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<!DOCTYPE html>     <html lang="en"> <head> <meta charset="UTF-8" /> <title>Info Source 2018 - Access to information and privacy - Home | The National Battlefields Commision</title> <link rel="stylesheet" type="text/css" href="/assets/fonts/aviano/MyFontsWebfontsKit.css"> <link rel="stylesheet" href="/assets/fonts/museo/museoslab_100_macroman/stylesheet.css" type="text/css" /> <link rel="stylesheet" href="/assets/fonts/museo/museoslab_100italic_macroman/stylesheet.css" type="text/css" /> <link rel="stylesheet" href="/assets/fonts/museo/museoslab_300_macroman/stylesheet.css" type="text/css" /> <link rel="stylesheet" href="/assets/fonts/museo/museoslab_300italic_macroman/stylesheet.css" type="text/css" /> <link rel="stylesheet" href="/assets/fonts/museo/museoslab_500_macroman/stylesheet.css" type="text/css" /> <link rel="stylesheet" href="/assets/fonts/museo/museoslab_500italic_macroman/stylesheet.css" type="text/css" /> <link rel="stylesheet" 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type="text" placeholder="Search" name="q"> <input class="search-button" type="submit" value="Go"> </form> </div> <div class="side-menu"> <ul> <li><ul class="main-section"><li class="title-main-section"><span>ABOUT US</span></li> <li class="section"><ul class="sub-sub-section"> <li><a href="/en/about-us/souvenir-shop/" >Souvenir Shop</a></li> <li><a href="/en/about-us/commission/" >The Commission</a></li> <li><a href="/en/about-us/press-releases/" >Press Releases</a></li> <li><a href="/en/about-us/rights-and-responsibilities/" >Rights and Responsibilities</a></li> <li><a href="/en/about-us/forms/" >Forms</a></li> <li><a href="/en/about-us/offers-employment/" >Offers of employment</a></li> <li><a href="/en/about-us/awards-and-honours/" >Awards and Honours</a></li> <li><a href="/en/about-us/reports-and-policies/" >Reports and Policies</a></li> </ul></li> </ul> <li><ul class="main-section"><li class="title-main-section"><span>ACTIVITIES</span></li> <li class="section"><ul class="sub-sub-section"> <li><a href="/en/activities/summer-the-plains/" >Summer on the Plains</a></li> <li><a href="/en/activities/winter-the-plains/" >Winter on the Plains</a></li> </ul></li> <li class="section"><ul class="sub-section"><li class="title">Events</li> <li><ul class="sub-sub-section"> <li><a href="/en/activities/events/cove-fields/" >Cove Fields</a></li> <li><a href="/en/activities/events/the-traces-corrivaux/" >On the traces of La Corrivaux</a></li> <li><a href="/en/activities/events/battlefields/" >Battlefields</a></li> </ul></li> </ul></li> <li class="section"><ul class="sub-section"><li class="title">Arts and Entertainment</li> <li><ul class="sub-sub-section"> <li><a href="/en/activities/arts-and-entertainment/edwin-belanger-bandstand/" >Edwin-Bélanger Bandstand</a></li> </ul></li> </ul></li> <li class="section"><ul class="sub-section"><li class="title">Outdoor activities</li> <li><ul class="sub-sub-section"> <li><a href="/en/activities/games-rally-escape/the-landscape-architect-and-the-hidden/" >The Landscape Architect and the Hidden Treasure</a></li> <li><a href="/en/activities/games-rally-escape/escape-bag-rally/" >Outdoor escape games</a></li> <li><a href="/en/activities/games-rally-escape/shoot-score/" >Shoot, score!</a></li> </ul></li> </ul></li> <li class="section"><ul class="sub-section"><li class="title">Interactive Activities</li> <li><ul class="sub-sub-section"> <li><a href="/en/activities/historical-interactive-activities/the-tormentor/" >Escape game The Tormentor</a></li> <li><a href="/en/activities/historical-interactive-activities/halloween/" >Halloween</a></li> </ul></li> </ul></li> <li class="section"><ul class="sub-section"><li class="title">Sports and recreational activities</li> <li><ul class="sub-sub-section"> <li><a href="/en/activities/sports-and-recreational-activities/trails-and-facilities/" >Trails and Facilities</a></li> <li><a href="/en/activities/sports-and-recreational-activities/cross-country-skiing-and-snowshoeing/" >Cross-country skiing</a></li> <li><a href="/en/activities/sports-and-recreational-activities/plains-abraham-skating-rink/" >Plains of Abraham Skating Rink</a></li> </ul></li> </ul></li> <li class="section"><ul class="sub-section"><li class="title">From a distance</li> <li><ul class="sub-sub-section"> <li><a href="/en/activities/from-distance/plains-abraham-quebec-1759/" >Plains of Abraham - Québec 1759</a></li> </ul></li> </ul></li> </ul> <li><ul class="main-section"><li class="title-main-section"><span>PLAINS OF ABRAHAM MUSEUM</span></li> <li class="section"><ul class="sub-section"><li class="title">Exhibitions</li> <li><ul class="sub-sub-section"> <li><a href="/en/plains-abraham-museum/exhibitions/quebec-1775-blizzards-and-battle/" >Québec 1775: blizzards and battle</a></li> <li><a href="/en/plains-abraham-museum/exhibitions/battles/" >Battles | 1759-1760</a></li> <li><a href="/en/plains-abraham-museum/exhibitions/identities/" >Identities</a></li> <li><a href="/en/plains-abraham-museum/exhibitions/traces/" >Traces</a></li> <li><a href="/en/plains-abraham-museum/exhibitions/attention/" >Attention!</a></li> <li><a href="/en/plains-abraham-museum/exhibitions/1759-virtual-exhibit/" >1759: Virtual Exhibit</a></li> </ul></li> </ul></li> <li class="section"><ul class="sub-section"><li class="title">Guided Tours</li> <li><ul class="sub-sub-section"> <li><a href="/en/plains-abraham-museum/guided-tours/abraham-bus/" >Abraham's Bus</a></li> </ul></li> </ul></li> <li class="section"><ul class="sub-section"><li class="title">Information</li> <li><ul class="sub-sub-section"> <li><a href="/en/plains-abraham-museum/information/schedule-and-rates/" >Schedule, Rates and Ticket Purchase</a></li> </ul></li> </ul></li> </ul> <li><ul class="main-section"><li class="title-main-section"><span>SERVICES</span></li> <li class="section"><ul class="sub-section"><li class="title">Circulation</li> <li><ul class="sub-sub-section"> <li><a href="/en/services/circulation/gilmour-hill/" >Gilmour Hill</a></li> </ul></li> </ul></li> <li class="section"><ul class="sub-section"><li class="title">Food services</li> <li><ul class="sub-sub-section"> <li><a href="/en/services/food-services/maison-smith/" >Café La Maison Smith</a></li> </ul></li> </ul></li> <li class="section"><ul class="sub-section"><li class="title">Parking</li> <li><ul class="sub-sub-section"> <li><a href="/en/services/parking/parking/" >Parking Lot Fees</a></li> </ul></li> </ul></li> </ul> <li><ul class="main-section"><li class="title-main-section"><span>GROUP ACTIVITIES</span></li> <li class="section"><ul class="sub-sub-section"> <li><a href="/en/group-activities/primary-school/" >Primary School</a></li> <li><a href="/en/group-activities/high-school/" >High School</a></li> <li><a href="/en/group-activities/adults/" >Adults</a></li> </ul></li> </ul> <li><ul class="main-section"><li class="title-main-section"><span>HISTORY & HERITAGE</span></li> <li class="section"><ul class="sub-section"><li class="title">Battles of 1759-1760</li> <li><ul class="sub-sub-section"> <li><a class="no-link" href="http://bataille.ccbn-nbc.gc.ca/en/guerre-de-sept-ans/contexte.php" >Context of the Seven Years' War</a></li> <li><a class="no-link" href="http://bataille.ccbn-nbc.gc.ca/en/siege-de-quebec/quebec-cle-de-voute.php" >Siege of Québec</a></li> <li><a class="no-link" href="http://bataille.ccbn-nbc.gc.ca/en/bataille-des-plaines-d-abraham/contexte/l-urgence-d-agir.php" >Battle of the plains of Abraham</a></li> <li><a class="no-link" href="http://bataille.ccbn-nbc.gc.ca/en/bataille-de-sainte-foy/contexte/un-hiver-difficile-a-quebec.php" >Battle of Sainte-Foy</a></li> <li><a class="no-link" href="http://bataille.ccbn-nbc.gc.ca/en/traite-de-paris.php" >Treaty of Paris</a></li> <li><a href="/en/history-heritage/battles-1759-1760/soldiers/" >Database of the 1759-1760 soldiers</a></li> </ul></li> </ul></li> <li class="section"><ul class="sub-section"><li class="title">Site History</li> <li><ul class="sub-sub-section"> <li><a href="/en/history-heritage/site-history/illustrious-park/" >An illustrious park</a></li> <li><a href="/en/history-heritage/site-history/park-the-city/" >A park in the city</a></li> <li><a href="/en/history-heritage/site-history/rallying-site/" >A rallying site</a></li> </ul></li> </ul></li> </ul> <li><ul class="main-section"><li class="title-main-section"><span>NATURE & GARDENS</span></li> <li class="section"><ul class="sub-sub-section"> <li><a href="/en/nature-and-gardens/first-nations-artworks/" >Artworks by First Nations Artists</a></li> <li><a href="/en/nature-and-gardens/joan-arc-garden/" >Joan of Arc Garden</a></li> <li><a href="/en/nature-and-gardens/stroll-the-park/" >A stroll in the park</a></li> </ul></li> </ul> <li class="main"><a href="/en/accessibility/" >ACCESSIBILITY</a></li> <li><ul class="main-section"><li class="title-main-section"><span>PROACTIVE DISCLOSURE</span></li> <li class="section"><ul class="sub-sub-section"> <li><a href="/en/proactive-disclosure/disclosure-travel-and-hospitality-expenses/" >Disclosure of Travel and Hospitality Expenses</a></li> <li><a href="/en/proactive-disclosure/annual-expenditures-travel-hospitality-and-conferences/" >Annual Expenditures on Travel, Hospitality and Conferences</a></li> <li><a href="/en/proactive-disclosure/disclosure-contracts/" >Government Contracts</a></li> <li><a href="/en/proactive-disclosure/disclosure-wrongdoing-the-workplace/" >Government Acts of Founded Wrongdoing</a></li> </ul></li> </ul> <li><ul class="main-section"><li class="title-main-section"><span>Access to information and privacy</span></li> <li class="section"><ul class="sub-sub-section"> <li><a href="/en/access-information-and-privacy/make-access-information-request/" >Make an Access to Information Request</a></li> <li><a href="/en/access-information-and-privacy/completed-access-information-requests/" >Completed Access to Information Requests</a></li> <li><a href="/en/access-information-and-privacy/info-source-2018/" class="active">Info Source 2018</a></li> </ul></li> </ul> <li><ul class="main-section"><li class="title-main-section"><span>CONTACT US</span></li> <li class="section"><ul class="sub-sub-section"> <li><a href="/en/contact-us/how-get-there/" >How to get there</a></li> <li><a href="/en/contact-us/map-the-plains-abraham/" >Map of the Plains of Abraham</a></li> <li><a href="/en/contact-us/contact/" >Contact Us</a></li> </ul></li> </ul> </ul> </div>  <div class="infolettre"> <h2>Subscribe to our newsletter</h2> <form action="https://ix.createsend.com/t/y/s/aukkky/" method="post" id="subForm"> <p> <input id="fieldEmail" name="cm-aukkky-aukkky" type="email" style="width: 142px;" required /> <button type="submit">Go</button> </p> </form> </div> <div class="side-info-app clearfix"> <h2>Stay informed!</h2> <div class="side-network-links clearfix">  <a class="facebook ir" href="https://www.facebook.com/plainsabraham/" title="lien Facebook" >Facebook</a> <a class="youtube ir" href="https://www.youtube.com/channel/UCMIvORHmNKHkGGMxk6wvgHQ" title="lien Youtube" >Youtube</a> <a class="tripadvisor ir" href="https://www.tripadvisor.ca/Attraction_Review-g155033-d169654-Reviews-Plains_of_Abraham-Quebec_City_Quebec.html" title="lien trip advisor" >Trip advisor</a> <a class="twitter ir" href="https://twitter.com/plainsabraham" title="lien Twitter" >Twitter</a> <a class="linkedin ir" href="https://www.linkedin.com/company/commission-des-champs-de-bataille-nationaux/" title="lien LinkedIn" >LinkedIn</a> <a class="instagram ir" href="https://www.instagram.com/plains_abraham/" title="lien Instagram" >Instagram</a>  </div>  </div> </div> <section class="main-content" id="main"> <header> <h1>Info Source 2018</h1> </header> <article> <div id="presentation"> <h2 align="right"><strong>Info Source</strong></h2> <h2 align="right"><strong>Sources of Federal Government and Employee Information<br />2018</strong></h2> <h2 align="right"><strong>National Battlefields Commission</strong></h2> <p align="right"> </p> <p>1. General Information</p> <p>Introduction to Info Source<br />Background<br />Responsibilities</p> <p>2. Institutional Functions, Programs and Activities</p> <p>Conservation and development<br />Horticulture and Arboriculture Services<br />Maintenance Services<br />Security Services<br />Supply<br />Public Education and Services<br />Cultural and Heritage Production Service<br />Internal Services<br />Acquisition Services<br />Communications Services<br />Financial Management Services<br />Human Resources Management Services<br />Information Management Services<br />Information Technology Services<br />Legal Services<br />Management and Oversight Services<br />Materiel Services<br />Real Property Services<br />Travel and Other Administrative Services</p> <p>3. Classes of Personal Information</p> <p>4. Manuals</p> <p>5. Additional Information</p> <p>Reading Room</p> <p> </p> <p><strong>1. </strong><strong>General Information</strong></p> <h2><em>Introduction to Info Source</em></h2> <p><em>Info Source: Sources of Federal Government and Employee Information</em> provides information about the functions, programs, activities and related information holdings of government institutions subject to the <a href="http://laws-lois.justice.gc.ca/eng/acts/A-1/"><em>Access to Information Act</em></a> and the <a href="http://laws.justice.gc.ca/eng/P-21/"><em>Privacy Act</em></a><em>. </em>It provides individuals and employees of the government (current and former) with relevant information to access personal information about themselves held by government institutions subject to the <em>Privacy Act </em>and to exercise their rights under the <em>Privacy Act</em>.</p> <p>The <a href="https://www.canada.ca/en/treasury-board-secretariat/services/access-information-privacy/access-information/information-about-programs-information-holdings.html">Introduction</a> and an <a href="https://www.canada.ca/en/treasury-board-secretariat/services/access-information-privacy/access-information/information-about-programs-information-holdings/sources-federal-government-employee-information.html">index of institutions</a> subject to the <em>Access to Information Act</em> and the <em>Privacy Act</em> are available centrally<em>.</em></p> <p>The <em>Access to Information Act</em> and the <em>Privacy Act</em> assign overall responsibility to the President of Treasury Board (as the designated Minister) for the government-wide administration of the legislation.</p> <h2>Background</h2> <p>The National Battlefields Commission (NBC) derives its <a href="http://www.ccbn-nbc.gc.ca/en/about-us/commission/">mandate</a> and powers from a 1908 Act of the Parliament of Canada, the <a href="http://www.ccbn-nbc.gc.ca/en/about-us/rights-and-responsibilities/"><em>Act respecting The National Battlefields at Quebec</em></a>, 7-8 Edward VII, ch. 57, and its amendments.</p> <p>Administratively, the Commission is designated as a departmental corporation and is listed in Schedule II of the Financial Administration Act. The Commission reports to Parliament through the Minister of Canadian Heritage.</p> <h2>Responsibilities</h2> <p>The <a href="http://www.ccbn-nbc.gc.ca/en/about-us/commission/">role</a> of the National Battlefields Commission is to make the great historical battlefields in Quebec City a national park numbered among the most prestigious parks in the world where the use of historic park in a urban setting is balanced and safe and where the awareness of the assets of the area, as well as its history and the history of the country, is assured. The NBC is responsible for the acquisition, administration, governance and development of the battlefields and for managing the funds allocated to them.</p> <p>The National Battlefields Commission administers the Battlefields Park, including the Plains of Abraham (98 hectares in area), which commemorates the historic battle of 1759, and Des Braves Park (5 hectares in area), which marks the battle of 1760. Apart from these two parks, three major thoroughfares come within the Commission's jurisdiction, namely Des Braves Avenue, De Laune Avenue and De Bernières Avenue. The Commission also operates Pierre Dugua de Mons Terrace, east of the Citadel, and manages Martello Towers #1, #2 and #4, the Plains of Abraham Museum and the Louis S. St. Laurent Heritage House.</p> <p> </p> <h1>2. Institutional Functions, Programs and Activities</h1> <h2>Conservation and development</h2> <p>The National Battlefields Commission preserves the legacy of the Battlefields Park for future generations. To do so, the NBC maintains and makes improvements to infrastructure, sports and recreation facilities, and the horticultural landscape when required, and offers a protected site for all Canadian and foreign users and visitors.</p> <h3><em>Horticulture and Arboriculture Services</em></h3> <p><strong>Description :</strong> Includes records relating to horticultural and arboricultural activities at National Battlefields sites, required to protect the plant cover, preserve the rural character and distinctiveness of the Battlefields Park, conserve natural areas, pursue the development of specific areas in order to meet current needs and ensure the beautification of certain sectors of the Park so that they remain attractive and aesthetically pleasing. The records include information relating to Battlefields Park’s natural resources, trees, wildlife and flowers, as well as to environmental protection, the elimination of pesticides, reforestation, beautification projects and horticultural and arboricultural activities.</p> <p><strong>Documents Types :</strong> works plans and specification documents, project plans and schedules, cost estimates, studies, records, inventories, catalogues, plans, concepts, reports.</p> <p><strong>Record Number :</strong> NBC ENV 5500</p> <div> <p><em>Donations and contributions – Bank Number : NBC PPU 002</em></p> <p><strong>Description :</strong> This bank describes information about individuals who have made a monetary donation to the National Battlefields Commission under the Battlefields Park commemorative donations program (tree or park bench) or who have made a monetary contribution for conservation or enhancement of the park. Personal information may include name, contact information of donors and contributors, and financial information related to the monetary donations and contributions.</p> <p><strong>Class of Individuals :</strong> Individuals who have made monetary donations or contributions to the National Battlefields Commission.</p> <p><strong>Purpose :</strong> Information is collected under the Act respecting the National Battlefields at Quebec 1908, 7-8 Edward VII, c. 57, promulgated on March 17, 1908, and amendments, and is used to maintain financial information related to the issuing of tax receipts. Information is also used to record information on commemorative donations and monetary contributions for conservation or enhancement of the park.</p> <p><strong>Consistent Uses : </strong>Pursuant to the Income Tax Act, the information may be used to support annual income tax returns. The information may also be used or disclosed for the purposes of program evaluation reporting to senior management.</p> <p><strong>Retention and Disposal Standards :</strong> Records are retained for ten years and then destroyed.</p> <p><strong>RDA Number :</strong> Under development</p> <p><strong>Related Record Number :</strong> NBC ENV 5500</p> <p><strong>TBS Registration :</strong> 20100672</p> <p><strong>Bank Number :</strong> NBC PPU 002</p> </div> <h3><em>Maintenance Services</em></h3> <p><strong>Description :</strong> Includes records relating to National Battlefields site maintenance, required to ensure a safe and stable environment, minimize the effects of wear and tear and deterioration and reduce and prevent damage. The records include information on grounds keeping, the maintenance of roads, sidewalks, underground infrastructure (sewers, waterworks, etc.), buildings, equipment, park furnishings (benches, tables, street lamps, etc.) and various services (sanitary facilities, image, etc.), as well as construction, modification, repair and maintenance projects involving carpentry, painting, welding, mechanics, masonry, housekeeping and general maintenance.</p> <p><strong>Documents Types :</strong> plans, specification documents, maintenance planning system documentation, work orders, schedules, cost estimates, incident and breakdown reports, and statistical reports.</p> <p><strong>Record Number :</strong> NBC ENT 2500</p> <h3><em>Security Services</em></h3> <p><strong>Description :</strong> Includes records relating to legislation and the application of the Act on National Battlefields Commission sites, for the purpose of ensuring the security and monitoring of these sites and the buildings located thereon. The records include information relating to the National Battlefields Park By-Law, the delegation of authority to Park security officers, the security of facilities and buildings, traffic and parking, requests to other police forces for assistance and various types of intervention, agreement with Quebec City and its security service, and complaints and accusations brought by the Commission before various courts of law.</p> <p><strong>Documents Types :</strong> Investigations, offences, agreements, emergency measures, statistical reports, incident reports, user complaints, regulations.</p> <p><strong>Record Number :</strong> NBC LOI 5800</p> <h3><em>Supply</em></h3> <p><strong>Description :</strong> Includes records related to the procurement and supply of goods, supplies and services, as well as material management, required to ensure the operations of the various National Battlefields Commission services, the preservation and showcasing of the Commission’s sites, and its public services. The records include information regarding the procurement, storage, distributions, maintenance and disposal of National Battlefields Commission equipment and supplies.</p> <p><strong>Documents Types :</strong> Purchase orders, service sale transactions, requisitions, bids, proposals, contracts, invoices, inventories, reviews, inspections, evaluations, registrations, records, forms.</p> <p><strong>Record number :</strong> NBC MAT 3000</p> <h2>Public Education and Services</h2> <p>The National Battlefields Commission showcases the history of the site and its cultural, recreational and natural treasures so as to emphasize its dual role as a historical and a city park. To do so, the NBC welcomes visitors, puts on exhibits, educational activities and cultural events, and provides quality public services.</p> <h3><em>Cultural and Heritage Production Service</em></h3> <p><strong>Description :</strong> Includes records relating to permanent, seasonal and special activities, to events organized by the National Battlefields Commission to promote its history and the history and amenities of the Battlefields Park, and to the provision of high-quality activities and services. The records include information about visitor reception, educational programs, exhibitions, entertainment, guided tours, shows, promotional and advertising activities, the dissemination of information via various media, information and interpretive charts, and the gift shop where promotional items are sold.</p> <p><strong>Documents Types :</strong> News releases, reservation calendars, forms, work schedules, procedures, guidelines, fact sheets, proposals, videos, excerpts from shows (demonstrations), directories, investigations, studies, specifications, cost estimates, analyses, programming, notes and summaries, contracts, researches, publications, statistics .</p> <p><strong>Record Number :</strong> NBC CLI 5000</p> <div> <p><em>Registration for Special Activities- Bank number : NBC PPU 003</em></p> <p><strong>Description :</strong> This bank describes information about individuals who have registered for one or more special activities, such as children's birthday parties, and other thematic activities. Personal information may include name, contact information, age group of participants as well as information on the credit card used and fees paid.</p> <p><strong>Class of Individuals :</strong> Individuals who register for special activities offered by the National Battlefields Commission.</p> <p><strong>Purpose :</strong> Information is collected under the Act respecting the National Battlefields at Quebec 1908, 7-8 Edward VII, c. 57, promulgated on March 17, 1908, and amendments, and is used to manage and offer special activities.</p> <p><strong>Consistent Uses</strong>: Information may also be used or disclosed for the purpose of program evaluation and to report to senior management.</p> <p><strong>Retention and Disposal Standards :</strong> Records are retained for two years after the activity occurs and then are destroyed.</p> <p><strong>No. ADD :</strong> Under development</p> <p><strong>Related Record Number :</strong> NBC CLI 5000</p> <p><strong>TBS Registration :</strong> 20100673</p> <p><strong>Bank Number :</strong> NBC PPU 003</p> </div> <h2>Internal Services</h2> <p>Internal services constitute groups of related activities and resources that are administered to support the needs of programs and other corporate obligations of an organization. These groups are management and oversight services, communications services, legal services, human resources management services, financial management services, information management services, information technology services, real property services, materiel services, acquisition services, and travel and other administrative services. Internal services include only those activities and resources that apply across an organization and not to those provided specifically to a program.</p> <h3>Acquisition Services</h3> <p>Acquisition services involve activities undertaken to acquire a good or service to fulfill a properly completed request (including a complete and accurate definition of requirements and certification that funds are available) until entering into or amending a contract.</p> <ul> <li><a href="https://www.canada.ca/en/treasury-board-secretariat/services/access-information-privacy/access-information/information-about-programs-information-holdings/standard-classes-records.html#prn912">Procurement and Contracting Class of Record</a> <ul> <li><a href="https://www.canada.ca/en/treasury-board-secretariat/services/access-information-privacy/access-information/information-about-programs-information-holdings/standard-personal-information-banks.html#psu912">Professional Services Contracts Personal Information Bank</a></li> </ul> </li> </ul> <h3>Communications Services</h3> <p>Communications services involve activities undertaken to ensure that Government of Canada communications are effectively managed, well coordinated and responsive to the diverse information needs of the public. The communications management function ensures that the public—internal or external—receives government information, and that the views and concerns of the public are taken into account in the planning, management and evaluation of policies, programs, services and initiatives.</p> <ul> <li><a href="https://www.canada.ca/en/treasury-board-secretariat/services/access-information-privacy/access-information/information-about-programs-information-holdings/standard-classes-records.html#prn939">Communications Class of Record</a> <ul> <li><a href="https://www.canada.ca/en/treasury-board-secretariat/services/access-information-privacy/access-information/information-about-programs-information-holdings/standard-personal-information-banks.html#psu915">Internal Communications Personal Information Bank</a></li> <li><a href="https://www.canada.ca/en/treasury-board-secretariat/services/access-information-privacy/access-information/information-about-programs-information-holdings/standard-personal-information-banks.html#psu914">Public Communications Personal Information Bank</a></li> </ul> </li> </ul> <h3>Financial Management Services</h3> <p>Financial management services involve activities undertaken to ensure the prudent use of public resources, including planning, budgeting, accounting, reporting, control and oversight, analysis, decision support and advice, and financial systems.</p> <ul> <li><a href="https://www.canada.ca/en/treasury-board-secretariat/services/access-information-privacy/access-information/information-about-programs-information-holdings/standard-classes-records.html#prn914">Financial Management Class of Record</a> <ul> <li><a href="https://www.canada.ca/en/treasury-board-secretariat/services/access-information-privacy/access-information/information-about-programs-information-holdings/standard-personal-information-banks.html#psu931">Accounts Payable Personal Information Bank</a></li> <li><a href="https://www.canada.ca/en/treasury-board-secretariat/services/access-information-privacy/access-information/information-about-programs-information-holdings/standard-personal-information-banks.html#psu932">Accounts Receivable Personal Information Bank</a></li> <li><a href="https://www.canada.ca/en/treasury-board-secretariat/services/access-information-privacy/access-information/information-about-programs-information-holdings/standard-personal-information-banks.html#psu940">Acquisition Cards Personal Information Bank</a></li> </ul> </li> </ul> <h3>Resources Management Services</h3> <p>Human resources management services involve activities undertaken for determining strategic direction, allocating resources among services and processes, as well as activities relating to analyzing exposure to risk and determining appropriate countermeasures. They ensure that the service operations and programs of the federal government comply with applicable laws, regulations, policies and plans.</p> <ul> <li><a href="https://www.canada.ca/en/treasury-board-secretariat/services/access-information-privacy/access-information/information-about-programs-information-holdings/standard-classes-records.html#prn940">Awards (Pride and Recognition) Class of Record</a> <ul> <li><a href="https://www.canada.ca/en/treasury-board-secretariat/services/access-information-privacy/access-information/information-about-programs-information-holdings/standard-personal-information-banks.html#pse920">Recognition Program Personal Information Bank</a></li> </ul> </li> <li><a href="https://www.canada.ca/en/treasury-board-secretariat/services/access-information-privacy/access-information/information-about-programs-information-holdings/standard-classes-records.html#prn919">Classification of Positions Class of Record</a> <ul> <li><a href="https://www.canada.ca/en/treasury-board-secretariat/services/access-information-privacy/access-information/information-about-programs-information-holdings/standard-personal-information-banks.html#pse902">Staffing Personal Information Bank</a></li> </ul> </li> <li><a href="https://www.canada.ca/en/treasury-board-secretariat/services/access-information-privacy/access-information/information-about-programs-information-holdings/standard-classes-records.html#prn941">Compensation and Benefits Class of Record</a> <ul> <li><a href="https://www.canada.ca/en/treasury-board-secretariat/services/access-information-privacy/access-information/information-about-programs-information-holdings/standard-personal-information-banks.html#pse903">Attendance and Leave Personal Information Bank</a></li> <li><a href="https://www.canada.ca/en/treasury-board-secretariat/services/access-information-privacy/access-information/information-about-programs-information-holdings/standard-personal-information-banks.html#pse904">Pay and Benefits Personal Information Bank</a></li> </ul> </li> <li><a href="https://www.canada.ca/en/treasury-board-secretariat/services/access-information-privacy/access-information/information-about-programs-information-holdings/standard-classes-records.html#prn942">Employment Equity and Diversity Class of Record</a></li> <li><a href="https://www.canada.ca/en/treasury-board-secretariat/services/access-information-privacy/access-information/information-about-programs-information-holdings/standard-classes-records.html#prn933">Hospitality Class of Record</a> <ul> <li><a href="https://www.canada.ca/en/treasury-board-secretariat/services/access-information-privacy/access-information/information-about-programs-information-holdings/standard-personal-information-banks.html#psu908">Hospitality Personal Information Bank</a></li> </ul> </li> <li><a href="https://www.canada.ca/en/treasury-board-secretariat/services/access-information-privacy/access-information/information-about-programs-information-holdings/standard-classes-records.html#prn949">Human Resources Planning Class of Record</a> <ul> <li><a href="https://www.canada.ca/en/treasury-board-secretariat/services/access-information-privacy/access-information/information-about-programs-information-holdings/standard-personal-information-banks.html#psu935">Human Resources Planning Personal Information Bank</a></li> </ul> </li> <li><a href="https://www.canada.ca/en/treasury-board-secretariat/services/access-information-privacy/access-information/information-about-programs-information-holdings/standard-classes-records.html#prn926">Labour Relations Class of Record</a> <ul> <li><a href="https://www.canada.ca/en/treasury-board-secretariat/services/access-information-privacy/access-information/information-about-programs-information-holdings/standard-personal-information-banks.html#psu933"><em>Canadian Human Rights Act</em> – Complaints Personal Information Bank</a></li> <li><a href="https://www.canada.ca/en/treasury-board-secretariat/services/access-information-privacy/access-information/information-about-programs-information-holdings/standard-personal-information-banks.html#pse910">Grievances Personal Information Bank</a></li> <li><a href="https://www.canada.ca/en/treasury-board-secretariat/services/access-information-privacy/access-information/information-about-programs-information-holdings/standard-personal-information-banks.html#psu906">Disclosure of Wrongdoing in the Workplace Personal Information Bank</a></li> <li><a href="https://www.canada.ca/en/treasury-board-secretariat/services/access-information-privacy/access-information/information-about-programs-information-holdings/standard-personal-information-banks.html#pse915">Values and Ethics Code for the Public Sector and Organizational Code(s) of Conduct Personal Information Bank</a></li> </ul> </li> <li><a href="https://www.canada.ca/en/treasury-board-secretariat/services/access-information-privacy/access-information/information-about-programs-information-holdings/standard-classes-records.html#prn922">Occupational Health and Safety Class of Record</a> <ul> <li><a href="https://www.canada.ca/en/treasury-board-secretariat/services/access-information-privacy/access-information/information-about-programs-information-holdings/standard-personal-information-banks.html#pse916">Employee Assistance Personal Information Bank</a></li> <li><a href="https://www.canada.ca/en/treasury-board-secretariat/services/access-information-privacy/access-information/information-about-programs-information-holdings/standard-personal-information-banks.html#pse907">Occupational Health and Safety Personal Information Bank</a></li> </ul> </li> <li><a href="https://www.canada.ca/en/treasury-board-secretariat/services/access-information-privacy/access-information/information-about-programs-information-holdings/standard-classes-records.html#prn923">Official Languages Class of Record</a> <ul> <li><a href="https://www.canada.ca/en/treasury-board-secretariat/services/access-information-privacy/access-information/information-about-programs-information-holdings/standard-personal-information-banks.html#pse906">Official Languages Personal Information Bank</a></li> </ul> </li> <li><a href="https://www.canada.ca/en/treasury-board-secretariat/services/access-information-privacy/access-information/information-about-programs-information-holdings/standard-classes-records.html#prn946">Performance Management Reviews Class of Record</a> <ul> <li><a href="https://www.canada.ca/en/treasury-board-secretariat/services/access-information-privacy/access-information/information-about-programs-information-holdings/standard-personal-information-banks.html#pse912">Employee Performance Management Program Personal Information Bank</a></li> </ul> </li> <li><a href="https://www.canada.ca/en/treasury-board-secretariat/services/access-information-privacy/access-information/information-about-programs-information-holdings/standard-classes-records.html#prn920">Recruitment and Staffing Class of Record</a> <ul> <li><a href="https://www.canada.ca/en/treasury-board-secretariat/services/access-information-privacy/access-information/information-about-programs-information-holdings/standard-personal-information-banks.html#psu911">Applications for Employment Personal Information Bank</a></li> <li><a href="https://www.canada.ca/en/treasury-board-secretariat/services/access-information-privacy/access-information/information-about-programs-information-holdings/standard-personal-information-banks.html#pse901">Employee Personnel Record Personal Information Bank</a></li> <li><a href="https://www.canada.ca/en/treasury-board-secretariat/services/access-information-privacy/access-information/information-about-programs-information-holdings/standard-personal-information-banks.html#pse902">Staffing Personal Information Bank</a></li> <li><a href="https://www.canada.ca/en/treasury-board-secretariat/services/access-information-privacy/access-information/information-about-programs-information-holdings/standard-personal-information-banks.html#pse915">Values and Ethics Code for the Public Sector and Organizational Code(s) of Conduct Personal Information Bank</a></li> </ul> </li> <li><a href="https://www.canada.ca/en/treasury-board-secretariat/services/access-information-privacy/access-information/information-about-programs-information-holdings/standard-classes-records.html#prn927">Training and Development Class of Record</a> <ul> <li><a href="https://www.canada.ca/en/treasury-board-secretariat/services/access-information-privacy/access-information/information-about-programs-information-holdings/standard-personal-information-banks.html#pse905">Training and Development Personal Information Bank</a></li> </ul> </li> </ul> <h3>Information Management Services</h3> <p>Information management services involve activities undertaken to achieve efficient and effective information management to support program and service delivery; foster informed decision making; facilitate accountability, transparency and collaboration; and preserve and ensure access to information and records for the benefit of present and future generations.</p> <ul> <li><a href="https://www.canada.ca/en/treasury-board-secretariat/services/access-information-privacy/access-information/information-about-programs-information-holdings/standard-classes-records.html#prn930">Access to Information and Privacy Class of Record</a> <ul> <li><a href="https://www.canada.ca/en/treasury-board-secretariat/services/access-information-privacy/access-information/information-about-programs-information-holdings/standard-personal-information-banks.html#psu901">Access to Information Act and Privacy Act Requests Personal Information Bank</a></li> <li><a href="https://www.canada.ca/en/treasury-board-secretariat/services/access-information-privacy/access-information/information-about-programs-information-holdings/standard-classes-records.html#prn944">Information Management Class of Record</a></li> </ul> </li> </ul> <h3>Information Technology Services</h3> <p>Information technology services involve activities undertaken to achieve efficient and effective use of information technology to support government priorities and program delivery, to increase productivity, and to enhance services to the public.</p> <ul> <li><a href="https://www.canada.ca/en/treasury-board-secretariat/services/access-information-privacy/access-information/information-about-programs-information-holdings/standard-classes-records.html#prn932">Information Technology Class of Record</a></li> </ul> <h3>Legal Services</h3> <p>Legal services involve activities undertaken to enable government departments and agencies to pursue policy, program and service delivery priorities and objectives within a legally sound framework.</p> <ul> <li><a href="https://www.canada.ca/en/treasury-board-secretariat/services/access-information-privacy/access-information/information-about-programs-information-holdings/standard-classes-records.html#prn902">Legal Services Class of Record</a></li> </ul> <h3>Management and Oversight Services</h3> <p>Management and oversight services involve activities undertaken for determining strategic direction and allocating resources among services and processes, as well as those activities related to analyzing exposure to risk and determining appropriate countermeasures. They ensure that the service operations and programs of the federal government comply with applicable laws, regulations, policies or plans.</p> <ul> <li><a href="https://www.canada.ca/en/treasury-board-secretariat/services/access-information-privacy/access-information/information-about-programs-information-holdings/standard-classes-records.html#prn904">Cooperation and Liaison Class of Record</a> <ul> <li><a href="https://www.canada.ca/en/treasury-board-secretariat/services/access-information-privacy/access-information/information-about-programs-information-holdings/standard-personal-information-banks.html#psu938">Outreach Activities Personal Information Bank</a></li> </ul> </li> <li><a href="https://www.canada.ca/en/treasury-board-secretariat/services/access-information-privacy/access-information/information-about-programs-information-holdings/standard-classes-records.html#prn943">Executive Services Class of Record</a> <ul> <li><a href="https://www.canada.ca/en/treasury-board-secretariat/services/access-information-privacy/access-information/information-about-programs-information-holdings/standard-personal-information-banks.html#psu902">Executive Correspondence Personal Information Bank</a></li> </ul> </li> <li><a href="https://www.canada.ca/en/treasury-board-secretariat/services/access-information-privacy/access-information/information-about-programs-information-holdings/standard-classes-records.html#prn916">Internal Audit and Evaluation Class of Record</a></li> <ul> <li><a href="https://www.canada.ca/en/treasury-board-secretariat/services/access-information-privacy/access-information/information-about-programs-information-holdings/standard-personal-information-banks.html#psu941">Internal Audit Personal Information Bank</a></li> </ul> <li><a href="https://www.canada.ca/en/treasury-board-secretariat/services/access-information-privacy/access-information/information-about-programs-information-holdings/standard-classes-records.html#prn947">Planning and Reporting Class of Record</a></li> </ul> <h3>Materiel Services</h3> <p>Materiel services involve activities undertaken to ensure that materiel can be managed by departments in a sustainable and financially responsible manner that supports the cost-effective and efficient delivery of government programs.</p> <ul> <li><a href="https://www.canada.ca/en/treasury-board-secretariat/services/access-information-privacy/access-information/information-about-programs-information-holdings/standard-classes-records.html#prn945">Materiel Management Class of Record</a></li> </ul> <h3>Real Property Services</h3> <p>Real property services involve activities undertaken to ensure that real property is managed in a sustainable and financially responsible manner, throughout its life cycle, to support the cost-effective and efficient delivery of government programs.</p> <ul> <li><a href="https://www.canada.ca/en/treasury-board-secretariat/services/access-information-privacy/access-information/information-about-programs-information-holdings/standard-classes-records.html#prn948">Real Property Management Class of Record</a></li> <ul> <li> <p><a href="https://www.canada.ca/en/treasury-board-secretariat/services/access-information-privacy/access-information/information-about-programs-information-holdings/standard-personal-information-banks.html#psu914a">Real Property Management Personal Information Bank</a></p> </li> </ul> </ul> <p> </p> <h3>Travel and Other Administrative Services</h3> <p>Travel and other administrative services include Government of Canada travel services, as well as those other internal services that do not smoothly fit with any of the internal services categories.</p> <ul> <li><a href="https://www.canada.ca/en/treasury-board-secretariat/services/access-information-privacy/access-information/information-about-programs-information-holdings/standard-classes-records.html#prn901">Administrative Services Class of Record</a> <ul> <li><a href="https://www.canada.ca/en/treasury-board-secretariat/services/access-information-privacy/access-information/information-about-programs-information-holdings/standard-personal-information-banks.html#pse914">Parking Personal Information Bank</a></li> </ul> </li> <li><a href="https://www.canada.ca/en/treasury-board-secretariat/services/access-information-privacy/access-information/information-about-programs-information-holdings/standard-classes-records.html#prn938">Boards, Committees and Council Class of Record</a> <ul> <li><a href="https://www.canada.ca/en/treasury-board-secretariat/services/access-information-privacy/access-information/information-about-programs-information-holdings/standard-personal-information-banks.html#psu918">Governor in Council Appointments Personal Information Bank</a></li> <li><a href="https://www.canada.ca/en/treasury-board-secretariat/services/access-information-privacy/access-information/information-about-programs-information-holdings/standard-personal-information-banks.html#psu919">Members of Boards, Committees and Councils Personal Information Bank</a></li> </ul> </li> <li><a href="https://www.canada.ca/en/treasury-board-secretariat/services/access-information-privacy/access-information/information-about-programs-information-holdings/standard-classes-records.html#prn928">Business Continuity Planning Class of Record</a> <ul> <li><a href="https://www.canada.ca/en/treasury-board-secretariat/services/access-information-privacy/access-information/information-about-programs-information-holdings/standard-personal-information-banks.html#psu903">Business Continuity Planning Personal Information Bank</a></li> </ul> </li> <li><a href="https://www.canada.ca/en/treasury-board-secretariat/services/access-information-privacy/access-information/information-about-programs-information-holdings/standard-classes-records.html#prn937">Disclosure to Investigative Bodies Class of Record</a></li> <li><a href="https://www.canada.ca/en/treasury-board-secretariat/services/access-information-privacy/access-information/information-about-programs-information-holdings/standard-classes-records.html#prn935">Proactive Disclosure Class of Record</a> <ul> <li><a href="https://www.canada.ca/en/treasury-board-secretariat/services/access-information-privacy/access-information/information-about-programs-information-holdings/standard-personal-information-banks.html#psu908">Hospitality Personal Information Bank</a></li> <li><a href="https://www.canada.ca/en/treasury-board-secretariat/services/access-information-privacy/access-information/information-about-programs-information-holdings/standard-personal-information-banks.html#psu909">Travel Personal Information Bank</a></li> </ul> </li> <li><a href="https://www.canada.ca/en/treasury-board-secretariat/services/access-information-privacy/access-information/information-about-programs-information-holdings/standard-classes-records.html#prn931">Security Class of Record</a> <ul> <li><a href="https://www.canada.ca/en/treasury-board-secretariat/services/access-information-privacy/access-information/information-about-programs-information-holdings/standard-personal-information-banks.html#pse917">Identification Cards and Access Badges Personal Information Bank</a></li> <li><a href="https://www.canada.ca/en/treasury-board-secretariat/services/access-information-privacy/access-information/information-about-programs-information-holdings/standard-personal-information-banks.html#psu906">Disclosure of Wrongdoing in the Workplace Personal Information Bank</a></li> <li><a href="https://www.canada.ca/en/treasury-board-secretariat/services/access-information-privacy/access-information/information-about-programs-information-holdings/standard-personal-information-banks.html#psu939">Security Incidents and Privacy Breaches Personal Information Bank</a></li> <li><a href="https://www.canada.ca/en/treasury-board-secretariat/services/access-information-privacy/access-information/information-about-programs-information-holdings/standard-personal-information-banks.html#psu9072">Security Video Surveillance and Temporary Visitor Access Control Logs and Building Passes Personal Information Bank</a></li> </ul> </li> <li><a href="https://www.canada.ca/en/treasury-board-secretariat/services/access-information-privacy/access-information/information-about-programs-information-holdings/standard-personal-information-banks.html#psu909">Travel Class of Record</a> <ul> <li><a href="https://www.canada.ca/en/treasury-board-secretariat/services/access-information-privacy/access-information/information-about-programs-information-holdings/standard-personal-information-banks.html#psu909">Travel Personal Information Bank</a></li> </ul> </li> </ul> <h1>3. Classes of Personal Information</h1> <p>In the exercise of its mandate, the National Battlefields Commission enters into its records certain kinds of personal information which do not appear in the personal information files to which this directory applies. Such information is kept in the appropriate files and classified by subject. It is not traceable by name or by any other identifier unique to the individual. To retrieve personal information in these categories, the Commission needs to know the subject in question and the date when the document was produced.</p> <p>The personal information contained in these subject files is retained for the same period of time as the related subject information and is disposed of according to the appropriate subject records schedules.</p> <h1>4. Manuals</h1> <ul> <li><a href="http://www.ccbn-nbc.gc.ca/media/upload/Rapports_et_politiques/Politique_utilisation/politiqueutilisationparcVersionanglaise_-_nov2016_mise_a_jour_aout_2018.pdf">Policy for Using the Grounds Managed by the NBC</a></li> </ul> <h1>5. Additional Information</h1> <p>Please see the <a href="#Introduction">Introduction</a> to this publication for information on formal access procedures under the provisions of the Access to Information Act and the Privacy Act. To make a formal request, mail your letter or <a href="http://www.tbs-sct.gc.ca/tbsf-fsct/350-57-eng.asp">Access to Information Request Form (Access to Information Act)</a> or <a href="http://www.tbs-sct.gc.ca/tbsf-fsct/350-58-eng.asp">Personal Information Request Form</a> (Privacy Act), along with any necessary documents (such as consent or the $5.00 application fee for a request under the Access to Information Act) to the following address:</p> <p>Bernard Laquerre<br />Access to Information and Privacy Coordinator<br />The National Battlefields Commission <br />835 Wilfrid-Laurier Avenue<br />Quebec, Quebec G1R 2L3<br /><br />Telephone: 418-648-3553<br />Facsimile: 418-648-3638<br />bernard.laquerre@ccbn-nbc.gc.ca</p> <p>Please note: Each request made to the National Battlefields Commission under the Access to Information Act must be accompanied by an application fee of $5.00, cheque or money order made payable to Receiver General of Canada.</p> <p>The Government of Canada encourages the release of information through informal requests. Canadian Heritage posts monthly a list of requests processed under the Access to Information Act. You may consult the list of <a href="http://www.ccbn-nbc.gc.ca/en/access-information-and-privacy/completed-access-information-requests/">completed Access to Information requests</a> and make a request for released records at the above noted address or at information@ccbn-nbc.gc.ca.</p> <p>For general information on the National Battlefields Commission, you may contact:</p> <p>The National Battlefields Commission <br />835 Wilfrid-Laurier Avenue<br />Quebec, Quebec G1R 2L3</p> <p>Telephone: 418-649-6172<br />Fax: 418-648-3638<br /><a href="http://www.ccbn-nbc.gc.ca">www.ccbn-nbc.gc.ca</a> </p> <h2>Reading Room</h2> <p>In accordance with the <em>Access to Information Act </em>and <em>Privacy Act</em>, an area on the premises will be made available should you wish to review materials on site. 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