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!important} .navnews a {border: 2px solid #b551a9 !important} </style> <style type="text/css"> </style> </head> <body data-rsssl=1 class="post-template-default single single-post postid-5772 single-format-standard fl-builder-2-8-5 header-full-width full-width-content genesis-breadcrumbs-hidden genesis-footer-widgets-visible">   <noscript><iframe src="https://www.googletagmanager.com/ns.html?id=GTM-5WLC99C" height="0" width="0" style="display:none;visibility:hidden" aria-hidden="true"></iframe></noscript>   <div class="site-container"><ul class="genesis-skip-link"><li><a href="#genesis-nav-primary" class="screen-reader-shortcut"> Skip to primary navigation</a></li><li><a href="#genesis-content" class="screen-reader-shortcut"> Skip to main content</a></li><li><a href="#genesis-footer-widgets" class="screen-reader-shortcut"> Skip to footer</a></li></ul><header class="site-header"><div class="wrap"><div class="title-area"><p class="site-title"><a href="https://annhandley.com/">Ann Handley</a></p><p class="site-description">Writer. Speaker. Marketer.</p></div><nav class="nav-primary" aria-label="Main" id="genesis-nav-primary"><div class="wrap"><ul id="menu-main-menu" class="menu genesis-nav-menu menu-primary js-superfish"><li id="menu-item-2737" class="menu-item menu-item-type-post_type menu-item-object-page menu-item-2737"><a href="https://annhandley.com/about/"><span >About</span></a></li> <li id="menu-item-2743" class="menu-item menu-item-type-post_type menu-item-object-page menu-item-2743"><a href="https://annhandley.com/speaking/"><span >Speaking</span></a></li> <li id="menu-item-2747" class="menu-item menu-item-type-post_type menu-item-object-page menu-item-2747"><a href="https://annhandley.com/books/"><span >Books</span></a></li> <li id="menu-item-2742" class="menu-item menu-item-type-post_type menu-item-object-page menu-item-2742"><a href="https://annhandley.com/blog/"><span >Blog</span></a></li> <li id="menu-item-3676" class="homelink menu-item menu-item-type-custom menu-item-object-custom menu-item-home menu-item-3676"><a href="https://annhandley.com/#workwithannhome"><span >WORK WITH ANN</span></a></li> <li id="menu-item-4700" class="menu-item menu-item-type-post_type menu-item-object-page menu-item-4700"><a href="https://annhandley.com/testimonials/"><span >Testimonials</span></a></li> <li id="menu-item-2738" class="menu-item menu-item-type-post_type menu-item-object-page menu-item-2738"><a href="https://annhandley.com/contact/"><span >Contact</span></a></li> <li id="menu-item-4378" class="navnews menu-item menu-item-type-post_type menu-item-object-page menu-item-4378"><a href="https://annhandley.com/newsletter/"><span >GET ANNARCHY</span></a></li> </ul></div></nav></div></header><div class="site-inner"><div class="wrap"><div class="content-sidebar-wrap"><main class="content" id="genesis-content"><article class="post-5772 post type-post status-publish format-standard has-post-thumbnail category-blog category-business category-writing tag-635 tag-copywriting tag-creative-writing tag-generative-ai tag-journalism tag-marketing tag-technology tag-writing tag-writing-tips tag-writing-tools tag-writing-trends entry" aria-label="6陆 Ways to Write Faster"><header class="entry-header"><h1 class="entry-title">6陆 Ways to Write Faster</h1> </header><div class="entry-content"><div class="m_7074211797906591975paragraph"> <p><img decoding="async" class="aligncenter wp-image-5773 size-full" src="https://annhandley.com/ah/wp-content/uploads/2024/03/Ann-Handley.jpg" alt="" width="750" height="426" srcset="https://annhandley.com/ah/wp-content/uploads/2024/03/Ann-Handley.jpg 750w, https://annhandley.com/ah/wp-content/uploads/2024/03/Ann-Handley-300x170.jpg 300w" sizes="(max-width: 750px) 100vw, 750px" /></p> <p><em>A version of this story appeared in Total Annarchy, my fortnightly newsletter that helps you be a better writer, storyteller, marketer. <a href="https://annhandley.com/newsletter/" target="_blank" rel="noopener">Get it in your inbox</a>; you鈥檒l love it.</em></p> <p>***</p> <div> <div class="m_3278167294452925923paragraph"> <p>In a year when nearly every marketer is being asked to Do More With Less and in a year with one extra day on February 29… my friend Jeffrey Rohrs had a crazy-inspired idea:</p> <p><i>What about a 24-hour continuous virtual event?</i></p> <p><i>What if聽</i>it was global, with 125 speakers and attendees from all around the world?</p> <p><i>What if聽</i>it played with the Leap Day concept of how we can #MakeMoreTime in 2024 with technology, strategy, process improvements?</p> <p><i>And what if聽</i>it was FREE!</p> <p>Jeffrey called me on my cell just before Christmas and pitched his idea. I was walking my dog Augie. I nodded along as Jeffrey talked to me from his office in Cleveland.</p> <p>I started to breathe heavy鈥攂ecause Augie, Jeffrey, and I were in that part of the walk that’s a steep hill and my 14-pound dog was charging like a sled dog.</p> <p>There was a pause in the conversation.</p> <p>“You OK?” Jeffrey asked.</p> <p>“Yes,” I gasped. “And I’m…聽<i><gulp of air></i>… in.”</p> <p><strong>How can we write faster?</strong></p> <p>That was the focus of my talk last week at <a href="https://www.activecampaign.com/blog/leap-day-extravaganza-2024" target="_blank" rel="noopener">The ActiveCampaign Leap Day Extravaganza</a>. (That’s a screenshot of my analog slides, above.) (Ann-alog?)</p> <p>I had only 20 minutes. I had to rein myself in. Here’s the Content + Bonus Tracks [Ann’s Version], just for you.</p> <p><strong>Five years ago, I launched <a href="https://annhandley.com/newsletter/">this fortnightly newsletter</a> about writing and marketing.</strong></p> <p>As detailed in聽<a href="https://annhandley.com/everybodywrites/?awt_a=8LvK&awt_l=DocHN&awt_m=3mtCqb3lAFUyQvK" target="_blank" rel="noopener noreferrer" data-saferedirecturl="https://www.google.com/url?q=https://annhandley.com/everybodywrites/?awt_a%3D8LvK%26awt_l%3DDocHN%26awt_m%3D3mtCqb3lAFUyQvK&source=gmail&ust=1709649618769000&usg=AOvVaw1gS2Ub0LjNZqd7GQzkg9RJ"><i>Everybody Writes 2</i></a><i>,</i>聽it took me 8 hours-ish to write the newsletter. Now I write it in half that time.</p> <p>How did I cut the time in half?</p> <p>Generative AI, right?</p> <p>No. (And not more espresso. Or an extra day in February, either.)</p> <p>It all comes down to process.</p> <p><strong>“Process” sounds as much fun as scrubbing dirt from beets.</strong>聽But stick with me. Here’s mine.</p> <p><strong><u>1. START WITH PEN + PAPER.</u></strong></p> <p>Write a list of your key points on paper with a pen. Flesh out those key points with a few bullet points.</p> <p>Don’t worry about “writing.” You’re welding the scaffolding for ideas that will聽<i>become</i>聽writing.</p> <p>Why this works:</p> <p><i><strong>You write slower than you type.聽</strong></i>Working with analog tools slows you down. Your high-speed locomotive brain isn’t screaming ahead to get to Next Sentence Depot. It has to wait patiently for your hands to catch up, like a car driver at a railroad crossing waiting for the train’s caboose.</p> <p>That slow pace ultimately delivers better insights.</p> <p><i><strong>You can’t backspace or start over.</strong></i>聽You can only keep going.</p> <p><i><strong>It’s the ultimate in distraction-free writing.</strong></i>聽Checking email. Scrolling LinkedIn. Clicking to another tab. You cannot. Because… well, paper.</p> <p><strong><u>2. STOP TRYING SO HARD.</u></strong></p> <p>The fastest way to write is to take the pressure off yourself.</p> <p>You aren’t Michelangelo trying to sculpt David.</p> <p>You’re just throwing your thoughts on paper like a mass of wet, rough clay.</p> <p>Use your paper outline as your guide and write as fast as you can. In聽<i>Everybody Writes,</i>聽I call the result of this approach The Ugly First Draft.</p> <p><span style="text-decoration: underline;"><strong>3. AHOY, PROCRASTINATORS. THIS IS FOR YOU.</strong></span></p> <p>The hardest part about writing is often just sitting down to do it.</p> <p>I procrastinate, too. When it’s getting in the way, I call up the Pomodoro Technique: a time-management method that helps you break any work into chunks separated by quick breaks.</p> <p>It’s perfectly suited to writing. It’s basic. But it’s magical.</p> <p>Here’s how it works:</p> <p>You set a timer for 25-ish minutes. You adhere your 馃崙聽peach to the chair. You work until the timer dings. You take a short break. Repeat three times. Then you take a longer break. These intervals are known as “Pomodoros.”</p> <p>Many apps, websites, and tools have widely popularized the technique. Like聽<a href="https://clicks.aweber.com/y/ct/?l=DocHN&m=3mtCqb3lAFUyQvK&b=8x496g5WKgFB.e6J_Ef9Lw" target="_blank" rel="noopener noreferrer" data-saferedirecturl="https://www.google.com/url?q=https://clicks.aweber.com/y/ct/?l%3DDocHN%26m%3D3mtCqb3lAFUyQvK%26b%3D8x496g5WKgFB.e6J_Ef9Lw&source=gmail&ust=1709649618770000&usg=AOvVaw2VC3uh_MbXW0QnVt1JkdR9">this one</a>. And聽<a href="https://clicks.aweber.com/y/ct/?l=DocHN&m=3mtCqb3lAFUyQvK&b=iwvxZ4uDsRrmve2B37lnXw" target="_blank" rel="noopener noreferrer" data-saferedirecturl="https://www.google.com/url?q=https://clicks.aweber.com/y/ct/?l%3DDocHN%26m%3D3mtCqb3lAFUyQvK%26b%3DiwvxZ4uDsRrmve2B37lnXw&source=gmail&ust=1709649618770000&usg=AOvVaw2nZOMH2BdPyf0fla2OQZL7">this</a>. You can also buy聽<a href="https://clicks.aweber.com/y/ct/?l=DocHN&m=3mtCqb3lAFUyQvK&b=Q.QZfdTVq.chuCRvkAaZQA" target="_blank" rel="noopener noreferrer" data-saferedirecturl="https://www.google.com/url?q=https://clicks.aweber.com/y/ct/?l%3DDocHN%26m%3D3mtCqb3lAFUyQvK%26b%3DQ.QZfdTVq.chuCRvkAaZQA&source=gmail&ust=1709649618770000&usg=AOvVaw3ud0o2iNmz6yhrm38RXUd7">cute little tomato timers</a>.</p> <p>But I simply use my Alexa and ask her to sing to me in Italian after 28 minutes just to make the technique my own. That initial聽<i>adhere-peach-session</i>聽is usually enough to get into the flow.</p> <p>馃崊 <i>Fun fact:</i>聽The “Pomodoro Technique” was developed in the 1980s by a university student,聽<a href="https://clicks.aweber.com/y/ct/?l=DocHN&m=3mtCqb3lAFUyQvK&b=d1QiHicG4UiDQDgyKOBW1g" target="_blank" rel="noopener noreferrer" data-saferedirecturl="https://www.google.com/url?q=https://clicks.aweber.com/y/ct/?l%3DDocHN%26m%3D3mtCqb3lAFUyQvK%26b%3Dd1QiHicG4UiDQDgyKOBW1g&source=gmail&ust=1709649618770000&usg=AOvVaw2IpDKsNyga0uz0hFs7sZWA">Francesco Cirillo</a>, as a way to focus and complete assignments. Francesco used a kitchen timer shaped like a tomato (<i>pomodoro</i>聽in Italian), and ultimately published his method as a free download (<a href="https://clicks.aweber.com/y/ct/?l=DocHN&m=3mtCqb3lAFUyQvK&b=5FBM3vCcKs3YE1UkpDItaw" target="_blank" rel="noopener noreferrer" data-saferedirecturl="https://www.google.com/url?q=https://clicks.aweber.com/y/ct/?l%3DDocHN%26m%3D3mtCqb3lAFUyQvK%26b%3D5FBM3vCcKs3YE1UkpDItaw&source=gmail&ust=1709649618770000&usg=AOvVaw0RZQT_g7wJniSCsA0Klsas">republished as a book</a>).</p> <p><strong><u>4. BUILD A TINY HOUSE STUDIO.</u></strong></p> <p>I work out of a Tiny House Studio. It’s a one-room studio with an open ceiling and a tiny screen porch. I built it in my backyard 10 years ago as a place where I could focus on writing… because inside there’s nothing else to focus on. (<a href="https://annhandley.com/built-tiny-house/?awt_a=8LvK&awt_l=DocHN&awt_m=3mtCqb3lAFUyQvK" target="_blank" rel="noopener noreferrer" data-saferedirecturl="https://www.google.com/url?q=https://annhandley.com/built-tiny-house/?awt_a%3D8LvK%26awt_l%3DDocHN%26awt_m%3D3mtCqb3lAFUyQvK&source=gmail&ust=1709649618770000&usg=AOvVaw2Hz9tMjTKAiJuo3-ToCIc_">Here’s the story</a>.)</p> <p>Since then, I’ve published 3 books, launched this newsletter, and written…聽<i>I don’t know…</i>聽maybe a thousand presentation scripts & blog posts & MOAR.</p> <p>I’m not saying the Tiny House Studio is responsible. But I’m not-<i>not</i>聽saying that, either.</p> <p>The air is rarefied in there; it’s where I feel most creative and motivated.</p> <p>Your Tiny House Studio might be metaphorical. Yours might be a room in your house. A corner of your loft. A coffee shop with the scent of rarefied air. But wherever it is… get one.</p> <p><strong><u>5. SHORTEN YOUR SENTENCES.</u></strong></p> <p>Shorter sentences create momentum for readers because they’re inherently easier to read, unlike long, winding sentences that start one place and then seem to go on to make a second point without giving your brain a break (sometimes parenthetically even) and no matter how much you might enjoy the writing you’re reading this online, aren’t you, and your brain just starts to get impatient and fatigued so you</p> <p>…skip to the next paragraph.</p> <p>Shorter sentences are easier to read online.</p> <p>Shorter sentences are easier to write, too.</p> <p>One thought. One action. Keep it simple and straightforward.</p> <p>Short sentences clarify your thinking for the reader. And for you.</p> <p>You’ll move faster when you can see where you’re going.</p> <p><strong><u>6. OK, LET’S TALK ABOUT AI.</u></strong></p> <p>AI can help you write faster in a few smart ways. I have two favorites:</p> <p><i>First one: Ask ChatGPT or your favorite AI tool to tell you what’s missing from your piece.</i></p> <p>Prompt with something like this:</p> <blockquote><p><i>You are a content strategist who wrote this detailed attached how-to article that will delight and engage your audience of professional dog handlers for show dogs. You’re sharing grooming ideas and techniques that will inspire dog groomers to coif the most beautiful champions that the Westminster Dog Show judges have ever seen. The article is attached…</i></p> <p><i>What’s missing from this list of ideas?</i></p> <p><i>Which areas need further explanation?</i></p> <p><i>Which areas need more data and examples and visuals of dogs?</i></p> <p><i>Please offer actual examples.</i></p></blockquote> <p><i>Second one: Add scholarly research that supports your ideas.</i>聽(You’ll need聽<a href="https://clicks.aweber.com/y/ct/?l=DocHN&m=3mtCqb3lAFUyQvK&b=QL0G_jTfhyfPIkGSk7PtYg" target="_blank" rel="noopener noreferrer" data-saferedirecturl="https://www.google.com/url?q=https://clicks.aweber.com/y/ct/?l%3DDocHN%26m%3D3mtCqb3lAFUyQvK%26b%3DQL0G_jTfhyfPIkGSk7PtYg&source=gmail&ust=1709649618770000&usg=AOvVaw3PrfU4w7Ej9ws1oltRDq-V">a paid version of ChatGPT for this</a>.)</p> <p><strong><u>6陆. USE AI FOR THE FIRST DRAFT. THEN TOSS IT OUT.</u></strong></p> </div> </div> <div><img decoding="async" class="CToWUd aligncenter" src="https://ci3.googleusercontent.com/meips/ADKq_NZfRuL8Rw0cqr5POflmfGCU1Y5lG_ev_3CXy6eF6H1FYNOeJwn4wJbEwlqIlMA4ZIhDQ-3uLiPiXHYEdaeEaW0T4pNCXQUcxaPpjrYPE6i4A6Ez5YU33bg962bOPwVXrpPyq6orgRca3xEtlj-RM1FOmonYE98taQ=s0-d-e1-ft#https://hostedimages-cdn.aweber-static.com/Nzc1NjIz/original/6452fbdd173947d483ea6f7deb69390a.jpeg" alt="Ann crumpling paper during presentation" width="560" height="316" data-bit="iit" /></div> <div> <div class="m_3278167294452925923paragraph"> <p>This controversial technique is inspired by author Lauren Groff, one of my favorite novelists.</p> <p>She聽<a href="https://clicks.aweber.com/y/ct/?l=DocHN&m=3mtCqb3lAFUyQvK&b=_xAm1SS6VfLdnk0wfJH0TQ" target="_blank" rel="noopener noreferrer" data-saferedirecturl="https://www.google.com/url?q=https://clicks.aweber.com/y/ct/?l%3DDocHN%26m%3D3mtCqb3lAFUyQvK%26b%3D_xAm1SS6VfLdnk0wfJH0TQ&source=gmail&ust=1709649618770000&usg=AOvVaw08z0bq6ljGLljBF-ysrv3O">told the聽<i>NYTimes</i></a>聽that when she “starts something new, she writes it out longhand in large spiral notebooks. After she completes a first draft, she puts it in a bankers box鈥攁nd never reads it again. Then she’ll start the book over, still in longhand, working from memory. The idea is that this way, only the best, most vital bits survive.”</p> <p><i>Longhand.</i></p> <p><i>Large notebooks.</i></p> <p><i>Working from memory.</i></p> <p><i>Holy meerkats.</i></p> <p>I read that and got instantly depressed by my ordinariness.</p> <p>But then I realized that it’s a helpful way to think about getting over the preciousness of words, isn’t it? It’s a way to trust ourselves as writers.</p> <p>A few months ago, I needed to write the foreword to a research report. I stared at the page for eleventy years. I tried to decide where to begin. Nothing came to me. My usual tricks didn’t work. (Pomodoro = pulverized to red sauce.)</p> <p><i>Ugh</i>. I was desperate. Deadline looming. So I pasted the entire report into ChatGPT and asked the robot to write it for me.</p> <p>“Certainly,” it said, in that clipped, chipper manner it has.</p> <p>Three seconds later. I had it in my hands.</p> <p>I read it. I printed it out.</p> <p>Then I crumpled it up and threw it away.</p> <p>That small, simple act made me realize I’m a better writer than ChatGPT. Seeing AI’s weak, stilted effort helped me realize that I had more to say.</p> <p>I had ideas. I had a clear point of view. “You got this,” me said to me.</p> <p>AI can be an incredibly useful tool. But sometimes where it really helps is when it reminds us of the power of our own voices.</p> </div> </div> </div> <div id="upprev-trigger"></div> </div><footer class="entry-footer"><p class="entry-meta"><span class="entry-categories">Filed Under: <a href="https://annhandley.com/category/blog/" rel="category tag">Annarchy</a>, <a href="https://annhandley.com/category/business/" rel="category tag">Business</a>, <a href="https://annhandley.com/category/writing/" rel="category tag">Writing</a></span> <span class="entry-tags">Tagged With: <a href="https://annhandley.com/tag/2024/" rel="tag">2024</a>, <a href="https://annhandley.com/tag/copywriting/" rel="tag">copywriting</a>, <a href="https://annhandley.com/tag/creative-writing/" rel="tag">creative writing</a>, <a href="https://annhandley.com/tag/generative-ai/" rel="tag">generative AI</a>, <a href="https://annhandley.com/tag/journalism/" rel="tag">journalism</a>, <a href="https://annhandley.com/tag/marketing/" rel="tag">marketing</a>, <a href="https://annhandley.com/tag/technology/" rel="tag">Technology</a>, <a href="https://annhandley.com/tag/writing/" rel="tag">Writing</a>, <a href="https://annhandley.com/tag/writing-tips/" rel="tag">writing tips</a>, <a href="https://annhandley.com/tag/writing-tools/" rel="tag">writing tools</a>, <a href="https://annhandley.com/tag/writing-trends/" rel="tag">writing trends</a></span></p></footer></article><div class="after-entry widget-area"><section id="text-5" class="widget widget_text"><div class="widget-wrap"> <div class="textwidget"><h3>SUBSCRIBE TO ANN’S NEWSLETTER,<br /> <span style="color: #d07ec8;">TOTAL ANNARCHY:</span></h3> <h6>Get the letter 21,000+ people love to get. 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