How to share research data | Research | Imperial College London

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href="/research-and-innovation/support-for-staff/"> <span>Support for staff</span> </a> <h3 class="header__nav__title" id="section-nav-title"><a href="/research-and-innovation/support-for-staff/scholarly-communication/">Scholarly Communication</a><span class="sr-only"> navigation</span></h3> <ul> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/open-research/">Open research </a> <ul class="multilevel-linkul-0"> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/open-research/imperial-open-research-newsletter/">Imperial Open Research Newsletter</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/open-research/open-research-education/">Open research education for doctoral students</a></li> </ul> </li><li><span class="currentbranch0"><a href="/research-and-innovation/support-for-staff/scholarly-communication/research-data-management/">Research data management</a></span> <ul class="multilevel-linkul-0"> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/research-data-management/introduction-to-research-data-management/">Introduction to research data management</a> <ul class="multilevel-linkul-1"> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/research-data-management/introduction-to-research-data-management/what-does-my-funder-require/">What does my funder require?</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/research-data-management/introduction-to-research-data-management/publisher-data-policies/">What does my publisher require?</a></li> </ul> </li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/research-data-management/imperial-policy/">Imperial policy</a> <ul class="multilevel-linkul-1"> <li><a 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href="/research-and-innovation/support-for-staff/scholarly-communication/research-data-management/data-storage-and-security/box/">Storing live data</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/research-data-management/data-storage-and-security/storing-sensitive-and-personal-data/">Managing sensitive data</a></li> </ul> </li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/research-data-management/archival-and-preservation/">Data preservation</a> <ul class="multilevel-linkul-1"> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/research-data-management/archival-and-preservation/what-to-keep/">What to keep</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/research-data-management/archival-and-preservation/finding-a-research-data-repository--archive/">Finding a research data repository</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/research-data-management/archival-and-preservation/data-deposit-agreement/">Data deposit agreement</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/research-data-management/archival-and-preservation/data-deposit-checklist/">Data deposit checklist</a></li> </ul> </li> <li><span class="currentbranch1"><a href="/research-and-innovation/support-for-staff/scholarly-communication/research-data-management/sharing-data/">Sharing data</a></span> <ul class="multilevel-linkul-1"> <li><span class="currentbranch2"><a href="/research-and-innovation/support-for-staff/scholarly-communication/research-data-management/sharing-data/how-to-share-research-data/">How to share research data</a></span></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/research-data-management/sharing-data/how-to-write-a-data-access-statement/">How to write a data access statement</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/research-data-management/sharing-data/sharing-sensitive-data/">Sharing sensitive data</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/research-data-management/sharing-data/licensing-your-data/">Licensing your data</a></li> </ul> </li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/research-data-management/make-your-data-fair-/">Make your data FAIR </a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/research-data-management/sharing-data/research-software/">Making research software open and shareable</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/research-data-management/data-discovery-and-reuse/">Data discovery and reuse</a> <ul class="multilevel-linkul-1"> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/research-data-management/data-discovery-and-reuse/symplectic-and-spiral/">How to use the Imperial data catalogue (Symplectic and Spiral)</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/orcid/">Create an ORCID iD</a></li> </ul> </li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/research-data-management/training-and-resources/">Training and resources</a> <ul class="multilevel-linkul-1"> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/research-data-management/training-and-resources/imperial-guidance/">Imperial RDM training</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/research-data-management/training-and-resources/how-to-videos/">How to videos</a></li> <li><a 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<li><a href="/research-and-innovation/support-for-staff/scholarly-communication/open-access/research-funders-open-access-policies/ukri-open-access-review-consultation/">UKRI Open Access Review Consultation</a></li> </ul> </li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/open-access/post-2021-ref/">REF 2029 open access policy</a> <ul class="multilevel-linkul-1"> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/open-access/faq/">Frequently asked questions</a></li> </ul> </li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/open-access/spiral/">Depositing in Spiral</a> <ul class="multilevel-linkul-1"> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/open-access/spiral/deposit-on-acceptance/">Deposit on acceptance</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/open-access/spiral/deposit-after-publication/">Deposit after 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in PubMed Central and Europe PMC</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/open-access/applying-for-funding/">Applying for funding</a> <ul class="multilevel-linkul-1"> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/open-access/applying-for-funding/what-happens-to-my-application/">What happens to my application?</a></li> </ul> </li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/open-access/applying-for-funding/publisher-memberships/" target="_self">Publisher agreements and discounts</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/open-access/theses/">Preparing your thesis </a> <ul class="multilevel-linkul-1"> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/open-access/theses/reproducing-published-works/">Reproducing published extracts, images, figures, etc</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/open-access/theses/reproducing-your-own-published-work/">Reproducing your own published work</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/open-access/theses/requesting-an-embargo/">Requesting an embargo</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/open-access/theses/creating-your-pdfa/">Creating your PDF/A</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/open-access/theses/selecting-a-creative-commons-licence/">Selecting a Creative Commons licence</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/open-access/theses/publishing-material-from-your-thesis/">Publishing material from your thesis</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/open-access/theses/advice-for-supervisors/">Advice for 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open access terms</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/open-access/symplectic-spiral-relationship/">What is the relationship between Symplectic and Spiral</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/open-access/book-a-one-to-one-or-training-session/">Book a one to one or training session</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/open-access/our-team/">Our team</a></li> </ul> </li><li><a href="/research-and-innovation/support-for-staff/scholarly-communication/publishing-with-spiral/">Publishing with Spiral</a> <ul class="multilevel-linkul-0"> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/publishing-with-spiral/intro-to-spiral/">Introduction to Spiral</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/publishing-with-spiral/how-to-prepare-your-report/">How to prepare your report</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/publishing-with-spiral/get-a-doi/">Receiving a DOI for your report</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/publishing-with-spiral/discovering-impact/">Discovering impact</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/open-access/spiral/deposit-after-publication/">Depositing a published paper in Spiral</a></li> </ul> </li><li><a href="/research-and-innovation/support-for-staff/scholarly-communication/symplectic/">Symplectic</a> <ul class="multilevel-linkul-0"> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/open-access/spiral/">Add outputs to Symplectic and Spiral</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/symplectic/link-research-outputs-to-other-entities/">Link research outputs to other entities</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/symplectic/update-your-pwp/">Update your PWP</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/symplectic/add-publications-to-researchfish/">Add publications to Researchfish</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/symplectic/user-guides-and-faculty-contacts/">User guides and faculty contacts</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/symplectic/frequently-asked-questions/">Frequently asked questions</a></li> </ul> </li><li><a href="/research-and-innovation/support-for-staff/scholarly-communication/orcid/">ORCID</a> <ul class="multilevel-linkul-0"> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/orcid/symplectic-to-orcid-for-all-users/">Synchronising Symplectic to ORCID: all users</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/orcid/symplectic-to-orcid-for-affected-users/">Synchronising Symplectic to ORCID: affected users</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/orcid/symplectic-and-orcid-permissions/">Setting Symplectic and ORCID permissions</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/orcid/maximise-your-visibility-with-orcid/">Maximise your visibility with ORCID</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/orcid/faq/">ORCID frequently asked questions</a></li> </ul> </li><li><a href="/research-and-innovation/support-for-staff/scholarly-communication/bibliometrics/">Bibliometrics</a> <ul class="multilevel-linkul-0"> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/bibliometrics/basics-of-metrics/">Basics of metrics</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/bibliometrics/responsible-use-of-metrics/">Responsible use of metrics</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/bibliometrics/available-bibliometrics-tools/">Available bibliometrics tools</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/bibliometrics/initiatives-and-resources-on-responsible-metrics/">Initiatives and resources on responsible metrics</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/bibliometrics/narrative-cvs/">Narrative CVs</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/bibliometrics/book-a-one-to-one/">Book a one to one</a></li> </ul> </li><li><a href="/research-and-innovation/support-for-staff/scholarly-communication/training-and-events/">Training and events</a></li>  </ul> </nav> </div> </div> </div> </div> </header> <main id="page"> <div class="show-no-js"> <div class="container"> <p class="step-1">In this section</p> <nav class="nav-fallback"> <ul class="nav-fallback__parent"> <li> <a class="lwi" href="/research-and-innovation/support-for-staff/scholarly-communication/"> Scholarly Communication </a> </li> </ul> </nav> </div> </div> <div class="container content-template" id="content"> <nav class="page-area-heading"> <a href="/research-and-innovation/support-for-staff/scholarly-communication/">Scholarly Communication</a> </nav> <div class="page-heading lg-8 sm-12"> <div class="breadcrumbs"> <ul> <li><a href="/">Imperial Home</a></li> <li><a href="/research-and-innovation/">Research</a></li><li><a href="/research-and-innovation/support-for-staff/">Support for staff</a></li><li><a href="/research-and-innovation/support-for-staff/scholarly-communication/">Scholarly Communication</a></li><li><a href="/research-and-innovation/support-for-staff/scholarly-communication/research-data-management/">Research data management</a></li><li><a href="/research-and-innovation/support-for-staff/scholarly-communication/research-data-management/sharing-data/">Sharing data</a></li><li><a href="/research-and-innovation/support-for-staff/scholarly-communication/research-data-management/sharing-data/how-to-share-research-data/">How to share research data</a></li> </ul> </div> <h1>How to share research data</h1> </div> <div class="row row--space-between flow-opposite top" id=""> <aside class="col lg-3 md-4 sm-12"> </aside> <div class="col lg-8 sm-12" role="main" id="primary-content">  <div class="module flow-m"> <div class="row wysiwyg"> <div class="wiki-content" id="main-content"> <p>The most widespread type of data sharing is the collaboration that happens within research groups and projects as part of the day-to-day research process. It is also increasingly common to share data more widely as a form of publication, in addition to more conventional research papers and books.</p> <p>Both of these types of sharing are supported by research data management practices such as <a href="/research-and-innovation/support-for-staff/scholarly-communication/research-data-management/organising-and-describing-data/" title="Organising%20and%20describing%20data">Organising and describing data</a>, and <a href="/research-and-innovation/support-for-staff/scholarly-communication/research-data-management/archival-and-preservation/" title="Archival%20and%20preservation">Data preservation</a>, but require additional tools as well.</p> <h2><span>Collaboration</span></h2> <p>Transfers of large volumes of data between Imperial and external sites, as well as sharing project data with third parties, is available via Globus.</p> <p>More research support services from <a href="/admin-services/ict/self-service/research-support/">ICT</a></p> <p>If using third-party collaboration tools, <span class="external-link">make sure you do so safely</span>, see <a href="/research-and-innovation/support-for-staff/scholarly-communication/research-data-management/sharing-data/sharing-sensitive-data/">Sharing sensitive data</a>.</p> <h2 id="Mechanismsforsharing-Publication">Publication</h2> <div class="aui-message warning shadowed information-macro">All articles published by members of Imperial must include a "data access statement" containing the following key pieces of information about the data underlying the article: <div class="message-content"> <ul class="alternate"> <li><strong>How the data can be accessed: </strong>where it can be downloaded from or who must be contacted to request access. This should <strong>always</strong> include either a web link (a DOI or other persistent identifier if possible) or in rare cases an email address.</li> <li><strong>What terms use of the data is subject to:</strong> what embargo is in place, whether a general licence applies to all users, or whether a data sharing agreement must be entered in to before access to the data is granted.</li> </ul> <p>If you cannot share your data, you must still include a statement briefly explaining why: you should be aware of your options for <a href="/research-and-innovation/support-for-staff/scholarly-communication/research-data-management/sharing-data/sharing-sensitive-data/" title="Sharing%20sensitive%20data">sharing sensitive data</a>.</p> <p><a href="/research-and-innovation/support-for-staff/scholarly-communication/research-data-management/sharing-data/how-to-write-a-data-access-statement/">Writing a data access statement</a></p> </div> </div> <p>At a minimum, Imperial and the research councils <strong>expect data underlying published results to be made available</strong>. You can either do this directly (if you have the right to share the data yourself) or indicate where readers can obtain the data for themselves.</p> <p>If possible, try to use several of the methods described below, to improve the chances of your data being found.</p> <p><a href="/research-and-innovation/support-for-staff/scholarly-communication/research-data-management/introduction-to-research-data-management/what-does-my-funder-require/">Check specific requirements of your funder</a></p> <h3 id="Mechanismsforsharing-Publicrepository/archive/datacentre">Public repository / archive / data centre</h3> <p>The most straightforward way to make data available is to deposit it in a public repository (also known as an archive or data centre). In many cases, this will also meet the requirement to archive your data for the long term.</p> <p>Most data repositories will give you a Digital Object Identifier (DOI) for your dataset, enabling it to be cited and tracked like a regular publication.</p> <p>If your data is too sensitive to share publicly, you could deposit some summary statistics or an anonymised version to advertise your availability to collaborate on the full dataset.</p> <p><a href="/research-and-innovation/support-for-staff/scholarly-communication/research-data-management/archival-and-preservation/finding-a-research-data-repository--archive/" title="Finding%20a%20research%20data%20repository%20/%20archive">Finding a data repository / archive</a></p> <p>A comprehensive collection of domain specific data centres are listed in <a title="Recommended data repositories link opens in a new window" href="http://www.nature.com/sdata/data-policies/repositories" target="_blank" rel="noopener">Recommended data repositories</a>.</p> <h3 id="Mechanismsforsharing-Supplementaryinformation">Supplementary information</h3> <p>If the data is very small, some journals may accept it as supplementary information and host it themselves. However, this is not ideal as supplementary information can be difficult to discover and some publishers unintentionally corrupt it as part of their publishing process.</p> <h3 id="Mechanismsforsharing-Datajournal">Data journal</h3> <p>There are now a growing number of "data journals": journals dedicated solely to publishing brief descriptions of data (data papers or data descriptors) that link to the dataset itself.</p> <p>Some leading data journals include <a title="Scientific Data (Nature) link opens in a new window" href="http://www.nature.com/sdata/" target="_blank" rel="noopener">Scientific Data (Nature)</a> and the <a title="Geoscience Data Journal (Wiley) link opens in a new window" href="http://onlinelibrary.wiley.com/journal/10.1002/%28ISSN%292049-6060" target="_blank" rel="noopener">Geoscience Data Journal (Wiley)</a>, but the list is growing daily so it's probably easiest to ask colleagues or search the web for data journals in your area.</p> <h3 id="Mechanismsforsharing-Availableonrequest">Available on request</h3> <p>If none of the options above are possible (perhaps because your data is sensitive), you can offer to make the data available on request. This allows you, for example, to enter into a data sharing agreement that binds the user to comply the consent granted by the participants who provided the data.</p> <p><strong>Do not use an individual person's email address for this.</strong> People change jobs or retire, but it must still be possible for people to obtain the data, so use a shared email address for your research group or department.</p> </div> </div> </div> <section class="supplementary-content row"> <div class="supplementary-content__sizer col"></div> </section>  </div> </div> </div> </main> <footer class="footer" role="contentinfo"> <section class="footer__main"> <h2 class="sr-only">Useful Links</h2> <div class="container"> <div class="row row--gap-on-collapse"> <nav class="col lg-3 sm-12"> <div class="flow-s"> <h3 class="step--1">Popular links</h3> <ul> <li><a href="/admin-services/ict/self-service/digital-education-services/digital-education-platforms/blackboard/">Blackboard</a></li> <li><a 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