Which PMO structure is best for your company?

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Wait a few minutes and try again.</span> </form> <div class="header-menu-mobile__nav-group"> <a class="header-navigation-link header-navigation-link--highlighted" href="https://login.wrike.com/login/">Log in</a> <a class="header-navigation-link" href="/contact-sales/">Contact Sales</a> <div class="header-language-selector"> <select class="header-language-selector__select" name="language-select" id="language-select" onchange="document.location.href=this.value" > <option value="/de/blog/" >Deutsch</option> <option value="/blog/which-pmo-structure-best-company/" selected="selected">English</option> <option value="/es/blog/" >Español</option> <option value="/fr/blog/" >Français</option> <option value="/ru/blog/" >Русский</option> <option value="/ja/blog/" >日本語</option> </select> <div class="header-language-selector__select-group"> <span class="header-language-selector__icon"> <svg width="16" height="16" viewBox="0 0 16 16" fill="none" xmlns="http://www.w3.org/2000/svg"> <circle cx="8" cy="8" r="7.5" stroke="#181F38"></circle> <path d="M8 0.5V15.5" stroke="#181F38"></path> <path d="M15.5 8L0.5 8" stroke="#181F38"></path> <path d="M14 4L2 4" stroke="#181F38" stroke-linecap="round"></path> <path d="M14 12L2 12" stroke="#181F38" stroke-linecap="round"></path> <path d="M6 1C6 1 4 4.5 4 8C4 11.5 6 15 6 15" stroke="#181F38" stroke-linecap="round"></path> <path d="M10 1C10 1 12 4.5 12 8C12 11.5 10 15 10 15" stroke="#181F38" stroke-linecap="round"></path> </svg> </span> <label class="header-language-selector__label" for="language-select">English</label> </div> </div> </div> </div> </div> </header> <div class="wrapper post"> <div class="hero post__hero "> <div class="hero__breadcrumbs"> <ol class="breadcrumbs" id="breadcrumb"> <li class="breadcrumbs__item"> <a href="https://www.wrike.com/blog/" class="breadcrumbs__link">Wrike Blog</a> </li> <li class="breadcrumbs__item"> <a href="https://www.wrike.com/blog/category/project-management/" class="breadcrumbs__link">Project Management</a> </li> </ol> </div> <h1 class="hero__title">Which PMO structure is best for your company?</h1> <p class="hero__info"> <time>December 4, 2024</time> - 10 min read </p> <div class="hero__author"> <img alt='Kelechi Udoagwu' src='https://web-static.wrike.com/blog/content/uploads/2024/02/Group-5862-42x42.png?av=38fc5ad37c758c76703e16ca234dc5a3' srcset='https://web-static.wrike.com/blog/content/uploads/2024/02/Group-5862-84x84.png?av=fc1f6a2ed318ef5f01f6c77d8b2fcd7f 2x' class='avatar avatar-42 photo hero__author-avatar' height='42' width='42' loading='lazy' decoding='async'/> <div class="hero__author-info"> <a class="hero__author-name" href="https://www.wrike.com/blog/author/author-3/">Kelechi Udoagwu</a> </div> </div> </div> <div class="post__main"> <div class="sidebar post__sidebar "> <div class="anchor-menu-container"> <div class="anchor-menu-container__overlay"></div> <nav class="anchor-menu"> <div class="anchor-menu__inner"> <button class="anchor-menu__switcher"> <span class="anchor-menu__mobile-burger"></span> <span>Article content</span> </button> <ul class="anchor-menu__list"> <li class="anchor-menu__item"> <a href="#What-is-a-PMO-structure" class=" anchor-menu__link anchor-menu__link_parent " > What is a PMO structure? </a> </li> <li class="anchor-menu__item"> <a href="#What-are-the-different-types-of-PMO-organizational-structures" class=" anchor-menu__link anchor-menu__link_parent " > What are the different types of PMO organizational structures? </a> </li> <ul class="anchor-menu__list_child" data-parent-anchor="What-are-the-different-types-of-PMO-organizational-structures" > <li class="anchor-menu__item"> <a href="#Directive-PMO" class=" anchor-menu__link " > Directive PMO </a> </li> <li class="anchor-menu__item"> <a href="#Controlling-PMO" class=" anchor-menu__link " > Controlling PMO </a> </li> <li class="anchor-menu__item"> <a href="#Supportive-PMO" class=" anchor-menu__link " > Supportive PMO </a> </li> <li class="anchor-menu__item"> <a href="#Individual-PMO" class=" anchor-menu__link " > Individual PMO </a> </li> <li class="anchor-menu__item"> <a href="#Business-unit-PMO" class=" anchor-menu__link " > Business unit PMO </a> </li> <li class="anchor-menu__item"> <a href="#Enterprise-PMO" class=" anchor-menu__link " > Enterprise PMO </a> </li> <li class="anchor-menu__item"> <a href="#Decentralized-PMO" class=" anchor-menu__link " > Decentralized PMO </a> </li> <li class="anchor-menu__item"> <a href="#Centralized-PMO" class=" anchor-menu__link " > Centralized PMO </a> </li> </ul> <li class="anchor-menu__item"> <a href="#Example-of-a-PMO-organizational-chart" class=" anchor-menu__link anchor-menu__link_parent " > Example of a PMO organizational chart </a> </li> <li class="anchor-menu__item"> <a href="#PMO-structure-best-practices" class=" anchor-menu__link anchor-menu__link_parent " > PMO structure best practices </a> </li> <li class="anchor-menu__item"> <a href="#What-are-the-different-roles-and-responsibilities-within-a-PMO" class=" anchor-menu__link anchor-menu__link_parent " > What are the different roles and responsibilities within a PMO? </a> </li> <ul class="anchor-menu__list_child" data-parent-anchor="What-are-the-different-roles-and-responsibilities-within-a-PMO" > <li class="anchor-menu__item"> <a href="#PMO-head" class=" anchor-menu__link " > PMO head </a> </li> <li class="anchor-menu__item"> <a href="#Project-specialist" class=" anchor-menu__link " > Project specialist </a> </li> <li class="anchor-menu__item"> <a href="#Project-officer" class=" anchor-menu__link " > Project officer </a> </li> </ul> <li class="anchor-menu__item"> <a href="#How-to-develop-a-strategy-for-your-PMO" class=" anchor-menu__link anchor-menu__link_parent " > How to develop a strategy for your PMO </a> </li> <ul class="anchor-menu__list_child" data-parent-anchor="How-to-develop-a-strategy-for-your-PMO" > <li class="anchor-menu__item"> <a href="#Clarify-your-organization-s-goals-vision-and-mission" class=" anchor-menu__link " > 1. Clarify your organization’s goals, vision, and mission </a> </li> <li class="anchor-menu__item"> <a href="#Note-the-resources-needed-for-a-successful-operation" class=" anchor-menu__link " > 2. Note the resources needed for a successful operation </a> </li> <li class="anchor-menu__item"> <a href="#Agree-on-a-mode-of-communication" class=" anchor-menu__link " > 3. Agree on a mode of communication </a> </li> <li class="anchor-menu__item"> <a href="#Establish-a-process-for-progress-tracking" class=" anchor-menu__link " > 4. Establish a process for progress tracking </a> </li> <li class="anchor-menu__item"> <a href="#Establish-a-process-for-conflict-resolution-and-overcoming-project-bottlenecks" class=" anchor-menu__link " > 5. Establish a process for conflict resolution and overcoming project bottlenecks </a> </li> </ul> <li class="anchor-menu__item"> <a href="#How-can-Wrike-help-organize-your-PMO" class=" anchor-menu__link anchor-menu__link_parent " > How can Wrike help organize your PMO? </a> </li> <li class="anchor-menu__item"> <a href="#More-PMO-resources" class=" anchor-menu__link anchor-menu__link_parent " > More PMO resources </a> </li> </ul> </div> </nav> </div> </div> <div class="post__content post-content typography"> <p><span style="font-weight: 400;">The structure of your organization’s </span><a href="https://www.wrike.com/project-management-office/"><span style="font-weight: 400;">project management</span></a><span style="font-weight: 400;"> office (</span><span style="font-weight: 400;">PMO</span><span style="font-weight: 400;">) could be the difference between effective and ineffective </span><span style="font-weight: 400;">project</span><span style="font-weight: 400;"> management. Therefore, your PMO structure must blend in with the organizational culture to ensure project management success. </span></p> <p><span style="font-weight: 400;">To determine the best PMO framework for your company, you must first answer these questions:  </span></p> <ul><li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400;">Do you often face </span><span style="font-weight: 400;">bottlenecks</span><span style="font-weight: 400;"> in project management?</span></li> <li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400;">Does your organization have a standard </span><span style="font-weight: 400;">project management methodology</span><span style="font-weight: 400;"> for all projects?</span></li> <li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400;">Does your organization run multiple projects simultaneously?</span></li> <li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400;">What resources do you have for your project management office?</span></li> </ul><p><span style="font-weight: 400;">Once these questions are answered, you can easily align your strategy with execution for end-to-end success using work management software like Wrike. If you’re in charge of lots of projects, you can get a look at everything that’s going on and keep things running smoothly from the get-go.</span></p> <p><span style="font-weight: 400;">Keep reading to see how the Wrike PMO solution can connect all the dots, all the way to rolled-up projects, programs, and portfolios.</span></p> <div class="promo-cta promo-cta--in-text"><a class="button button--size-large button--background-electric " href="https://www.wrike.com/project-management-office/" data-priority="primary">Try Wrike for free </a></div> <h2 data-id="What-is-a-PMO-structure">What is a PMO structure?</h2> <p>A <a href="https://www.wrike.com/blog/what-is-a-pmo-infographic/">PMO</a> structure is a group or department that defines and maintains project management standards within an organization. PMO can also stand for portfolio or program management office. The PMO oversees the metrics, benchmarks, quality, and documentation required for consistent project, program, and portfolio management and execution. </p> <p>A PMO structure may be internal or external. The PMO is to a project management team what <a href="https://www.investopedia.com/terms/s/sec.asp" target="_blank" rel="noopener">the SEC is to Wall Street</a>; it provides the framework and organizational standards for managing and executing the projects under its <a href="https://www.wrike.com/project-management-guide/faq/what-is-governance-in-project-management/">governance</a>. </p> <p><b>Tip: </b><span style="font-weight: 400;">Use Wrike’s templates to create </span><span style="font-weight: 400;">different types of PMO structures</span><span style="font-weight: 400;"> that take into account all the unique features of your company, improving processes and driving end-to-end success.</span><picture><source sizes="960px" srcset="https://web-static.wrike.com/cdn-cgi/image/width=270,format=auto,q=80/blog/content/uploads/2024/04/blog-screenshot_product-screenshot_space-templates_aqua.png?av=748f734dd17a5f0695399d5b8bbdf803 270w, 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https://web-static.wrike.com/cdn-cgi/image/width=2424,format=auto,q=80/blog/content/uploads/2024/04/blog-screenshot_product-screenshot_space-templates_aqua.png?av=748f734dd17a5f0695399d5b8bbdf803 2424w, https://web-static.wrike.com/cdn-cgi/image/width=2880,format=auto,q=80/blog/content/uploads/2024/04/blog-screenshot_product-screenshot_space-templates_aqua.png?av=748f734dd17a5f0695399d5b8bbdf803 2880w"></source><img class="alignnone size-full wp-image-495715 lazyload" src="https://web-static.wrike.com/cdn-cgi/image/width=900,format=auto/blog/content/uploads/2024/04/blog-screenshot_product-screenshot_space-templates_aqua.png?av=748f734dd17a5f0695399d5b8bbdf803" alt="product screenshot of wrike space templates on aqua background" width="1600" height="1216" loading="lazy"></picture></p> <h2 data-id="What-are-the-different-types-of-PMO-organizational-structures">What are the different types of PMO organizational structures?</h2> <p>There are several types of PMO organizational structures. Each company’s culture influences its PMO structure and how it evolves. <span style="font-weight: 400;">Here are various project management office structures to be aware of</span><span style="font-weight: 400;">:</span></p> <h3 data-id="Directive-PMO">Directive PMO</h3> <p>This PMO wields a lot of control. Directive PMOs manage projects by providing project management expertise and hands-on supervision. They set the standards for project management in the organization. Project managers report to the directive PMO. </p> <h3 data-id="Controlling-PMO">Controlling PMO</h3> <p>Controlling PMOs have a moderate level of control. They create documentation, methodologies, templates, and frameworks for project managers to follow and ensure organizational standards for successful project management and execution.</p> <h3 data-id="Supportive-PMO">Supportive PMO</h3> <p>This PMO acts as an organization’s project repository. They have little control and their role is mainly consultative. Their duties include sharing expertise, templates, training, and specific project information to help project managers achieve their goals. </p> <p>There are other types of PMO structures based on organizational hierarchy. Some of these are:</p> <h3 data-id="Individual-PMO">Individual PMO</h3> <p>Individual PMOs are responsible for providing infrastructural and training support for single projects and programs. They set project management practices and standards and supervise project activities. </p> <h3 data-id="Business-unit-PMO">Business unit PMO</h3> <p>The business unit PMO structure, also known as a departmental PMO, is responsible for multiple projects within various assigned departments. It handles project and program management and reports to the division manager. </p> <h3 data-id="Enterprise-PMO">Enterprise PMO</h3> <p>The enterprise PMO structure exists in large enterprises. It oversees strategic project planning, resource allocation, project selection, project tracking, and prioritization. It also creates the standards, procedures, and methodologies for project management across departments. </p> <p>The following PMO structures are based on organizational structure:</p> <h3 data-id="Decentralized-PMO">Decentralized PMO</h3> <p>This PMO structure acts more as an adviser to the project manager. It keeps project managers involved in decision making and the team in control of their tasks. </p> <h3 data-id="Centralized-PMO">Centralized PMO</h3> <p>This PMO structure works in a more controlled manner. Unlike the decentralized structure, the PMO decides on project standards and processes and has a lot of authority around decision making and problem solving. </p> <p><i><span style="font-weight: 400;">Ready to transform your PMO vision into reality? Build your unique PMO reporting structures in Wrike.</span></i></p> <div class="promo-cta promo-cta--in-text"><a class="button button--size-large button--background-electric " href="https://www.wrike.com/project-management-office/" data-priority="primary">Try Wrike for free</a></div> <h2 data-id="Example-of-a-PMO-organizational-chart">Example of a PMO organizational chart</h2> <p><span style="font-weight: 400;">With the help of a PMO organizational chart, your company can achieve all project goals and succeed in the face of </span><a href="https://www.pmi.org/learning/library/pmo-evolution-9645" target="_blank" rel="noopener"><span style="font-weight: 400;">turbulent market conditions and fluctuating business priorities</span></a><span style="font-weight: 400;">.</span></p> <center> <figure class="custom-image custom-image--background custom-image--background-aqua custom-image--shadow"><picture><source sizes="960px" 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https://web-static.wrike.com/cdn-cgi/image/width=1920,format=auto,q=80/blog/content/uploads/2021/02/Which-PMO-Structure-Is-Best-for-Your-Company-2.jpg?av=98e9cedbfa2d0d775343e9bd516e51c3 1920w, https://web-static.wrike.com/cdn-cgi/image/width=810,format=auto,q=80/blog/content/uploads/2021/02/Which-PMO-Structure-Is-Best-for-Your-Company-2.jpg?av=98e9cedbfa2d0d775343e9bd516e51c3 810w, https://web-static.wrike.com/cdn-cgi/image/width=1551,format=auto,q=80/blog/content/uploads/2021/02/Which-PMO-Structure-Is-Best-for-Your-Company-2.jpg?av=98e9cedbfa2d0d775343e9bd516e51c3 1551w, https://web-static.wrike.com/cdn-cgi/image/width=2424,format=auto,q=80/blog/content/uploads/2021/02/Which-PMO-Structure-Is-Best-for-Your-Company-2.jpg?av=98e9cedbfa2d0d775343e9bd516e51c3 2424w, https://web-static.wrike.com/cdn-cgi/image/width=2880,format=auto,q=80/blog/content/uploads/2021/02/Which-PMO-Structure-Is-Best-for-Your-Company-2.jpg?av=98e9cedbfa2d0d775343e9bd516e51c3 2880w"></source><img class="custom-image-override custom-image-override aligncenter wp-image-462769 size-full lazyload" src="https://web-static.wrike.com/cdn-cgi/image/width=900,format=auto/blog/content/uploads/2021/02/Which-PMO-Structure-Is-Best-for-Your-Company-2.jpg?av=98e9cedbfa2d0d775343e9bd516e51c3" alt="Which PMO Structure Is Best for Your Company? 2" width="2500" height="959" loading="lazy"></picture></figure></center> <h2 data-id="PMO-structure-best-practices">PMO structure best practices</h2> <p><span style="font-weight: 400;">PMO organizational structures are an effective </span><span style="font-weight: 400;">project management practice, benefiting many </span><a href="https://www.pmi.org/learning/library/building-pmo-ground-up-9305" target="_blank" rel="noopener"><span style="font-weight: 400;">successful organizations within sectors such as IT, transportation, and education</span></a><span style="font-weight: 400;">. </span></p> <p><span style="font-weight: 400;">However, organizations outside of these fields can also implement</span><span style="font-weight: 400;"> PMO structure best practices </span><span style="font-weight: 400;">to streamline project delivery and execute everything</span><span style="font-weight: 400;"> on time and within budget. These best practices include:</span></p> <ul><li>Standardizing <a href="https://www.wrike.com/project-management-guide/faq/what-are-project-management-processes/">project management processes</a> across departments</li> <li>Proper and precise documentation of project scope</li> <li>Reporting useful status information</li> <li>Acquiring skilled personnel with a good company culture fit</li> <li>Establishing a flexible project management process that reduces organizational risk</li> </ul><p><b>Tip: </b><span style="font-weight: 400;">Use </span><a href="https://www.wrike.com/features/work-intelligence/"><span style="font-weight: 400;">Wrike’s AI</span></a><span style="font-weight: 400;"> to transform rough notes into a task in seconds. Analyze your project plan or meeting notes, create a parent task, decipher actionable steps, and automatically create subtasks that will take you from scribbled ideas to successful delivery.</span></p> <p><picture><img class="alignnone size-full wp-image-498176 lazyload" src="https://www.wrike.com/blog/content/uploads/2024/06/AI_subtasks_2X.gif" alt="gif of wrike ai subtask creation" width="1408" height="1024" loading="lazy"></picture></p> <div class="promo-cta promo-cta--in-text"><a class="button button--size-large button--background-electric " href="https://www.wrike.com/project-management-office/" data-priority="primary">Try Wrike for free</a></div> <h2 data-id="What-are-the-different-roles-and-responsibilities-within-a-PMO">What are the different roles and responsibilities within a PMO? </h2> <p><span style="font-weight: 400;">PMOs are the backbone of successful project management in many organizations. PMO roles </span><span style="font-weight: 400;">and responsibilities</span><span style="font-weight: 400;"> are determined by organization size, stakeholders</span><span style="font-weight: 400;">’</span><span style="font-weight: 400;"> needs, and business environment. The key </span><span style="font-weight: 400;">PMO positions to look for</span><span style="font-weight: 400;"> are:</span></p> <h3 data-id="PMO-head">PMO head</h3> <p><span style="font-weight: 400;">Also known as the PMO manager, the PMO head’s</span><span style="font-weight: 400;"> primary responsibility is to manage the PMO. This role requires strong leadership </span><span style="font-weight: 400;">and</span><span style="font-weight: 400;"> management skills, </span><span style="font-weight: 400;">along with knowledge and application of program and <a href="https://www.wrike.com/project-management-guide/faq/what-is-project-portfolio-management-ppm/">project portfolio management</a>.</span><span style="font-weight: 400;"> The PMO head </span><span style="font-weight: 400;">must</span><span style="font-weight: 400;">: </span></p> <ul><li>Manage the PMO team </li> <li>Work closely with stakeholders to develop and apply projects’ governance framework </li> <li>Report progress to the project manager and other stakeholders using management boards </li> <li>Keep all parties informed when a project’s strategic objective changes </li> <li>Take responsibility for the continual improvement of the PMO</li> </ul><h3 data-id="Project-specialist">Project specialist</h3> <p>A project specialist provides support to project managers and key stakeholders. They give advice and guidance in a consultancy capacity, and their responsibilities require them to: </p> <ul><li>Work with a project manager at a project’s onset to define the project governance and structured project management</li> <li>Create and develop standards and templates</li> <li>Tailor guidance to each project</li> <li>Create and update a repository of proper project documentation </li> </ul><h3 data-id="Project-officer">Project officer</h3> <p>A project officer improves the project planning and delivery process by collecting and maintaining data. The responsibilities of a project officer are:</p> <ul><li>Coordinate the project </li> <li>Manage the quality review process </li> <li>Support the creation and maintenance of project plans </li> <li>Apply templates and guidelines to collect and maintain data consistently</li> </ul><p><b>Tip:</b><span style="font-weight: 400;"> Try Wrike to securely create, duplicate, and </span><a href="https://www.wrike.com/features/admin-security/"><span style="font-weight: 400;">manage user types</span></a><span style="font-weight: 400;">. Set relevant permissions based on license type and account role, simplifying the onboarding process.</span><span style="font-weight: 400;"> </span><picture><source sizes="960px" srcset="https://web-static.wrike.com/cdn-cgi/image/width=270,format=auto,q=80/blog/content/uploads/2024/04/blog-screenshot_product-screenshot_user-types_it-ops_aqua.png?av=574d756d98853bb4edbf76ae829d1013 270w, https://web-static.wrike.com/cdn-cgi/image/width=517,format=auto,q=80/blog/content/uploads/2024/04/blog-screenshot_product-screenshot_user-types_it-ops_aqua.png?av=574d756d98853bb4edbf76ae829d1013 517w, https://web-static.wrike.com/cdn-cgi/image/width=808,format=auto,q=80/blog/content/uploads/2024/04/blog-screenshot_product-screenshot_user-types_it-ops_aqua.png?av=574d756d98853bb4edbf76ae829d1013 808w, https://web-static.wrike.com/cdn-cgi/image/width=960,format=auto,q=80/blog/content/uploads/2024/04/blog-screenshot_product-screenshot_user-types_it-ops_aqua.png?av=574d756d98853bb4edbf76ae829d1013 960w, 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srcset="https://web-static.wrike.com/cdn-cgi/image/width=270,format=auto,q=80/blog/content/uploads/2024/04/blog-screenshot_product-screenshot_user-types_it-ops_aqua.png?av=574d756d98853bb4edbf76ae829d1013 270w, https://web-static.wrike.com/cdn-cgi/image/width=517,format=auto,q=80/blog/content/uploads/2024/04/blog-screenshot_product-screenshot_user-types_it-ops_aqua.png?av=574d756d98853bb4edbf76ae829d1013 517w, https://web-static.wrike.com/cdn-cgi/image/width=808,format=auto,q=80/blog/content/uploads/2024/04/blog-screenshot_product-screenshot_user-types_it-ops_aqua.png?av=574d756d98853bb4edbf76ae829d1013 808w, https://web-static.wrike.com/cdn-cgi/image/width=960,format=auto,q=80/blog/content/uploads/2024/04/blog-screenshot_product-screenshot_user-types_it-ops_aqua.png?av=574d756d98853bb4edbf76ae829d1013 960w, 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https://web-static.wrike.com/cdn-cgi/image/width=810,format=auto,q=80/blog/content/uploads/2024/04/blog-screenshot_product-screenshot_user-types_it-ops_aqua.png?av=574d756d98853bb4edbf76ae829d1013 810w, https://web-static.wrike.com/cdn-cgi/image/width=1551,format=auto,q=80/blog/content/uploads/2024/04/blog-screenshot_product-screenshot_user-types_it-ops_aqua.png?av=574d756d98853bb4edbf76ae829d1013 1551w, https://web-static.wrike.com/cdn-cgi/image/width=2424,format=auto,q=80/blog/content/uploads/2024/04/blog-screenshot_product-screenshot_user-types_it-ops_aqua.png?av=574d756d98853bb4edbf76ae829d1013 2424w, https://web-static.wrike.com/cdn-cgi/image/width=2880,format=auto,q=80/blog/content/uploads/2024/04/blog-screenshot_product-screenshot_user-types_it-ops_aqua.png?av=574d756d98853bb4edbf76ae829d1013 2880w"></source><img class="alignnone size-full wp-image-495433 lazyload" src="https://web-static.wrike.com/cdn-cgi/image/width=900,format=auto/blog/content/uploads/2024/04/blog-screenshot_product-screenshot_user-types_it-ops_aqua.png?av=574d756d98853bb4edbf76ae829d1013" alt="product screenshot of wrike user types on aqua background" width="1600" height="1216" loading="lazy"></picture></p> <h2 data-id="How-to-develop-a-strategy-for-your-PMO">How to develop a strategy for your PMO</h2> <p>Increase your chances of successful project execution by aligning your company’s culture, needs, and resources with your PMO strategy. </p> <p>By creating an aligned strategy that clarifies the methods, tools, and resources needed for project success, PMOs make better decisions, reduce risk, and contribute to business growth. </p> <p>There is no one-size-fits-all approach to creating a strategic plan for your PMO. There are, however, common steps to follow when developing a PMO strategy.</p> <h3 data-id="Clarify-your-organization-s-goals-vision-and-mission">1. Clarify your organization’s goals, vision, and mission</h3> <p>Clarifying your organization’s big picture is the first step to an effective PMO strategy. Ask yourself:</p> <ul><li>What are your organization’s goals?</li> <li>What are your values?</li> <li>What problems do you solve?</li> </ul><p>Once you have the answers, analyze your organization’s past performance, strengths and weaknesses, potential opportunities and threats, and areas for improvement. </p> <h3 data-id="Note-the-resources-needed-for-a-successful-operation">2. Note the resources needed for a successful operation </h3> <p>Your organization’s assets and resources, to a large extent, determine the degree of your strategy’s effectiveness. Analyze the following categories of your company’s assets:</p> <ul><li><strong>Finances:</strong> Estimated and actual cost of a project </li> <li><strong>People:</strong> Staff size, skill sets, and availability</li> <li><strong>Assets:</strong> Tactile resources that you may have to purchase or lease, including machinery, software, or professional service providers</li> </ul><p><b>Tip: </b><span style="font-weight: 400;">Use Wrike’s customizable workload views to easily calculate needs, assess capacity, and assign resources. Visualize upcoming needs to plan effectively and ensure </span><a href="https://www.wrike.com/use-cases/resource-management/"><span style="font-weight: 400;">complete resource optimization</span></a><span style="font-weight: 400;">.</span><picture><source sizes="960px" srcset="https://web-static.wrike.com/cdn-cgi/image/width=270,format=auto,q=80/blog/content/uploads/2024/04/blog-screenshot_product-screenshot_workload_Project-Team_aqua.png?av=a122d8186e39baef53f7fb07ba5a69f2 270w, https://web-static.wrike.com/cdn-cgi/image/width=517,format=auto,q=80/blog/content/uploads/2024/04/blog-screenshot_product-screenshot_workload_Project-Team_aqua.png?av=a122d8186e39baef53f7fb07ba5a69f2 517w, https://web-static.wrike.com/cdn-cgi/image/width=808,format=auto,q=80/blog/content/uploads/2024/04/blog-screenshot_product-screenshot_workload_Project-Team_aqua.png?av=a122d8186e39baef53f7fb07ba5a69f2 808w, 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https://web-static.wrike.com/cdn-cgi/image/width=1920,format=auto,q=80/blog/content/uploads/2024/04/blog-screenshot_product-screenshot_workload_Project-Team_aqua.png?av=a122d8186e39baef53f7fb07ba5a69f2 1920w, https://web-static.wrike.com/cdn-cgi/image/width=810,format=auto,q=80/blog/content/uploads/2024/04/blog-screenshot_product-screenshot_workload_Project-Team_aqua.png?av=a122d8186e39baef53f7fb07ba5a69f2 810w, https://web-static.wrike.com/cdn-cgi/image/width=1551,format=auto,q=80/blog/content/uploads/2024/04/blog-screenshot_product-screenshot_workload_Project-Team_aqua.png?av=a122d8186e39baef53f7fb07ba5a69f2 1551w, https://web-static.wrike.com/cdn-cgi/image/width=2424,format=auto,q=80/blog/content/uploads/2024/04/blog-screenshot_product-screenshot_workload_Project-Team_aqua.png?av=a122d8186e39baef53f7fb07ba5a69f2 2424w, https://web-static.wrike.com/cdn-cgi/image/width=2880,format=auto,q=80/blog/content/uploads/2024/04/blog-screenshot_product-screenshot_workload_Project-Team_aqua.png?av=a122d8186e39baef53f7fb07ba5a69f2 2880w"></source><img class="alignnone size-full wp-image-495930 lazyload" src="https://web-static.wrike.com/cdn-cgi/image/width=900,format=auto/blog/content/uploads/2024/04/blog-screenshot_product-screenshot_workload_Project-Team_aqua.png?av=a122d8186e39baef53f7fb07ba5a69f2" alt="product screenshot for wrike workload chart on aqua background" width="1600" height="1216" loading="lazy"></picture></p> <h3 data-id="Agree-on-a-mode-of-communication">3. Agree on a mode of communication </h3> <p>Projects fail when there is no clear and streamlined system for communication. When creating a strategic plan for your PMO, ask:</p> <ul><li>Who are the stakeholders? What are their responsibilities? Will they be continuously updated on relevant information?</li> <li>How will project managers and teams keep each other in the loop?</li> <li>How will project team members communicate deadlines, bottlenecks, and emergencies?</li> </ul><h3 data-id="Establish-a-process-for-progress-tracking">4. Establish a process for progress tracking   </h3> <p>Once you determine your communication system and set a timeline for your project or program, the next step is to identify a set of metrics and key performance indicators (KPIs) for tracking progress.</p> <h3 data-id="Establish-a-process-for-conflict-resolution-and-overcoming-project-bottlenecks">5. Establish a process for conflict resolution and overcoming project bottlenecks</h3> <p>By closely managing project details and progress, your PMO can adjust when necessary. Proactively develop conflict resolution plans and procedures for overcoming bottlenecks in project management and execution.  </p> <h2 data-id="How-can-Wrike-help-organize-your-PMO">How can Wrike help organize your PMO?</h2> <p><span style="font-weight: 400;">Project management office organizational structures require powerful PM and collaboration tools to provide insights into your organization’s projects, programs, and portfolios. You can use this data and adjust your organizational plan to fit new demands as business environments change and your company grows. </span></p> <p><span style="font-weight: 400;">Wrike provides an agile, collaborative workspace for teams to organize and streamline all ongoing projects. With Wrike’s </span><a href="https://www.wrike.com/use-cases/enterprise-project-management/"><span style="font-weight: 400;">enterprise project management software</span></a><span style="font-weight: 400;">, you can set clear PMO standards and best practices, collaborate in real time, </span><a href="https://www.wrike.com/features/approvals/"><span style="font-weight: 400;">simplify project approvals</span></a><span style="font-weight: 400;">, and eliminate communication silos. </span></p> <p><span style="font-weight: 400;">Get started with Wrike’s </span><a href="https://www.wrike.com/free-trial/"><span style="font-weight: 400;">free two-week trial</span></a><span style="font-weight: 400;"> to organize your PMO today. </span></p> <h2 data-id="More-PMO-resources">More PMO resources</h2> <p><span style="font-weight: 400;">To learn more about why you should establish a PMO office structure with Wrike, check out the following resources:</span></p> <ul><li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400;">Discover </span><a href="https://www.wrike.com/blog/21-unique-pmo-use-cases-prove-wrikes-versatility/"><span style="font-weight: 400;">21 PMO use cases that prove Wrike’s versatility</span></a><span style="font-weight: 400;">, from </span><a href="https://www.wrike.com/project-management-guide/faq/what-is-a-resource-in-project-management/"><span style="font-weight: 400;">resource management</span></a><span style="font-weight: 400;"> to request forms</span></li> <li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400;">Learn </span><a href="https://www.wrike.com/blog/it-pmo-ultimate-guide/#What-is-an-IT-PMO"><span style="font-weight: 400;">everything you need to know about IT PMOs</span></a></li> <li style="font-weight: 400;" aria-level="1">Use our <a href="https://www.wrike.com/templates/">templates</a> to make laying out <a href="https://www.wrike.com/templates/complex-project-with-phases/">complex projects</a> and aligning project and company <a href="https://www.wrike.com/templates/okr-template/">OKRs</a> a breeze</li> </ul><div class="promo-banner" data-promo-setting-type="manual" data-promo-placement="bottom" data-promo-type="banner" data-promo-value="Which PMO Structure Is Best for Your Company" data-promo-id="494241" data-promo-click-url="https://www.wrike.com/project-management-office/"> <div class="promo-banner__mobile"> <a href="https://www.wrike.com/project-management-office/" target="_blank"> <picture><source sizes="960px" srcset="https://web-static.wrike.com/cdn-cgi/image/width=270,format=auto,q=80/blog/content/uploads/2024/03/banner-blog-mobile-project-management-office_2x.png?av=ba3f83dff7279de956656f943d61dd33 270w, https://web-static.wrike.com/cdn-cgi/image/width=517,format=auto,q=80/blog/content/uploads/2024/03/banner-blog-mobile-project-management-office_2x.png?av=ba3f83dff7279de956656f943d61dd33 517w, 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<picture><source sizes="960px" srcset="https://web-static.wrike.com/cdn-cgi/image/width=270,format=auto,q=80/blog/content/uploads/2024/03/banner-blog-desktop-project-management-office_2x.png?av=ed9b3f6a0aa10808b53d75fddd6dbca3 270w, https://web-static.wrike.com/cdn-cgi/image/width=517,format=auto,q=80/blog/content/uploads/2024/03/banner-blog-desktop-project-management-office_2x.png?av=ed9b3f6a0aa10808b53d75fddd6dbca3 517w, https://web-static.wrike.com/cdn-cgi/image/width=808,format=auto,q=80/blog/content/uploads/2024/03/banner-blog-desktop-project-management-office_2x.png?av=ed9b3f6a0aa10808b53d75fddd6dbca3 808w, https://web-static.wrike.com/cdn-cgi/image/width=960,format=auto,q=80/blog/content/uploads/2024/03/banner-blog-desktop-project-management-office_2x.png?av=ed9b3f6a0aa10808b53d75fddd6dbca3 960w, 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srcset="https://web-static.wrike.com/cdn-cgi/image/width=270,format=auto,q=80/blog/content/uploads/2024/03/banner-blog-desktop-project-management-office_2x.png?av=ed9b3f6a0aa10808b53d75fddd6dbca3 270w, https://web-static.wrike.com/cdn-cgi/image/width=517,format=auto,q=80/blog/content/uploads/2024/03/banner-blog-desktop-project-management-office_2x.png?av=ed9b3f6a0aa10808b53d75fddd6dbca3 517w, https://web-static.wrike.com/cdn-cgi/image/width=808,format=auto,q=80/blog/content/uploads/2024/03/banner-blog-desktop-project-management-office_2x.png?av=ed9b3f6a0aa10808b53d75fddd6dbca3 808w, https://web-static.wrike.com/cdn-cgi/image/width=960,format=auto,q=80/blog/content/uploads/2024/03/banner-blog-desktop-project-management-office_2x.png?av=ed9b3f6a0aa10808b53d75fddd6dbca3 960w, https://web-static.wrike.com/cdn-cgi/image/width=540,format=auto,q=80/blog/content/uploads/2024/03/banner-blog-desktop-project-management-office_2x.png?av=ed9b3f6a0aa10808b53d75fddd6dbca3 540w, 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https://web-static.wrike.com/cdn-cgi/image/width=2424,format=auto,q=80/blog/content/uploads/2024/03/banner-blog-desktop-project-management-office_2x.png?av=ed9b3f6a0aa10808b53d75fddd6dbca3 2424w, https://web-static.wrike.com/cdn-cgi/image/width=2880,format=auto,q=80/blog/content/uploads/2024/03/banner-blog-desktop-project-management-office_2x.png?av=ed9b3f6a0aa10808b53d75fddd6dbca3 2880w"><img src="https://web-static.wrike.com/cdn-cgi/image/width=900,format=auto/blog/content/uploads/2024/03/banner-blog-desktop-project-management-office_2x.png?av=ed9b3f6a0aa10808b53d75fddd6dbca3" alt="Desktop image promo promo" width="700" height="260" sizes="700px, 1400px, (-webkit-min-device-pixel-ratio: 2) 1400px, (device-pixel-ratio: 2) 1400px, (min-resolution: 192dpi) 1400px" class="promo-banner__image" loading="lazy"></source></source></source></source></picture></a> </div> </div> </div> </div> <div class="author-bio post__author-bio "> <img alt='Kelechi Udoagwu' src='https://web-static.wrike.com/blog/content/uploads/2024/02/Group-5862-60x60.png?av=c3386fe90a2e7370d61dcb201e292519' srcset='https://web-static.wrike.com/blog/content/uploads/2024/02/Group-5862-120x120.png?av=573762955f3f1f7d9d4ff0b08493e243 2x' class='avatar avatar-60 photo author-bio__avatar' height='60' width='60' loading='lazy' decoding='async'/> <div class="author-bio__info"> <h6 class="author-bio__name">Kelechi Udoagwu</h6> <p class="author-bio__about">Kelechi is a freelance writer and founder of Week of Saturdays, a platform for digital freelancers and remote workers living in Africa.</p> </div> </div> <div class="tags post__tags "> <a class="tags__item" href="https://www.wrike.com/blog/tag/pmo/">#PMO</a> <a class="tags__item" href="https://www.wrike.com/blog/tag/project-management-resources/">#Project Management Resources</a> <a class="tags__item" href="https://www.wrike.com/blog/tag/project-portfolio-management/">#Project Portfolio Management</a> <a class="tags__item" href="https://www.wrike.com/blog/tag/wrike-features/">#Wrike Features</a> </div> <div class="social-sharing gdpr-disagree-hide post__social-sharing "> <button class="button button__social-sharing button__social-sharing--twitter" > <span class="button__text">Post</span> </button> <button class="button button__social-sharing button__social-sharing--facebook" > <span class="button__text">Share</span> </button> <button class="button button__social-sharing button__social-sharing--linkedin" > <span class="button__text">Share</span> </button> <button class="button button__social-sharing button__social-sharing--email" > <span class="button__text">Send</span> </button> </div> <div class="cards-section post__cards-section "> <h2 class="cards-section__title ">Related articles</h2> <div class="cards-section__container"> <div class="card card--post " data-url="" data-post-id="490977" > <div class="card__wrap"> <div class="card__image-wrapper"> <div class="card__image"> <picture> <source 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https://web-static.wrike.com/cdn-cgi/image/width=804,height=561,fit=crop,format=auto,q=80/blog/content/uploads/2023/11/collaborate-final.png?av=382d564fc98569a3927c8a4ed832901a 804w, https://web-static.wrike.com/cdn-cgi/image/width=852,height=561,fit=crop,format=auto,q=80/blog/content/uploads/2023/11/collaborate-final.png?av=382d564fc98569a3927c8a4ed832901a 852w, https://web-static.wrike.com/cdn-cgi/image/width=984,height=561,fit=crop,format=auto,q=80/blog/content/uploads/2023/11/collaborate-final.png?av=382d564fc98569a3927c8a4ed832901a 984w, https://web-static.wrike.com/cdn-cgi/image/width=1386,height=792,fit=crop,format=auto,q=80/blog/content/uploads/2023/11/collaborate-final.png?av=382d564fc98569a3927c8a4ed832901a 1386w, https://web-static.wrike.com/cdn-cgi/image/width=1545,height=885,fit=crop,format=auto,q=80/blog/content/uploads/2023/11/collaborate-final.png?av=382d564fc98569a3927c8a4ed832901a 1545w"> <img src="https://web-static.wrike.com/cdn-cgi/image/width=900,format=auto/blog/content/uploads/2023/11/collaborate-final.png?av=382d564fc98569a3927c8a4ed832901a" class="card__img" alt="Collaborate 2023: Hand-Picked Sessions for PMO Teams" width="288" height="200" loading="lazy" > </picture> </div> </div> <div class="card__content-wrap"> <a href="https://www.wrike.com/blog/collaborate-2023-pmo-sessions/" class="card__link-wrapper"></a> <div class="card__caption"> <span class="card__caption-category">Project Management </span> 5 min read </div> <h2 class="card__title"> Collaborate 2023: Hand-Picked Sessions for PMO Teams </h2> <p class="card__text">Attention, PMOs! Here are some of the most exciting sessions from Wrike Collaborate 2023, tailored just for you.</p> </div> </div> </div> <div class="card card--post " data-url="" data-post-id="480040" > <div class="card__wrap"> <div class="card__image-wrapper"> <div class="card__image"> <picture> <source sizes="328px" srcset="https://web-static.wrike.com/cdn-cgi/image/width=268,height=187,fit=crop,format=auto,q=80/blog/content/uploads/2023/05/annie-spratt-QckxruozjRg-unsplash.jpg?av=df0f457be039b6d64e95a89cff7ed3ab 268w, https://web-static.wrike.com/cdn-cgi/image/width=284,height=187,fit=crop,format=auto,q=80/blog/content/uploads/2023/05/annie-spratt-QckxruozjRg-unsplash.jpg?av=df0f457be039b6d64e95a89cff7ed3ab 284w, https://web-static.wrike.com/cdn-cgi/image/width=328,height=187,fit=crop,format=auto,q=80/blog/content/uploads/2023/05/annie-spratt-QckxruozjRg-unsplash.jpg?av=df0f457be039b6d64e95a89cff7ed3ab 328w, 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https://web-static.wrike.com/cdn-cgi/image/width=1386,height=792,fit=crop,format=auto,q=80/blog/content/uploads/2023/05/annie-spratt-QckxruozjRg-unsplash.jpg?av=df0f457be039b6d64e95a89cff7ed3ab 1386w, https://web-static.wrike.com/cdn-cgi/image/width=1545,height=885,fit=crop,format=auto,q=80/blog/content/uploads/2023/05/annie-spratt-QckxruozjRg-unsplash.jpg?av=df0f457be039b6d64e95a89cff7ed3ab 1545w"> <img src="https://web-static.wrike.com/cdn-cgi/image/width=900,format=auto/blog/content/uploads/2023/05/annie-spratt-QckxruozjRg-unsplash.jpg?av=df0f457be039b6d64e95a89cff7ed3ab" class="card__img" alt="Webinar Takeaways: A Clear Path Forward for Modern PMOs" width="288" height="200" loading="lazy" > </picture> </div> </div> <div class="card__content-wrap"> <a href="https://www.wrike.com/blog/scalability-for-pmos/" class="card__link-wrapper"></a> <div class="card__caption"> <span class="card__caption-category">Project Management </span> 10 min read </div> <h2 class="card__title"> Webinar Takeaways: A Clear Path Forward for Modern PMOs </h2> <p class="card__text">Here is a full recap of Wrike’s live webinar, “Scalability: A Clear Path Forward for Modern PMOs,” with key takeaways from this three-part series.</p> </div> </div> </div> <div class="card card--post " data-url="" data-post-id="479086" > <div class="card__wrap"> <div class="card__image-wrapper"> <div class="card__image"> <picture> <source sizes="328px" srcset="https://web-static.wrike.com/cdn-cgi/image/width=268,height=187,fit=crop,format=auto,q=80/blog/content/uploads/2023/04/DMoW-Graphics-for-External-Use-1868-1080-px-2.png?av=8df5d65b25aa46aa3d2f672799a1f214 268w, https://web-static.wrike.com/cdn-cgi/image/width=284,height=187,fit=crop,format=auto,q=80/blog/content/uploads/2023/04/DMoW-Graphics-for-External-Use-1868-1080-px-2.png?av=8df5d65b25aa46aa3d2f672799a1f214 284w, 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src="https://web-static.wrike.com/cdn-cgi/image/width=900,format=auto/blog/content/uploads/2023/04/DMoW-Graphics-for-External-Use-1868-1080-px-2.png?av=8df5d65b25aa46aa3d2f672799a1f214" class="card__img" alt="Dark Matter of Work: The Cost of Work Complexities in The PMO" width="288" height="200" loading="lazy" > </picture> </div> </div> <div class="card__content-wrap"> <a href="https://www.wrike.com/blog/cost-of-work-complexities-in-the-pmo/" class="card__link-wrapper"></a> <div class="card__caption"> <span class="card__caption-category">Project Management </span> 5 min read </div> <h2 class="card__title"> Dark Matter of Work: The Cost of Work Complexities in The PMO </h2> <p class="card__text">Efficiency is everything for organizations – especially as we face a possible recession and mass layoffs continue. Plus, the way we work continues to evolve and become more complex, causing efficiency to suffer even more. Over the past few years, modern work complexities have been eating away at your bottom line through an invisible yet powerful</p> </div> </div> </div> <div class="card card--subscription-form card--promo card--theme-midnight card--full-on-laptop " > <div class="card__wrap"> <div class="card__image-wrapper"> <div class="card__image"> <picture> <source sizes="328px" srcset="/cdn-cgi/image/width=268,height=187,fit=crop,format=auto,q=80/blog/content/themes/blog-v4-theme/dist/img/placeholder-subscribe-promospot-v3.png 268w, /cdn-cgi/image/width=284,height=187,fit=crop,format=auto,q=80/blog/content/themes/blog-v4-theme/dist/img/placeholder-subscribe-promospot-v3.png 284w, /cdn-cgi/image/width=328,height=187,fit=crop,format=auto,q=80/blog/content/themes/blog-v4-theme/dist/img/placeholder-subscribe-promospot-v3.png 328w, /cdn-cgi/image/width=462,height=264,fit=crop,format=auto,q=80/blog/content/themes/blog-v4-theme/dist/img/placeholder-subscribe-promospot-v3.png 462w, 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