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class="page-container"> <h2 class="element-invisible">You are here</h2><div class="breadcrumb"><span class="inline odd first"><a href="/">Home</a></span> <span class="delimiter">»</span> <span class="inline even"><a href="/services/contracts-grants-accounting">Contracts & Grants Accounting</a></span> <span class="delimiter">»</span> <span class="inline odd last">Award Verification</span></div> <div class="page row clearfix"> <div class="inner-wrapper"> <div role="main" id="main-content" class="col"> <h1>Award Verification</h1> <div class="co-ds-3col co-block-content-type node node-co-service-unit view-mode-full clearfix"> <div class="group-left "> <div class="field field-type-text-with-summary field-name-body field-name-body"> <ul class="co-service-links co-service-cga"> <li><a href="/how-to-guides/sponsored-research-post-award-administration/about-award-verification"><i aria-hidden="true" class="fa fa-info-circle"> </i>About Award Verification</a></li> <li><a href="/how-to-guides/contracts-grants-accounting/get-ready-award-verification"><i aria-hidden="true" class="fa fa-map-signs"> </i>Get Ready</a></li> <li><a href="/reference/award-verification/award-verification-guidelines"><i aria-hidden="true" class="fa fa-check-circle"> </i>Award Verification Guidelines</a></li> <li><a href="/how-to-guides/award-verification/using-award-verification-tool"><i aria-hidden="true" class="fa fa-bar-chart"> </i>Using Award Verification Tool</a></li> <li><a href="/software-system/award-verification-tool"><i aria-hidden="true" class="fa fa-database"> </i>System Information</a></li> </ul> </div> </div> <div class="group-middle "> <h2 id="co-su-support-header">Support Contact</h2> <div class="field field-type-email field-name-field-co-email field-name-field-co-email"> <label>Email</label> <a href="/cdn-cgi/l/email-protection#d495a3b5a6b082b1a6bdb2bdb7b5a0bdbbba94a1b7a7b2fab1b0a1"><span class="__cf_email__" data-cfemail="4302342231271526312a252a2022372a2c2d03362030256d262736">[email protected]</span></a> </div>  </div> <div class="group-right "> <h2 style="font-weight:normal">Management Contact</h2> <div class="field field-type-entityreference field-name-field-co-management-contact field-name-field-co-management-contact">  <article class="node node-ucsf-person " about="/contacts/ellyn-mccaffrey" typeof="sioc:Item foaf:Document"> <a href="/contacts/ellyn-mccaffrey" rel="bookmark">Ellyn McCaffrey</a> <span property="dc:title" content="Ellyn Mccaffrey" class="rdf-meta element-hidden"></span> <div class="content"> <div class="field field-type-text field-name-field-person-working-title field-name-field-person-working-title"> Assistant Controller – Contracts and Grants Accounting </div> </div> </article> </div> </div> </div> <div class="block block-views " id="block-views-5865b194fcd61de7fef2a1077bad637a"> <h2 class="title">Resources</h2> <div class="view-co-view-how-to-guides view-id-co_view_how_to_guides view-display-id-co_block_av_guides view-dom-id-95af358d03ad90fdf966a2891f960adf"> <div class="view-header"> <style> #block-views-5865b194fcd61de7fef2a1077bad637a .title{ margin-bottom: 1rem; font-size: x-large; } </style> </div> <div class="co-list-items-wrapper"> <ul class="co-list-lines-items"> <li class="views-row co-list-lines-item"> <div class="views-field views-field-title"> <h3 class="field-content co-list-item-title"><a href="/reference/sponsored-research-post-award-administration/award-verification-tool-enhancement-summary">Award Verification Tool Enhancement Summary</a></h3> </div> <div class="views-field views-field-body"> <span class="field-content">This reference details a history of enhancements to the Award Verification Tool. See Using the Award Verification Tool to view detailed instructions on using this application. April 2024 April 2024 enhancements to the web version of the Award Verification Tool: 1. Buttons to verify individual awards and review individual projects are replaced by checkboxes. Save time by selecting multiple awards or projects before verifying or reviewing. 2. Verify and review buttons in section headers have a new color scheme to enhance visibility.</span> </div></li> <li class="views-row co-list-lines-item"> <div class="views-field views-field-title"> <h3 class="field-content co-list-item-title"><a href="/how-to-guides/sponsored-research-post-award-administration/about-award-verification">About Award Verification</a></h3> </div> <div class="views-field views-field-body"> <span class="field-content">Read about UCSF's new award verification procedure being implemented in April, 2021. Award verification is UCSF's procedure to support Principal Investigators (PIs) in meeting the requirements of the Uniform Guidance for federal awards. </span> </div></li> <li class="views-row co-list-lines-item"> <div class="views-field views-field-title"> <h3 class="field-content co-list-item-title"><a href="/reference/award-verification/award-verification-overview-video">Award Verification Overview Video </a></h3> </div> <div class="views-field views-field-body"> <span class="field-content">This 6 minute video provides a brief introduction to the award verification process at UCSF and introduces the new Award Verification Tool.  </span> </div></li> <li class="views-row co-list-lines-item"> <div class="views-field views-field-title"> <h3 class="field-content co-list-item-title"><a href="/reference/contracts-grants-accounting-award-verification/webinar-compensation-compliance-under">Webinar: Compensation Compliance under Uniform Guidance</a></h3> </div> <div class="views-field views-field-body"> <span class="field-content">Uniform Guidance reformed federal government procedures for assistance awards (e.g., grants and cooperative agreements) with the goal to increase accountability and transparency while reducing the administrative burden on award recipients. As a result, many peer organizations have implemented alternatives to effort reporting. Learn about alternatives to effort reporting under Uniform Guidance and how the award verification procedures being implemented at UCSF will leverage new and existing controls to meet the requirements of federal awards.</span> </div></li> <li class="views-row co-list-lines-item"> <div class="views-field views-field-title"> <h3 class="field-content co-list-item-title"><a href="/reference/contracts-grants-accounting-award-verification/webinar-considerations-adapting-award">Webinar: Considerations for Adapting the Award Verification Tool to Local Business Practices</a></h3> </div> <div class="views-field views-field-body"> <span class="field-content">PIs and their research/support teams across UCSF have unique needs. The new Award Verification Tool, deployed on April 12, 2021, was designed to be flexible to meet the varied needs of different research teams. A critical planning step for award verification will be to determine how each research team will work together and use the Tool to ensure the verification of each sponsored award at least quarterly. In this session, we will highlight considerations for incorporating the Award Verification Tool into local business practices.</span> </div></li> <li class="views-row co-list-lines-item"> <div class="views-field views-field-title"> <h3 class="field-content co-list-item-title"><a href="/reference/award-verification/presentation-award-verification-ucsf">Presentation: Award Verification at UCSF</a></h3> </div> <div class="views-field views-field-body"> <span class="field-content">Award verification presentation materials are available for RSAs, department administrators, and others interested in sharing details locally about the Award Verification project. MyAccess login is required. If you have questions, email <a href="/cdn-cgi/l/email-protection" class="__cf_email__" data-cfemail="aeefd9cfdccaf8cbdcc7c8c7cdcfdac7c1c0eedbcdddc880cbcadb">[email protected]</a>. </span> </div></li> <li class="views-row co-list-lines-item"> <div class="views-field views-field-title"> <h3 class="field-content co-list-item-title"><a href="/reference/award-verification/award-verification-roles">Award Verification Roles</a></h3> </div> <div class="views-field views-field-body"> <span class="field-content"> Award Principal Investigators (as documented in RAS) can view data, enter comments, review projects, and verify awards. Project Principal Investigators and Program Managers (as documented in RAS) can view data, enter comments, and review projects. Multiple Principal Investigators (as documented in RAS) can view data and enter comments. Research Services Analysts (as assigned in RAS) can view data and enter comments.</span> </div></li> <li class="views-row co-list-lines-item"> <div class="views-field views-field-title"> <h3 class="field-content co-list-item-title"><a href="/reference/award-verification/award-verification-guidelines">Award Verification Guidelines</a></h3> </div> <div class="views-field views-field-body"> <span class="field-content"> Contents Guidelines for Using the Award Verification Tool Before You Verify a Sponsored Award Using Comments Using Award Verification Tool Reports Reviewing Non-Sponsored Projects Guidance for Selected Circumstances and Cost Categories Actions During Award Lifecycle Select Cost Categories Requiring Additional Oversight</span> </div></li> <li class="views-row co-list-lines-item"> <div class="views-field views-field-title"> <h3 class="field-content co-list-item-title"><a href="/reference/award-verification/webinar-qa-considerations-adapting-award-verification-tool-local">Webinar Q&A: Considerations for Adapting the Award Verification Tool to Local Business Practices</a></h3> </div> <div class="views-field views-field-body"> <span class="field-content"> Contents Roles and Access Award Verification Procedure and Timing General Ledger Verification Reports Additional Resources </span> </div></li> <li class="views-row co-list-lines-item"> <div class="views-field views-field-title"> <h3 class="field-content co-list-item-title"><a href="/reference/contracts-grants-accounting-award-verification/award-verification-faqs">Award Verification FAQs</a></h3> </div> <div class="views-field views-field-body"> <span class="field-content">Review answers to common questions about award verification.</span> </div></li> <li class="views-row co-list-lines-item"> <div class="views-field views-field-title"> <h3 class="field-content co-list-item-title"><a href="/reference/contracts-grants-accounting-award-verification/key-differences-between-web-mobile-versions">Key Differences between the Web and Mobile Versions of the Award Verification Tool</a></h3> </div> <div class="views-field views-field-body"> <span class="field-content"> Function/Feature/Data Web Version Mobile Version UCSF VPN Required Not required Save a default Principal Investigator or Program Manager to view Available Not available Verify awards and Review projects Can verify multiple awards or review multiple projects with one action Can verify a single award or review a single project at a time Quarterly Award Verifications Due Section on dashboard Direct Balance Without Liens displayed</span> </div></li> <li class="views-row co-list-lines-item"> <div class="views-field views-field-title"> <h3 class="field-content co-list-item-title"><a href="/reference/award-verification-contracts-grants-accounting/award-verification-preparation-checklist">Award Verification Preparation Checklist</a></h3> </div> <div class="views-field views-field-body"> <span class="field-content">Use this checklist to assess your readiness to begin using the Award Verification Tool in April 2021 and as new sponsored awards are funded and set up in the Research Administration System (RAS).  More information is available on the Get Ready for Award Verification web page. </span> </div></li> <li class="views-row co-list-lines-item"> <div class="views-field views-field-title"> <h3 class="field-content co-list-item-title"><a href="/reference/contracts-grants-accounting-award-verification/award-verification-tool-known-issues">Award Verification Tool Known Issues</a></h3> </div> <div class="views-field views-field-body"> <span class="field-content"> Issue Platform Mitigation Plan Resolution When using the Send and Email feature to email comments from the mobile app, comments entered with line breaks (by tapping the Return button) appear in the email message with "<BR>" in place of each line break. Mobile   This is a known issue with iOS 14.x versions 14.6 and higher. Upgrade to iOS version 15 to resolve. Users receive a "Stale Request" error when logging into the mobile app. Mobile   Closing and relaunching the mobile app will resolve the issue. </span> </div></li> <li class="views-row co-list-lines-item"> <div class="views-field views-field-title"> <h3 class="field-content co-list-item-title"><a href="/how-to-guides/award-verification/using-award-verification-tool">Using the Award Verification Tool</a></h3> </div> <div class="views-field views-field-body"> <span class="field-content">Access resources and training to view details, steps, demonstrations, or try actions available in the Award Verification Tool. </span> </div></li> <li class="views-row co-list-lines-item"> <div class="views-field views-field-title"> <h3 class="field-content co-list-item-title"><a href="/how-to-guides/contracts-grants-accounting/award-verification-detailed-procedures-portfolio">Award Verification: Detailed Procedures and Portfolio Considerations</a></h3> </div> <div class="views-field views-field-body"> <span class="field-content">UCSF will implement a new award verification procedure in April 2021 to support Principal Investigators in meeting the requirements of Uniform Guidance for federal awards. Following are detailed considerations you can consider now to get ready to use the Award Verification Tool in April. Or you can choose to follow a more focused look at how to Get Ready for Award Verification. </span> </div></li> <li class="views-row co-list-lines-item"> <div class="views-field views-field-title"> <h3 class="field-content co-list-item-title"><a href="/how-to-guides/contracts-grants-accounting/get-ready-award-verification">Get Ready for Award Verification</a></h3> </div> <div class="views-field views-field-body"> <span class="field-content">Learn what you can do now to get ready to use the Award Verification Tool beginning in April. </span> </div></li> <li class="views-row co-list-lines-item"> <div class="views-field views-field-title"> <h3 class="field-content co-list-item-title"><a href="/how-to-guides/contracts-grants-accounting/award-verification-workflow-process-role-examples">Award Verification: Workflow Process and Role Examples</a></h3> </div> <div class="views-field views-field-body"> <span class="field-content">The Award Verification Tool was designed with built-in flexibility to meet the varied needs of research teams. The following workflow process diagrams illustrate a few of the ways to integrate the award verification process and use of the Award Verification Tool into local financial procedures. Your local award verification process and role assignments should complement and leverage your existing procedures such as PI/RSA meetings, and BSR or other financial reports. Keep in mind that not all awards and projects within a PI's portfolio need to follow the same process; apply the process that best fits the specific situation.</span> </div></li> </ul></div> </div> </div> </div> </div> </div> </div> <div class="footer-container"> <footer role="contentinfo" class="row"> <div class="footer-top"> <nav class="block block-menu co-menu-footer " role="navigation"> <h2 class="title">Resources</h2> <ul class="menu"><li><a href="/calendars-schedules">Calendars & Schedules</a></li> <li><a href="https://ucsf.box.com/s/og7ln4wcj0y07fn0oh1hmmxzms7hndm0" target="_blank">CONET (for Controller's Office Staff)</a></li> <li><a href="/user">Log In</a></li> <li><a href="/services/controllers-office-solution-center">Controller's Office Solution Center</a></li> <li><a href="/careers" target="_blank">Employment</a></li> <li><a href="/service-partnership-agreement">Service Partnership Agreement</a></li> <li><a href="https://brm.ucsf.edu/stip" target="_blank">STIP (Budget & 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