Best Expense Management Software in 2024

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data-src="https://accounting-software.financesonline.com/media/themes/fot/dist/img/why_blue.png" data-srcset="https://accounting-software.financesonline.com/media/themes/fot/dist/img/why_blue.png 1x, https://accounting-software.financesonline.com/media/themes/fot/dist/img/why_blue@2x.png 2x" alt="Why FO is free" class="lazyload"> </a> </div> <div class="clearfix"></div> </div> <div id="fo-category-tabs" class="page-category__tabs dynamic-tabs"> <div class="main-container"> <a class="page-category__tab active big-tab" href="https://financesonline.com/c/expense-management-software/" data-target="#top20-tab" data-term="134" data-nojs="true" data-small-cat="true" > <h1>Best Expense Management Software in 2024</h1> </a> <a class="page-category__tab " href="https://financesonline.com/c/expense-management-software/?top10" data-target="#top10-tab" data-term="134">Product Comparisons</a> </div> </div> <div id="dynamic-tab-content"> <div id="cat-top20" class="page-category__tab-content"> <div id="category-top20" class="category category--white flex-order" data-cat="134"> <div id="category-what-is" class="main-container order-2 content-visibility"> <div class="category__sections no-border"> <h3><span class="cat-icon cat-icon--what-is"></span>What is Expense Management Software?</h3> <p>Expense management software is used by businesses to handle various of their financial functions. This type of software ranges from basic single-entry applications for tasks such as check writing and bookkeeping to sophisticated double-entry solutions that offer advanced features.<a href="#" class="show-more-js">Show more</a><span class="show-more-hidden">Full-featured platforms offer functionality such as inventory and invoicing. Expenses management software can help your company in multiple ways, especially by eliminating manual tasks and automating repetitive ones. Needless to say, a high-quality system has become essential for both small businesses as well as large enterprises. Go ahead and peruse the features and benefits of expenses management solutions with the category's leader <a href='https://reviews.financesonline.com/p/airbase/'>Airbase</a> and other widely used programs.<a href="#" class="show-less-js">Show less</a></span></p> <h3 id="category-how"><span class="cat-icon cat-icon--ranking"></span>How was this ranking made?</h3> <p>To prepare this list of best Expense Management Software we have analyzed 443 various apps currently present on the market, comparing their features, ease of implementation, client service, possible integrations with other systems and mobile device support with our patented <a href="https://financesonline.com/scoring-methodology/" title="Scoring Methodology">SmartScore<sup>TM</sup></a> rating algorithm. This list has been developed by Jenny Chang, our software authority dedicated to the Expense Management Software category.</p> </div> </div> <div class="main-container order-1"> <div class="col col--75 col--sm"> <div class="cats-tabs tabs"> <div class="cats-tabs__content"> <div id="cats-0" class="cats-tabs__content-inner tabs-content active"> <div class="category__rank"> <div class="category__rank-head"> <h3>List of Top 12 Expense Management Software</h3> <div class="category__rank-sort"> <a data-modal="#why-fo-free" title="Why FO is free" href="#"> <img src="data:image/gif;base64,R0lGODlhAQABAIAAAP///wAAACH5BAEAAAAALAAAAAABAAEAAAICRAEAOw==" data-src="https://accounting-software.financesonline.com/media/themes/fot/dist/img/why-smaller.png" data-srcset="https://accounting-software.financesonline.com/media/themes/fot/dist/img/why-smaller.png 1x, https://accounting-software.financesonline.com/media/themes/fot/dist/img/why-smaller@2x.png 2x" alt="Why FO is free" class="lazyload"> </a> Order by: <div class="category__rank-dd nice-dropdown" data-ajax="https://accounting-software.financesonline.com/wp-admin/admin-ajax.php" data-term="134" data-size="small_business" data-count="12" data-taxonomy="category_apps"> <span>Sponsored</span> <ul> <li data-sort="sponsored">Sponsored</li> <li data-sort="score">Score</li> </ul> </div> </div> </div> <div id="small_business_box"> <div class="category__rank-item fo-button-data content-visibility" data-dst="aHR0cHM6Ly9yZXZpZXdzLmZpbmFuY2Vzb25saW5lLmNvbS9wL2FpcmJhc2UvI2NhdGVnb3J5PWV4cGVuc2UtbWFuYWdlbWVudC1zb2Z0d2FyZQ=="> <div class="category__rank-thumb"> <div class="category__rank-logo fo-button-get-href"> <img width="186" height="96" src="data:image/gif;base64,R0lGODlhAQABAIAAAP///wAAACH5BAEAAAAALAAAAAABAAEAAAICRAEAOw==" class="lazyload" alt="Airbase reviews" sizes="(max-width: 186px) 100vw, 186px" data-srcset="https://s.financesonline.com/uploads/2021/12/Airbase-logo-2.png 186w, https://s.financesonline.com/uploads/2021/12/Airbase-logo-2-93x48.png 93w" /> </div> <div class="category__rank-compare"> <div class="select-more">Select more products to compare</div> <input id="compare-311219" data-id="311219" type="checkbox"> <span></span> <label for="compare-311219">Compare</label> <a class="btn btn--blue-hover" href="#" data-url="https://accounting-software.financesonline.com/compare/" title="Compare">Compare <span></span> selected products</a> </div> </div> <div class="category__rank-info"> <h4> <a href="https://reviews.financesonline.com/p/airbase/" title="Airbase"> <span>1. </span> Airbase </a> </h4> <span>Our score: <span class="blue">9.3</span><a href="#" data-modal="#score-modal" data-dynamic="yes" class="icon icon--question"></a></span> <span>User satisfaction: <span class="blue">94%</span><a href="#" data-modal="#user-modal" data-dynamic="yes" class="icon icon--question"></a></span> <p>Airbase is an expense management platform that permits leaders, managers, and employees to leverage corporate card, bill payment, and reimbursement solutions to build a healthy spend culture. </p> </div> <div class="category__rank-btns"> <button type="button" data-dst="Iw==" class="btn btn--blue-hover fo-button-get-href" >READ REVIEW</button> <button type="button" data-dst="aHR0cHM6Ly9maW5hbmNlc29ubGluZS5jb20vc2VlL2FpcmJhc2UtZXhwZW5zZW1hbmFnZW1lbnQv" class=" btn" >VISIT WEBSITE</button> </div> </div> <div class="category__rank-item fo-button-data content-visibility" data-dst="aHR0cHM6Ly9yZXZpZXdzLmZpbmFuY2Vzb25saW5lLmNvbS9wL3RyYWRvZ3JhbS8jY2F0ZWdvcnk9ZXhwZW5zZS1tYW5hZ2VtZW50LXNvZnR3YXJl"> <div class="category__rank-thumb"> <div class="category__rank-logo fo-button-get-href"> <img width="186" height="96" src="data:image/gif;base64,R0lGODlhAQABAIAAAP///wAAACH5BAEAAAAALAAAAAABAAEAAAICRAEAOw==" class="lazyload" alt="Tradogram reviews" sizes="(max-width: 186px) 100vw, 186px" data-srcset="https://s.financesonline.com/uploads/2019/08/TradogramLogo2.png 186w, https://s.financesonline.com/uploads/2019/08/TradogramLogo2-93x48.png 93w" /> </div> <div class="category__rank-compare"> <div class="select-more">Select more products to compare</div> <input id="compare-47862" data-id="47862" type="checkbox"> <span></span> <label for="compare-47862">Compare</label> <a class="btn btn--blue-hover" href="#" data-url="https://accounting-software.financesonline.com/compare/" title="Compare">Compare <span></span> selected products</a> </div> </div> <div class="category__rank-info"> <h4> <a href="https://reviews.financesonline.com/p/tradogram/" title="Tradogram"> <span>2. </span> Tradogram </a> </h4> <span>Our score: <span class="blue">9.1</span><a href="#" data-modal="#score-modal" data-dynamic="yes" class="icon icon--question"></a></span> <span>User satisfaction: <span class="blue">100%</span><a href="#" data-modal="#user-modal" data-dynamic="yes" class="icon icon--question"></a></span> <p>This easy-to-use procurement software with comprehensive features to manage processes like sourcing, purchasing, spend control, and suppliers. It ensures you get goods and services at the best prices without sacrificing quality. The platform also includes modules for inventory tracking and reports. </p> </div> <div class="category__rank-btns"> <button type="button" data-dst="Iw==" class="btn btn--blue-hover fo-button-get-href" >READ REVIEW</button> <button type="button" data-dst="aHR0cHM6Ly9maW5hbmNlc29ubGluZS5jb20vc2VlL3RyYWRvZ3JhbS8=" class=" btn" >VISIT WEBSITE</button> </div> </div> <div class="category__rank-item fo-button-data content-visibility" data-dst="aHR0cHM6Ly9yZXZpZXdzLmZpbmFuY2Vzb25saW5lLmNvbS9wL3JhbXAvI2NhdGVnb3J5PWV4cGVuc2UtbWFuYWdlbWVudC1zb2Z0d2FyZQ=="> <div class="category__rank-thumb"> <div class="category__rank-logo fo-button-get-href"> <img width="186" height="96" src="data:image/gif;base64,R0lGODlhAQABAIAAAP///wAAACH5BAEAAAAALAAAAAABAAEAAAICRAEAOw==" class="lazyload" alt="Ramp reviews" sizes="(max-width: 186px) 100vw, 186px" data-srcset="https://s.financesonline.com/uploads/2023/05/Ramp-Small-Thumbnail.png 186w, https://s.financesonline.com/uploads/2023/05/Ramp-Small-Thumbnail-93x48.png 93w" /> </div> <div class="category__rank-compare"> <div class="select-more">Select more products to compare</div> <input id="compare-366338" data-id="366338" type="checkbox"> <span></span> <label for="compare-366338">Compare</label> <a class="btn btn--blue-hover" href="#" data-url="https://accounting-software.financesonline.com/compare/" title="Compare">Compare <span></span> selected products</a> </div> </div> <div class="category__rank-info"> <h4> <a href="https://reviews.financesonline.com/p/ramp/" title="Ramp"> <span>3. </span> Ramp </a> </h4> <span>Our score: <span class="blue">8.5</span><a href="#" data-modal="#score-modal" data-dynamic="yes" class="icon icon--question"></a></span> <span>User satisfaction: <span class="blue">97%</span><a href="#" data-modal="#user-modal" data-dynamic="yes" class="icon icon--question"></a></span> <p>A smart expense management and finance automation platform that automates receipt tracking and workflows, simplifies accounting, consolidates spend reporting, and issues unlimited corporate cards. The software is free to use and integrates with a large number of business applications.</p> </div> <div class="category__rank-btns"> <button type="button" data-dst="Iw==" class="btn btn--blue-hover fo-button-get-href" >READ REVIEW</button> <button type="button" data-dst="aHR0cHM6Ly9maW5hbmNlc29ubGluZS5jb20vc2VlL3JhbXAv" class=" btn" >VISIT WEBSITE</button> </div> </div> <div class="category__rank-item fo-button-data content-visibility" data-dst="aHR0cHM6Ly9yZXZpZXdzLmZpbmFuY2Vzb25saW5lLmNvbS9wL3Byb2N1cmlmeS8jY2F0ZWdvcnk9ZXhwZW5zZS1tYW5hZ2VtZW50LXNvZnR3YXJl"> <div class="category__rank-thumb"> <div class="category__rank-logo fo-button-get-href"> <img width="186" height="96" src="data:image/gif;base64,R0lGODlhAQABAIAAAP///wAAACH5BAEAAAAALAAAAAABAAEAAAICRAEAOw==" class="lazyload" alt="Procurify reviews" sizes="(max-width: 186px) 100vw, 186px" data-srcset="https://s.financesonline.com/uploads/2023/03/vp021d03a9844c78a2e13d34b5cc2ff131.png 186w, https://s.financesonline.com/uploads/2023/03/vp021d03a9844c78a2e13d34b5cc2ff131-93x48.png 93w" /> </div> <div class="category__rank-compare"> <div class="select-more">Select more products to compare</div> <input id="compare-14353" data-id="14353" type="checkbox"> <span></span> <label for="compare-14353">Compare</label> <a class="btn btn--blue-hover" href="#" data-url="https://accounting-software.financesonline.com/compare/" title="Compare">Compare <span></span> selected products</a> </div> </div> <div class="category__rank-info"> <h4> <a href="https://reviews.financesonline.com/p/procurify/" title="Procurify"> <span>4. </span> Procurify </a> </h4> <span>Our score: <span class="blue">8.9</span><a href="#" data-modal="#score-modal" data-dynamic="yes" class="icon icon--question"></a></span> <span>User satisfaction: <span class="blue">100%</span><a href="#" data-modal="#user-modal" data-dynamic="yes" class="icon icon--question"></a></span> <p>Procurify is a cloud-based procurement solution that helps creative and enthusiastic teams manage their entire procurement cycle from order to payment with ease. This solution is known for its user-friendliness. No training is needed to learn how to use the platform.</p> </div> <div class="category__rank-btns"> <button type="button" data-dst="Iw==" class="btn btn--blue-hover fo-button-get-href" >READ REVIEW</button> <button type="button" data-dst="aHR0cHM6Ly9maW5hbmNlc29ubGluZS5jb20vc2VlL3Byb2N1cmlmeS8=" class=" btn" >VISIT WEBSITE</button> </div> </div> <div class="category__rank-item fo-button-data content-visibility" data-dst="aHR0cHM6Ly9yZXZpZXdzLmZpbmFuY2Vzb25saW5lLmNvbS9wL2ludGFjY3QvI2NhdGVnb3J5PWV4cGVuc2UtbWFuYWdlbWVudC1zb2Z0d2FyZQ=="> <div class="category__rank-thumb"> <div class="category__rank-logo fo-button-get-href"> <img width="200" height="103" src="data:image/gif;base64,R0lGODlhAQABAIAAAP///wAAACH5BAEAAAAALAAAAAABAAEAAAICRAEAOw==" class="lazyload" alt="Sage Intacct reviews" sizes="(max-width: 200px) 100vw, 200px" data-srcset="https://s.financesonline.com/uploads/2014/10/sage-Intacct-logo1.png 200w, https://s.financesonline.com/uploads/2014/10/sage-Intacct-logo1-93x48.png 93w" /> </div> <div class="category__rank-compare"> <div class="select-more">Select more products to compare</div> <input id="compare-259" data-id="259" type="checkbox"> <span></span> <label for="compare-259">Compare</label> <a class="btn btn--blue-hover" href="#" data-url="https://accounting-software.financesonline.com/compare/" title="Compare">Compare <span></span> selected products</a> </div> </div> <div class="category__rank-info"> <h4> <a href="https://reviews.financesonline.com/p/intacct/" title="Sage Intacct"> <span>5. </span> Sage Intacct </a> </h4> <span>Our score: <span class="blue">9.4</span><a href="#" data-modal="#score-modal" data-dynamic="yes" class="icon icon--question"></a></span> <span>User satisfaction: <span class="blue">99%</span><a href="#" data-modal="#user-modal" data-dynamic="yes" class="icon icon--question"></a></span> <p>Sage Intacct offers a wide range of out-of-the-box features with customizable functions to fit various conversion funnels and purchase orders. This cloud-based solution empowers users with tools to enhance efficiency to grow their businesses.</p> </div> <div class="category__rank-btns"> <button type="button" data-dst="Iw==" class="btn btn--blue-hover fo-button-get-href" >READ REVIEW</button> <button type="button" data-dst="aHR0cHM6Ly9maW5hbmNlc29ubGluZS5jb20vc2VlL3NhZ2VpbnRhY2N0Lw==" class=" btn" >VISIT WEBSITE</button> </div> </div> <div class="category__rank-item fo-button-data content-visibility" data-dst="aHR0cHM6Ly9yZXZpZXdzLmZpbmFuY2Vzb25saW5lLmNvbS9wL3BhcmFtb3VudC13b3JrcGxhY2UvI2NhdGVnb3J5PWV4cGVuc2UtbWFuYWdlbWVudC1zb2Z0d2FyZQ=="> <div class="category__rank-thumb"> <div class="category__rank-logo fo-button-get-href"> <img width="186" height="96" src="data:image/gif;base64,R0lGODlhAQABAIAAAP///wAAACH5BAEAAAAALAAAAAABAAEAAAICRAEAOw==" class="lazyload" alt="Paramount WorkPlace reviews" sizes="(max-width: 186px) 100vw, 186px" data-srcset="https://s.financesonline.com/uploads/2021/03/Paramount-Logo-Thumbnail.png 186w, https://s.financesonline.com/uploads/2021/03/Paramount-Logo-Thumbnail-93x48.png 93w" /> </div> <div class="category__rank-compare"> <div class="select-more">Select more products to compare</div> <input id="compare-286028" data-id="286028" type="checkbox"> <span></span> <label for="compare-286028">Compare</label> <a class="btn btn--blue-hover" href="#" data-url="https://accounting-software.financesonline.com/compare/" title="Compare">Compare <span></span> selected products</a> </div> </div> <div class="category__rank-info"> <h4> <a href="https://reviews.financesonline.com/p/paramount-workplace/" title="Paramount WorkPlace"> <span>6. </span> Paramount WorkPlace </a> </h4> <span>Our score: <span class="blue">8.7</span><a href="#" data-modal="#score-modal" data-dynamic="yes" class="icon icon--question"></a></span> <span>User satisfaction: <span class="blue">94%</span><a href="#" data-modal="#user-modal" data-dynamic="yes" class="icon icon--question"></a></span> <p>Paramount WorkPlace is a robust requisition and procurement tool that helps businesses of all sizes streamline their workflows. 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The platform supports multiple currencies and provides advanced expense analytics. Zoho Expense can also record expenses and generate reports on the go.</p> </div> <div class="category__rank-btns"> <button type="button" data-dst="Iw==" class="btn btn--blue-hover fo-button-get-href" >READ REVIEW</button> <button type="button" data-dst="aHR0cHM6Ly9maW5hbmNlc29ubGluZS5jb20vc2VlL3pvaG9leHBlbnNlLw==" class=" btn" >VISIT WEBSITE</button> </div> </div> <div class="category__rank-item fo-button-data content-visibility" data-dst="aHR0cHM6Ly9yZXZpZXdzLmZpbmFuY2Vzb25saW5lLmNvbS9wL3F1aWNrYm9va3Mtb25saW5lLXNvZnR3YXJlLyNjYXRlZ29yeT1leHBlbnNlLW1hbmFnZW1lbnQtc29mdHdhcmU="> <div class="category__rank-thumb"> <div class="category__rank-logo fo-button-get-href"> <img width="186" height="96" src="data:image/gif;base64,R0lGODlhAQABAIAAAP///wAAACH5BAEAAAAALAAAAAABAAEAAAICRAEAOw==" class="lazyload" alt="QuickBooks Online reviews" sizes="(max-width: 186px) 100vw, 186px" data-srcset="https://s.financesonline.com/uploads/2022/09/Small-Thumbnail-Quickbooks.png 186w, https://s.financesonline.com/uploads/2022/09/Small-Thumbnail-Quickbooks-93x48.png 93w" /> </div> <div class="category__rank-compare"> <div class="select-more">Select more products to compare</div> <input id="compare-144587" data-id="144587" type="checkbox"> <span></span> <label for="compare-144587">Compare</label> <a class="btn btn--blue-hover" href="#" data-url="https://accounting-software.financesonline.com/compare/" title="Compare">Compare <span></span> selected products</a> </div> </div> <div class="category__rank-info"> <h4> <a href="https://reviews.financesonline.com/p/quickbooks-online-software/" title="QuickBooks Online"> <span>8. </span> QuickBooks Online </a> </h4> <span>Our score: <span class="blue">9.3</span><a href="#" data-modal="#score-modal" data-dynamic="yes" class="icon icon--question"></a></span> <span>User satisfaction: <span class="blue">94%</span><a href="#" data-modal="#user-modal" data-dynamic="yes" class="icon icon--question"></a></span> <p>QuickBooks Online is Intuit's comprehensive yet easy-to-use software solution that simplifies accounting tasks for freelancers and small businesses. 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Also, it has robust reporting and tax management features. </p> </div> <div class="category__rank-btns"> <button type="button" data-dst="Iw==" class="btn btn--blue-hover fo-button-get-href" >READ REVIEW</button> </div> </div> <div class="category__rank-item fo-button-data content-visibility" data-dst="aHR0cHM6Ly9yZXZpZXdzLmZpbmFuY2Vzb25saW5lLmNvbS9wL21vYmlsZXhwZW5zZS8jY2F0ZWdvcnk9ZXhwZW5zZS1tYW5hZ2VtZW50LXNvZnR3YXJl"> <div class="category__rank-thumb"> <div class="category__rank-logo fo-button-get-href"> <img width="186" height="96" src="data:image/gif;base64,R0lGODlhAQABAIAAAP///wAAACH5BAEAAAAALAAAAAABAAEAAAICRAEAOw==" class="lazyload" alt="Mobilexpense reviews" sizes="(max-width: 186px) 100vw, 186px" data-srcset="https://s.financesonline.com/uploads/2022/05/Mobilexpense-Logo.jpg 186w, https://s.financesonline.com/uploads/2022/05/Mobilexpense-Logo-93x48.jpg 93w" /> </div> <div class="category__rank-compare"> <div class="select-more">Select more products to compare</div> <input 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data-srcset="https://s.financesonline.com/uploads/2020/04/Expenses-Management-Software-Guide-1-regular-1.png 1000w, https://s.financesonline.com/uploads/2020/04/Expenses-Management-Software-Guide-1-regular-1-300x145.png 300w, https://s.financesonline.com/uploads/2020/04/Expenses-Management-Software-Guide-1-regular-1-768x371.png 768w, https://s.financesonline.com/uploads/2020/04/Expenses-Management-Software-Guide-1-regular-1-93x45.png 93w" /> </div> </div> </div> <div class="main-container"> <div class="col col--75 col--sm"> <h3 class="toc-header margin">Table of contents</h3> </div> <div class="clearfix"></div> </div> <div class="main-container"> <div class="col col--75 col--sm"> <div class="category__sections toggle"> <div class="article-section"> <div class="article-section__text"> <p>Expense management software for enterprises encompasses a series of advanced business systems used to automate payments, audit employee-initiated expenses, and report on various business processes. Expenses are regulated in accordance with internal/external regulations and governance policies, covering all online technologies utilized to process and analyze data on corporate levels. You can use the programs to govern authorization, or manage expense claims, audit and repayment, and the procedure usually consists of buying a license and implementing a program importing data from external sources. But how to do knowledgeable comparisons to choose the best expense management tools for yourself? Let our guide assist you.</p> </div> </div><div class="article-section"> <h3 id="get-to-know-each-product-with-free-trial"><span class="cat-icon cat-icon--free-trial"></span>Get to know each product with free trial</h3> <div class="article-section__text"> <p><span style="font-weight: 400;">The best way to go is to sign up for at least a few free trials, demos, and basic unpaid plans from the popular expense management software providers. With this method, you will have the opportunity to test the important elements and you will get a good comparison of the capabilities of each app. The best thing to do is to try tools that currently have the highest rankings in the SmartScore and Customer Satisfaction Rating in our expense management software reviews and choose the best expense management software for your company: <a href="https://reviews.financesonline.com/p/freshbooks/">FreshBooks reviews</a>, <a href="https://reviews.financesonline.com/p/intacct/">Intacct</a>, <a href="https://reviews.financesonline.com/p/xero/">Xero</a>, <a href="https://reviews.financesonline.com/p/zoho-books/">Zoho Books</a>, <a href="https://reviews.financesonline.com/p/zervant/">Zervant</a>, <a href="https://reviews.financesonline.com/p/account-edge/">AccountEdge</a>, <a href="https://reviews.financesonline.com/p/float-app/">Float</a>, and <a href="https://reviews.financesonline.com/p/appsforops-expense-claim/">AppsForOps Expense Claim</a>. We hope that these will serve as a jumping board or a shortlist. </span></p> </div> </div><div class="article-section"> <h3 id="targeted-businesses"><span class="cat-icon cat-icon--targeted-businesses"></span>Targeted Businesses</h3> <div class="article-section__text"> <p>Managing expenses online sounds like an excellent idea for every company or individual who wishes to save time and focus on more important tasks. We rounded up a few scenarios where we believe an advanced expense management software is absolutely necessary:</p> <ul> <li><strong>Small businesses interested to report efficiently.</strong> Technology is advancing, and the size of a business is no longer an excuse for the lack of front-end control and slow, inaccurate reporting. That’s why small businesses should consider systems with robust report mechanisms and mobile capabilities to reduce at least partially the administrative burden of their minor teams.</li> <li><strong>Medium businesses lacking front-end control.</strong> The same as smaller companies, mid-sized ones need to issue more and more expense prepaid cards and allocate expenses in advance. As a matter of fact, this maybe even more important to them, due to the fact that they have more performance assessments to make, and spending aspects to consider.</li> <li><strong>Large businesses trying to reduce fraud. </strong>Reducing and preventing fraud can be a daunting task for a company that hasn’t automated expense management. With these systems, the risk of deliberate and accidental human error is minimal, and companies get to expand control systems using expense cards and revealing fraud trends.</li> <li><strong>Freelance professionals who need automation. </strong>If you are doing freelance work and clerical tasks are taking their toll, then it is time to outsource them to digital products. And, one key process that you can outsource is expenses management.</li> </ul> </div> </div><div class="article-section"> <h3 id="what-are-examples-of-expense-management-software"><span class="cat-icon cat-icon--examples"></span>What are Examples of Expense Management Software?</h3> <div class="article-section__text"> <ul> <li><a href="https://reviews.financesonline.com/p/freshbooks/"><strong>FreshBooks</strong></a>: One of the best cloud solutions for small business that streamlines tracking and invoicing. It allows you to collect payment online, and is packed with advanced analytic features.</li> <li><a href="https://reviews.financesonline.com/p/intacct/"><strong>Intacct</strong></a>: Another highly-efficient cloud solution for small and medium businesses that provides statistics and key figures to help companies make smarter decisions.</li> <li><a href="https://reviews.financesonline.com/p/quickbooks-pro/"><strong>QuickBooks</strong></a>: Simple and very popular software for small businesses that are just beginning to manage accounts receivable. It checks invoices and purchase orders and eases business transactions.</li> <li><a href="https://reviews.financesonline.com/p/zoho-expense/"><strong>Zoho Expense</strong></a>. A recognizable member of the Zoho productivity set, in charge of powerful expense automation and reporting.</li> <li><a href="https://reviews.financesonline.com/p/xero/"><strong>Xero</strong></a>: An online accounting app for businesses of all scales and industries, but also individual accountants and bookkeepers. It focuses on collaboration and keeps teams connected wherever they are.</li> </ul> </div> </div><div class="article-section"> <h3 id="types-of-expense-management-software"><span class="cat-icon cat-icon--types"></span>Types of Expense Management Software</h3> <div class="article-section__text"> <p>One of the things that make choosing expense management software tools so difficult is the variety of programs that can be used for the purpose. They range all the way from basic tool suites to ultra costly and accurate programs. The list of features can also be categorization criteria, as certain programs do nothing but track expenses, while others are more robust and they allow users to report and forecast future expenses and even do some custom branding. The basic division criterion is deployment, depending on which you can choose between:</p> <ul> <li><strong>On-premise expense management systems</strong>. These are covered with a single license, and hosted on the client’s local server. They qualify as the most expensive ones, due to the fact that they require complex setup and occasionally some hardware installation.</li> <li><strong>Software-as-a-service (SaaS) expense management systems</strong>. These are usually paid per month and are hosted on the vendor’s server. The business owner is not responsible for installation, updating, and maintenance.</li> <li><strong>Cloud-hosted expense management systems.</strong> Most of these offer free basic plans and qualify as the most affordable ones due to their universal access and the fact that the client doesn’t need to update them or pay for maintenance.</li> </ul> </div> </div><div class="article-section"> <h3 id="key-features-of-expense-management-software"><span class="cat-icon cat-icon--key-features"></span>Key Features of Expense Management Software</h3> <div class="article-section__text"> <p>These are the basic features and capabilities each expense management system should have:</p> <ul> <li><strong>Expense Records</strong>. This feature helps you stay on top of your resources, even when accessing them from mobile devices. It tracks and follows expenses, and stores them in robust databases with in-built search filters.</li> <li><strong>Receipt Management</strong>. When receipts are automated, the program saves all important details and there is no need to import data manually. Obviously, this feature allows for plenty of customization and personalization to match each brand.</li> <li><strong>Invoice Management.</strong> This feature strengthens customer and external partners’ relationships and helps companies use their resources more appropriately. In such a way, they can grab early payment discounts, strengthen compliance, reduce risks, etc.</li> <li><strong>Merging Expenses.</strong> Unlike traditional expense management where there is always a risk of double entries and expense errors, expense management programs can merge expenses, pin them to any report, and most importantly–categorize them.</li> <li><strong>Approval Process Control</strong>. Even if most expense management systems allow for multiple users, they are secured with assigned tasks and role permissions. It means that access is highly controlled, and only the admin can approve the data being inserted into the system.</li> </ul> </div> </div><div class="article-section"> <h3 id="benefits-of-expense-management-software"><span class="cat-icon cat-icon--benefits"></span>Benefits of Expense Management Software</h3> <div class="article-section__text"> <p>These are the most distinctive benefits companies experience from using advanced expense management software:</p> <ul> <li><strong>Using ongoing savings for smart decisions.</strong> One could hardly define a business decision as an intelligent one, unless there is some real-time data on the table. Centralizing information via expense management tools helps managers report on all relevant performance indicators, and base future decisions on those reports. The strategy is critical for developing expense policies, calculating project-related costs, identifying opportunities such as better supply deals, or surpassing the hazard of breaching compliance requirements.</li> <li><strong>Complying with internal/external regulations.</strong> Remember this one, because compliance will stay on top of your priority list regardless of the scale/industry your business belongs to. Needless to say, neglecting regulations leads to undesired fees or reputation damage, especially when regulation is not permanent, and you have to invest time to track the changes. The role of expense management programs here is pretty straightforward: they track legislative changes automatically and update system data in a manner that can reflect them. Meanwhile, all concerned parties are alerted to the change and on-boarded with how that change will affect performance figures.</li> <li><strong>Fair and consistent expense management.</strong> Are you sure that you’re being fair to all of your employees? Even the most confident among you will take a second and think about it because it is inscribed in human nature to lose track of these things once life becomes busier. With expense management programs, rules are rules, and there are no exceptions to them. Solutions derive from fundamental policies, and employees know in advance what they’re entitled to and what they’re not. A system like this also enables automated approval and payoff, which motivates both requestors and confirmers to react fast.</li> <li><strong>Tax risk mitigation</strong>. Expense management systems are critical to the accuracy of your data because unlike your tiring manual calculations, they allow no mistake. The rationale behind this is that data is imported directly from corporate cards and service suppliers, which is also a great way to rationalize expenses. Indeed, expense management software is a “know-it-all” one: it differentiates legitimate from illegitimate expenses, it organizes them in categories and reports on every expense claim accordingly.</li> <li><strong>Driving cost-efficiency</strong>. To the attention of those hesitating: implementing an expense management system is already an expense-efficient solution. You will buy the license and stretch internal resources to implement it, but there will be no recurrent fees to make you regret it. <span style="font-weight: 400;">The mere fact that you will be importing data automatically, and that the expense system will be linked to credit cards and payment channels, is already a reason not to doubt the accuracy of the reports you will be producing. Consequently, the fact ought to be appreciated, knowing how expensive reporting per transaction can be, and how much time it can consume to enter it manually. </span><span style="font-weight: 400;">Overall, an expense management system is supposed to give you a throughout insight on expenditure, based on which you can later negotiate discounts, cut or reallocate resources, or even alter entire corporate policies where necessary.</span></li> <li><strong>Flexible risk responses and fraud reduction</strong>. You are right, there is no such thing as a 100% guarantee to successful risk response. However, expense management tools managed to impose themselves as being the closest thing to expense controllers, able to recover savings fast on minimal implementation cost. By minimal implementation cost, we refer to the fact that you won’t need to install any additional infrastructure, but you will use what you already have, with all upgrades and maintenance modifications.</li> </ul> </div> </div><div class="article-section"> <h3 id="latest-trends"><span class="cat-icon cat-icon--latest-trends"></span>Latest Trends</h3> <div class="article-section__text"> <p>There are certain developing trends in expense management and accounting in general. Here are some of them that you need to watch out for.</p> <ul> <li><strong>Data Analytics</strong> <strong>Focus. </strong>The industry is focusing on analytics to give users insights on how they can improve their processes. More and more firms will require this. Also, more and more software providers will include and improve their built-in analytics.</li> <li><strong>Outsourcing. </strong>Many firms are now outsourcing accounting functions, such as expenses management to individuals and firms. Adopting a software solution is also a form of outsourcing. However, if your operations are too large, maybe outsourcing to specialists, even freelancers, is a good option.</li> <li><strong>Artificial Intelligence.</strong> More software providers will incorporate stronger and more efficient AI into their products. So, expect more products to have smart databases that sync bank information, merge duplicate entries, and the like. Also, expect AI to provide actionable insights based on analytics. It’s not only the clerical work that will be outsourced. It will be the thinking.</li> </ul> </div> </div><div class="article-section"> <h3 id="the-bottom-line"><span class="cat-icon cat-icon--default"></span>The Bottom Line</h3> <div class="article-section__text"> <p>There are many factors to consider when picking the right expense management software solution for you. However, you should mind the bottom line. Adopting a software solution is not just to help you or your team have a more convenient time at work. It is to optimize your processes and ultimately increase profit.</p> <p>Thus, adopting a software should be considered as an investment rather than an expense. You should mind this investment and grow it. Also, you are not only investing in the price of the software solution per se (or the plan you choose). You would also invest time and effort into training and designing the workflow, not to mention the actual operation.</p> <p>So, before you pick a software, just remember that there will be more to it. There will be birth pains before you incorporate it into your organizational workflows.</p> </div> </div> </div> </div> <div class="clearfix"></div> </div> </div> <div class="category category--white order-5 content-visibility"> <div class="main-container"> <div class="category__content category__content--margin col col--75 col--sm"> <h3>List of Expense Management Software Companies</h3> <div class="soft__list"> <div class="pull-right"> <p>Order by:</p> <div id="soft-dd" class="soft__list__dd" data-ajax="https://accounting-software.financesonline.com/wp-admin/admin-ajax.php" data-term="134" data-count="15" data-taxonomy="category_apps"> <span>Newest</span> <ul> <li data-sort="newest">Newest</li> <li data-sort="score">Score</li> <li data-sort="user-reviews">User Score</li> </ul> </div> <div class="clearfix"></div> </div> <div id="soft-table" class="soft__table"> <div class="soft__head"> <div class="col col--33 s-name"> Product name: </div> <div class="col col--20 s-cat"> Category: </div> <div class="col col--10 s-ss"> Smart Score: </div> <div class="col col--10 s-price"> Price: </div> <div class="col col--10 s-us"> User Satisf. </div> <div class="col col--16 s-ur"> User reviews: </div> <div class="clearfix"></div> </div> <div id="soft-table-products"> <div class="soft__row"> <a href="https://reviews.financesonline.com/p/receipt-ai/" title="Receipt-AI" class="col col--33 s-name"> <div class="soft__img"> <img width="93" height="48" src="data:image/gif;base64,R0lGODlhAQABAIAAAP///wAAACH5BAEAAAAALAAAAAABAAEAAAICRAEAOw==" class="lazyload" alt="Receipt-AI reviews" sizes="(max-width: 93px) 100vw, 93px" data-srcset="https://s.financesonline.com/uploads/2023/07/Main-ReceiptAI-Logo-93x48.png 93w, https://s.financesonline.com/uploads/2023/07/Main-ReceiptAI-Logo.png 186w" /> </div> <p>Receipt-AI</p> </a> <div class="col col--20 s-cat "> Expense Management Software </div> <div class="col col--10 s-ss"> 8.3 </div> <div class="col col--10 s-price"> $29 </div> <div class="col col--10 s-us"> 96% </div> <div class="col col--16 s-ur"> <a href="https://reviews.financesonline.com/p/receipt-ai/#user-review" title="User reviews" class="soft__revs"> <span class="soft__stars"> <span ></span> <span ></span> <span ></span> <span ></span> <span ></span> </span> <span>0 user reviews</span> </a> </div> <div class="clearfix"></div> </div> <div class="soft__row"> <a href="https://reviews.financesonline.com/p/ramp/" title="Ramp" class="col col--33 s-name"> <div class="soft__img"> <img width="93" height="48" src="data:image/gif;base64,R0lGODlhAQABAIAAAP///wAAACH5BAEAAAAALAAAAAABAAEAAAICRAEAOw==" class="lazyload" alt="Ramp reviews" sizes="(max-width: 93px) 100vw, 93px" data-srcset="https://s.financesonline.com/uploads/2023/05/Ramp-Small-Thumbnail-93x48.png 93w, https://s.financesonline.com/uploads/2023/05/Ramp-Small-Thumbnail.png 186w" /> </div> <p>Ramp</p> </a> <div class="col col--20 s-cat "> Expense Management Software </div> <div class="col col--10 s-ss"> 8.5 </div> <div class="col col--10 s-price"> - </div> <div class="col col--10 s-us"> 97% </div> <div class="col col--16 s-ur"> <a href="https://reviews.financesonline.com/p/ramp/#user-review" title="User reviews" class="soft__revs"> <span class="soft__stars"> <span ></span> <span ></span> <span ></span> <span ></span> <span ></span> </span> <span>0 user reviews</span> </a> </div> <div class="clearfix"></div> </div> <div class="soft__row"> <a href="https://reviews.financesonline.com/p/request-finance/" title="Request Finance" class="col col--33 s-name"> <div class="soft__img"> <img width="93" height="48" src="data:image/gif;base64,R0lGODlhAQABAIAAAP///wAAACH5BAEAAAAALAAAAAABAAEAAAICRAEAOw==" class="lazyload" alt="Request Finance reviews" sizes="(max-width: 93px) 100vw, 93px" data-srcset="https://s.financesonline.com/uploads/2022/11/request-finance-logo-93x48.png 93w, https://s.financesonline.com/uploads/2022/11/request-finance-logo.png 186w" /> </div> <p>Request Finance</p> </a> <div class="col col--20 s-cat "> Expense Management Software </div> <div class="col col--10 s-ss"> 8.0 </div> <div class="col col--10 s-price"> $2 </div> <div class="col col--10 s-us"> 95% </div> <div class="col col--16 s-ur"> <a href="https://reviews.financesonline.com/p/request-finance/#user-review" title="User reviews" class="soft__revs"> <span class="soft__stars"> <span class="full"></span> <span class="full"></span> <span class="full"></span> <span class="full"></span> <span class="full"></span> </span> <span>3 user reviews</span> </a> </div> <div class="clearfix"></div> </div> <div class="soft__row"> <a href="https://reviews.financesonline.com/p/itilite/" title="ITILITE" class="col col--33 s-name"> <div class="soft__img"> <img width="93" height="48" src="data:image/gif;base64,R0lGODlhAQABAIAAAP///wAAACH5BAEAAAAALAAAAAABAAEAAAICRAEAOw==" class="lazyload" alt="ITILITE reviews" sizes="(max-width: 93px) 100vw, 93px" data-srcset="https://s.financesonline.com/uploads/2022/09/ITILITE-logo-2-93x48.png 93w, https://s.financesonline.com/uploads/2022/09/ITILITE-logo-2.png 186w" /> </div> <p>ITILITE</p> </a> <div class="col col--20 s-cat "> Expense Management Software </div> <div class="col col--10 s-ss"> 8.0 </div> <div class="col col--10 s-price"> $7.99 </div> <div class="col col--10 s-us"> 96% </div> <div class="col col--16 s-ur"> <a href="https://reviews.financesonline.com/p/itilite/#user-review" title="User reviews" class="soft__revs"> <span class="soft__stars"> <span ></span> <span ></span> <span ></span> <span ></span> <span ></span> </span> <span>0 user reviews</span> </a> </div> <div class="clearfix"></div> </div> <div class="soft__row"> <a href="https://reviews.financesonline.com/p/payem/" title="PayEm" class="col col--33 s-name"> <div class="soft__img"> <img width="93" height="48" src="data:image/gif;base64,R0lGODlhAQABAIAAAP///wAAACH5BAEAAAAALAAAAAABAAEAAAICRAEAOw==" class="lazyload" alt="PayEm reviews" sizes="(max-width: 93px) 100vw, 93px" data-srcset="https://s.financesonline.com/uploads/2022/04/PayEm-Icon-93x48.png 93w, https://s.financesonline.com/uploads/2022/04/PayEm-Icon.png 186w" /> </div> <p>PayEm</p> </a> <div class="col col--20 s-cat "> Expense Management Software </div> <div class="col col--10 s-ss"> 8.5 </div> <div class="col col--10 s-price"> By Quote </div> <div class="col col--10 s-us"> 97% </div> <div class="col col--16 s-ur"> <a href="https://reviews.financesonline.com/p/payem/#user-review" title="User reviews" class="soft__revs"> <span class="soft__stars"> <span ></span> <span ></span> <span ></span> <span ></span> <span ></span> </span> <span>0 user reviews</span> </a> </div> <div class="clearfix"></div> </div> <div class="soft__row"> <a href="https://reviews.financesonline.com/p/veryfi/" title="Veryfi" class="col col--33 s-name"> <div class="soft__img"> <img width="93" height="48" src="data:image/gif;base64,R0lGODlhAQABAIAAAP///wAAACH5BAEAAAAALAAAAAABAAEAAAICRAEAOw==" class="lazyload" alt="Veryfi reviews" sizes="(max-width: 93px) 100vw, 93px" data-srcset="https://s.financesonline.com/uploads/2022/03/veryfi-logo-93x48.png 93w, https://s.financesonline.com/uploads/2022/03/veryfi-logo.png 186w" /> </div> <p>Veryfi</p> </a> <div class="col col--20 s-cat "> Expense Management Software </div> <div class="col col--10 s-ss"> 8.7 </div> <div class="col col--10 s-price"> $6 </div> <div class="col col--10 s-us"> 98% </div> <div class="col col--16 s-ur"> <a href="https://reviews.financesonline.com/p/veryfi/#user-review" title="User reviews" class="soft__revs"> <span class="soft__stars"> <span ></span> <span ></span> <span ></span> <span ></span> <span ></span> </span> <span>0 user reviews</span> </a> </div> <div class="clearfix"></div> </div> <div class="soft__row"> <a href="https://reviews.financesonline.com/p/digisurface/" title="DigiSurface" class="col col--33 s-name"> <div class="soft__img"> <img width="93" height="48" src="data:image/gif;base64,R0lGODlhAQABAIAAAP///wAAACH5BAEAAAAALAAAAAABAAEAAAICRAEAOw==" class="lazyload" alt="DigiSurface reviews" sizes="(max-width: 93px) 100vw, 93px" data-srcset="https://s.financesonline.com/uploads/2022/01/digisurface-logo-93x48.png 93w, https://s.financesonline.com/uploads/2022/01/digisurface-logo.png 186w" /> </div> <p>DigiSurface</p> </a> <div class="col col--20 s-cat "> Expense Management Software </div> <div class="col col--10 s-ss"> 8.0 </div> <div class="col col--10 s-price"> By quote </div> <div class="col col--10 s-us"> 93% </div> <div class="col col--16 s-ur"> <a href="https://reviews.financesonline.com/p/digisurface/#user-review" title="User reviews" class="soft__revs"> <span class="soft__stars"> <span ></span> <span ></span> <span ></span> <span ></span> <span ></span> </span> <span>0 user reviews</span> </a> </div> <div class="clearfix"></div> </div> <div class="soft__row"> <a href="https://reviews.financesonline.com/p/xpenseco/" title="XpenseCo" class="col col--33 s-name"> <div class="soft__img"> <img width="93" height="48" src="data:image/gif;base64,R0lGODlhAQABAIAAAP///wAAACH5BAEAAAAALAAAAAABAAEAAAICRAEAOw==" class="lazyload" alt="XpenseCo reviews" sizes="(max-width: 93px) 100vw, 93px" data-srcset="https://s.financesonline.com/uploads/2021/03/XpenseCo-logo-2-93x48.png 93w, https://s.financesonline.com/uploads/2021/03/XpenseCo-logo-2.png 186w" /> </div> <p>XpenseCo</p> </a> <div class="col col--20 s-cat "> Expense Management Software </div> <div class="col col--10 s-ss"> 8.0 </div> <div class="col col--10 s-price"> By quote </div> <div class="col col--10 s-us"> 95% </div> <div class="col col--16 s-ur"> <a href="https://reviews.financesonline.com/p/xpenseco/#user-review" title="User reviews" class="soft__revs"> <span class="soft__stars"> <span ></span> <span ></span> <span ></span> <span ></span> <span ></span> </span> <span>0 user reviews</span> </a> </div> <div class="clearfix"></div> </div> <div class="soft__row"> <a href="https://reviews.financesonline.com/p/paramount-workplace/" title="Paramount WorkPlace" class="col col--33 s-name"> <div class="soft__img"> <img width="93" height="48" src="data:image/gif;base64,R0lGODlhAQABAIAAAP///wAAACH5BAEAAAAALAAAAAABAAEAAAICRAEAOw==" class="lazyload" alt="Paramount WorkPlace reviews" sizes="(max-width: 93px) 100vw, 93px" data-srcset="https://s.financesonline.com/uploads/2021/03/Paramount-Logo-Thumbnail-93x48.png 93w, https://s.financesonline.com/uploads/2021/03/Paramount-Logo-Thumbnail.png 186w" /> </div> <p>Paramount WorkPlace</p> </a> <div class="col col--20 s-cat "> Expense Management Software </div> <div class="col col--10 s-ss"> 8.7 </div> <div class="col col--10 s-price"> By quote </div> <div class="col col--10 s-us"> 94% </div> <div class="col col--16 s-ur"> <a href="https://reviews.financesonline.com/p/paramount-workplace/#user-review" title="User reviews" class="soft__revs"> <span class="soft__stars"> <span ></span> <span ></span> <span ></span> <span ></span> <span ></span> </span> <span>0 user reviews</span> </a> </div> <div class="clearfix"></div> </div> <div class="soft__row"> <a href="https://reviews.financesonline.com/p/sage-hr/" title="Sage HR" class="col col--33 s-name"> <div class="soft__img"> <img width="93" height="48" src="data:image/gif;base64,R0lGODlhAQABAIAAAP///wAAACH5BAEAAAAALAAAAAABAAEAAAICRAEAOw==" class="lazyload" alt="Sage HR reviews" sizes="(max-width: 93px) 100vw, 93px" data-srcset="https://s.financesonline.com/uploads/2023/02/Sage-HR-logo-thumbnail-93x48.png 93w, https://s.financesonline.com/uploads/2023/02/Sage-HR-logo-thumbnail.png 186w" /> </div> <p>Sage HR</p> </a> <div class="col col--20 s-cat "> Expense Management Software </div> <div class="col col--10 s-ss"> 9.0 </div> <div class="col col--10 s-price"> $5.50 </div> <div class="col col--10 s-us"> 100% </div> <div class="col col--16 s-ur"> <a href="https://reviews.financesonline.com/p/sage-hr/#user-review" title="User reviews" class="soft__revs"> <span class="soft__stars"> <span class="full"></span> <span class="full"></span> <span class="full"></span> <span class="full"></span> <span ></span> </span> <span>19 user reviews</span> </a> </div> <div class="clearfix"></div> </div> <div class="soft__row"> <a href="https://reviews.financesonline.com/p/fuell/" title="Fuell" class="col col--33 s-name"> <div class="soft__img"> <img width="93" height="48" src="data:image/gif;base64,R0lGODlhAQABAIAAAP///wAAACH5BAEAAAAALAAAAAABAAEAAAICRAEAOw==" class="lazyload" alt="Fuell reviews" sizes="(max-width: 93px) 100vw, 93px" data-srcset="https://s.financesonline.com/uploads/2020/08/fuell-small-logo-93x48.png 93w, https://s.financesonline.com/uploads/2020/08/fuell-small-logo.png 186w" /> </div> <p>Fuell</p> </a> <div class="col col--20 s-cat "> Expense Management Software </div> <div class="col col--10 s-ss"> 8.0 </div> <div class="col col--10 s-price"> €10 </div> <div class="col col--10 s-us"> 96% </div> <div class="col col--16 s-ur"> <a href="https://reviews.financesonline.com/p/fuell/#user-review" title="User reviews" class="soft__revs"> <span class="soft__stars"> <span ></span> <span ></span> <span ></span> <span ></span> <span ></span> </span> <span>0 user reviews</span> </a> </div> <div class="clearfix"></div> </div> <div class="soft__row"> <a href="https://reviews.financesonline.com/p/melio/" title="Melio" class="col col--33 s-name"> <div class="soft__img"> <img width="93" height="48" src="data:image/gif;base64,R0lGODlhAQABAIAAAP///wAAACH5BAEAAAAALAAAAAABAAEAAAICRAEAOw==" class="lazyload" alt="Melio reviews" sizes="(max-width: 93px) 100vw, 93px" data-srcset="https://s.financesonline.com/uploads/2020/08/melio-logo-thumbnail-93x48.png 93w, https://s.financesonline.com/uploads/2020/08/melio-logo-thumbnail.png 186w" /> </div> <p>Melio</p> </a> <div class="col col--20 s-cat "> Expense Management Software </div> <div class="col col--10 s-ss"> 8.8 </div> <div class="col col--10 s-price"> Free </div> <div class="col col--10 s-us"> 94% </div> <div class="col col--16 s-ur"> <a href="https://reviews.financesonline.com/p/melio/#user-review" title="User reviews" class="soft__revs"> <span class="soft__stars"> <span class="full"></span> <span class="full"></span> <span class="full"></span> <span ></span> <span ></span> </span> <span>1 user reviews</span> </a> </div> <div class="clearfix"></div> </div> <div class="soft__row"> <a href="https://reviews.financesonline.com/p/hurdlr/" title="Hurdlr" class="col col--33 s-name"> <div class="soft__img"> <img width="93" height="48" src="data:image/gif;base64,R0lGODlhAQABAIAAAP///wAAACH5BAEAAAAALAAAAAABAAEAAAICRAEAOw==" class="lazyload" alt="Hurdlr reviews" sizes="(max-width: 93px) 100vw, 93px" data-srcset="https://s.financesonline.com/uploads/2020/04/Hurdlr-logo-2-93x48.png 93w, https://s.financesonline.com/uploads/2020/04/Hurdlr-logo-2.png 186w" /> </div> <p>Hurdlr</p> </a> <div class="col col--20 s-cat "> Expense Management Software </div> <div class="col col--10 s-ss"> 8.7 </div> <div class="col col--10 s-price"> $5 </div> <div class="col col--10 s-us"> 100% </div> <div class="col col--16 s-ur"> <a href="https://reviews.financesonline.com/p/hurdlr/#user-review" title="User reviews" class="soft__revs"> <span class="soft__stars"> <span ></span> <span ></span> <span ></span> <span ></span> <span ></span> </span> <span>0 user reviews</span> </a> </div> <div class="clearfix"></div> </div> <div class="soft__row"> <a href="https://reviews.financesonline.com/p/costtracker/" title="CostTracker" class="col col--33 s-name"> <div class="soft__img"> <img width="93" height="48" src="data:image/gif;base64,R0lGODlhAQABAIAAAP///wAAACH5BAEAAAAALAAAAAABAAEAAAICRAEAOw==" class="lazyload" alt="CostTracker reviews" sizes="(max-width: 93px) 100vw, 93px" data-srcset="https://s.financesonline.com/uploads/2020/03/CostTracker-logo-2-93x48.png 93w, https://s.financesonline.com/uploads/2020/03/CostTracker-logo-2.png 186w" /> </div> <p>CostTracker</p> </a> <div class="col col--20 s-cat "> Expense Management Software </div> <div class="col col--10 s-ss"> 8.0 </div> <div class="col col--10 s-price"> $139 </div> <div class="col col--10 s-us"> 100% </div> <div class="col col--16 s-ur"> <a href="https://reviews.financesonline.com/p/costtracker/#user-review" title="User reviews" class="soft__revs"> <span class="soft__stars"> <span ></span> <span ></span> <span ></span> <span ></span> <span ></span> </span> <span>0 user reviews</span> </a> </div> <div class="clearfix"></div> </div> <div class="soft__row"> <a href="https://reviews.financesonline.com/p/travelbank/" title="TravelBank" class="col col--33 s-name"> <div class="soft__img"> <img width="93" height="48" src="data:image/gif;base64,R0lGODlhAQABAIAAAP///wAAACH5BAEAAAAALAAAAAABAAEAAAICRAEAOw==" class="lazyload" alt="TravelBank reviews" sizes="(max-width: 93px) 100vw, 93px" data-srcset="https://s.financesonline.com/uploads/2019/06/travelbank-logo-2-93x48.png 93w, https://s.financesonline.com/uploads/2019/06/travelbank-logo-2.png 186w" /> </div> <p>TravelBank</p> </a> <div class="col col--20 s-cat "> Expense Management Software </div> <div class="col col--10 s-ss"> 7.6 </div> <div class="col col--10 s-price"> By quote </div> <div class="col col--10 s-us"> - </div> <div class="col col--16 s-ur"> <a href="https://reviews.financesonline.com/p/travelbank/#user-review" title="User reviews" class="soft__revs"> <span class="soft__stars"> <span ></span> <span ></span> <span ></span> <span ></span> <span ></span> </span> <span>0 user reviews</span> </a> </div> <div class="clearfix"></div> </div> </div> </div> </div> <div id="pagination" class="fot-pagination"><div class="fot-pagination__inner"><span class="mini-hide">Page 1 of 9</span><span class="fot-pagination__item fot-pagination__item--disabled">1</span><a class="fot-pagination__item" href="?page=2">2</a><a class="fot-pagination__item" href="?page=3">3</a><a class="fot-pagination__item" href="?page=4">4</a><a class="fot-pagination__item" href="?page=5">5</a><a class="fot-pagination__item" href="?page=6">6</a><a class="fot-pagination__item" href="?page=7">7</a><a class="fot-pagination__item" href="?page=8">8</a><a class="fot-pagination__item" href="?page=9">9</a><a class="fot-pagination__item fot-pagination__item--last" href="?page=9">Last »</a><div class="clearfix"></div></div></div> <h3>Things to consider when you invest in a SaaS</h3> <p>To pick an apt SaaS system for your organization, start by asking the following questions:</p> <p>· Is this cloud platform the best product—economically and features-wise?<br /> · Will it be uncomplicated to do long-term business with the cloud vendor?<br /> · Is the app easy to use and does it simplify technology?<br /> · Can the software help your business to manage compliance, security, and operational risks?</p> <p>Find out if other firms have successfully deployed the software. Get proof about the vendor being able to offer the desired business value and ROI. Peruse case studies to learn about the user experiences of other buyers. Get references from the provider and find out about the quality of the software and service provided.</p> <p>Another important aspect to consider is the free trial. Before you make such a vital decision and invest your hard-earned money, be certain if the system actually fits your needs. You can do this by registering for the free trial and trying out the program’s features. Also, find out if the vendor can help you to pilot the system. You may need to pay for the implementation of the pilot, but the fee is worth it as it will give you results and proof points to evaluate before you make a key investment. </p> <div class="fot-faq"> <h3><span class="icon icon--faq"></span>Frequently asked questions about Expense Management Software</h3> <div class="fot-faq__item"> <a href="#">What is the best expense management software? <span class="icon icon--arrow-down"></span></a> <div class="fot-faq__answer" id="faq-q1"> <p>The best expense management software is <a href="https://reviews.financesonline.com/p/freshbooks/">Freshbooks</a>. It is very easy to use and packed with comprehensive features, from customizable invoices to automation. The interface is well designed and very intuitive. One doesn’t to be an expert in accounting to do real work with the software. In fact, it was built to make accounting and expense tracking easy for freelancers and small businesses.<br /> Expense tracking features include report filters, recurring expenses, assign and rebill expenses, tax friend categories, and many others. Moreover, FreshBooks is a complete accounting platform. It has modules for time tracking, project management, and online invoicing. All of these make it a well-rounded accounting suite.</p> </div> </div> <div class="fot-faq__item"> <a href="#">What are the benefits of expense management software? <span class="icon icon--arrow-down"></span></a> <div class="fot-faq__answer" id="faq-q2"> <p><span style="font-weight: 400;">There are many benefits of expense management software. However, the specific benefits you’ll get depends on the particular platform you have and how you use it. But, there are some ideal benefits that people generally seek when adopting expense management platforms. Here they are below. </span></p> <ul> <li><b>Compliance and task risk mitigation. </b><span style="font-weight: 400;">Many platforms have modules that readily scan, detect, and fix compliance issues. So, you can rest assured that you will avoid regulatory infractions and breach of standards. </span></li> <li><b>Increase accuracy.</b><span style="font-weight: 400;"> With computerized automation, you can be sure that all your entries will be accurate and you’ll avoid duplicates. </span></li> <li><b>Add more layers of security. </b><span style="font-weight: 400;">Expense management software tools store client data on secure servers. With state-of-the-art security protocols and measures, you can trust that your important data will be safe. </span></li> <li><b>Save time. </b><span style="font-weight: 400;">Thanks to automation features, you can spend more time on managing and growing your business rather than managing your records. </span></li> <li><b>Optimize decision making. </b><span style="font-weight: 400;">With analytics and reporting tools, you’ll be able to know which areas you can improve and save money. </span></li> </ul> </div> </div> <div class="fot-faq__item"> <a href="#">What are the features of expense management software? <span class="icon icon--arrow-down"></span></a> <div class="fot-faq__answer" id="faq-q3"> <p><span style="font-weight: 400;">Not all expense management software solutions are created the same. Some cater to general needs, others are highly specialized, while many are complete accounting suites. However, there are general features that a good expense management software solution should have. Here they are below. </span></p> <ul> <li><b>Expense Records. T</b><span style="font-weight: 400;">his feature tracks and records your expenses. In this way, you get to have accurate and up-to-date records of your financial information. </span></li> <li><b>Merging Expenses.</b><span style="font-weight: 400;"> Keep no duplicates thanks to this wonderful automation. Now, you wouldn’t worry about having multiple copies of one expense. </span><b> </b></li> <li><b>Invoice and Receipt Management. </b><span style="font-weight: 400;">With a module to manage your receipts and invoices, you don’t need to do this manually. You can trust that the system will process them accurately. And, you can put this key process of your business on auto-pilot and erase all your worries. </span></li> <li><b>Collaboration Tools. </b><span style="font-weight: 400;">Expense management software platforms have collaboration tools for teams to work together. This ranges from a simple commenting feature to concurrent editing of the database. </span></li> <li><b>Permission-Based Roles and Approval. </b><span style="font-weight: 400;">You can configure platforms to enact a standardized workflow for approving expenses. It also lets you create accounts for employees and assign roles. </span></li> </ul> </div> </div> <div class="fot-faq__item"> <a href="#"> What is the easiest expense management software to use? <span class="icon icon--arrow-down"></span></a> <div class="fot-faq__answer" id="faq-q4"> <p><span style="font-weight: 400;">Most expense management software tools are pretty easy to use. However, some stand out. Here are three of the easiest platforms to use for expense management. </span></p> <ul> <li><a href="https://reviews.financesonline.com/p/freshbooks/"><span style="font-weight: 400;">FreshBooks</span></a><span style="font-weight: 400;">. This is a comprehensive platform for freelancers and small businesses. It is easy to use that you don’t have to be an expert at accounting to set it up. </span></li> <li><a href="https://reviews.financesonline.com/p/gusto/"><span style="font-weight: 400;">Gusto</span></a><span style="font-weight: 400;">. This online HR tool has intuitive controls that let you focus on getting the job done rather than managing information on a digital platform. </span></li> <li><a href="https://reviews.financesonline.com/p/sage-one/"><span style="font-weight: 400;">Sage Business Cloud Accounting</span></a><span style="font-weight: 400;">. This is the simplest version of the Sage accounting suite and targeted at freelancers and small businesses. It has a wide range of automation and a sleek interface design. </span></li> </ul> </div> </div> <div class="fot-faq__item"> <a href="#">What is a good free expense management software? <span class="icon icon--arrow-down"></span></a> <div class="fot-faq__answer" id="faq-q5"> <p>A good free expense management software is hard to find. Most companies want to monetize good software and that is fair and good. However, there are free versions of expense management software that can count as good free ones.</p> <p>One of them is <a href="https://reviews.financesonline.com/p/zoho-expense/">Zoho Expense</a>. Its free plan supports three users, 5GB receipt storage, one policy, and one automated workflow. It includes modules to manage mileage expenses, multi-currency expenses, basic expense rules, and customer/project tracking.</p> </div> </div> </div> <script type="application/ld+json">{ "@context": "https://schema.org", "@type": "FAQPage", "mainEntity": [ { "@type": "Question", "name": "What is the best expense management software?", "acceptedAnswer": { "@type": "Answer", "@id": "https://financesonline.com/advice/#faq-q1", "text": "<p>The best expense management software is <a href=\"https://reviews.financesonline.com/p/freshbooks/\">Freshbooks</a>. It is very easy to use and packed with comprehensive features, from customizable invoices to automation. The interface is well designed and very intuitive. One doesn\u2019t to be an expert in accounting to do real work with the software. In fact, it was built to make accounting and expense tracking easy for freelancers and small businesses.<br />\nExpense tracking features include report filters, recurring expenses, assign and rebill expenses, tax friend categories, and many others. Moreover, FreshBooks is a complete accounting platform. It has modules for time tracking, project management, and online invoicing. All of these make it a well-rounded accounting suite.</p>\n" } }, { "@type": "Question", "name": "What are the benefits of expense management software?", "acceptedAnswer": { "@type": "Answer", "@id": "https://financesonline.com/advice/#faq-q2", "text": "<p>There are many benefits of expense management software. However, the specific benefits you\u2019ll get depends on the particular platform you have and how you use it. But, there are some ideal benefits that people generally seek when adopting expense management platforms. Here they are below.\u00a0</p>\n<ul>\n<li><b>Compliance and task risk mitigation.\u00a0 </b>Many platforms have modules that readily scan, detect, and fix compliance issues. So, you can rest assured that you will avoid regulatory infractions and breach of standards.\u00a0</li>\n<li><b>Increase accuracy.</b> With computerized automation, you can be sure that all your entries will be accurate and you\u2019ll avoid duplicates.\u00a0</li>\n<li><b>Add more layers of security.\u00a0 </b>Expense management software tools store client data on secure servers. With state-of-the-art security protocols and measures, you can trust that your important data will be safe.\u00a0</li>\n<li><b>Save time. </b>Thanks to automation features, you can spend more time on managing and growing your business rather than managing your records.\u00a0</li>\n<li><b>Optimize decision making. </b>With analytics and reporting tools, you\u2019ll be able to know which areas you can improve and save money.\u00a0</li>\n</ul>\n" } }, { "@type": "Question", "name": "What are the features of expense management software?", "acceptedAnswer": { "@type": "Answer", "@id": "https://financesonline.com/advice/#faq-q3", "text": "<p>Not all expense management software solutions are created the same. Some cater to general needs, others are highly specialized, while many are complete accounting suites. However, there are general features that a good expense management software solution should have. Here they are below.\u00a0</p>\n<ul>\n<li><b>Expense Records. T</b>his feature tracks and records your expenses. In this way, you get to have accurate and up-to-date records of your financial information.\u00a0</li>\n<li><b>Merging Expenses.</b> Keep no duplicates thanks to this wonderful automation. Now, you wouldn\u2019t worry about having multiple copies of one expense. <b>\u00a0</b></li>\n<li><b>Invoice and Receipt Management. </b>With a module to manage your receipts and invoices, you don\u2019t need to do this manually. You can trust that the system will process them accurately. And, you can put this key process of your business on auto-pilot and erase all your worries.\u00a0</li>\n<li><b>Collaboration Tools. </b>Expense management software platforms have collaboration tools for teams to work together. This ranges from a simple commenting feature to concurrent editing of the database.\u00a0</li>\n<li><b>Permission-Based Roles and Approval. </b>You can configure platforms to enact a standardized workflow for approving expenses. It also lets you create accounts for employees and assign roles.\u00a0 </li>\n</ul>\n" } }, { "@type": "Question", "name": " What is the easiest expense management software to use?", "acceptedAnswer": { "@type": "Answer", "@id": "https://financesonline.com/advice/#faq-q4", "text": "<p>Most expense management software tools are pretty easy to use. However, some stand out. Here are three of the easiest platforms to use for expense management.\u00a0</p>\n<ul>\n<li><a href=\"https://reviews.financesonline.com/p/freshbooks/\">FreshBooks</a>. This is a comprehensive platform for freelancers and small businesses. It is easy to use that you don\u2019t have to be an expert at accounting to set it up.\u00a0</li>\n<li><a href=\"https://reviews.financesonline.com/p/gusto/\">Gusto</a>. This online HR tool has intuitive controls that let you focus on getting the job done rather than managing information on a digital platform.\u00a0</li>\n<li><a href=\"https://reviews.financesonline.com/p/sage-one/\">Sage Business Cloud Accounting</a>. This is the simplest version of the Sage accounting suite and targeted at freelancers and small businesses. It has a wide range of automation and a sleek interface design.\u00a0</li>\n</ul>\n" } }, { "@type": "Question", "name": "What is a good free expense management software?", "acceptedAnswer": { "@type": "Answer", "@id": "https://financesonline.com/advice/#faq-q5", "text": "<p>A good free expense management software is hard to find. Most companies want to monetize good software and that is fair and good. However, there are free versions of expense management software that can count as good free ones.</p>\n<p>One of them is <a href=\"https://reviews.financesonline.com/p/zoho-expense/\">Zoho Expense</a>. Its free plan supports three users, 5GB receipt storage, one policy, and one automated workflow. It includes modules to manage mileage expenses, multi-currency expenses, basic expense rules, and customer/project tracking.</p>\n" } } ] }</script> <div class="category__author" style="display: flex;"> <div class="category__avatar"> <img src="data:image/gif;base64,R0lGODlhAQABAIAAAP///wAAACH5BAEAAAAALAAAAAABAAEAAAICRAEAOw==" data-src="https://sip.financesonline.com/uploads/2020/07/jenny_chang.png?width=100&token=kFXI-ymij4CbrUzceXkLpA" alt="Jenny Chang" class="lazyload"> </div> <div class="category__author__desc"> <h4>By <a href="https://financesonline.com/author/jenny/" title="Jenny Chang">Jenny Chang</a></h4> <p>Jenny Chang is a senior writer specializing in SaaS and B2B software solutions. Her decision to focus on these two industries was spurred by their explosive growth in the last decade, much of it she attributes to the emergence of disruptive technologies and the quick adoption by businesses that were quick to recognize their values to their organizations. She has covered all the major developments in SaaS and B2B software solutions, from the introduction of massive ERPs to small business platforms to help startups on their way to success.</p> </div> <div class="clearfix"></div> </div> </div> <div class="clearfix"></div> <p class="updated">Updated <time datetime="2024-11-26T12:32:32+00:00" title="2024-11-26T12:32:32+00:00">November 26, 2024</time></p> </div> </div> </div> </div> </div> </div>  <div id="why-fo-free" class="fot-modal why-fo-free-modal"> <div class="fot-modal__close"><span></span><span></span></div> <h3> <img width="30" height="30" class="why_fo_free_modal_img" alt="Why is FinancesOnline free?" srcset="https://accounting-software.financesonline.com/media/themes/fot/dist/img/information.png 1x,https://accounting-software.financesonline.com/media/themes/fot/dist/img/information@2x.png 2x" src="https://accounting-software.financesonline.com/media/themes/fot/dist/img/information.png"> Why is FinancesOnline free? </h3> <p>FinancesOnline is available for free for all business professionals interested in an efficient way to find top-notch SaaS solutions. 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