Frequently asked questions | Meetings International PTE LTD

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Banner image"> <div class="on-banner-text"> <h1>FAQ</h1> </div> </div> <div class="breadcrumbs-container"> <div class="container"> <ol class="breadcrumb"> <li><a href="https://www.meetingsint.com/" class="breadcrum_link">Home</a></li> <li class="active">FAQ</li> </ol> </div> </div> <section class="inner-content-container"> <div id="float"></div> <div class="container"> <div class="row"> <div class="col-md-8 col-lg-8 col-xl-8 col-sm-12 col-12" id="accordionD-tabs"> <h3 class="title-classic">Registration Queries</h3> <div class="panel-group panel-classic" id="accordionD"> <div class="panel panel-default"> <div class="panel-heading"> <h4 class="panel-title"> <a data-toggle="collapse" data-parent="#generalQueries, #accordionA, #accordionB, #accordionC, #accordionD, #accordionE, #accordionF, #accordionG, #accordionH" href="#collapseRg1">What is included with registration?</a> </h4> </div> <div id="collapseRg1" class="panel-collapse collapse in"> <div class="panel-body highlight-text"> <p>Full conference registrants have access to all sessions including lunch and refreshments during the course of the event. Besides, all registrants will be provided with conference kit.</p> </div> </div> </div>  <div class="panel panel-default"> <div class="panel-heading"> <h4 class="panel-title"> <a data-toggle="collapse" class="collapsed" data-parent="#generalQueries, #accordionA, #accordionB, #accordionC, #accordionD, #accordionE, #accordionF, #accordionG, #accordionH" href="#collapseRg2">Where do I pick up my registration materials?</a> </h4> </div> <div id="collapseRg2" class="panel-collapse collapse"> <div class="panel-body highlight-text"> <p>You will need to pick up your name badge along with conference materials when you arrive at the registration desk outside the conference hall. Your name badge serves as entry to all conference functions.</p> </div> </div> </div>  <div class="panel panel-default"> <div class="panel-heading"> <h4 class="panel-title"> <a data-toggle="collapse" class="collapsed" data-parent="#generalQueries, #accordionA, #accordionB, #accordionC, #accordionD, #accordionE, #accordionF, #accordionG, #accordionH" href="#collapseRg3">What is the procedure for cancellation?</a> </h4> </div> <div id="collapseRg3" class="panel-collapse collapse"> <div class="panel-body highlight-text"> <p>All cancellation requests must be emailed to the respective conference manager.</p> <ul class="list-arrow"> <li> A 100% refund will be granted when the cancellation request is received 60 business days prior to the scheduled event (deduction of USD 100 processing charges).</li> <li>A 50% refund will be granted if the request is received between 60 and 30 business days prior to the scheduled event.</li> <li>No refunds will be granted if the request is received fewer than 30 days prior to the scheduled event.</li> <li>E-Poster Payments will not be refunded.</li> </ul> </div> </div> </div> <div class="panel panel-default"> <div class="panel-heading"> <h4 class="panel-title"> <a data-toggle="collapse" class="collapsed" data-parent="#generalQueries, #accordionA, #accordionB, #accordionC, #accordionD, #accordionE, #accordionF, #accordionG, #accordionH" href="#collapseRg4">Can I transfer my registration if I can no longer attend?</a> </h4> </div> <div id="collapseRg4" class="panel-collapse collapse"> <div class="panel-body highlight-text"> <p>Yes! You may transfer your registration to someone else in your organization. There is no fee for equal transfers. The request must be made via email to finance department and include the following information:</p> <ul class="list-arrow"> <li>Name </li> <li>Affiliation </li> <li>Email </li> <li>Phone </li> </ul> </div> </div> </div> </div>  <h3 class="title-classic">Hotel and Travel Queries</h3>  <div class="panel-group panel-classic" id="accordionG"> <div class="panel panel-default"> <div class="panel-heading"> <h4 class="panel-title"> <a data-toggle="collapse" class="collapsed" data-parent="#generalQueries, #accordionA, #accordionB, #accordionC, #accordionD, #accordionE, #accordionF, #accordionG, #accordionH" href="#collapseG">Is there a deadline to book my reservation at the hotel? Where do I make my reservation?</a> </h4> </div> <div id="collapseG" class="panel-collapse collapse"> <div class="panel-body highlight-text"> <p>Hotel reservations should be completed one month prior to the event. Book your accommodation along with registration from the conference registration page.</p> </div> </div> </div>  <div class="panel panel-default"> <div class="panel-heading"> <h4 class="panel-title"> <a data-toggle="collapse" class="collapsed" data-parent="#generalQueries, #accordionA, #accordionB, #accordionC, #accordionD, #accordionE, #accordionF, #accordionG, #accordionH" href="#collapseRght1">Does the hotel provide transportation to/from the airport?</a> </h4> </div> <div id="collapseRght1" class="panel-collapse collapse"> <div class="panel-body highlight-text"> <p>Shuttle service is provided in selected hotels only. Do check the hotel website for availability and timings.</p> </div> </div> </div> <div class="panel panel-default"> <div class="panel-heading"> <h4 class="panel-title"> <a data-toggle="collapse" class="collapsed" data-parent="#generalQueries, #accordionA, #accordionB, #accordionC, #accordionD, #accordionE, #accordionF, #accordionG, #accordionH" href="#collapseRght2">Will you be able to accommodate more than one person in a single room?</a> </h4> </div> <div id="collapseRght2" class="panel-collapse collapse"> <div class="panel-body highlight-text"> <p>Yes! A maximum of 2 people can share a double bedded deluxe room.</p> </div> </div> </div> <div class="panel panel-default"> <div class="panel-heading"> <h4 class="panel-title"> <a data-toggle="collapse" class="collapsed" data-parent="#generalQueries, #accordionA, #accordionB, #accordionC, #accordionD, #accordionE, #accordionF, #accordionG, #accordionH" href="#collapseRght3">Do you provide travel allowance for conference attendees?</a> </h4> </div> <div id="collapseRght3" class="panel-collapse collapse"> <div class="panel-body highlight-text"> <p>Every participant needs to take care of their own travel.</p> </div> </div> </div> </div> <div class="gap-20"></div> <h3 class="title-classic">Speaker Queries</h3> <div class="panel-group panel-classic" id="accordionA"> <div class="panel panel-default"> <div class="panel-heading"> <h4 class="panel-title"> <a data-toggle="collapse" class="collapsed" data-parent="#generalQueries, #accordionA, #accordionB, #accordionC, #accordionD, #accordionE, #accordionF, #accordionG, #accordionH" href="#collapseOne">What is the procedure of abstract submission?</a> </h4> </div> <div id="collapseOne" class="panel-collapse collapse"> <div class="panel-body highlight-text"> <p>All abstracts should be submitted on the abstract submission page or emailed to the respective conference manager.</p> </div> </div> </div>  <div class="panel panel-default"> <div class="panel-heading"> <h4 class="panel-title"> <a data-toggle="collapse" class="collapsed" data-parent="#generalQueries, #accordionA, #accordionB, #accordionC, #accordionD, #accordionE, #accordionF, #accordionG, #accordionH" href="#collapseTwo">Can I attend a conference if my abstract is rejected?</a> </h4> </div> <div id="collapseTwo" class="panel-collapse collapse"> <div class="panel-body highlight-text"> <p>Yes! You can attend as a delegate.</p> </div> </div> </div>  <div class="panel panel-default"> <div class="panel-heading"> <h4 class="panel-title"> <a data-toggle="collapse" class="collapsed" data-parent="#generalQueries, #accordionA, #accordionB, #accordionC, #accordionD, #accordionE, #accordionF, #accordionG, #accordionH" href="#collapseThree">What is the maximum number of abstracts that can be submitted by a speaker?</a> </h4> </div> <div id="collapseThree" class="panel-collapse collapse"> <div class="panel-body highlight-text"> <p>A speaker can submit a maximum of 3 abstracts for the conference.</p> </div> </div> </div>  <div class="panel panel-default"> <div class="panel-heading"> <h4 class="panel-title"> <a data-toggle="collapse" class="collapsed" data-parent="#generalQueries, #accordionA, #accordionB, #accordionC, #accordionD, #accordionE, #accordionF, #accordionG, #accordionH" href="#collapseFour">Is there a deadline for abstract submission?</a> </h4> </div> <div id="collapseFour" class="panel-collapse collapse"> <div class="panel-body highlight-text"> <p>Abstract submission deadline will be intimated through email and brochure.</p> </div> </div> </div>  <div class="panel panel-default"> <div class="panel-heading"> <h4 class="panel-title"> <a data-toggle="collapse" class="collapsed" data-parent="#generalQueries, #accordionA, #accordionB, #accordionC, #accordionD, #accordionE, #accordionF, #accordionG, #accordionH" href="#collapseFive">Can a student give an oral presentation?</a> </h4> </div> <div id="collapseFive" class="panel-collapse collapse"> <div class="panel-body highlight-text"> <p>Yes! A student can give an oral presentation under the Young Researchers category.</p> </div> </div> </div>  </div> <div class="gap-20"></div> <h3 class="title-classic">Delegate Queries</h3> <div class="panel-group panel-classic" id="accordionB"> <div class="panel panel-default"> <div class="panel-heading"> <h4 class="panel-title"> <a data-toggle="collapse" class="collapsed" data-parent="#generalQueries, #accordionA, #accordionB, #accordionC, #accordionD, #accordionE, #accordionF, #accordionG, #accordionH" href="#collapseA">What is the benefit of attending as a Delegate?</a> </h4> </div> <div id="collapseA" class="panel-collapse collapse"> <div class="panel-body highlight-text"> <p>You can witness world class presentations from some of the most renowned researchers of the respective conference area. Besides, you can also be updated with the latest innovations taking place and network with individuals from different parts of the world.</p> </div> </div> </div>  <div class="panel panel-default"> <div class="panel-heading"> <h4 class="panel-title"> <a data-toggle="collapse" class="collapsed" data-parent="#generalQueries, #accordionA, #accordionB, #accordionC, #accordionD, #accordionE, #accordionF, #accordionG, #accordionH" href="#collapseB">I am an overseas participant and need a letter of invitation before I can receive my visa. What is the procedure?</a> </h4> </div> <div id="collapseB" class="panel-collapse collapse"> <div class="panel-body highlight-text"> <p>Individuals requiring a letter of invitation need to pay the registration fees in full and then request the letter via email to the respective conference manager.</p> </div> </div> </div>  </div> <div class="gap-20"></div> <h3 class="title-classic">Students</h3> <div class="panel-group panel-classic" id="accordionC"> <div class="panel panel-default"> <div class="panel-heading"> <h4 class="panel-title"> <a data-toggle="collapse" class="collapsed" data-parent="#generalQueries, #accordionA, #accordionB, #accordionC, #accordionD, #accordionE, #accordionF, #accordionG, #accordionH" href="#collapseCA">How do I identify my poster board? </a> </h4> </div> <div id="collapseCA" class="panel-collapse collapse"> <div class="panel-body highlight-text"> <p>Each poster will be allotted with a unique identification number, and those will be placed at the venue on the allotted day for poster presentation as well as the unique number will be mentioned in the scientific program.</p> </div> </div> </div>  <div class="panel panel-default"> <div class="panel-heading"> <h4 class="panel-title"> <a data-toggle="collapse" class="collapsed" data-parent="#generalQueries, #accordionA, #accordionB, #accordionC, #accordionD, #accordionE, #accordionF, #accordionG, #accordionH" href="#collapseCB">What is the size of the poster board? </a> </h4> </div> <div id="collapseCB" class="panel-collapse collapse"> <div class="panel-body highlight-text"> <p>Poster board size depends on venue, but the posters should be in the dimension of 42" x 56”.</p> </div> </div> </div>  <div class="panel panel-default"> <div class="panel-heading"> <h4 class="panel-title"> <a data-toggle="collapse" class="collapsed" data-parent="#generalQueries, #accordionA, #accordionB, #accordionC, #accordionD, #accordionE, #accordionF, #accordionG, #accordionH" href="#collapseCC">When should I hang up and take down my poster?</a> </h4> </div> <div id="collapseCC" class="panel-collapse collapse"> <div class="panel-body highlight-text"> <p>Poster should be placed at the allotted places 2 hours prior to the poster session and can be removed at the end of the day.</p> </div> </div> </div>  <div class="panel panel-default"> <div class="panel-heading"> <h4 class="panel-title"> <a data-toggle="collapse" class="collapsed" data-parent="#generalQueries, #accordionA, #accordionB, #accordionC, #accordionD, #accordionE, #accordionF, #accordionG, #accordionH" href="#collapseCD">Is there a poster prize?</a> </h4> </div> <div id="collapseCD" class="panel-collapse collapse"> <div class="panel-body highlight-text"> <p>Best posters will be awarded at the closing ceremony of the conference.</p> </div> </div> </div>  <div class="panel panel-default"> <div class="panel-heading"> <h4 class="panel-title"> <a data-toggle="collapse" class="collapsed" data-parent="#generalQueries, #accordionA, #accordionB, #accordionC, #accordionD, #accordionE, #accordionF, #accordionG, #accordionH" href="#collapseCE">I am a student, can I give an oral presentation?</a> </h4> </div> <div id="collapseCE" class="panel-collapse collapse"> <div class="panel-body highlight-text"> <p>Yes, we have separate oral category for students i.e. Young Scientist Awards</p> </div> </div> </div>  </div> <div class="gap-20"></div> <h3 class="title-classic">Financial Assistance</h3> <div class="panel-group panel-classic" id="accordionE"> <div class="panel panel-default"> <div class="panel-heading"> <h4 class="panel-title"> <a data-toggle="collapse" class="collapsed" data-parent="#generalQueries, #accordionA, #accordionB, #accordionC, #accordionD, #accordionE, #accordionF, #accordionG, #accordionH" href="#collapseFa1">Is there any financial assistance for the meeting?</a> </h4> </div> <div id="collapseFa1" class="panel-collapse collapse"> <div class="panel-body highlight-text"> <p>Attendees requesting for partial financial assistance can mail us direct at contact@meetingsint.com</p> </div> </div> </div>  <div class="panel panel-default"> <div class="panel-heading"> <h4 class="panel-title"> <a data-toggle="collapse" class="collapsed" data-parent="#generalQueries, #accordionA, #accordionB, #accordionC, #accordionD, #accordionE, #accordionF, #accordionG, #accordionH" href="#collapseFa2">Are travel grants made available to participants from developing countries?</a> </h4> </div> <div id="collapseFa2" class="panel-collapse collapse"> <div class="panel-body highlight-text"> <p>Unfortunately, we are not in a position to offer such grants.</p> </div> </div> </div>  </div> <div class="gap-20"></div> <h3 class="title-classic">Exhibitors/Sponsors/Media Partners</h3> <div class="panel-group panel-classic" id="accordionF"> <div class="panel panel-default"> <div class="panel-heading"> <h4 class="panel-title"> <a data-toggle="collapse" class="collapsed" data-parent="#generalQueries, #accordionA, #accordionB, #accordionC, #accordionD, #accordionE, #accordionF, #accordionG, #accordionH" href="#collapseEm">Where do I get exhibitor kit and details?</a> </h4> </div> <div id="collapseEm" class="panel-collapse collapse"> <div class="panel-body highlight-text"> <p>You can directly get the info in the website in exhibitor/sponsor column or mail us at contact@meetingsint.com</p> </div> </div> </div>  </div> <div class="gap-20"></div> <h3 class="title-classic">Accommodation</h3> <div class="panel-group panel-classic" id="accordionH"> <div class="panel panel-default"> <div class="panel-heading"> <h4 class="panel-title"> <a data-toggle="collapse" class="collapsed" data-parent="#generalQueries, #accordionA, #accordionB, #accordionC, #accordionD, #accordionE, #accordionF, #accordionG, #accordionH" href="#collapseH1">I do not need accommodation, however only registration fees with accommodation are available – do I get a reduction?</a> </h4> </div> <div id="collapseH1" class="panel-collapse collapse"> <div class="panel-body highlight-text"> <p>Yes, we have option of only registration or packages i.e., (Package A and Package B). If you do not wish to book accommodation from our end you can opt for general registration which excludes accommodation.</p> </div> </div> </div>  <div class="panel panel-default"> <div class="panel-heading"> <h4 class="panel-title"> <a data-toggle="collapse" class="collapsed" data-parent="#generalQueries, #accordionA, #accordionB, #accordionC, #accordionD, #accordionE, #accordionF, #accordionG, #accordionH" href="#collapseH2">What hotel should I stay at during the conference?</a> </h4> </div> <div id="collapseH2" class="panel-collapse collapse"> <div class="panel-body highlight-text"> <p>Hotel information will be sent to you with a confirmation letter. A block of rooms has been reserved at a special rate and will be filled on a first-come, first-served basis. Please contact us by writing at contact@meetingsint.com . After the allocated rooms have been filled, reservations may be made at the regular room rate if space is available.</p> </div> </div> </div>  <div class="panel panel-default"> <div class="panel-heading"> <h4 class="panel-title"> <a data-toggle="collapse" class="collapsed" data-parent="#generalQueries, #accordionA, #accordionB, #accordionC, #accordionD, #accordionE, #accordionF, #accordionG, #accordionH" href="#collapseH3">Currently I do not have confirm VISA, can I pay now for registration and book accommodation later.</a> </h4> </div> <div id="collapseH3" class="panel-collapse collapse"> <div class="panel-body highlight-text"> <p>Yes, you can register now and once you receive your entry VISA you can mail us at contact@meetingsint.com, so we can assist with accommodation.</p> </div> </div> </div>  <div class="panel panel-default"> <div class="panel-heading"> <h4 class="panel-title"> <a data-toggle="collapse" class="collapsed" data-parent="#generalQueries, #accordionA, #accordionB, #accordionC, #accordionD, #accordionE, #accordionF, #accordionG, #accordionH" href="#collapseH4">How many days prior to the conference do I need to book my room?</a> </h4> </div> <div id="collapseH4" class="panel-collapse collapse"> <div class="panel-body highlight-text"> <p>It depends on the availability of room, if it's available we can confirm your bookings till 15days prior to the event dates.</p> </div> </div> </div>  <div class="panel panel-default"> <div class="panel-heading"> <h4 class="panel-title"> <a data-toggle="collapse" class="collapsed" data-parent="#generalQueries, #accordionA, #accordionB, #accordionC, #accordionD, #accordionE, #accordionF, #accordionG, #accordionH" href="#collapseH5">Can 2 people share a single room?</a> </h4> </div> <div id="collapseH5" class="panel-collapse collapse"> <div class="panel-body highlight-text"> <p>No, as per hotel norms you need to book a double room, if 2 people are staying in a same room. You need to pay the accompanying person charges so we automatically book a double room.</p> </div> </div> </div>  <div class="panel panel-default"> <div class="panel-heading"> <h4 class="panel-title"> <a data-toggle="collapse" class="collapsed" data-parent="#generalQueries, #accordionA, #accordionB, #accordionC, #accordionD, #accordionE, #accordionF, #accordionG, #accordionH" href="#collapseH6">I want to come with my wife and son, do we need to take 2 rooms?</a> </h4> </div> <div id="collapseH6" class="panel-collapse collapse"> <div class="panel-body highlight-text"> <p>Depends, if your son is below 12yurs you can stay in the same room, else you need to pay the extra charges for the 3rd adult.</p> </div> </div> </div>  </div>  <div class="gap-20"></div> <h3 class="title-classic">General Queries</h3> <div class="panel-group panel-classic" id="generalQueries"> <div class="panel panel-default"> <div class="panel-heading"> <h4 class="panel-title"> <a data-toggle="collapse" class="collapsed" data-parent="#generalQueries, #accordionA, #accordionB, #accordionC, #accordionD, #accordionE, #accordionF, #accordionG, #accordionH" href="#collapseg1">When can I find the final agenda of the event?</a> </h4> </div> <div id="collapseg1" class="panel-collapse collapse"> <div class="panel-body highlight-text"> <p>The final conference program will be mailed to all the registrants and available on the conference website 30 days prior to the event.</p> </div> </div> </div>  <div class="panel panel-default"> <div class="panel-heading"> <h4 class="panel-title"> <a data-toggle="collapse" class="collapsed" data-parent="#generalQueries, #accordionA, #accordionB, #accordionC, #accordionD, #accordionE, #accordionF, #accordionG, #accordionH" href="#collapseg2">Can I reschedule my presentation time?</a> </h4> </div> <div id="collapseg2" class="panel-collapse collapse"> <div class="panel-body highlight-text"> <p>Rescheduling request should be sent through email to the conference manager 30 days prior to the event. No rescheduling of presentations shall be done after the launch of final agenda.</p> </div> </div> </div>  <div class="panel panel-default"> <div class="panel-heading"> <h4 class="panel-title"> <a data-toggle="collapse" class="collapsed" data-parent="#generalQueries, #accordionA, #accordionB, #accordionC, #accordionD, #accordionE, #accordionF, #accordionG, #accordionH" href="#collapseg3">What is the conference attire?</a> </h4> </div> <div id="collapseg3" class="panel-collapse collapse"> <div class="panel-body highlight-text"> <p>Business casual is suitable for all conference activities. </p> </div> </div> </div> <div class="panel panel-default"> <div class="panel-heading"> <h4 class="panel-title"> <a data-toggle="collapse" class="collapsed" data-parent="#generalQueries, #accordionA, #accordionB, #accordionC, #accordionD, #accordionE, #accordionF, #accordionG, #accordionH" href="#collapseg4">Will there be free WIFI at the conference hall?</a> </h4> </div> <div id="collapseg4" class="panel-collapse collapse"> <div class="panel-body highlight-text"> <p>Yes! Wifi credentials will be shared by the onsite coordinator.</p> </div> </div> </div> <div class="panel panel-default"> <div class="panel-heading"> <h4 class="panel-title"> <a data-toggle="collapse" class="collapsed" data-parent="#generalQueries, #accordionA, #accordionB, #accordionC, #accordionD, #accordionE, #accordionF, #accordionG, #accordionH" href="#collapseg5">Can I bring my spouse/children?</a> </h4> </div> <div id="collapseg5" class="panel-collapse collapse"> <div class="panel-body highlight-text"> <p>Although attendees may bring family members to the hotel, only paid registrants wearing conference names badges will be permitted to attend conference events and food/social functions.</p> </div> </div> </div> </div> </div> <div class="col-md-4 col-xl-4 col-lg-4 col-sm-12 col-12"> <div class="nav-section" id="styledDiv"> <div class="theiaStickySidebar"> <div class="sidebar sidebar-right"> <div class="social_posts_div"> <a href="javascript:void(0);" post_id="twitter_posts" 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