Best Free Document Management Systems in 2024

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class="why-fo-free"> <a data-modal="#why-fo-free" title="Why FO is free" href="#"> Why is FinancesOnline free <img src="data:image/gif;base64,R0lGODlhAQABAIAAAP///wAAACH5BAEAAAAALAAAAAABAAEAAAICRAEAOw==" data-src="https://financesonline.com/media/themes/fot/dist/img/why_blue.png" data-srcset="https://financesonline.com/media/themes/fot/dist/img/why_blue.png 1x, https://financesonline.com/media/themes/fot/dist/img/why_blue@2x.png 2x" alt="Why FO is free" class="lazyload"> </a> </div> <div class="clearfix"></div> </div> <div id="fo-category-tabs" class="page-category__tabs dynamic-tabs"> <div class="main-container"> <a class="page-category__tab active big-tab" href="/c/document-management-systems/free/" data-target="#top20-tab" data-term="962" data-nojs="true" data-small-cat="true" > <h1>Best Free Document Management Systems in 2025</h1> </a> <a class="page-category__tab " href="/c/document-management-systems/free/?top10" data-target="#top10-tab" data-term="962">Product Comparisons</a> </div> </div> <div id="dynamic-tab-content"> <div id="cat-top20" class="page-category__tab-content"> <div id="category-top20" class="category category--white flex-order" data-cat="962"> <div id="category-what-is" class="main-container order-2 content-visibility"> <div class="category__sections no-border"> <h3><span class="cat-icon cat-icon--what-is"></span>What is Free Document Management Systems?</h3> <p>Document management software is a set of tools that your team members can use to collaborate effectively on tasks and activities. It can keep all team members updated on the latest happenings and keep project schedules on track. You can store all important materials in a secure hub and give access to team members as needed.<a href="#" class="show-more-js">Show more</a><span class="show-more-hidden"> The app can also help to boost communication between team members and you can resolve all problems in the bud before they blow up into serious issues. Team members in diverse locations can use document management software to collaborate in real time from their respective places. Therefore, this solution has become essential for companies with employees in multiple locations. We suggest you take a look at the leading applications in this category and give special consideration to the current leader <a href='https://reviews.financesonline.com/p/pandadoc/'>PandaDoc</a>.<a href="#" class="show-less-js">Show less</a></span></p> <h3 id="category-how"><span class="cat-icon cat-icon--ranking"></span>How was this ranking made?</h3> <p>To devise this list of best Free Document Management Systems we have researched leading solutions currently available on the market, analyzing their features, how easy are they are to learn, customer support, offered integrations as well as mobile support using our unique <a href="/scoring-methodology/" title="Scoring Methodology">SmartScore<sup>TM</sup></a> rating algorithm. This list has been developed by Nestor Gilbert, our B2B authority dedicated to the Free Document Management Systems category.</p> </div> </div> <div class="main-container order-1"> <div class="col col--75 col--sm"> <div class="cats-tabs tabs"> <div class="cats-tabs__content"> <div id="cats-0" class="cats-tabs__content-inner tabs-content active"> <div class="category__rank"> <div class="category__rank-head"> <h3>List of Top 12 Free Document Management Systems</h3> <div class="category__rank-sort"> <a data-modal="#why-fo-free" title="Why FO is free" href="#"> <img src="data:image/gif;base64,R0lGODlhAQABAIAAAP///wAAACH5BAEAAAAALAAAAAABAAEAAAICRAEAOw==" data-src="https://financesonline.com/media/themes/fot/dist/img/why-smaller.png" data-srcset="https://financesonline.com/media/themes/fot/dist/img/why-smaller.png 1x, https://financesonline.com/media/themes/fot/dist/img/why-smaller@2x.png 2x" alt="Why FO is free" class="lazyload"> </a> Order by: <div class="category__rank-dd nice-dropdown" data-ajax="https://financesonline.com/wp-admin/admin-ajax.php" data-term="962" data-size="small_business" data-count="12" data-taxonomy="category_apps"> <span>Sponsored</span> <ul> <li data-sort="sponsored">Sponsored</li> <li data-sort="score">Score</li> </ul> </div> </div> </div> <div id="small_business_box"> <div class="category__rank-item fo-button-data content-visibility" data-dst="aHR0cHM6Ly9yZXZpZXdzLmZpbmFuY2Vzb25saW5lLmNvbS9wL3BhbmRhZG9jLw=="> <div class="category__rank-thumb"> <div class="category__rank-logo fo-button-get-href"> <img width="186" height="96" src="data:image/gif;base64,R0lGODlhAQABAIAAAP///wAAACH5BAEAAAAALAAAAAABAAEAAAICRAEAOw==" class="lazyload" alt="PandaDoc reviews" sizes="(max-width: 186px) 100vw, 186px" data-srcset="https://s.financesonline.com/uploads/2019/08/pd-2.png 186w, https://s.financesonline.com/uploads/2019/08/pd-2-93x48.png 93w" /> </div> <div class="category__rank-compare"> <div class="select-more">Select more products to compare</div> <input id="compare-24706" data-id="24706" type="checkbox"> <span></span> <label for="compare-24706">Compare</label> <a class="btn btn--blue-hover" href="#" data-url="https://financesonline.com/compare/" title="Compare">Compare <span></span> selected products</a> </div> </div> <div class="category__rank-info"> <h4> <a href="https://reviews.financesonline.com/p/pandadoc/" title="PandaDoc"> <span>1. </span> PandaDoc </a> </h4> <span>Our score: <span class="blue">9.2</span><a href="#" data-modal="#score-modal" data-dynamic="yes" class="icon icon--question"></a></span> <span>User satisfaction: <span class="blue">95%</span><a href="#" data-modal="#user-modal" data-dynamic="yes" class="icon icon--question"></a></span> <p>This cloud-based document management application fully supports paperless operations. It offers standard and advanced features such as document building, file-sharing, multiple document format support (PDF, Word Documents, etc.), and more. It is also equipped with electronic signature technology.</p> </div> <div class="category__rank-btns"> <button type="button" data-dst="Iw==" class="btn btn--blue-hover fo-button-get-href" >READ REVIEW</button> <button type="button" data-dst="aHR0cHM6Ly9maW5hbmNlc29ubGluZS5jb20vc2VlL3BhbmRhZG9jLw==" class=" btn" >VISIT WEBSITE</button> </div> </div> <div class="category__rank-item fo-button-data content-visibility" data-dst="aHR0cHM6Ly9yZXZpZXdzLmZpbmFuY2Vzb25saW5lLmNvbS9wL3dyaWtlLw=="> <div class="category__rank-thumb"> <div class="category__rank-logo fo-button-get-href"> <img width="186" height="96" src="data:image/gif;base64,R0lGODlhAQABAIAAAP///wAAACH5BAEAAAAALAAAAAABAAEAAAICRAEAOw==" class="lazyload" alt="Wrike reviews" sizes="(max-width: 186px) 100vw, 186px" data-srcset="https://s.financesonline.com/uploads/2020/06/vp9f3e798cd8cbd208df407b764cd9a30d.png 186w, https://s.financesonline.com/uploads/2020/06/vp9f3e798cd8cbd208df407b764cd9a30d-93x48.png 93w" /> </div> <div class="category__rank-compare"> <div class="select-more">Select more products to compare</div> <input id="compare-379" data-id="379" type="checkbox"> <span></span> <label for="compare-379">Compare</label> <a class="btn btn--blue-hover" href="#" data-url="https://financesonline.com/compare/" title="Compare">Compare <span></span> selected products</a> </div> </div> <div class="category__rank-info"> <h4> <a href="https://reviews.financesonline.com/p/wrike/" title="Wrike"> <span>2. </span> Wrike </a> </h4> <span>Our score: <span class="blue">9.7</span><a href="#" data-modal="#score-modal" data-dynamic="yes" class="icon icon--question"></a></span> <span>User satisfaction: <span class="blue">99%</span><a href="#" data-modal="#user-modal" data-dynamic="yes" class="icon icon--question"></a></span> <p>A collaboration software with user-friendly navigation and flexible project views for easier project management. It gives you a bird's eye view of your projects to get a better feel of the progress of your efforts. Moreover, its powerful reporting and analytics tools also help you generate accurate reports with actionable insights. </p> </div> <div class="category__rank-btns"> <button type="button" data-dst="Iw==" class="btn btn--blue-hover fo-button-get-href" >READ REVIEW</button> <button type="button" data-dst="aHR0cHM6Ly9maW5hbmNlc29ubGluZS5jb20vc2VlL3dyaWtlLXJldmlldy8=" class=" btn" >VISIT WEBSITE</button> </div> </div> <div class="category__rank-item fo-button-data content-visibility" data-dst="aHR0cHM6Ly9yZXZpZXdzLmZpbmFuY2Vzb25saW5lLmNvbS9wL29uZWZsb3cv"> <div class="category__rank-thumb"> <div class="category__rank-logo fo-button-get-href"> <img width="186" height="96" src="data:image/gif;base64,R0lGODlhAQABAIAAAP///wAAACH5BAEAAAAALAAAAAABAAEAAAICRAEAOw==" class="lazyload" alt="Oneflow reviews" sizes="(max-width: 186px) 100vw, 186px" data-srcset="https://s.financesonline.com/uploads/2021/12/vpf170af0bbf4dfe0596f4d4b37dd5d366.png 186w, https://s.financesonline.com/uploads/2021/12/vpf170af0bbf4dfe0596f4d4b37dd5d366-93x48.png 93w" /> </div> <div class="category__rank-compare"> <div class="select-more">Select more products to compare</div> <input id="compare-139453" data-id="139453" type="checkbox"> <span></span> <label for="compare-139453">Compare</label> <a class="btn btn--blue-hover" href="#" data-url="https://financesonline.com/compare/" title="Compare">Compare <span></span> selected products</a> </div> </div> <div class="category__rank-info"> <h4> <a href="https://reviews.financesonline.com/p/oneflow/" title="Oneflow"> <span>3. </span> Oneflow </a> </h4> <span>Our score: <span class="blue">8.6</span><a href="#" data-modal="#score-modal" data-dynamic="yes" class="icon icon--question"></a></span> <span>User satisfaction: <span class="blue">98%</span><a href="#" data-modal="#user-modal" data-dynamic="yes" class="icon icon--question"></a></span> <p>Through Oneflow, sales teams can create responsive, interactive sales proposals and contracts that clients can sign digitally. Live editing ensures that all parties are on the same page during negotiations. Plus, contract analytics help managers keep close track of individual and team performance.</p> </div> <div class="category__rank-btns"> <button type="button" data-dst="Iw==" class="btn btn--blue-hover fo-button-get-href" >READ REVIEW</button> <button type="button" data-dst="aHR0cHM6Ly9maW5hbmNlc29ubGluZS5jb20vc2VlL29uZWZsb3cv" class=" btn" >VISIT WEBSITE</button> </div> </div> <div class="category__rank-item fo-button-data content-visibility" data-dst="aHR0cHM6Ly9yZXZpZXdzLmZpbmFuY2Vzb25saW5lLmNvbS9wL2ZpbGVtYWlsLw=="> <div class="category__rank-thumb"> <div class="category__rank-logo fo-button-get-href"> <img width="186" height="96" src="data:image/gif;base64,R0lGODlhAQABAIAAAP///wAAACH5BAEAAAAALAAAAAABAAEAAAICRAEAOw==" class="lazyload" alt="Filemail reviews" sizes="(max-width: 186px) 100vw, 186px" data-srcset="https://s.financesonline.com/uploads/2021/12/Filemail_small-thumbnail.png 186w, https://s.financesonline.com/uploads/2021/12/Filemail_small-thumbnail-93x48.png 93w" /> </div> <div class="category__rank-compare"> <div class="select-more">Select more products to compare</div> <input id="compare-312174" data-id="312174" type="checkbox"> <span></span> <label for="compare-312174">Compare</label> <a class="btn btn--blue-hover" href="#" data-url="https://financesonline.com/compare/" title="Compare">Compare <span></span> selected products</a> </div> </div> <div class="category__rank-info"> <h4> <a href="https://reviews.financesonline.com/p/filemail/" title="Filemail"> <span>4. </span> Filemail </a> </h4> <span>Our score: <span class="blue">8.9</span><a href="#" data-modal="#score-modal" data-dynamic="yes" class="icon icon--question"></a></span> <span>User satisfaction: <span class="blue">98%</span><a href="#" data-modal="#user-modal" data-dynamic="yes" class="icon icon--question"></a></span> <p>Offers fast sharing and transfer of files of any size, type, and format. Security features such as end-to-end data encryption and password protection prevent unauthorized access to files. Businesses also get plenty of white-label capabilities for integrating file upload forms on their websites. </p> </div> <div class="category__rank-btns"> <button type="button" data-dst="Iw==" class="btn btn--blue-hover fo-button-get-href" >READ REVIEW</button> </div> </div> <div class="category__rank-item fo-button-data content-visibility" data-dst="aHR0cHM6Ly9yZXZpZXdzLmZpbmFuY2Vzb25saW5lLmNvbS9wL3NhbWVwYWdlLw=="> <div class="category__rank-thumb"> <div class="category__rank-logo fo-button-get-href"> <img width="186" height="96" src="data:image/gif;base64,R0lGODlhAQABAIAAAP///wAAACH5BAEAAAAALAAAAAABAAEAAAICRAEAOw==" class="lazyload" alt="Samepage reviews" sizes="(max-width: 186px) 100vw, 186px" data-srcset="https://s.financesonline.com/uploads/2019/08/Samepage-logo2.png 186w, https://s.financesonline.com/uploads/2019/08/Samepage-logo2-93x48.png 93w" /> </div> <div class="category__rank-compare"> <div class="select-more">Select more products to compare</div> <input id="compare-25635" data-id="25635" type="checkbox"> <span></span> <label for="compare-25635">Compare</label> <a class="btn btn--blue-hover" href="#" data-url="https://financesonline.com/compare/" title="Compare">Compare <span></span> selected products</a> </div> </div> <div class="category__rank-info"> <h4> <a href="https://reviews.financesonline.com/p/samepage/" title="Samepage"> <span>5. </span> Samepage </a> </h4> <span>Our score: <span class="blue">8.9</span><a href="#" data-modal="#score-modal" data-dynamic="yes" class="icon icon--question"></a></span> <span>User satisfaction: <span class="blue">99%</span><a href="#" data-modal="#user-modal" data-dynamic="yes" class="icon icon--question"></a></span> <p>Samepage is an all-in-one solution for document management, team collaboration, and communication. Its document management tool keeps everyone in the team updated on the latest versions of relevant documents, including all the notes. Samepage also integrates with Dropbox, Google Drive, Onedrive, and Box for easy file-sharing with these applications.</p> </div> <div class="category__rank-btns"> <button type="button" data-dst="Iw==" class="btn btn--blue-hover fo-button-get-href" >READ REVIEW</button> </div> </div> <div class="category__rank-item fo-button-data content-visibility" data-dst="aHR0cHM6Ly9yZXZpZXdzLmZpbmFuY2Vzb25saW5lLmNvbS9wL2VuY3lyby8="> <div class="category__rank-thumb"> <div class="category__rank-logo fo-button-get-href"> <img width="186" height="96" src="data:image/gif;base64,R0lGODlhAQABAIAAAP///wAAACH5BAEAAAAALAAAAAABAAEAAAICRAEAOw==" class="lazyload" alt="Encyro reviews" sizes="(max-width: 186px) 100vw, 186px" data-srcset="https://s.financesonline.com/uploads/2019/12/Encyro-logo2.png 186w, https://s.financesonline.com/uploads/2019/12/Encyro-logo2-93x48.png 93w" /> </div> <div class="category__rank-compare"> <div class="select-more">Select more products to compare</div> <input id="compare-143766" data-id="143766" type="checkbox"> <span></span> <label for="compare-143766">Compare</label> <a class="btn btn--blue-hover" href="#" data-url="https://financesonline.com/compare/" title="Compare">Compare <span></span> selected products</a> </div> </div> <div class="category__rank-info"> <h4> <a href="https://reviews.financesonline.com/p/encyro/" title="Encyro"> <span>6. </span> Encyro </a> </h4> <span>Our score: <span class="blue">8.8</span><a href="#" data-modal="#score-modal" data-dynamic="yes" class="icon icon--question"></a></span> <span>User satisfaction: <span class="blue">96%</span><a href="#" data-modal="#user-modal" data-dynamic="yes" class="icon icon--question"></a></span> <p>A multipurpose tool that allows for email encryption, e-signature collection, and secure file-sharing. The platform also helps tax preparers comply with IRS requirements through SMS- and knowledge-based authentication.</p> </div> <div class="category__rank-btns"> <button type="button" data-dst="Iw==" class="btn btn--blue-hover fo-button-get-href" >READ REVIEW</button> </div> </div> <div class="category__rank-item fo-button-data content-visibility" data-dst="aHR0cHM6Ly9yZXZpZXdzLmZpbmFuY2Vzb25saW5lLmNvbS9wL3NpZ25hdHVyZWx5Lw=="> <div class="category__rank-thumb"> <div class="category__rank-logo fo-button-get-href"> <img width="186" height="96" src="data:image/gif;base64,R0lGODlhAQABAIAAAP///wAAACH5BAEAAAAALAAAAAABAAEAAAICRAEAOw==" class="lazyload" alt="Signaturely reviews" sizes="(max-width: 186px) 100vw, 186px" data-srcset="https://s.financesonline.com/uploads/2021/01/vpb46bd0ee68b202b42e088e6d848c85f5.png 186w, https://s.financesonline.com/uploads/2021/01/vpb46bd0ee68b202b42e088e6d848c85f5-93x48.png 93w" /> </div> <div class="category__rank-compare"> <div class="select-more">Select more products to compare</div> <input id="compare-274779" data-id="274779" type="checkbox"> <span></span> <label for="compare-274779">Compare</label> <a class="btn btn--blue-hover" href="#" data-url="https://financesonline.com/compare/" title="Compare">Compare <span></span> selected products</a> </div> </div> <div class="category__rank-info"> <h4> <a href="https://reviews.financesonline.com/p/signaturely/" title="Signaturely"> <span>7. </span> Signaturely </a> </h4> <span>Our score: <span class="blue">8.8</span><a href="#" data-modal="#score-modal" data-dynamic="yes" class="icon icon--question"></a></span> <span>User satisfaction: <span class="blue">97%</span><a href="#" data-modal="#user-modal" data-dynamic="yes" class="icon icon--question"></a></span> <p>A free cloud-based e-signature solution that allows users to collect legally binding signatures on electronic documents, employment contracts, and business deals among others. It comes with 45 free templates so users can easily get running on the get-go.</p> </div> <div class="category__rank-btns"> <button type="button" data-dst="Iw==" class="btn btn--blue-hover fo-button-get-href" >READ REVIEW</button> </div> </div> <div class="category__rank-item fo-button-data content-visibility" data-dst="aHR0cHM6Ly9yZXZpZXdzLmZpbmFuY2Vzb25saW5lLmNvbS9wL2ZpbGwv"> <div class="category__rank-thumb"> <div class="category__rank-logo fo-button-get-href"> <img width="186" height="96" src="data:image/gif;base64,R0lGODlhAQABAIAAAP///wAAACH5BAEAAAAALAAAAAABAAEAAAICRAEAOw==" class="lazyload" alt="Fill reviews" sizes="(max-width: 186px) 100vw, 186px" data-srcset="https://s.financesonline.com/uploads/2022/07/Fill-small-thumbnail-1.png 186w, https://s.financesonline.com/uploads/2022/07/Fill-small-thumbnail-1-93x48.png 93w" /> </div> <div class="category__rank-compare"> <div class="select-more">Select more products to compare</div> <input id="compare-337996" data-id="337996" type="checkbox"> <span></span> <label for="compare-337996">Compare</label> <a class="btn btn--blue-hover" href="#" data-url="https://financesonline.com/compare/" title="Compare">Compare <span></span> selected products</a> </div> </div> <div class="category__rank-info"> <h4> <a href="https://reviews.financesonline.com/p/fill/" title="Fill"> <span>8. </span> Fill </a> </h4> <span>Our score: <span class="blue">8.8</span><a href="#" data-modal="#score-modal" data-dynamic="yes" class="icon icon--question"></a></span> <span>User satisfaction: <span class="blue">97%</span><a href="#" data-modal="#user-modal" data-dynamic="yes" class="icon icon--question"></a></span> <p>An all-in-one contract management software that helps individuals and businesses create, send, and track documents online. 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</div> </div> </div> </div> </div> </div> </div> <div class="category__sidebar col col--25 col--sm content-visibility"> <div class="category__categories mini-hide"> <h4>Similar Categories:</h4> <p>In the event you didn't find just the solution you were looking for here's a list of various categories similar to Free Document Management Systems that you might want to browse through:</p> <ul> <li><a href="/c/collaboration-software/" title="Collaboration Software">Collaboration Software</a><li><a href="/c/collaboration-tools/" title="Collaboration Tools">Collaboration Tools</a><li><a href="/c/document-management-systems/" title="Document Management Systems">Document Management Systems</a><li><a href="/c/enterprise-social-networking/" title="Enterprise Social Networking Software">Enterprise Social Networking Software</a><li><a href="/c/collaboration-software/free/" title="Free Collaboration Software">Free Collaboration Software</a><li><a href="/c/collaboration-tools/free/" title="Free Collaboration Tools">Free Collaboration Tools</a><li><a href="/c/online-community-platforms/" title="Online Community Platforms">Online Community Platforms</a><li><a href="/c/online-document-management-systems/" title="Online Document Management Systems">Online Document Management Systems</a><li><a href="/c/productivity-suite/" title="Productivity Suite Software">Productivity Suite Software</a><li><a href="/c/project-collaboration-tools/" title="Project Collaboration Tools">Project Collaboration Tools</a><li><a href="/c/social-collaboration-tools/" title="Social Collaboration Tools">Social Collaboration Tools</a><li><a href="/c/web-collaboration-tools/" title="Web Collaboration Tools">Web Collaboration Tools</a> </ul> </div> </div> </div> <div class="order-3 content-visibility"> <div class="main-container"> <div class="col col--75 col--sm"> <div class="category__content"> <img width="1000" height="483" src="data:image/gif;base64,R0lGODlhAQABAIAAAP///wAAACH5BAEAAAAALAAAAAABAAEAAAICRAEAOw==" class="lazyload toc-img" alt="Free Document Management Systems Guide" sizes="(max-width: 1000px) 100vw, 1000px" data-srcset="https://s.financesonline.com/uploads/2023/01/Free-Document-Management-Systems.png 1000w, https://s.financesonline.com/uploads/2023/01/Free-Document-Management-Systems-300x145.png 300w, https://s.financesonline.com/uploads/2023/01/Free-Document-Management-Systems-768x371.png 768w, https://s.financesonline.com/uploads/2023/01/Free-Document-Management-Systems-93x45.png 93w" /> </div> </div> </div> <div class="main-container"> <div class="col col--75 col--sm"> <h3 class="toc-header margin">Table of contents</h3> </div> <div class="clearfix"></div> </div> <div class="main-container"> <div class="col col--75 col--sm"> <div class="category__sections toggle"> <div class="article-section"> <div class="article-section__text"> <p>Digitizing document management plays a crucial role in increasing productivity and improving efficiency in business operations. Because of this, utilizing modern technologies that automate critical document management processes–organizing, sharing, versioning, electronic signing, and more–has become a standard protocol across various industries.</p> <p>But while adopting a good document management system free of charge is an easy decision, choosing the right one is the real challenge. This is especially true for SMBs and individual professionals who need to factor in their budgets on top of the technical aspects they have to consider. Although free document management systems are the ideal options in these circumstances, some of them fall short in providing even the most basic functionalities–worse, some even pose security risks.</p> <p>If you are an independent professional or a small business operator looking for a cost-efficient but reliable document management platform, this guide can help you narrow down your options to the best software solutions in this category.</p> </div> </div><div class="article-section"> <h3 id="get-to-know-each-product-with-free-trial"><span class="cat-icon cat-icon--free-trial"></span>Get to know each product with free trial</h3> <div class="article-section__text"> <p><span style="font-weight: 400;">Signing up for free trial versions is a great way to assess if a document management solution fits your needs. The features offered in a free trial or completely free plans, however, are typically only equipped with basic tools and/or restricted to a number of users. But despite these limitations, new users can still get a good understanding of how to navigate the platform and if it has a good potential to suit their document management needs and requirements. </span><span style="font-weight: 400;">And when it comes to choosing which document management systems to try out first, </span><a href="https://reviews.financesonline.com/p/pandadoc/"><span style="font-weight: 400;">PandaDoc</span></a><span style="font-weight: 400;">, </span><a href="https://reviews.financesonline.com/p/wrike/"><span style="font-weight: 400;">Wrike</span></a><span style="font-weight: 400;">, </span><a href="https://reviews.financesonline.com/p/fill/"><span style="font-weight: 400;">Fill</span></a><span style="font-weight: 400;">, </span><a href="https://reviews.financesonline.com/p/oneflow/"><span style="font-weight: 400;">Oneflow</span></a><span style="font-weight: 400;">, and </span><a href="https://reviews.financesonline.com/p/encyro/"><span style="font-weight: 400;">Encyro</span></a><span style="font-weight: 400;"> are highly recommended based on our SmartScore rankings.</span></p> </div> </div><div class="article-section"> <h3 id="targeted-businesses"><span class="cat-icon cat-icon--targeted-businesses"></span>Targeted Businesses</h3> <div class="article-section__text"> <p>Free document management solutions are ideal for the following types of businesses and organizations:</p> <ul> <li><strong>Small startups.</strong> Small businesses, especially those that are still in the startup stage, need a good document management solution to store, organize, and easily share and access their electronic files and documents.</li> <li><strong>Medium-sized businesses.</strong> Growing businesses that are in the process of transitioning from manual to digital document management can take advantage of the free standard tools, such as online storage and organization, versioning, electronic signing, and more.</li> <li><strong>Remote teams and professionals.</strong> Professionals working independently or as part of small teams operating remotely can utilize fee document management platforms for collaboration purposes.</li> </ul> </div> </div><div class="article-section"> <h3 id="what-are-examples-of-free-document-management-systems"><span class="cat-icon cat-icon--examples"></span>What are examples of free document management systems?</h3> <div class="article-section__text"> <p><span style="font-weight: 400;">Here are some of the popular document management systems that offer completely free tools:</span></p> <ul> <li aria-level="1"><a href="https://reviews.financesonline.com/p/pandadoc/"><b>PandaDoc</b></a><b>. </b><span style="font-weight: 400;">This leading document management software allows users to upload an unlimited number of documents and collect signatures electronically from anywhere in the globe.</span></li> <li aria-level="1"><a href="https://reviews.financesonline.com/p/wrike/"><b>Wrike</b></a><b>. </b><span style="font-weight: 400;">Another popular software in this category is Wrike. It comes with a variety of features, such as smart search, OCR document processing via mobile, and file-sharing. Furthermore, its free version also provides users with task and scheduling management tools for small teams. </span></li> <li aria-level="1"><a href="https://reviews.financesonline.com/p/oneflow/"><b>Oneflow</b></a><b>. </b><span style="font-weight: 400;">Oneflow’s free plan enables users to create digital contracts and upload PDF documents that support electronic signatures. This cloud-based solution also provides users with a virtual platform where they can work on documents in one collaborative space.</span></li> <li aria-level="1"><a href="https://reviews.financesonline.com/p/encyro/"><b>Encyro</b></a><b>.</b><span style="font-weight: 400;"> Encyro brings in more than 16 layers of security to make sure that your documents are protected, from upload to sharing to storage. This document management platform also automatically organizes your files and documents and allows users to create backups in multiple locations to avoid document loss.</span></li> <li aria-level="1"><a href="https://reviews.financesonline.com/p/zoho-docs/"><b>Zoho Docs</b></a><b>. </b>A small team of five or fewer members can sign up for the free version and gain access to file upload and versioning, desktop sync feature, file collaboration, built-in chat functionality, integration with Zoho Office Suite, and more.</li> </ul> </div> </div><div class="article-section"> <h3 id="types-of-free-document-management-systems"><span class="cat-icon cat-icon--types"></span>Types of Free Document Management Systems</h3> <div class="article-section__text"> <p><span style="font-weight: 400;">There are two types of free document management solutions and they are the following:</span></p> <ul> <li style="font-weight: 400;" aria-level="1"><b>Cloud-based.</b><span style="font-weight: 400;"> Currently the more popular type of software systems, cloud-based solutions are often more affordable and easier to use. Document management platforms under this type are hosted by the service provider, which also takes care of maintenance and updates. Cloud-based apps are accessible online and typically offered in monthly or annual subscription plans should clients decide to upgrade after the free or free trial version.</span></li> <li style="font-weight: 400;" aria-level="1"><b>Self-hosted. </b>Unlike the cloud-based document management solution, self-hosted is housed in the company server and requires regular monitoring and maintenance by the IT team. After purchasing the license, which is typically a one-time payment, businesses can configure the software to match their needs.</li> </ul> </div> </div><div class="article-section"> <h3 id="key-features-of-free-document-management-systems"><span class="cat-icon cat-icon--key-features"></span>Key Features of Free Document Management Systems</h3> <div class="article-section__text"> <p><span style="font-weight: 400;">Free document management solutions provide users with the basic tools that allow them to keep documents and files organized in a secure location, collaborate in real time, and more. Some of the standard tools you may want to look for in free document management apps are the following:</span></p> <ul> <li aria-level="1"><b>Centralized document storage. </b><span style="font-weight: 400;">This allows users to easily access the files or documents they need for updating, sharing, or other purposes. </span></li> <li aria-level="1"><b>Document editor. </b><span style="font-weight: 400;">This includes the capability to simplify making necessary modifications to PDF documents, such as updating dates, etc., fixing typographical errors, adding notes, and more. </span></li> <li aria-level="1"><b>Electronic signature. </b><span style="font-weight: 400;">A good free document management solution provides users with the capability to securely collect legally binding signatures either natively or via third-party app integration.</span></li> <li aria-level="1"><b>Version control. </b><span style="font-weight: 400;">This allows users to view and access different versions of a document without the need to create multiple copies.</span></li> <li aria-level="1"><b>Access control. </b><span style="font-weight: 400;">Take control of who can view, edit, or share documents by implementing user- or role-based restrictions. </span></li> <li aria-level="1"><b>Mobile application. </b><span style="font-weight: 400;">Free document management systems with dedicated mobile apps make it easier for users to upload, access, and share documents on the go.</span></li> <li aria-level="1"><b>Audit trail. <span style="font-weight: 400;">This allows you to see the specific changes in a document, who made them, and when the modifications were created.</span></b></li> </ul> </div> </div><div class="article-section"> <h3 id="benefits-of-free-document-management-systems"><span class="cat-icon cat-icon--benefits"></span>Benefits of Free Document Management Systems</h3> <div class="article-section__text"> <p><span style="font-weight: 400;">Aside from the reduced cost, using free document management platforms offer the following benefits:</span><b></b></p> <ul> <li aria-level="1"><b>Centralized digital document management. </b><span style="font-weight: 400;">This significantly reduces paper-based documents and makes it easier for businesses to streamline document management processes, such as keeping them secure, organized, updated, and accessible to other users.  </span></li> <li aria-level="1"><b>Improved collaboration. </b><span style="font-weight: 400;">Multiple users can work on the same documents, making it easier to keep track of the latest versions, who is working on which file, and the changes being made. </span></li> <li aria-level="1"><b>Remote access. </b><span style="font-weight: 400;">Because all documents are stored digitally in one place, users from different locations can access them easily.</span></li> <li aria-level="1"><b>Enhanced data security. </b><span style="font-weight: 400;">Good free document management solutions comply with the latest security protocols to protect your data online.</span></li> <li aria-level="1"><b>Increased productivity and efficiency. </b>According to the most recent <a href="/cloud-file-document-management-software-statistics/">document management statistics</a>, more than 50% of business organizations believe that using SaaS solutions like document management systems increases their productivity.</li> </ul> </div> </div><div class="article-section"> <h3 id="before-you-implement-one-preparation-tips"><span class="cat-icon cat-icon--default"></span>Before You Implement One: Preparation Tips</h3> <div class="article-section__text"> <p><span style="font-weight: 400;">Part of effectively adopting new technology is making sure that you are fully prepared for it. Below are some of the steps you may want to consider before you transition into a free document management solution:</span></p> <ul> <li><b>Make sure everyone is on board and on the same page. </b><span style="font-weight: 400;">Implementing a new technology means there will be changes in how you operate internally. Make sure that every member of your team is aware of these changes and that they understand the reasons behind the transition, how it will affect them, and its impact on your business. </span></li> <li><b>Conduct training if necessary. </b><span style="font-weight: 400;">Although free document management systems are typically user-friendly, you may still have to train your team members on how the software will be used as part of your internal operations.</span></li> <li><b>Prepare your physical documents for digitization. </b><span style="font-weight: 400;">This process can be tedious but absolutely necessary. Sorting out your physical documents and creating digital copies make the process of uploading and organizing them on your digital storage faster and easier.</span></li> <li><b>Check the reliability of tech/customer support. </b><span style="font-weight: 400;">There will be times when you will need to reach out to your service provider’s support teams. Make sure to test if they are responsive and helpful by establishing contact as early as possible.</span></li> <li><b>Consider the software’s scalability. </b>It is important to keep in mind that you will not be using the free version of a document management solution forever. This is why it is important to also assess if the features and capabilities offered in the premium versions are what you are going to need as you grow your business.</li> </ul> </div> </div><div class="article-section"> <h3 id="latest-trends-in-free-document-management-systems"><span class="cat-icon cat-icon--latest-trends"></span>Latest Trends in Free Document Management Systems</h3> <div class="article-section__text"> <p><span style="font-weight: 400;">Business process technologies have been making improvements at a rapid pace to adapt to the changing work environment. Document management solutions are not left behind and here are some of the latest trends:</span></p> <ul> <li aria-level="1"><b>Increased AI adoption. </b><span style="font-weight: 400;">Artificial intelligence and machine learning technology play significant roles in improving the automation of various processes, such as document classification and categorization.</span></li> <li aria-level="1"><b>Improved integration capabilities. </b><span style="font-weight: 400;">Document management solutions are responsible for storing various types of content and information used by different departments. Improving the integration capability of document management platforms, information sharing within a business organization will flow smoothly and more efficiently. </span></li> <li aria-level="1"><b>Enhanced mobile compatibility. </b>The reputation of smartphones in professional and business settings still straddles the fine line between them being distraction devices and productivity machines. But as the demand for convenience and mobility grows among professionals, developing mobile app counterparts of cloud-based solutions has turned into a necessity.</li> </ul> </div> </div><div class="article-section"> <h3 id="potential-issues"><span class="cat-icon cat-icon--potential-issues"></span>Potential Issues</h3> <div class="article-section__text"> <p><span style="font-weight: 400;">Just like other business applications, free document management systems are not 100% flaw-free. Here are some potential issues you have to be aware of when it comes to using this business technology:</span></p> <ul> <li style="font-weight: 400;" aria-level="1"><b>Limited storage space. </b><span style="font-weight: 400;">This drawback applies to both free and premium versions of document management solutions. The amount of storage space varies depending on the subscription plan users sign up for or the add-ons purchased.</span></li> <li style="font-weight: 400;" aria-level="1"><b>Limited tools.</b><span style="font-weight: 400;"> Free document management platforms are typically equipped with standard tools that enable users to upload, store, and access files from a single location. </span></li> <li style="font-weight: 400;" aria-level="1"><b>Pricey premium versions. </b>While cost is not an issue when it comes to adapting and using a free management system, its capabilities are not enough to support an expanding business. Scaling up with premium plans is a natural part of business growth but this also comes at a price.</li> </ul> </div> </div><div class="article-section"> <h3 id="the-bottom-line"><span class="cat-icon cat-icon--default"></span>The Bottom Line</h3> <div class="article-section__text"> <p><span style="font-weight: 400;">Free document management systems allow small businesses and startups to catch up with the rapidly growing digitization of business processes. But despite the ideal notion of adopting free technology, transitioning to a new software system requires a lot of consideration that goes beyond cost-efficiency. </span><span style="font-weight: 400;">Knowing your business’ current needs plays a significant factor in identifying the right software with the right tools to get you started. Meanwhile, understanding the direction you are going to take as your business grows is just as important in helping you make an informed decision on which free document management system suits you best.</span></p> </div> </div> </div> </div> <div class="clearfix"></div> </div> </div> <div class="category category--white order-5 content-visibility"> <div class="main-container"> <div class="category__content category__content--margin col col--75 col--sm"> <h3>List of Free Document Management Systems Companies</h3> <div class="soft__list"> <div class="pull-right"> <p>Order by:</p> <div id="soft-dd" class="soft__list__dd" data-ajax="https://financesonline.com/wp-admin/admin-ajax.php" data-term="962" data-count="15" data-taxonomy="category_apps"> <span>Newest</span> <ul> <li data-sort="newest">Newest</li> <li data-sort="score">Score</li> <li data-sort="user-reviews">User Score</li> </ul> </div> <div class="clearfix"></div> </div> <div id="soft-table" class="soft__table"> <div class="soft__head"> <div class="col col--33 s-name"> Product name: </div> <div class="col col--20 s-cat"> Category: </div> <div class="col col--10 s-ss"> Smart Score: </div> <div class="col col--10 s-price"> Price: </div> <div class="col col--10 s-us"> User Satisf. </div> <div class="col col--16 s-ur"> User reviews: </div> <div class="clearfix"></div> </div> <div id="soft-table-products"> <div class="soft__row"> <a href="https://reviews.financesonline.com/p/nanonets/" title="Nanonets" class="col col--33 s-name"> <div class="soft__img"> <img width="93" height="48" src="data:image/gif;base64,R0lGODlhAQABAIAAAP///wAAACH5BAEAAAAALAAAAAABAAEAAAICRAEAOw==" class="lazyload" alt="Nanonets reviews" sizes="(max-width: 93px) 100vw, 93px" data-srcset="https://s.financesonline.com/uploads/2022/07/nanonets-logo-93x48.png 93w, https://s.financesonline.com/uploads/2022/07/nanonets-logo.png 186w" /> </div> <p>Nanonets</p> </a> <div class="col col--20 s-cat "> Free Document Management Systems </div> <div class="col col--10 s-ss"> 8.4 </div> <div class="col col--10 s-price"> $499 </div> <div class="col col--10 s-us"> 96% </div> <div class="col col--16 s-ur"> <a href="https://reviews.financesonline.com/p/nanonets/#user-review" title="User reviews" class="soft__revs"> <span class="soft__stars"> <span ></span> <span ></span> <span ></span> <span ></span> <span ></span> </span> <span>0 user reviews</span> </a> </div> <div class="clearfix"></div> </div> <div class="soft__row"> <a href="https://reviews.financesonline.com/p/fill/" title="Fill" class="col col--33 s-name"> <div class="soft__img"> <img width="93" height="48" src="data:image/gif;base64,R0lGODlhAQABAIAAAP///wAAACH5BAEAAAAALAAAAAABAAEAAAICRAEAOw==" class="lazyload" alt="Fill reviews" sizes="(max-width: 93px) 100vw, 93px" data-srcset="https://s.financesonline.com/uploads/2022/07/Fill-small-thumbnail-1-93x48.png 93w, https://s.financesonline.com/uploads/2022/07/Fill-small-thumbnail-1.png 186w" /> </div> <p>Fill</p> </a> <div class="col col--20 s-cat "> Free Document Management Systems </div> <div class="col col--10 s-ss"> 8.8 </div> <div class="col col--10 s-price"> $8.33/month </div> <div class="col col--10 s-us"> 97% </div> <div class="col col--16 s-ur"> <a href="https://reviews.financesonline.com/p/fill/#user-review" title="User reviews" class="soft__revs"> <span class="soft__stars"> <span ></span> <span ></span> <span ></span> <span ></span> <span ></span> </span> <span>0 user reviews</span> </a> </div> <div class="clearfix"></div> </div> <div class="soft__row"> <a href="https://reviews.financesonline.com/p/filemail/" title="Filemail" class="col col--33 s-name"> <div class="soft__img"> <img width="93" height="48" src="data:image/gif;base64,R0lGODlhAQABAIAAAP///wAAACH5BAEAAAAALAAAAAABAAEAAAICRAEAOw==" class="lazyload" alt="Filemail reviews" sizes="(max-width: 93px) 100vw, 93px" data-srcset="https://s.financesonline.com/uploads/2021/12/Filemail_small-thumbnail-93x48.png 93w, https://s.financesonline.com/uploads/2021/12/Filemail_small-thumbnail.png 186w" /> </div> <p>Filemail</p> </a> <div class="col col--20 s-cat "> Free Document Management Systems </div> <div class="col col--10 s-ss"> 8.9 </div> <div class="col col--10 s-price"> $12 </div> <div class="col col--10 s-us"> 98% </div> <div class="col col--16 s-ur"> <a href="https://reviews.financesonline.com/p/filemail/#user-review" title="User reviews" class="soft__revs"> <span class="soft__stars"> <span class="full"></span> <span class="full"></span> <span class="full"></span> <span class="full"></span> <span class="full"></span> </span> <span>2 user reviews</span> </a> </div> <div class="clearfix"></div> </div> <div class="soft__row"> <a href="https://reviews.financesonline.com/p/dglegacy/" title="DGLegacy" class="col col--33 s-name"> <div class="soft__img"> <img width="93" height="48" src="data:image/gif;base64,R0lGODlhAQABAIAAAP///wAAACH5BAEAAAAALAAAAAABAAEAAAICRAEAOw==" class="lazyload" alt="DGLegacy reviews" sizes="(max-width: 93px) 100vw, 93px" data-srcset="https://s.financesonline.com/uploads/2021/10/DGlLegacy-logo-2-93x48.png 93w, https://s.financesonline.com/uploads/2021/10/DGlLegacy-logo-2.png 186w" /> </div> <p>DGLegacy</p> </a> <div class="col col--20 s-cat "> Free Document Management Systems </div> <div class="col col--10 s-ss"> 8.0 </div> <div class="col col--10 s-price"> $5.99 </div> <div class="col col--10 s-us"> 97% </div> <div class="col col--16 s-ur"> <a href="https://reviews.financesonline.com/p/dglegacy/#user-review" title="User reviews" class="soft__revs"> <span class="soft__stars"> <span ></span> <span ></span> <span ></span> <span ></span> <span ></span> </span> <span>0 user reviews</span> </a> </div> <div class="clearfix"></div> </div> <div class="soft__row"> <a href="https://reviews.financesonline.com/p/filesdna/" title="FilesDNA" class="col col--33 s-name"> <div class="soft__img"> <img width="93" height="48" src="data:image/gif;base64,R0lGODlhAQABAIAAAP///wAAACH5BAEAAAAALAAAAAABAAEAAAICRAEAOw==" class="lazyload" alt="FilesDNA reviews" sizes="(max-width: 93px) 100vw, 93px" data-srcset="https://s.financesonline.com/uploads/2021/09/filesdna-logo-93x48.png 93w, https://s.financesonline.com/uploads/2021/09/filesdna-logo.png 186w" /> </div> <p>FilesDNA</p> </a> <div class="col col--20 s-cat "> Free Document Management Systems </div> <div class="col col--10 s-ss"> 8.0 </div> <div class="col col--10 s-price"> £4 </div> <div class="col col--10 s-us"> 100% </div> <div class="col col--16 s-ur"> <a href="https://reviews.financesonline.com/p/filesdna/#user-review" title="User reviews" class="soft__revs"> <span class="soft__stars"> <span class="full"></span> <span class="full"></span> <span class="full"></span> <span class="full"></span> <span ></span> </span> <span>3 user reviews</span> </a> </div> <div class="clearfix"></div> </div> <div class="soft__row"> <a href="https://reviews.financesonline.com/p/signaturely/" title="Signaturely" class="col col--33 s-name"> <div class="soft__img"> <img width="93" height="48" src="data:image/gif;base64,R0lGODlhAQABAIAAAP///wAAACH5BAEAAAAALAAAAAABAAEAAAICRAEAOw==" class="lazyload" alt="Signaturely reviews" sizes="(max-width: 93px) 100vw, 93px" data-srcset="https://s.financesonline.com/uploads/2021/01/vpb46bd0ee68b202b42e088e6d848c85f5-93x48.png 93w, https://s.financesonline.com/uploads/2021/01/vpb46bd0ee68b202b42e088e6d848c85f5.png 186w" /> </div> <p>Signaturely</p> </a> <div class="col col--20 s-cat "> Free Document Management Systems </div> <div class="col col--10 s-ss"> 8.8 </div> <div class="col col--10 s-price"> $10 </div> <div class="col col--10 s-us"> 97% </div> <div class="col col--16 s-ur"> <a href="https://reviews.financesonline.com/p/signaturely/#user-review" title="User reviews" class="soft__revs"> <span class="soft__stars"> <span ></span> <span ></span> <span ></span> <span ></span> <span ></span> </span> <span>0 user reviews</span> </a> </div> <div class="clearfix"></div> </div> <div class="soft__row"> <a href="https://reviews.financesonline.com/p/nimbus-note/" title="Nimbus Note" class="col col--33 s-name"> <div class="soft__img"> <img width="93" height="48" src="data:image/gif;base64,R0lGODlhAQABAIAAAP///wAAACH5BAEAAAAALAAAAAABAAEAAAICRAEAOw==" class="lazyload" alt="Nimbus Note reviews" sizes="(max-width: 93px) 100vw, 93px" data-srcset="https://s.financesonline.com/uploads/2020/05/Nimbus-Note-LOGO-THUMBNAIL-93x48.png 93w, https://s.financesonline.com/uploads/2020/05/Nimbus-Note-LOGO-THUMBNAIL.png 186w" /> </div> <p>Nimbus Note</p> </a> <div class="col col--20 s-cat "> Free Document Management Systems </div> <div class="col col--10 s-ss"> 8.7 </div> <div class="col col--10 s-price"> $4.99 </div> <div class="col col--10 s-us"> 97% </div> <div class="col col--16 s-ur"> <a href="https://reviews.financesonline.com/p/nimbus-note/#user-review" title="User reviews" class="soft__revs"> <span class="soft__stars"> <span ></span> <span ></span> <span ></span> <span ></span> <span ></span> </span> <span>0 user reviews</span> </a> </div> <div class="clearfix"></div> </div> <div class="soft__row"> <a href="https://reviews.financesonline.com/p/hey-ants/" title="Hey Ants" class="col col--33 s-name"> <div class="soft__img"> <img width="93" height="48" src="data:image/gif;base64,R0lGODlhAQABAIAAAP///wAAACH5BAEAAAAALAAAAAABAAEAAAICRAEAOw==" class="lazyload" alt="Hey Ants reviews" sizes="(max-width: 93px) 100vw, 93px" data-srcset="https://s.financesonline.com/uploads/2019/11/Hey-Ants-logo-2-93x48.png 93w, https://s.financesonline.com/uploads/2019/11/Hey-Ants-logo-2.png 186w" /> </div> <p>Hey Ants</p> </a> <div class="col col--20 s-cat "> Free Document Management Systems </div> <div class="col col--10 s-ss"> 8.0 </div> <div class="col col--10 s-price"> $9.99 </div> <div class="col col--10 s-us"> 100% </div> <div class="col col--16 s-ur"> <a href="https://reviews.financesonline.com/p/hey-ants/#user-review" title="User reviews" class="soft__revs"> <span class="soft__stars"> <span ></span> <span ></span> <span ></span> <span ></span> <span ></span> </span> <span>0 user reviews</span> </a> </div> <div class="clearfix"></div> </div> <div class="soft__row"> <a href="https://reviews.financesonline.com/p/bit-ai/" title="Bit.ai" class="col col--33 s-name"> <div class="soft__img"> <img width="93" height="48" src="data:image/gif;base64,R0lGODlhAQABAIAAAP///wAAACH5BAEAAAAALAAAAAABAAEAAAICRAEAOw==" class="lazyload" alt="Bit.ai reviews" sizes="(max-width: 93px) 100vw, 93px" data-srcset="https://financesonline.com/uploads/2019/02/Bit.ai-logo-2-93x48.png 93w, https://financesonline.com/uploads/2019/02/Bit.ai-logo-2.png 186w" /> </div> <p>Bit.ai</p> </a> <div class="col col--20 s-cat "> Free Document Management Systems </div> <div class="col col--10 s-ss"> 8.0 </div> <div class="col col--10 s-price"> $12 </div> <div class="col col--10 s-us"> - </div> <div class="col col--16 s-ur"> <a href="https://reviews.financesonline.com/p/bit-ai/#user-review" title="User reviews" class="soft__revs"> <span class="soft__stars"> <span ></span> <span ></span> <span ></span> <span ></span> <span ></span> </span> <span>0 user reviews</span> </a> </div> <div class="clearfix"></div> </div> <div class="soft__row"> <a href="https://reviews.financesonline.com/p/bvdash/" title="BVDash" class="col col--33 s-name"> <div class="soft__img"> <img width="93" height="48" src="data:image/gif;base64,R0lGODlhAQABAIAAAP///wAAACH5BAEAAAAALAAAAAABAAEAAAICRAEAOw==" class="lazyload" alt="BVDash reviews" sizes="(max-width: 93px) 100vw, 93px" data-srcset="https://s.financesonline.com/uploads/2019/04/BVDash-logo-2-93x48.png 93w, https://s.financesonline.com/uploads/2019/04/BVDash-logo-2.png 186w" /> </div> <p>BVDash</p> </a> <div class="col col--20 s-cat "> Free Document Management Systems </div> <div class="col col--10 s-ss"> 8.0 </div> <div class="col col--10 s-price"> $19 </div> <div class="col col--10 s-us"> 96% </div> <div class="col col--16 s-ur"> <a href="https://reviews.financesonline.com/p/bvdash/#user-review" title="User reviews" class="soft__revs"> <span class="soft__stars"> <span ></span> <span ></span> <span ></span> <span ></span> <span ></span> </span> <span>0 user reviews</span> </a> </div> <div class="clearfix"></div> </div> <div class="soft__row"> <a href="https://reviews.financesonline.com/p/encyro/" title="Encyro" class="col col--33 s-name"> <div class="soft__img"> <img width="93" height="48" src="data:image/gif;base64,R0lGODlhAQABAIAAAP///wAAACH5BAEAAAAALAAAAAABAAEAAAICRAEAOw==" class="lazyload" alt="Encyro reviews" sizes="(max-width: 93px) 100vw, 93px" data-srcset="https://s.financesonline.com/uploads/2019/12/Encyro-logo2-93x48.png 93w, https://s.financesonline.com/uploads/2019/12/Encyro-logo2.png 186w" /> </div> <p>Encyro</p> </a> <div class="col col--20 s-cat "> Free Document Management Systems </div> <div class="col col--10 s-ss"> 8.8 </div> <div class="col col--10 s-price"> $9.99 </div> <div class="col col--10 s-us"> 96% </div> <div class="col col--16 s-ur"> <a href="https://reviews.financesonline.com/p/encyro/#user-review" title="User reviews" class="soft__revs"> <span class="soft__stars"> <span class="full"></span> <span class="full"></span> <span class="full"></span> <span class="full"></span> <span ></span> </span> <span>1 user reviews</span> </a> </div> <div class="clearfix"></div> </div> <div class="soft__row"> <a href="https://reviews.financesonline.com/p/oneflow/" title="Oneflow" class="col col--33 s-name"> <div class="soft__img"> <img width="93" height="48" src="data:image/gif;base64,R0lGODlhAQABAIAAAP///wAAACH5BAEAAAAALAAAAAABAAEAAAICRAEAOw==" class="lazyload" alt="Oneflow reviews" sizes="(max-width: 93px) 100vw, 93px" data-srcset="https://s.financesonline.com/uploads/2021/12/vpf170af0bbf4dfe0596f4d4b37dd5d366-93x48.png 93w, https://s.financesonline.com/uploads/2021/12/vpf170af0bbf4dfe0596f4d4b37dd5d366.png 186w" /> </div> <p>Oneflow</p> </a> <div class="col col--20 s-cat "> Free Document Management Systems </div> <div class="col col--10 s-ss"> 8.6 </div> <div class="col col--10 s-price"> €17 </div> <div class="col col--10 s-us"> 98% </div> <div class="col col--16 s-ur"> <a href="https://reviews.financesonline.com/p/oneflow/#user-review" title="User reviews" class="soft__revs"> <span class="soft__stars"> <span ></span> <span ></span> <span ></span> <span ></span> <span ></span> </span> <span>0 user reviews</span> </a> </div> <div class="clearfix"></div> </div> <div class="soft__row"> <a href="https://reviews.financesonline.com/p/microsoft-onenote/" title="Microsoft OneNote" class="col col--33 s-name"> <div class="soft__img"> <img width="93" height="48" src="data:image/gif;base64,R0lGODlhAQABAIAAAP///wAAACH5BAEAAAAALAAAAAABAAEAAAICRAEAOw==" class="lazyload" alt="Microsoft OneNote reviews" sizes="(max-width: 93px) 100vw, 93px" data-srcset="https://s.financesonline.com/uploads/2019/08/Microsoft-OneNote-logo2-93x48.png 93w, https://s.financesonline.com/uploads/2019/08/Microsoft-OneNote-logo2.png 186w" /> </div> <p>Microsoft OneNote</p> </a> <div class="col col--20 s-cat "> Free Document Management Systems </div> <div class="col col--10 s-ss"> 8.2 </div> <div class="col col--10 s-price"> Free </div> <div class="col col--10 s-us"> 97% </div> <div class="col col--16 s-ur"> <a href="https://reviews.financesonline.com/p/microsoft-onenote/#user-review" title="User reviews" class="soft__revs"> <span class="soft__stars"> <span class="full"></span> <span class="full"></span> <span class="full"></span> <span class="full"></span> <span class="full"></span> </span> <span>19 user reviews</span> </a> </div> <div class="clearfix"></div> </div> <div class="soft__row"> <a href="https://reviews.financesonline.com/p/folderit/" title="Folderit" class="col col--33 s-name"> <div class="soft__img"> <img width="93" height="48" src="data:image/gif;base64,R0lGODlhAQABAIAAAP///wAAACH5BAEAAAAALAAAAAABAAEAAAICRAEAOw==" class="lazyload" alt="Folderit reviews" sizes="(max-width: 93px) 100vw, 93px" data-srcset="https://s.financesonline.com/uploads/2020/01/Folderit-logo2-93x48.png 93w, https://s.financesonline.com/uploads/2020/01/Folderit-logo2.png 186w" /> </div> <p>Folderit</p> </a> <div class="col col--20 s-cat "> Free Document Management Systems </div> <div class="col col--10 s-ss"> 8.0 </div> <div class="col col--10 s-price"> €8.99 </div> <div class="col col--10 s-us"> 100% </div> <div class="col col--16 s-ur"> <a href="https://reviews.financesonline.com/p/folderit/#user-review" title="User reviews" class="soft__revs"> <span class="soft__stars"> <span ></span> <span ></span> <span ></span> <span ></span> <span ></span> </span> <span>0 user reviews</span> </a> </div> <div class="clearfix"></div> </div> <div class="soft__row"> <a href="https://reviews.financesonline.com/p/nitro-cloud/" title="Nitro Cloud" class="col col--33 s-name"> <div class="soft__img"> <img width="93" height="48" src="data:image/gif;base64,R0lGODlhAQABAIAAAP///wAAACH5BAEAAAAALAAAAAABAAEAAAICRAEAOw==" class="lazyload" alt="Nitro Cloud reviews" sizes="(max-width: 93px) 100vw, 93px" data-srcset="https://s.financesonline.com/uploads/2019/09/nitro-logo2-93x48.png 93w, https://s.financesonline.com/uploads/2019/09/nitro-logo2.png 186w" /> </div> <p>Nitro Cloud</p> </a> <div class="col col--20 s-cat "> Free Document Management Systems </div> <div class="col col--10 s-ss"> 8.0 </div> <div class="col col--10 s-price"> $19.99 </div> <div class="col col--10 s-us"> 98% </div> <div class="col col--16 s-ur"> <a href="https://reviews.financesonline.com/p/nitro-cloud/#user-review" title="User reviews" class="soft__revs"> <span class="soft__stars"> <span ></span> <span ></span> <span ></span> <span ></span> <span ></span> </span> <span>0 user reviews</span> </a> </div> <div class="clearfix"></div> </div> </div> </div> </div> <div id="pagination" class="fot-pagination"><div class="fot-pagination__inner"><span class="mini-hide">Page 1 of 2</span><span class="fot-pagination__item fot-pagination__item--disabled">1</span><a class="fot-pagination__item" href="?page=2">2</a><a class="fot-pagination__item fot-pagination__item--last" href="?page=2">Last »</a><div class="clearfix"></div></div></div> <h3>Things to consider when you invest in a SaaS</h3> <p>To select an appropriate SaaS provider you need to consider vital criteria such as privacy and security, support and service, and transparency.</p> <p>Find out if the provider can be trusted with data security and privacy. Do they have processes in place to safeguard your private information and data? Find about the security processes they use. This is an important aspect of a SaaS solution that cannot be over-emphasized.</p> <p>It is important that the vendor provides dependable support to resolve any issues quickly. Ask your potential vendors the following queries: Do they provide consulting and training services to assist your employees to utilize the software competently? Do they have an online support center that has useful articles and training resources? What channels of support do they offer? Do they track problems till they are resolved? Is customer satisfaction measured? </p> <p>Does the SaaS vendor conduct their business in a transparent and open manner? You can find out by requesting them for references you can contact. Talk to existing users of the software to learn about the quality of service offered. Does the provider make public the algorithms they use in the software? Ask these questions to find a SaaS vendor whom you can trust with your confidential customer and business data. </p> <div class="fot-faq"> <h3><span class="icon icon--faq"></span>Frequently asked questions about Free Document Management Systems</h3> <div class="fot-faq__item"> <a href="#">What is the best free document management system? <span class="icon icon--arrow-down"></span></a> <div class="fot-faq__answer" id="faq-q1"> <p><span style="font-weight: 400;">The best free document management software is </span><a href="https://reviews.financesonline.com/p/pandadoc/"><span style="font-weight: 400;">PandaDoc</span></a><span style="font-weight: 400;">. This is ideal for SMBs transitioning to paperless operations as it provides them with a completely web-based platform. Its free plan offers unlimited document upload and an unlimited number of legally binding electronic signatures. </span><span style="font-weight: 400;">PandaDoc also has its own mobile application where users can manage the entire lifecycle of their documents, which includes the ability to keep track of the status of the documents sent. </span><span style="font-weight: 400;">Furthermore, PandaDoc’s free plan enables users to accept payments via credit card, ACH, or PayPal.</span></p> </div> </div> <div class="fot-faq__item"> <a href="#">What are the benefits of a free document management system? <span class="icon icon--arrow-down"></span></a> <div class="fot-faq__answer" id="faq-q2"> <p><span style="font-weight: 400;">Below are some of the most important benefits free management solutions offer to SMBs:</span></p> <ul> <li aria-level="1"><b>Centralized storage. </b><span style="font-weight: 400;">Free document management solutions help businesses eliminate the inefficient practice of paper-based documentation. By providing businesses with digital storage, all of their files and documents are secure, organized, and accessible from any location. </span></li> <li aria-level="1"><b>Faster retrieval. </b><span style="font-weight: 400;">Locating specific documents can be very time-consuming. Free document management platforms provide users with smart search tools to help them locate the files they need faster.</span></li> <li aria-level="1"><b>Improved collaboration. </b><span style="font-weight: 400;">Free document management solutions allow multiple users from different locations to work on the same documents.</span></li> <li aria-level="1"><b>Better security. </b>Digitizing document management significantly reduces the risk of damage, loss, and unauthorized tampering of important files.</li> </ul> </div> </div> <div class="fot-faq__item"> <a href="#">What are the features of a free document management system? <span class="icon icon--arrow-down"></span></a> <div class="fot-faq__answer" id="faq-q3"> <p><span style="font-weight: 400;">Document management solutions may offer different sets of free tools but here are some of the standard features you may want to look for:</span></p> <ul> <li aria-level="1"><b>File upload and storage. </b><span style="font-weight: 400;">This allows you to upload and keep different files and documents to digital storage from your desktop or mobile device.</span></li> <li aria-level="1"><span style="font-weight: 400;"> </span><b>Document editor. </b><span style="font-weight: 400;">Having this feature allows you to make modifications to your documents without having to create and upload a new copy.</span></li> <li aria-level="1"><b>Access control. </b><span style="font-weight: 400;">This gives you control over the users who can access and make changes to important documents. </span></li> <li aria-level="1"><b>Audit trail. </b><span style="font-weight: 400;">With this feature, you can keep track of the users who access and modify files and documents.</span></li> <li aria-level="1"><b>Mobile application.</b> This allows users to manage and monitor the status of documents in the system even while on the go.</li> </ul> </div> </div> <div class="fot-faq__item"> <a href="#">What is the easiest free document management system to use? <span class="icon icon--arrow-down"></span></a> <div class="fot-faq__answer" id="faq-q4"> <p><span style="font-weight: 400;">Free software solutions are typically designed to be user-friendly. In this category, below are some of the free document management platforms that take the top spots for their usability:</span></p> <ul> <li><a href="https://reviews.financesonline.com/p/encyro/"><b>Encyro</b></a><b>. </b><span style="font-weight: 400;">Encyro offers a set of easy-to-use tools for file-sharing and sending secure emails and documents. It also automatically organizes your documents by contact, which reduces the time you spend on locating specific files. Furthermore, Encyro makes collecting electronic signatures easier as you can schedule reminders, track e-sign status, and send notifications for expired e-signature requests with just one click.</span></li> <li><a href="https://reviews.financesonline.com/p/samepage/"><b>Samepage</b></a><b>. </b><span style="font-weight: 400;">Primarily a collaboration platform with a robust file management feature, Samepage can be easily set up and integrated with third-party applications you use in your business operations.</span></li> <li><a href="https://reviews.financesonline.com/p/zoho-docs/"><b>Zoho Docs</b></a><b>. </b>This comes with user-friendly tools for communicating and collaborating with other users, controlling file access, file versioning, and more.</li> </ul> </div> </div> </div> <script type="application/ld+json">{ "@context": "https://schema.org", "@type": "FAQPage", "mainEntity": [ { "@type": "Question", "name": "What is the best free document management system?", "acceptedAnswer": { "@type": "Answer", "@id": "#faq-q1", "text": "<p>The best free document management software is <a href=\"https://reviews.financesonline.com/p/pandadoc/\">PandaDoc</a>. This is ideal for SMBs transitioning to paperless operations as it provides them with a completely web-based platform. Its free plan offers unlimited document upload and an unlimited number of legally binding electronic signatures. PandaDoc also has its own mobile application where users can manage the entire lifecycle of their documents, which includes the ability to keep track of the status of the documents sent. Furthermore, PandaDoc\u2019s free plan enables users to accept payments via credit card, ACH, or PayPal.</p>\n" } }, { "@type": "Question", "name": "What are the benefits of a free document management system?", "acceptedAnswer": { "@type": "Answer", "@id": "#faq-q2", "text": "<p>Below are some of the most important benefits free management solutions offer to SMBs:</p>\n<ul>\n<li aria-level=\"1\"><b>Centralized storage. </b>Free document management solutions help businesses eliminate the inefficient practice of paper-based documentation. By providing businesses with digital storage, all of their files and documents are secure, organized, and accessible from any location.\u00a0</li>\n<li aria-level=\"1\"><b>Faster retrieval. </b>Locating specific documents can be very time-consuming. Free document management platforms provide users with smart search tools to help them locate the files they need faster.</li>\n<li aria-level=\"1\"><b>Improved collaboration. </b>Free document management solutions allow multiple users from different locations to work on the same documents.</li>\n<li aria-level=\"1\"><b>Better security. </b>Digitizing document management significantly reduces the risk of damage, loss, and unauthorized tampering of important files.</li>\n</ul>\n" } }, { "@type": "Question", "name": "What are the features of a free document management system?", "acceptedAnswer": { "@type": "Answer", "@id": "#faq-q3", "text": "<p>Document management solutions may offer different sets of free tools but here are some of the standard features you may want to look for:</p>\n<ul>\n<li aria-level=\"1\"><b>File upload and storage. </b>This allows you to upload and keep different files and documents to digital storage from your desktop or mobile device.</li>\n<li aria-level=\"1\">\u00a0<b>Document editor. </b>Having this feature allows you to make modifications to your documents without having to create and upload a new copy.</li>\n<li aria-level=\"1\"><b>Access control. </b>This gives you control over the users who can access and make changes to important documents.\u00a0</li>\n<li aria-level=\"1\"><b>Audit trail. </b>With this feature, you can keep track of the users who access and modify files and documents.</li>\n<li aria-level=\"1\"><b>Mobile application.</b> This allows users to manage and monitor the status of documents in the system even while on the go.</li>\n</ul>\n" } }, { "@type": "Question", "name": "What is the easiest free document management system to use?", "acceptedAnswer": { "@type": "Answer", "@id": "#faq-q4", "text": "<p>Free software solutions are typically designed to be user-friendly. In this category, below are some of the free document management platforms that take the top spots for their usability:</p>\n<ul>\n<li><a href=\"https://reviews.financesonline.com/p/encyro/\"><b>Encyro</b></a><b>. </b>Encyro offers a set of easy-to-use tools for file-sharing and sending secure emails and documents. It also automatically organizes your documents by contact, which reduces the time you spend on locating specific files. Furthermore, Encyro makes collecting electronic signatures easier as you can schedule reminders, track e-sign status, and send notifications for expired e-signature requests with just one click.</li>\n<li><a href=\"https://reviews.financesonline.com/p/samepage/\"><b>Samepage</b></a><b>. </b>Primarily a collaboration platform with a robust file management feature, Samepage can be easily set up and integrated with third-party applications you use in your business operations.</li>\n<li><a href=\"https://reviews.financesonline.com/p/zoho-docs/\"><b>Zoho Docs</b></a><b>. </b>This comes with user-friendly tools for communicating and collaborating with other users, controlling file access, file versioning, and more.</li>\n</ul>\n" } } ] }</script> <div class="category__author" style="display: flex;"> <div class="category__avatar"> <img src="data:image/gif;base64,R0lGODlhAQABAIAAAP///wAAACH5BAEAAAAALAAAAAABAAEAAAICRAEAOw==" data-src="https://sip.financesonline.com/uploads/2020/07/nestor_gilbert.png?width=100&token=6ScUWugJRbB_avxvtDy53A" alt="Nestor Gilbert" class="lazyload"> </div> <div class="category__author__desc"> <h4>By <a href="/author/nestor/" title="Nestor Gilbert">Nestor Gilbert</a></h4> <p>Nestor Gilbert is a senior B2B and SaaS analyst and a core contributor at FinancesOnline for over 5 years. With his experience in software development and extensive knowledge of SaaS management, he writes mostly about emerging B2B technologies and their impact on the current business landscape. However, he also provides in-depth reviews on a wide range of software solutions to help businesses find suitable options for them. Through his work, he aims to help companies develop a more tech-forward approach to their operations and overcome their SaaS-related challenges.</p> </div> <div class="clearfix"></div> </div> </div> <div class="clearfix"></div> <p class="updated">Updated <time datetime="2025-02-05T06:32:11+00:00" title="2025-02-05T06:32:11+00:00">February 05, 2025</time></p> </div> </div> </div> </div> </div> </div>  <div id="why-fo-free" class="fot-modal why-fo-free-modal"> <div class="fot-modal__close"><span></span><span></span></div> <h3> <img width="30" height="30" class="why_fo_free_modal_img" alt="Why is FinancesOnline free?" srcset="https://financesonline.com/media/themes/fot/dist/img/information.png 1x,https://financesonline.com/media/themes/fot/dist/img/information@2x.png 2x" src="https://financesonline.com/media/themes/fot/dist/img/information.png"> Why is FinancesOnline free? </h3> <p>FinancesOnline is available for free for all business professionals interested in an efficient way to find top-notch SaaS solutions. We are able to keep our service free of charge thanks to cooperation with some of the vendors, who are willing to pay us for traffic and sales opportunities provided by our website. Please note, that FinancesOnline lists all vendors, we’re not limited only to the ones that pay us, and all software providers have an <a href="/scoring-methodology/" title="Scoring methodology">equal opportunity</a> to get featured in our rankings and comparisons, win awards, gather user reviews, all in our effort to give you reliable advice that will enable you to make well-informed purchase decisions.</p> </div> <script> window.addEventListener('FoExitPopupScriptLoaded', function() { fo_show_ep(); }); </script>  <div id="back-to-top" class="btn btn--top" title="Go to top"><span class="icon icon--arrow-down"></span>TOP</div>  <div id="fot-social" class="fot-social" data-id="962" data-type="term" data-url="https://financesonline.com/c/document-management-systems/free/" style="opacity: 0;"> <div class="fot-social__el fot-social__el--network smaller"> <span class="icon icon--network"></span> </div> <a class="fot-social__el fb fb-button" href="https://www.facebook.com/sharer/sharer.php?u=https://reviews.financesonline.com/p/nanonets/" target="_blank"> <div> <span class="icon icon--fb"></span> <span class="txt">Share</span> </div> </a> <a class="fot-social__el tw" href="http://twitter.com/share?url=https://reviews.financesonline.com/p/nanonets/" target="_blank"> <div> <span class="icon icon--tw"></span> <span class="txt">Tweet</span> </div> </a> <a class="fot-social__el li" href="https://www.linkedin.com/shareArticle?mini=true&url=https://reviews.financesonline.com/p/nanonets/" target="_blank"> <div> <span class="icon icon--in"></span> <span class="txt">Share</span> </div> </a> </div>  <style> .footer li { width: 100%!important; float:none; } @media screen and (min-width: 481px) { .footer ul { display: block!important; } } @media screen and (max-width: 480px) { .footer ul { margin-bottom: 0; display: none; } .footer li { width: 50%!important; float:left; } .footer ul:after { content: ''; clear: both; display: block; } .footer__heading { cursor:pointer; } } </style> <div class="footer"> <div class="main-container "> <div class="col col--50 col--sm"> <a href="https://financesonline.com" title="FinancesOnline Homepage" class="footer__title"><span>Finances</span>Online</a> <p><strong>EU Office:</strong> Grojecka 70/13 Warsaw, 02-359 Poland</p> <p><strong>US Office:</strong> 120 St James Ave Floor 6, Boston, MA 02116</p> <a href="/add-product/" class="btn btn--listed" title="Get listed page"><span class="icon icon--add"></span>GET LISTED</a> </div> <div class="col col--50 col--sm"> <div class="col col--33 col--sm"> <div class="footer__heading">Company</div> <ul> <li><a href="/about-us/" title="About Us">About Us</a></li> <li><a href="/contact-us/" title="Contact Us">Contact Us</a></li> <li><a href="/add-product/" title="Add Your Product">Add Your Product</a></li> <li><a href="/careers/" title="Careers">Careers</a></li> <li><a href="/research-center/" title="Research Center">Research Center</a></li> <li><a href="/research-team/" title="Research Team">Research Team</a></li> </ul> </div> <div class="col col--33 col--sm"> <div class="footer__heading">Policies</div> <ul> <li><a href="/terms-of-use/" title="Terms of Use">Terms of Use</a></li> <li><a href="/privacy-policy/" title="Privacy Policy">Privacy Policy</a></li> <li><a href="/cookies-policy/" title="Cookies Policy">Cookies Policy</a></li> <li><a href="/scoring-methodology/" title="Scoring Methodology">Scoring Methodology</a></li> <li><a href="/ccpa/" title="Do not sell my personal information">Do not sell my personal information</a></li> </ul> </div> <div class="col col--33 col--sm"> <div class="footer__heading">Content</div> <ul> <li><a href="/write-for-us/" title="Write For Us">Write For Us</a></li> <li><a href="/software-for-small-business/" title="For Small Business">For Small Business</a></li> <li><a href="/topapps/" title="Top Software">Top Software</a></li> <li><a href="https://reviews.financesonline.com/" title="Software reviews">Software reviews</a></li> <li><a href="https://comparisons.financesonline.com/" title="Software comparisons">Software comparisons</a></li> <li><a href="https://alternatives.financesonline.com/" title="Software alternatives">Software alternatives</a></li> </ul> </div> </div> <div class="clearfix"></div> </div> <div class="footer__copyright"> <div class="main-container "> <p class="mini-hide">Copyright © 2025 FinancesOnline. 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Best Free Document Management Systems in 2024 | FinancesOnline