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2018</span></a></li></ul></li></ul> </div> </div> </div> </nav> <div class="page-content"> <div class="container"> <div id="breadcrumb"> <div class="row"> <div class="col-md-12"> <ul class="breadcrumb"> <li class="active"><span class="divider icon-location"></span></li><li><a href="/" class="pathway">Home</a><span class="divider"></span></li><li><a href="/volunteer-hub" class="pathway">Volunteer Hub</a><span class="divider"></span></li><li><a href="/volunteer-hub/volunteer-tools" class="pathway">Volunteer Tools</a><span class="divider"></span></li><li class="active"><span>IEEE eNotice Service</span></li></ul> </div> </div> </div> </div> <div class="container"> <div id="content" class="row"> <article id="content-column-2" class="col-md-9 col-md-push-3"> <div itemprop="articleBody"> <h1>IEEE eNotice Service</h1> <p><strong>IEEE eNotice Service</strong></p> <p>IEEE eNotice is an electronic newsletter subscription service that has been developed for IEEE organizational units to facilitate email distribution of newsletters, meeting notices, social events, and IEEE conference materials.<br /><br />The source of email addresses for eNotice is the IEEE Membership Database. New members are automatically added, members who move to a new section are automatically moved, and deceased members are automatically omitted.<br /><br />Each message sent through the eNotice service gives the member an opportunity to opt out of future eNotices.</p> <p><strong>__________________________________________________</strong></p> <p><strong>BASIC PROCESS</strong></p> <div> <div> <p> </p> <ul> <li>Organizational unit creates the notice using the vTools eNotice system</li> <li>Users submits completed request choosing Express (for immediate mailing) or Submitted (for a future date)</li> <li>Express requires no staff intervention</li> <li>Requesting a Reminder Date or any Special Requests requires Staff intervention.</li> </ul> <p> </p> </div> <div><span style="font-weight: bold;">_____</span><span style="font-weight: bold;">_____________________________________________</span> </div> <p> </p> <p><strong>GEOGRAPHIC ORGANIZATIONAL UNIT SUBMISSIONS</strong></p> </div> <div> <div> <ul> <li>Organizational unit mailings are limited to only the members of that organizational unit. Mailings to additional organizational units must be pre approved by executive officers of those organizational units.</li> <li>To use eNotice, you must be an officer of the organizational unit to which you want to send notices.</li> <li>Officer positions with authority to submit eNotices are Chairs, Vice Chairs, Secretaries, Treasurers, and newsletter Editors. All others require approval from the current Chair.</li> </ul> <p> </p> <p>The tool gives the submitter the ability to draft, change and submit their enotices.   Submitter will also have the benefit of viewing how their notice will look when it is sent.</p> <p><a href="https://enotice.vtools.ieee.org/" target="">Submit an eNotice for an organizational unit using the new eNotice tool</a></p> </div> <div> <span style="font-weight: bold;">_____</span><span style="font-weight: bold;">_____________________________________________</span> </div> <p> </p> <p><strong>CONFERENCE SUBMISSIONS</strong></p> </div> <div> <div> <p>Prior to using eNotice, conferences must complete the <a href="https://www.ieee.org/about/volunteers/enotice/conference_application_form.html" target="">IEEE Conference Application</a> and be posted on the <a href="https://www.ieee.org/conferences_events/conf_index.html" target="">IEEE Conference Search</a> before requests can be processed. If approved, eNotices will be sent to members of the sponsoring IEEE OU of the conference.</p> <p>Each conference is limited to six eNotices per year due to processing time and system limitations. </p> <p>In addition, please see list below for Societies that have requested restrictions on eNotices.</p> <p><a href="http://www.ieee.org/conferences_events/conference_email_marketing.html">Submit an eNotice for a Conference</a></p> <p><span style="font-weight: bold;">_____</span><span style="font-weight: bold;">_____________________________________________</span> </p> </div> <div> </div> <p><strong>CONFERENCE RESTRICTIONS</strong></p> </div> <div> <div> <p>Societies with restrictions for eNotice.</p> <ul> <li><a href="http://www.comsoc.org/" target="">Communications Society</a> (COM - eNotices only if COM financially sponsors conference)</li> <li><a href="http://www.ieee-cis.org/" target="">Computational Intelligence Society</a> (CIS - No eNotices)</li> <li><a href="http://www.computer.org/portal/web/guest/home" target="">Computer Society</a> (C - No eNotices)</li> <li><a href="http://cpmt.ieee.org/conferences.html" target="">Components, Packaging & Manufacturing Technology Society</a> (CPMT - No eNotices)</li> <li><a href="http://eds.ieee.org/" target="">Electron Devices Society</a> (ED - eNotices only if ED financially sponsors conference)</li> <li><a href="http://www.embs.org/" target="">Engineering in Medicine & Biology Society</a> (EMB - eNotices only if EMB financially sponsors conference)</li> <li><a href="http://ias.ieee.org/" target="">Industry Applications Society</a> (IAS – eNotices only if IAS co-sponsors conference)</li> <li><a href="http://www.ieee-ies.org/" target="">Industrial Electronics Society</a> (IE - eNotices only if IE financially sponsors conference)</li> <li><a href="http://www.ieee-ras.org/" target="">Robotics & Automation Society</a> (RAS - No eNotices)</li> <li><a href="http://www.ieeemagnetics.org/" target="">Magnetics Society</a> (MAG - No eNotices)</li> <li><a href="http://www.mtt.org/" target="">Microwave Theory and Techniques Society</a> (MTT - No eNotices)</li> <li><a href="http://www.ieee-pes.org/" target="">Power and Energy Society</a> (PES - No eNotices)</li> <li><a href="http://sscs.ieee.org/" target="">Solid-State Circuits Society</a> (SSC - No eNotices)</li> <li><a href="http://www.ieeesmc.org/" target="">Systems, Man, & Cybernetics Society </a>(SMC - No eNotices)</li> <li>Technical Councils (Approval from constituent Societies must be obtained prior to submission of the mailing request).</li> </ul> </div> </div> <div class="clearfix"></div></article> <div id="content-column-1" class="col-md-3 col-md-pull-9"> <hr class="visible-sm-block visible-xs-block" /> <div class="moduletable "> <ul class="nav navbar-nav menu"> <li id="secondary-nav" class="menu-title visible-sm visible-xs">IEEE eNotice Service</li><li class="item-673 parent"><a href="/volunteer-hub/geographic-unit-finances" ><span>Geographic Unit Finances</span></a></li><li class="item-674 parent"><a href="/volunteer-hub/geographic-unit-operations/geographic-units-and-groups" ><span>Geographic Unit Operations</span></a></li><li class="item-676 active deeper parent"><a href="/volunteer-hub/volunteer-tools" ><span>Volunteer Tools</span></a><ul class="nav-child"><li class="item-703 parent"><a href="/volunteer-hub/volunteer-tools/ou-analytics" ><span>OU Analytics</span></a></li><li class="item-704 active child"><a href="/volunteer-hub/volunteer-tools/ieee-enotice-service" ><span>IEEE eNotice Service</span></a></li><li class="item-711 child"><a href="/volunteer-hub/volunteer-tools/remote-conferencing" ><span>Remote Conferencing</span></a></li><li class="item-712 child"><a href="https://kb.ieee.org/vtools/blog/kbtopic/vtools/" ><span>vTools</span></a></li></ul></li><li class="item-675 parent"><a href="/volunteer-hub/volunteer-training" ><span>Volunteer Training</span></a></li><li class="item-678 parent"><a href="/volunteer-hub/volunteer-recruitment-retention-recognition" ><span>Volunteer Recruitment, Retention, & Recognition</span></a></li><li class="item-677 parent"><a href="/volunteer-hub/geographic-unit-conferences-and-events" ><span>Geographic Unit Conferences and Events</span></a></li></ul> </div> </div> </div> </div> </div>  <footer class="hidden-print"> <div class="container"> <div class="row"> <div class="col-md-12"> <hr class="footer-separator"> </div> </div> <div class="row"> <div class="col-md-10"> <ul class="list-inline"> <li> <a href="https://mga.ieee.org/" title="Home">Home</a> </li> <li> <a href="https://mga.ieee.org/home/sitemap" title="Sitemap">Sitemap</a> </li> <li> <a href="https://mga.ieee.org/contact-volunteers-staff" title="Contact IEEE MGA">Contact IEEE MGA</a> </li> <li> <a href="http://www.ieee.org/accessibility_statement.html" title="Accessibility">Accessibility</a> </li> <li> <a href="http://www.ieee.org/about/corporate/governance/p9-26.html" title="Nondiscrimination Policy">Nondiscrimination Policy</a> </li> <li> <a href="https://secure.ethicspoint.com/domain/media/en/gui/20410/index.html" title="IEEE Ethics Reporting">IEEE Ethics Reporting</a> </li> <li> <a href="http://www.ieee.org/security_privacy.html" title="IEEE Privacy Policy">IEEE Privacy Policy</a> </li> <li> <a href="https://www.ieee.org/about/help/site-terms-conditions.html" title="Terms & Disclosures">Terms & Disclosures</a> </li> </ul> </div> <div class="col-md-2"> <a href="http://www.ieee.org" title="IEEE.org" class="pull-right"> <img src="/templates/ieeesitetemplate/images/ieee-mb-wh.png" alt="IEEE"> </a> </div> </div> <div class="row"> <div class="col-md-12"> <p> <span class="sitename">IEEE Member and Geographic Activities</span> <span class="sitetagline"></span> </p> </p> © Copyright 2024 IEEE - 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