__parent"> <li> <a class="lwi" href="/research-and-innovation/support-for-staff/scholarly-communication/"> Scholarly Communication </a> </li> </ul> </nav> </div> </div> <div class="container content-template" id="content"> <nav class="page-area-heading"> <a href="/research-and-innovation/support-for-staff/scholarly-communication/">Scholarly Communication</a> </nav> <div class="page-heading lg-8 sm-12"> <div class="breadcrumbs"> <ul> <li><a href="/">Imperial Home</a></li> <li><a href="/research-and-innovation/">Research</a></li><li><a href="/research-and-innovation/support-for-staff/">Support for staff</a></li><li><a href="/research-and-innovation/support-for-staff/scholarly-communication/">Scholarly Communication</a></li><li><a href="/research-and-innovation/support-for-staff/scholarly-communication/open-access/">Open access</a></li><li><a href="/research-and-innovation/support-for-staff/scholarly-communication/open-access/spiral/">Depositing in Spiral</a></li><li><a href="/research-and-innovation/support-for-staff/scholarly-communication/open-access/spiral/permissions/">Permission to deposit</a></li> </ul> </div> <h1>Permission to deposit</h1> </div> <div class="row row--space-between flow-opposite top" id=""> <aside class="col lg-3 md-4 sm-12"> </aside> <div class="col lg-8 sm-12" role="main" id="primary-content">  <div class="module flow-m"> <div class="row wysiwyg"> <h2>Obtaining permission to deposit in Spiral</h2> <p>The College expects you to respect prior agreements with publishers and only to self-archive your paper in Spiral where permitted, unless your paper will be published on immediate open access (paid open access). Before uploading a paper, you <strong>must check that you have permission</strong>.</p> <p>On the repository page in Symplectic you will see the <strong>Deposit advice</strong> with information about the publisher’s posting policy:</p> <p><img class="one-third " alt="" src="/media/images/portrait-2000x3000/Deposit-advice-image-1.png" /></p> </div><div class="row wysiwyg"> <p> </p> <p>Where no information of the publisher’s posting policy is available guidance on requesting permission.</p> <p><img class="one-third " alt="" src="/media/images/portrait-2000x3000/Deposit-advice-image-2.png" /></p> <p> </p> </div> <div class="heading"> <h2 class="title sr-only"> Permissions accordion </h2> </div> <div class="a11y-accordion-tabs wysiwyg"> <div class="accordion-tabs js-tabs" data-tabs-allowed="false" data-start-collapsed="true"> <ul role="tablist" class="tabs-tab-list"> <li role="presentation"> <a href="#tabpanel_61939" role="tab" id="tab_61939" aria-controls="tabpanel_61939" aria-selected="true" class="tabs-trigger js-tabs-trigger"> Journal articles and conference papers (accepted from 1 January 2024 in Research Publication Open Access Policy) </a> </li><li role="presentation"> <a href="#tabpanel_61941" role="tab" id="tab_61941" aria-controls="tabpanel_61941" aria-selected="true" class="tabs-trigger js-tabs-trigger"> Published journal articles and conference papers (accepted before 1 January 2024) </a> </li><li role="presentation"> <a href="#tabpanel_61942" role="tab" id="tab_61942" aria-controls="tabpanel_61942" aria-selected="true" class="tabs-trigger js-tabs-trigger"> Published books or book chapters </a> </li><li role="presentation"> <a href="#tabpanel_1417472" role="tab" id="tab_1417472" aria-controls="tabpanel_1417472" aria-selected="true" class="tabs-trigger js-tabs-trigger"> Preprints, unpublished conference papers, working papers </a> </li><li role="presentation"> <a href="#tabpanel_61943" role="tab" id="tab_61943" aria-controls="tabpanel_61943" aria-selected="true" class="tabs-trigger js-tabs-trigger"> Reports </a> </li><li role="presentation"> <a href="#tabpanel_61944" role="tab" id="tab_61944" aria-controls="tabpanel_61944" aria-selected="true" class="tabs-trigger js-tabs-trigger"> Software, databases and copyright material with commercial potential </a> </li> </ul> <section id='tabpanel_61939' role='tabpanel' aria-labelledby='tab_61939' class='tabs-panel js-tabs-panel' tabindex='0'> <div class='accordion-trigger js-accordion-trigger' aria-controls='tabpanel_61939' tabindex='0'> Journal articles and conference papers (accepted from 1 January 2024 in Research Publication Open Access Policy) <svg role='img' aria-hidden='true' focusable='false' class='icon icon--m'><use xlink:href='/assets/website/images/svg/icons.svg#chevron-down'></use></svg> </div> <div class='content' aria-hidden='false'> <p>The new Research Publications Open Access Policy (RPOAP) allows you to deposit the peer-reviewed author accepted manuscript (AAM) with a CC-BY licence where the publisher has been notified by the College. Please see publisher notified <a href="/media/imperial-college/research-and-innovation/scholarly-communication/internal/Publisher-list-for-website.xlsx">list</a>. If your paper is not on the notified list, you will need to add a rights retention statement on submission. Please contact the <a href="mailto:openaccess@imperial.ac.uk">Open Access team</a> who can arrange for notification.</p> </div> </section><section id='tabpanel_61941' role='tabpanel' aria-labelledby='tab_61941' class='tabs-panel js-tabs-panel' tabindex='0'> <div class='accordion-trigger js-accordion-trigger' aria-controls='tabpanel_61941' tabindex='0'> Published journal articles and conference papers (accepted before 1 January 2024) <svg role='img' aria-hidden='true' focusable='false' class='icon icon--m'><use xlink:href='/assets/website/images/svg/icons.svg#chevron-down'></use></svg> </div> <div class='content' aria-hidden='false'> <p><strong>If you have your publishing agreement</strong></p> <p>Check the "rights retained by authors" section. Contact the publisher if information about deposit to an institutional repository is missing or unclear.</p> <p><strong>If you don't have a copy of the publishing agreement</strong></p> <p><span>Search for the journal in Jisc’s </span><a title="https://openpolicyfinder.jisc.ac.uk/" href="https://openpolicyfinder.jisc.ac.uk/" target="_blank" rel="noopener noreferrer" data-auth="NotApplicable" data-linkindex="14">open policy finder</a><span> to see what version of your paper you can deposit</span> and if there are any embargo requirements. If you need to request permission from the publisher, you may use the <a href="/media/imperial-college/research-and-innovation/scholarly-communication/public/permissions_letter.docxfinal-version.docx">Sample permissions letter</a>.</p> </div> </section><section id='tabpanel_61942' role='tabpanel' aria-labelledby='tab_61942' class='tabs-panel js-tabs-panel' tabindex='0'> <div class='accordion-trigger js-accordion-trigger' aria-controls='tabpanel_61942' tabindex='0'> Published books or book chapters <svg role='img' aria-hidden='true' focusable='false' class='icon icon--m'><use xlink:href='/assets/website/images/svg/icons.svg#chevron-down'></use></svg> </div> <div class='content' aria-hidden='false'> <p><strong>If you have your publishing agreement</strong></p> <p>Check the "rights retained by authors" section. Contact the publisher if information about deposit to an institutional repository is missing or unclear.</p> <p><span>If you intend to publish your paper in a journal, follow the procedure for published journal articles.</span></p> </div> </section><section id='tabpanel_1417472' role='tabpanel' aria-labelledby='tab_1417472' class='tabs-panel js-tabs-panel' tabindex='0'> <div class='accordion-trigger js-accordion-trigger' aria-controls='tabpanel_1417472' tabindex='0'> Preprints, unpublished conference papers, working papers <svg role='img' aria-hidden='true' focusable='false' class='icon icon--m'><use xlink:href='/assets/website/images/svg/icons.svg#chevron-down'></use></svg> </div> <div class='content' aria-hidden='false'> <p>Where no publishing agreement has been signed, you remain the copyright holder of your work and may deposit to Spiral.</p> <p>If you intend to publish your paper in a journal, check with prospective publishers that depositing to a repository would not be regarded as prior publication. You must also make sure you have permission to include any third-party copyright materials.</p> </div> </section><section id='tabpanel_61943' role='tabpanel' aria-labelledby='tab_61943' class='tabs-panel js-tabs-panel' tabindex='0'> <div class='accordion-trigger js-accordion-trigger' aria-controls='tabpanel_61943' tabindex='0'> Reports <svg role='img' aria-hidden='true' focusable='false' class='icon icon--m'><use xlink:href='/assets/website/images/svg/icons.svg#chevron-down'></use></svg> </div> <div class='content' aria-hidden='false'> <p>If your report was written under contract for a commissioning organisation, the rights retained by the author on completion will be detailed in the contract. Where permission is required, contact the commissioning organisation.</p> <p>When writing a working paper, check whether you, or your department, should be listed as the copyright holder. The Research Office provides information about the College’s <a href="/research-and-innovation/support-for-staff/research-office/research-policies/research-related-policies/ip-policy-college-login/" class="">Intellectual Property policy</a>.</p> </div> </section><section id='tabpanel_61944' role='tabpanel' aria-labelledby='tab_61944' class='tabs-panel js-tabs-panel' tabindex='0'> <div class='accordion-trigger js-accordion-trigger' aria-controls='tabpanel_61944' tabindex='0'> Software, databases and copyright material with commercial potential <svg role='img' aria-hidden='true' focusable='false' class='icon icon--m'><use xlink:href='/assets/website/images/svg/icons.svg#chevron-down'></use></svg> </div> <div class='content' aria-hidden='false'> <p>Consult the College’s <a href="/research-and-innovation/support-for-staff/research-office/research-policies/research-related-policies/ip-policy-college-login/" class="">Intellectual Property policy</a>. The commercialisation process is managed within Imperial's <a title="Enterprise link opens in a new window" href="https://www.imperial.ac.uk/enterprise" target="_blank" rel="noopener">Enterprise</a> division. For further information, including an Inventors Guide, please see the <a title="Commercialisation pages link opens in a new window" href="https://www.imperial.ac.uk/enterprise/staff/industry-partnerships-and-commercialisation/commercialisation/" target="_blank" rel="noopener">Commercialisation pages</a>.</p> <p>As a general rule, the College does not exert its right to own copyright in work generated by its employees in the course of their employment. However, there is an exception for copyright protected works arising from research such as computer software, databases or other copyright material with commercial potential.</p> </div> </section> </div> </div>  </div> <section class="supplementary-content row"> <div class="supplementary-content__sizer col"></div> </section>  </div> </div> </div> </main> <footer class="footer" role="contentinfo"> <section class="footer__main"> <h2 class="sr-only">Useful Links</h2> <div class="container"> <div class="row row--gap-on-collapse"> <nav 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