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Privacy notice | Government of Bermuda
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</div> </div> </div> </div> <main role="main" class="flex-grow"> <a id="main-content" tabindex="-1"></a> <div class="layout-content with-sidebar"> <div class="with-sidebar-wrapper"> <div> <div id="block-govbm-pagetitle-3" class="block--page-title-block"> <h1><span>Privacy notice</span> </h1> </div> <div id="block-govbm-mainpagecontent" class="block--system-main-block"> <article class="lb-not-in-use"> <div> <div class="field-content"><p class="text-align-justify">This Privacy Notice details our use of your personal information. </p> <p class="text-align-justify"><strong>The Government of Bermuda takes your privacy seriously and will only use your personal information to deliver the services you have requested or require, or as permitted by law.</strong> </p> <p class="text-align-justify">Please read this document carefully and contact us if you have any questions </p> <h3 class="text-align-justify"><strong>Who are we?</strong> </h3> <p class="text-align-justify"> We are the Government of Bermuda. </p> <p class="text-align-justify">This Privacy Notice covers all Government Departments lawfully constituted and operating under the control of the Executive of the Government of Bermuda. For the purpose of this General Privacy Notice we are the ‘controller’ of all personal information used by the Government of Bermuda and our contact details are: </p> <p>Ministry of the Cabinet Office </p> <p>105 Front Street <br>Hamilton HM 12 <br>Bermuda <br>t: (441) 295 5151 </p> <p class="text-align-justify">For any general query please contact us at this address. </p> <p class="text-align-justify">Your personal information will be used by individual Ministry’s within the Government of Bermuda. For specific uses of personal information the relevant Ministry will be the ‘controller’ of your personal information. </p> <h3 class="text-align-justify"><strong>Privacy Officer</strong></h3> <p class="text-align-justify">If you have any general questions regarding this Privacy Notice or our use of your personal information please contact our Privacy Officer at: </p> <p class="text-align-justify">Privacy Officer <br>PATI/PIPA Unit <br>Government of Bermuda <br>t: (441) 295 5151 <br>e: <a href="mailto:privacy@gov.bm">privacy@gov.bm</a> </p> <p class="text-align-justify">For specific uses of personal information you should contact the relevant Ministry (or Department). </p> <h3 class="text-align-justify"><strong>What personal information do we use and where does it come from?</strong> </h3> <p class="text-align-justify">Personal information can include things that can allow someone to identify you either directly, through your name or passport number (etc.), or indirectly, through your address, phone number, date of birth or IP address (etc.). </p> <p class="text-align-justify">We obtain your personal information from - </p> <ul> <li> <p class="text-align-justify">You </p> </li> <li> <p class="text-align-justify">Third Party Individual(s) </p> </li> <li> <p class="text-align-justify">Third Party Organisation(s) </p> </li> </ul> <p class="text-align-justify">We make all reasonable efforts to ensure that only such personal information as is necessary for the purpose is collected and used. </p> <p class="text-align-justify">If the personal information is obtained by any third party we ensure that such disclosures are reasonable and permitted by law. </p> <h3 class="text-align-justify"><strong>Third-party personal information</strong> </h3> <p class="text-align-justify">You must not provide personal information about a third-party save when you are legally entitled to do so. If you are providing personal information about a third-party you must state that you are doing so and provide proof of your legal entitlement to do this. </p> <h3 class="text-align-justify"><strong>Children’s Personal Information</strong> </h3> <p class="text-align-justify">We use children’s personal information. </p> <p class="text-align-justify">Children’s personal information is used only when we have the consent of a parent / guardian or as permitted by law. </p> <p class="text-align-justify">Additional consideration is given to the use and security of children’s personal information. </p> <h3 class="text-align-justify"><strong>What is our legal condition for use?</strong> </h3> <p>We only use personal information when we have the consent of the relevant individual (or their legal representative) or as otherwise permitted by law. </p> <h3 class="text-align-justify"><strong>What is our purpose for use?</strong> </h3> <p class="text-align-justify">We use all personal information for a defined purpose. This purpose should be disclosed prior to collection unless it is obvious, required by law. </p> <h3 class="text-align-justify"><strong>Who has access to your personal information?</strong> </h3> <p class="text-align-justify">The following individuals and/or types have access to your personal information: </p> <ul> <li> <p class="text-align-justify">Relevant staff operating in / for the appropriate Ministry / Department; </p> </li> <li> <p class="text-align-justify">When relevant, auditors or other staff dealing with quality / regulatory standards; </p> </li> <li> <p class="text-align-justify">IT / technical or other relevant staff who require access to perform their duties. </p> </li> </ul> <p class="text-align-justify">These persons have access to only that personal information necessary for the discharge of their duties. </p> <p class="text-align-justify">All persons with access are under contract and understand their obligation to maintain customer personal information subject to conditions of confidence. </p> <h3 class="text-align-justify"><strong>Transfers in Bermuda / overseas?</strong> </h3> <p class="text-align-justify"><strong>In Bermuda:</strong> </p> <ul> <li> <p class="text-align-justify">We only transfer personal information to third parties in Bermuda as required by law or when necessary to provide the service(s) you require; </p> </li> <li> <p class="text-align-justify">We use reasonable efforts to ensure that only the personal information that is relevant and necessary is transferred; </p> </li> <li> <p class="text-align-justify">All third parties who use personal information transferred by us or on our order must meet our third party transfer requirements. </p> </li> </ul> <p class="text-align-justify"><strong>Overseas:</strong> </p> <ul> <li> <p class="text-align-justify">We only transfer personal information to third parties outside Bermuda as required by law or when necessary to provide the service(s) you require; </p> </li> <li> <p class="text-align-justify">We use reasonable efforts to ensure that only the personal information that is relevant and necessary is transferred; </p> </li> <li> <p class="text-align-justify">All third parties who use personal information transferred by us or on our order must meet our third party transfer requirements including an assessment of the laws that apply in the relevant jurisdiction. </p> </li> </ul> <p class="text-align-justify">We will not sell or rent your personal information. </p> <h3 class="text-align-justify"><strong>Where is your personal information stored?</strong> </h3> <p class="text-align-justify">Your personal information is stored in accordance with our policies and procedures applicable to the relevant area and the sensitivity of the personal information that is used. This may be in Bermuda or if outside Bermuda, in accordance with our policy and procedures for international transfers. </p> <h3 class="text-align-justify"><strong>How long do we keep your personal information?</strong> </h3> <p class="text-align-justify"> We retain your personal information in accordance with our standard retention requirements. </p> <h3 class="text-align-justify"><strong>What are your rights?</strong> </h3> <p class="text-align-justify">We will do all we reasonably can to assist you with any issue arising from our use of your personal information. </p> <p>Please contact our Privacy Officer if you have any questions with regard this Privacy Notice.</p> <p>If you wish information about exercising your rights under the PIPA, please contact us at <a href="mailto:PersonalInfoRequest@gov.bm">PersonalInfoRequest@gov.bm</a></p> <p class="text-align-justify">Please contact the relevant Ministry / Department if you have a specific question with regard the use of your personal information. </p> <p class="text-align-justify">For information relating to the PIPA please see the website of the Privacy Commissioner at <a href="https://www.privacy.bm/">https://www.privacy.bm/</a>.</p> <h3 class="text-align-justify"><strong>Security</strong> </h3> <p class="text-align-justify">We constantly monitor the security of our systems and we review our policies and procedures on a regular basis to ensure an appropriate level of security for all personal information that we use. </p> <h3 class="text-align-justify"><strong>Privacy Notice (administrative details)</strong> </h3> <p class="text-align-justify">Privacy Notice No.: <em>25/001</em> <br>Effective Date: <em>1 January 2025</em> </p> <p class="text-align-justify">This Privacy Notice may be updated from time to time. Any amended Privacy Notice becomes effective and replaces the previous version once published. </p> </div> <div class="action-buttons"><a href="/print/html/node/13716" class="print-page">Printer-friendly version</a></div> </div> </article> </div> </div> <aside class="layout-sidebar-first" role="complementary"> <div> <div class="views-element-container block--views-block" id="block-views-block-department-owner-block"> <h2>Contact Information</h2> <div><div class="js-view-dom-id-51739d913237c98696dc8d4b97d80957f8b8b92331dfa2caa8a24eb28849b5cc"> <div class="views-row"><div class="views-field views-field-field-filename"><h3 class="field-content"></h3></div><div class="views-field views-field-field-address"><div class="field-content"><p class="address" translate="no"><span class="address-line1">Government Administration Building, 3rd Floor</span><br> <span class="address-line2">30 Parliament Street</span><br> <span class="locality">Hamilton</span> <span class="postal-code">HM 12</span><br> 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