Privacy notices | Aalto University

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</header> <div class="layout-content "> <main> <a id="main-content" tabindex="-1"></a> <div class="region region--content"> <div id="block-aalto-aaltofi-aaltoquicksearch" class="block block-pdb-vue block-vue-componentaalto-quick-search"> <div class="aalto-quick-search" id="a2783d49-2c9a-46fa-92b3-e1347736c2a8"><div id="aalto-quicksearch2"></div> </div> </div> <div class="aalto-article "> <div class="aalto-article__top-wrapper"> <div class="article-container aalto-article__top"> <div class="aalto-article__hub-text"> <a href="/en/services" hreflang="en">Services</a> </div> <h1> Privacy notices</h1> <div class="aalto-article__ingress"> Aalto University's privacy notices provide information on the processing of personal data in the university's operations. The privacy notices describe the purpose and legal basis of the processing of personal data and specify which type of personal data needs to be processed in each activity. The privacy notices inform if personal data will be shared, or transferred outside the European Union. In addition, the data subject is informed about their data protection rights. </div> </div> </div> <div class="aalto-article__hero-wrap full-bleed-container full-bleed-container--hero"> <div class="aalto-article__hero-container aalto-article__hero-container--medium-no-crop"> <figure> <div class=""> <div class="media-with-caption__container"> <picture> <source srcset="/sites/g/files/flghsv161/files/styles/o_288w_ah_n/public/2019-06/recruitment_photo.jpg?itok=WJub-JHf 288w, /sites/g/files/flghsv161/files/styles/o_567w_ah_n/public/2019-06/recruitment_photo.jpg?itok=1tPwDHep 567w, /sites/g/files/flghsv161/files/styles/o_819w_ah_n/public/2019-06/recruitment_photo.jpg?itok=-v3lKOso 819w, /sites/g/files/flghsv161/files/styles/o_914w_ah_n/public/2019-06/recruitment_photo.jpg?itok=naNNgj25 914w" media="all" type="image/jpeg" sizes="(min-width: 1074px) 914px, (min-width: 900px) calc(100vw - 160px), (min-width: 600px) calc(100vw - 80px), (min-width: 320px) calc(100vw - 32px), 288px" width="914" height="609"/> <img loading="eager" data-original-width="8688" data-original-height="5792" src="/sites/g/files/flghsv161/files/styles/o_288w_ah_n/public/2019-06/recruitment_photo.jpg?itok=WJub-JHf" width="288" height="192" alt="People in Dipoli Building" /> </picture> </div> </div> </figure> </div> </div> <div class="aalto-component-wrapper aalto-component aalto-component-wrapper--text-text" lang="en" style=""> <div class="paragraph paragraph--type--text-text paragraph--view-mode--default"> <div class="text-text"> <div class="aalto-user-generated-content"><p>Due to the many tasks of Aalto University, we maintain several privacy notices. You can get familiar with their contents through the links and attachments on this page. In the context of university activities, you are data subject, i.e. person whose data is processed, if you are for example our student, staff, alumni, partner or customer. Please note that depending on the relationship between the data subject and Aalto, either one or more of the privacy notices may apply.</p> <h3>Have you been invited to a university event or are you visiting our website?</h3> <p>The following privacy notices describe the processing and protection of personal data when organizing university events and communications.</p></div> </div> </div> </div> <div class="aalto-component-wrapper aalto-component aalto-component-wrapper--attachment" lang="en" style=""> <div class="aalto-attachments article-container"> <div class="aalto-attachment__container"> <svg class="aalto-attachment__icon-attachment"><use xlink:href="/themes/custom/aalto_aaltofi/images/icons.svg#svg-attachment_pdf" /></svg> <div class="aalto-attachment__text"> <a class="aalto-attachment__link" href="https://www.aalto.fi/sites/g/files/flghsv161/files/2021-01/privacy_notice_communication_18122020.pdf">Privacy notice for Aalto University communication and events (all Aalto units)<span class="aalto-visually-hidden">, pdf, attachment</span></a> <div class="aalto-attachment__meta"><span class="aalto-attachment__description">393.97 K</span></div> </div> <svg class="aalto-attachment__icon-download"><use xlink:href="/themes/custom/aalto_aaltofi/images/icons.svg#16-arrow_download" /></svg> </div> <div class="aalto-attachment__container"> <svg class="aalto-attachment__icon-attachment"><use xlink:href="/themes/custom/aalto_aaltofi/images/icons.svg#svg-attachment_pdf" /></svg> <div class="aalto-attachment__text"> <a class="aalto-attachment__link" href="https://www.aalto.fi/sites/g/files/flghsv161/files/2019-06/privacy_notice_grants_aalto_general_3102018.pdf">Privacy Notice for Grants (all Aalto units)<span class="aalto-visually-hidden">, pdf, attachment</span></a> <div class="aalto-attachment__meta"><span class="aalto-attachment__description">468.35 K</span></div> </div> <svg class="aalto-attachment__icon-download"><use xlink:href="/themes/custom/aalto_aaltofi/images/icons.svg#16-arrow_download" /></svg> </div> </div> </div> <div class="aalto-component-wrapper aalto-component aalto-component-wrapper--manual-liftup-medium aalto-liftup-m " lang="en" style=""> <div class="component-container"> <div class="aalto-manual-liftup__header"> <div class="aalto-manual-liftup__header-content"> <h2 class="aalto-manual-liftup__header-title" id="liftup-title-id-2014869699"> Privacy notice for our alumni, donors and stakeholders </h2> <div class="aalto-manual-liftup__header-body"> <div class="aalto-user-generated-content"><p>We inform on the processing of personal data of Aalto University alumni, donors and stakeholders in the CRM system in this privacy notice.</p></div> </div> </div> </div> <div class="aalto-layout-container"> <div class="aalto-layout-item aalto-liftup-m-card-container"> <div class="aalto-liftup-m-card"> <div class="aalto-liftup-m-card__image-container"> <picture> <source srcset="/sites/g/files/flghsv161/files/styles/2_3_288w_125h_d/public/2018-04/gdpr-nn-banner-wj.jpg?h=6768a92c&itok=lStDVMyA 288w, /sites/g/files/flghsv161/files/styles/2_3_567w_247h_d/public/2018-04/gdpr-nn-banner-wj.jpg?h=6768a92c&itok=HWrzVAKd 567w, /sites/g/files/flghsv161/files/styles/2_3_690w_300h_d/public/2018-04/gdpr-nn-banner-wj.jpg?h=6768a92c&itok=zwQ7GAL0 690w, /sites/g/files/flghsv161/files/styles/2_3_819w_356h_d/public/2018-04/gdpr-nn-banner-wj.jpg?h=6768a92c&itok=J7bKnz7X 819w" media="all" type="image/jpeg" sizes="(min-width: 900px) calc(33vw - 160px), (min-width: 600px) calc(100vw - 40px), (min-width: 320px) calc(100vw - 32px), 288px" width="819" height="356"/> <img loading="lazy" data-original-width="2000" data-original-height="570" src="/sites/g/files/flghsv161/files/styles/2_3_288w_125h_d/public/2018-04/gdpr-nn-banner-wj.jpg?h=6768a92c&itok=lStDVMyA" width="288" height="125" alt="gdpr-nn-banner-wj.jpg" /> </picture> </div> <div class="aalto-liftup-m-card__main-content"> <div class="aalto-liftup-m-card__text-container"> <div class="aalto-liftup-m-card__overflow-container"> <h2 class="aalto-liftup-m-card__header"> <a class="aalto-liftup-m-card__link" href="/en/aalto-university/aalto-university-privacy-notice-for-partnership-services" title="Aalto University privacy notice for partnership services"> Aalto University privacy notice for partnership services </a> </h2> <p class="aalto-liftup-m-card__summary">This privacy notice provides information to Aalto University alumni, donors and stakeholders about the processing of their personal data in CRM-system as part of the services of the Aalto University Advancement and Corporate Engagement (ADCO). </p> </div> </div> <div class="aalto-liftup-m-card__meta"> <span class="aalto-liftup-m-card__meta-item aalto-liftup-m-card__meta-item--category">Aalto University</span> </div> </div> </div> </div> </div> </div> </div> <div class="aalto-component-wrapper aalto-component aalto-component-wrapper--text-text" lang="en" style=""> <div class="paragraph paragraph--type--text-text paragraph--view-mode--default"> <div class="text-text"> <div class="aalto-user-generated-content"><h3>Privacy notices at Aalto University</h3></div> </div> </div> </div> <div class="aalto-component-wrapper aalto-component aalto-component-wrapper--manual-liftup-medium aalto-liftup-m " lang="en" style=""> <div class="component-container"> <div class="aalto-manual-liftup__header"> <div class="aalto-manual-liftup__header-content"> <h2 class="aalto-manual-liftup__header-title" id="liftup-title-id-39171042"> IT services privacy notice </h2> </div> </div> <div class="aalto-layout-container"> <div class="aalto-layout-item aalto-liftup-m-card-container"> <div class="aalto-liftup-m-card"> <div class="aalto-liftup-m-card__image-container"> <picture> <source srcset="/sites/g/files/flghsv161/files/styles/2_3_288w_125h_d/public/2021-02/Photo_Kalle_Kataila-2495.jpg?h=41f55a5b&itok=BfGq4OMx 288w, /sites/g/files/flghsv161/files/styles/2_3_567w_247h_d/public/2021-02/Photo_Kalle_Kataila-2495.jpg?h=41f55a5b&itok=ztY-qXMk 567w, /sites/g/files/flghsv161/files/styles/2_3_690w_300h_d/public/2021-02/Photo_Kalle_Kataila-2495.jpg?h=41f55a5b&itok=blcSGTiN 690w, /sites/g/files/flghsv161/files/styles/2_3_819w_356h_d/public/2021-02/Photo_Kalle_Kataila-2495.jpg?h=41f55a5b&itok=JLAiFtTC 819w" media="all" type="image/jpeg" sizes="(min-width: 900px) calc(33vw - 160px), (min-width: 600px) calc(100vw - 40px), (min-width: 320px) calc(100vw - 32px), 288px" width="819" height="356"/> <img loading="lazy" data-original-width="2500" data-original-height="1667" src="/sites/g/files/flghsv161/files/styles/2_3_288w_125h_d/public/2021-02/Photo_Kalle_Kataila-2495.jpg?h=41f55a5b&itok=BfGq4OMx" width="288" height="125" alt="Someone working on a laptop typing." /> </picture> </div> <div class="aalto-liftup-m-card__main-content"> <div class="aalto-liftup-m-card__text-container"> <div class="aalto-liftup-m-card__overflow-container"> <h2 class="aalto-liftup-m-card__header"> <a class="aalto-liftup-m-card__link" href="/en/aalto-university/it-services-privacy-notice" title="IT Services Privacy Notice"> IT Services Privacy Notice </a> </h2> <p class="aalto-liftup-m-card__summary">This privacy notice describes the Aalto University policy on the personal data collected and processed by the Aalto University IT Services (ITS) in connection with the services it produces and the processes it executes.</p> </div> </div> <div class="aalto-liftup-m-card__meta"> <span class="aalto-liftup-m-card__meta-item aalto-liftup-m-card__meta-item--category">Aalto University</span> </div> </div> </div> </div> </div> </div> </div> <div class="aalto-component-wrapper aalto-component aalto-component-wrapper--manual-liftup-medium aalto-liftup-m " lang="en" style=""> <div class="component-container"> <div class="aalto-manual-liftup__header"> <div class="aalto-manual-liftup__header-content"> <h2 class="aalto-manual-liftup__header-title" id="liftup-title-id-1375148332"> Privacy notice for researchers, professionals and visiting scholars </h2> <div class="aalto-manual-liftup__header-body"> <div class="aalto-user-generated-content"><p>This data protection notice provides information on the processing of your personal data when you are a researcher, expert or academic visitor at Aalto University.</p></div> </div> </div> </div> <div class="aalto-layout-container"> <div class="aalto-layout-item aalto-liftup-m-card-container"> <div class="aalto-liftup-m-card"> <div class="aalto-liftup-m-card__image-container"> <picture> <source srcset="/sites/g/files/flghsv161/files/styles/2_3_288w_125h_d/public/2019-08/aalto_dipoli_artworks_photography_27-9-2017_photo_mikko_raskinen_030_original.jpg?h=f4aec852&itok=ze0TVn0R 288w, /sites/g/files/flghsv161/files/styles/2_3_567w_247h_d/public/2019-08/aalto_dipoli_artworks_photography_27-9-2017_photo_mikko_raskinen_030_original.jpg?h=f4aec852&itok=y4CI-Da7 567w, /sites/g/files/flghsv161/files/styles/2_3_690w_300h_d/public/2019-08/aalto_dipoli_artworks_photography_27-9-2017_photo_mikko_raskinen_030_original.jpg?h=f4aec852&itok=sGmFggcJ 690w, /sites/g/files/flghsv161/files/styles/2_3_819w_356h_d/public/2019-08/aalto_dipoli_artworks_photography_27-9-2017_photo_mikko_raskinen_030_original.jpg?h=f4aec852&itok=YhlhBXlp 819w" media="all" type="image/jpeg" sizes="(min-width: 900px) calc(33vw - 160px), (min-width: 600px) calc(100vw - 40px), (min-width: 320px) calc(100vw - 32px), 288px" width="819" height="356"/> <img loading="lazy" data-original-width="3720" data-original-height="2480" src="/sites/g/files/flghsv161/files/styles/2_3_288w_125h_d/public/2019-08/aalto_dipoli_artworks_photography_27-9-2017_photo_mikko_raskinen_030_original.jpg?h=f4aec852&itok=ze0TVn0R" width="288" height="125" alt="Henkilötietoportaali. Kuva: Mikko Raskinen / Aalto-yliopisto" /> </picture> </div> <div class="aalto-liftup-m-card__main-content"> <div class="aalto-liftup-m-card__text-container"> <div class="aalto-liftup-m-card__overflow-container"> <h2 class="aalto-liftup-m-card__header"> <a class="aalto-liftup-m-card__link" href="/en/aalto-university/privacy-notice-for-researchers-professionals-visiting-scholars-and-users-of-aalto-research-portal" title="Privacy notice for researchers, professionals, visiting scholars and users of Aalto research portal"> Privacy notice for researchers, professionals, visiting scholars and users of Aalto research portal </a> </h2> <p class="aalto-liftup-m-card__summary">Privacy notice for researchers, professionals, visiting scholars and users of Aalto research portal</p> </div> </div> <div class="aalto-liftup-m-card__meta"> <span class="aalto-liftup-m-card__meta-item aalto-liftup-m-card__meta-item--category">Aalto University</span> </div> </div> </div> </div> </div> </div> </div> <div class="aalto-component-wrapper aalto-component aalto-component-wrapper--manual-liftup-medium aalto-liftup-m " lang="en" style=""> <div class="component-container"> <div class="aalto-manual-liftup__header"> <div class="aalto-manual-liftup__header-content"> <h2 class="aalto-manual-liftup__header-title" id="liftup-title-id-1515703610"> Privacy notice for aalto.fi website </h2> </div> </div> <div class="aalto-layout-container"> <div class="aalto-layout-item aalto-liftup-m-card-container"> <div class="aalto-liftup-m-card"> <div class="aalto-liftup-m-card__image-container"> <picture> <source srcset="/sites/g/files/flghsv161/files/styles/2_3_288w_125h_d/public/2018-05/new_undergraduates_31082015_photo_by_aino_huovio-6316.jpg?h=86f7be55&itok=bhRwhVP9 288w, /sites/g/files/flghsv161/files/styles/2_3_567w_247h_d/public/2018-05/new_undergraduates_31082015_photo_by_aino_huovio-6316.jpg?h=86f7be55&itok=C-U9ZVLx 567w, /sites/g/files/flghsv161/files/styles/2_3_690w_300h_d/public/2018-05/new_undergraduates_31082015_photo_by_aino_huovio-6316.jpg?h=86f7be55&itok=HLrba76Z 690w, /sites/g/files/flghsv161/files/styles/2_3_819w_356h_d/public/2018-05/new_undergraduates_31082015_photo_by_aino_huovio-6316.jpg?h=86f7be55&itok=xeSWEZbw 819w" media="all" type="image/jpeg" sizes="(min-width: 900px) calc(33vw - 160px), (min-width: 600px) calc(100vw - 40px), (min-width: 320px) calc(100vw - 32px), 288px" width="819" height="356"/> <img loading="lazy" data-original-width="3662" data-original-height="2442" src="/sites/g/files/flghsv161/files/styles/2_3_288w_125h_d/public/2018-05/new_undergraduates_31082015_photo_by_aino_huovio-6316.jpg?h=86f7be55&itok=bhRwhVP9" width="288" height="125" alt="Aalto University/Flags" /> </picture> </div> <div class="aalto-liftup-m-card__main-content"> <div class="aalto-liftup-m-card__text-container"> <div class="aalto-liftup-m-card__overflow-container"> <h2 class="aalto-liftup-m-card__header"> <a class="aalto-liftup-m-card__link" href="/en/aalto-handbook/privacy-notice-for-aaltofi" title="Privacy Notice for aalto.fi"> Privacy Notice for aalto.fi </a> </h2> <p class="aalto-liftup-m-card__summary">Aalto University ('Aalto') collects personal data that relates to the users of the aalto.fi website ('website'). This privacy notice applies to the website aalto.fi. Aalto acts as the controller for personal data that users of the website provide when they visit the website or by other means or that is collected automatically in conjunction with website browsing activity.</p> </div> </div> <div class="aalto-liftup-m-card__meta"> <span class="aalto-liftup-m-card__meta-item aalto-liftup-m-card__meta-item--category">Aalto Handbook</span> </div> </div> </div> </div> </div> </div> </div> <div class="aalto-component-wrapper aalto-component aalto-component-wrapper--attachment" lang="en" style=""> <div class="aalto-attachments article-container"> <div class="aalto-attachment__container"> <svg class="aalto-attachment__icon-attachment"><use xlink:href="/themes/custom/aalto_aaltofi/images/icons.svg#svg-attachment_pdf" /></svg> <div class="aalto-attachment__text"> <a class="aalto-attachment__link" href="https://www.aalto.fi/sites/g/files/flghsv161/files/2020-01/privacy_notice_recruitment_20180525_paivitys_020120.pdf">Recruitment - Privacy Notice to Employee Candidates <span class="aalto-visually-hidden">, pdf, attachment</span></a> <div class="aalto-attachment__meta"><span class="aalto-attachment__description">29.48 K</span></div> </div> <svg class="aalto-attachment__icon-download"><use xlink:href="/themes/custom/aalto_aaltofi/images/icons.svg#16-arrow_download" /></svg> </div> <div class="aalto-attachment__container"> <svg class="aalto-attachment__icon-attachment"><use xlink:href="/themes/custom/aalto_aaltofi/images/icons.svg#svg-attachment_pdf" /></svg> <div class="aalto-attachment__text"> <a class="aalto-attachment__link" href="https://www.aalto.fi/sites/g/files/flghsv161/files/2018-09/privacy_notice_aalto.fi_.pdf">Privacy notice for AALTO.FI website visitors<span class="aalto-visually-hidden">, pdf, attachment</span></a> <div class="aalto-attachment__meta"><span class="aalto-attachment__description">111.63 K</span></div> </div> <svg class="aalto-attachment__icon-download"><use xlink:href="/themes/custom/aalto_aaltofi/images/icons.svg#16-arrow_download" /></svg> </div> <div class="aalto-attachment__container"> <svg class="aalto-attachment__icon-attachment"><use xlink:href="/themes/custom/aalto_aaltofi/images/icons.svg#svg-attachment_pdf" /></svg> <div class="aalto-attachment__text"> <a class="aalto-attachment__link" href="https://www.aalto.fi/sites/g/files/flghsv161/files/2018-09/privacy_notice_aalto_space.pdf">Aalto Space User Register<span class="aalto-visually-hidden">, pdf, attachment</span></a> <div class="aalto-attachment__meta"><span class="aalto-attachment__description">127.43 K</span></div> </div> <svg class="aalto-attachment__icon-download"><use xlink:href="/themes/custom/aalto_aaltofi/images/icons.svg#16-arrow_download" /></svg> </div> <div class="aalto-attachment__container"> <svg class="aalto-attachment__icon-attachment"><use xlink:href="/themes/custom/aalto_aaltofi/images/icons.svg#svg-attachment_pdf" /></svg> <div class="aalto-attachment__text"> <a class="aalto-attachment__link" href="https://www.aalto.fi/sites/g/files/flghsv161/files/2018-09/tietosuojailmoitus_granlund.pdf">Granlund Manager –palvelupyyntö- ja rakennustietorekisteri<span class="aalto-visually-hidden">, pdf, attachment</span></a> <div class="aalto-attachment__meta"><span class="aalto-attachment__description">330.77 K</span></div> </div> <svg class="aalto-attachment__icon-download"><use xlink:href="/themes/custom/aalto_aaltofi/images/icons.svg#16-arrow_download" /></svg> </div> <div class="aalto-attachment__container"> <svg class="aalto-attachment__icon-attachment"><use xlink:href="/themes/custom/aalto_aaltofi/images/icons.svg#svg-attachment_pdf" /></svg> <div class="aalto-attachment__text"> <a class="aalto-attachment__link" href="https://www.aalto.fi/sites/g/files/flghsv161/files/2018-10/privacy_notice_grants_aalto_general_final_03102018.pdf">Grant application and award<span class="aalto-visually-hidden">, pdf, attachment</span></a> <div class="aalto-attachment__meta"><span class="aalto-attachment__description">468.35 K</span></div> </div> <svg class="aalto-attachment__icon-download"><use xlink:href="/themes/custom/aalto_aaltofi/images/icons.svg#16-arrow_download" /></svg> </div> <div class="aalto-attachment__container"> <svg class="aalto-attachment__icon-attachment"><use xlink:href="/themes/custom/aalto_aaltofi/images/icons.svg#svg-attachment_pdf" /></svg> <div class="aalto-attachment__text"> <a class="aalto-attachment__link" href="https://www.aalto.fi/sites/g/files/flghsv161/files/2018-11/privacy_notice_camera_surveillance_final_15112018.pdf">Aalto University digital camera surveillance<span class="aalto-visually-hidden">, pdf, attachment</span></a> <div class="aalto-attachment__meta"><span class="aalto-attachment__description">94.38 K</span></div> </div> <svg class="aalto-attachment__icon-download"><use xlink:href="/themes/custom/aalto_aaltofi/images/icons.svg#16-arrow_download" /></svg> </div> <div class="aalto-attachment__container"> <svg class="aalto-attachment__icon-attachment"><use xlink:href="/themes/custom/aalto_aaltofi/images/icons.svg#svg-attachment_pdf" /></svg> <div class="aalto-attachment__text"> <a class="aalto-attachment__link" href="https://www.aalto.fi/sites/g/files/flghsv161/files/2018-12/tietosuojailmoitus_hakijat_2018_11_30_gb.pdf">A description of the university’s processing of personal data on applicants in order to comply with its statutory student admissions duties<span class="aalto-visually-hidden">, pdf, attachment</span></a> <div class="aalto-attachment__meta"><span class="aalto-attachment__description">136.76 K</span></div> </div> <svg class="aalto-attachment__icon-download"><use xlink:href="/themes/custom/aalto_aaltofi/images/icons.svg#16-arrow_download" /></svg> </div> <div class="aalto-attachment__container"> <svg class="aalto-attachment__icon-attachment"><use xlink:href="/themes/custom/aalto_aaltofi/images/icons.svg#svg-attachment_pdf" /></svg> <div class="aalto-attachment__text"> <a class="aalto-attachment__link" href="https://www.aalto.fi/sites/g/files/flghsv161/files/2022-11/SAHA%20PrivacyNotice%2016112022_1.pdf">Aalto University's electronic document and records management system (SAHA)<span class="aalto-visually-hidden">, pdf, attachment</span></a> <div class="aalto-attachment__meta"><span class="aalto-attachment__description">179.64 K</span></div> </div> <svg class="aalto-attachment__icon-download"><use xlink:href="/themes/custom/aalto_aaltofi/images/icons.svg#16-arrow_download" /></svg> </div> <div class="aalto-attachment__container"> <svg class="aalto-attachment__icon-attachment"><use xlink:href="/themes/custom/aalto_aaltofi/images/icons.svg#svg-attachment_pdf" /></svg> <div class="aalto-attachment__text"> <a class="aalto-attachment__link" href="https://www.aalto.fi/sites/g/files/flghsv161/files/2021-03/privacy-notice-aalto-innovation-services.pdf">Innovation Services inventor information<span class="aalto-visually-hidden">, pdf, attachment</span></a> <div class="aalto-attachment__meta"><span class="aalto-attachment__description">1.53 M</span></div> </div> <svg class="aalto-attachment__icon-download"><use xlink:href="/themes/custom/aalto_aaltofi/images/icons.svg#16-arrow_download" /></svg> </div> <div class="aalto-attachment__container"> <svg class="aalto-attachment__icon-attachment"><use xlink:href="/themes/custom/aalto_aaltofi/images/icons.svg#svg-attachment_pdf" /></svg> <div class="aalto-attachment__text"> <a class="aalto-attachment__link" href="https://www.aalto.fi/sites/g/files/flghsv161/files/2021-03/Privacy%20notice_Aalto%20Startup%20Center_customer%20register.pdf">Aalto Startup Center customer register<span class="aalto-visually-hidden">, pdf, attachment</span></a> <div class="aalto-attachment__meta"><span class="aalto-attachment__description">128.01 K</span></div> </div> <svg class="aalto-attachment__icon-download"><use xlink:href="/themes/custom/aalto_aaltofi/images/icons.svg#16-arrow_download" /></svg> </div> <div class="aalto-attachment__container"> <svg class="aalto-attachment__icon-attachment"><use xlink:href="/themes/custom/aalto_aaltofi/images/icons.svg#svg-attachment_pdf" /></svg> <div class="aalto-attachment__text"> <a class="aalto-attachment__link" href="https://www.aalto.fi/sites/g/files/flghsv161/files/2022-03/Tietosuojailmoitus_Aalto-yliopiston%20oppimiskeskuksen%20asiakasrekisteri_june_2021_FI_EN_SV.pdf">Aalto-yliopiston oppimiskeskuksen asiakasrekisteri<span class="aalto-visually-hidden">, pdf, attachment</span></a> <div class="aalto-attachment__meta"><span class="aalto-attachment__description">288.31 K</span></div> </div> <svg class="aalto-attachment__icon-download"><use xlink:href="/themes/custom/aalto_aaltofi/images/icons.svg#16-arrow_download" /></svg> </div> <div class="aalto-attachment__container"> <svg class="aalto-attachment__icon-attachment"><use xlink:href="/themes/custom/aalto_aaltofi/images/icons.svg#svg-attachment_pdf" /></svg> <div class="aalto-attachment__text"> <a class="aalto-attachment__link" href="https://www.aalto.fi/sites/g/files/flghsv161/files/2024-09/Privacy-notice-for-data-subjects_register-of-contact-details-ACRE_23092024.pdf">ACRE Privacy notice for data subjects<span class="aalto-visually-hidden">, pdf, attachment</span></a> <div class="aalto-attachment__meta"><span class="aalto-attachment__description">304.26 K</span></div> </div> <svg class="aalto-attachment__icon-download"><use xlink:href="/themes/custom/aalto_aaltofi/images/icons.svg#16-arrow_download" /></svg> </div> </div> </div> <div class="aalto-component-wrapper aalto-component aalto-component-wrapper--manual-liftup-small aalto-manual-liftup-small " lang="en" style=""> <div class="component-container"> <div class="aalto-manual-liftup__header"> <div class="aalto-manual-liftup__header-content"> <h2 class="aalto-manual-liftup__header-title" id="liftup-title-id-753409173"> Privacy notices for our students and applicants </h2> <div class="aalto-manual-liftup__header-body"> <div class="aalto-user-generated-content"><p>You find information on the protection of personal data of our students and applicants to bachelor’s, master’s and doctoral education on the pages:</p></div> </div> </div> </div> <div class="manual-liftup-small__horizontal-cards"> <div class="manual-liftup-small__horizontal-card"> <div class="manual-liftup-small__horizontal-card--text-container"> <h3 class="manual-liftup-small__horizontal-card--title"> <a class="aalto-liftup__link" href="/en/student-guide/privacy-notice" title="Privacy notice"> Privacy notice </a> </h3> <div class="manual-liftup-small__horizontal-card--paragraph-container"> <p class="manual-liftup-small__horizontal-card--paragraph"> Privacy notice for students </p> </div> </div> <div class="manual-liftup-small__horizontal-card--image-container"> <picture> <source srcset="/sites/g/files/flghsv161/files/styles/1_120w_120h_d/public/2022-11/Student_Guide_Use_Only_Etusivu_Square.png?h=4228228e&itok=6Zz6Pvgs 120w, /sites/g/files/flghsv161/files/styles/1_160w_160h_d/public/2022-11/Student_Guide_Use_Only_Etusivu_Square.png?h=4228228e&itok=fhPG6vos 160w" media="all" type="image/png" sizes="(min-width: 1200px) 160px, (min-width: 600px) 120px, 80px" width="160" height="160"/> <img loading="lazy" data-original-width="1440" data-original-height="1440" src="/sites/g/files/flghsv161/files/styles/1_120w_120h_d/public/2022-11/Student_Guide_Use_Only_Etusivu_Square.png?h=4228228e&itok=6Zz6Pvgs" width="120" height="120" alt="Student guide illustration, front page" /> </picture> </div> </div> <div class="manual-liftup-small__horizontal-card manual-liftup-small__horizontal-card--no-image"> <div class="manual-liftup-small__horizontal-card--text-container"> <h3 class="manual-liftup-small__horizontal-card--title"> <a class="aalto-liftup__link" href="/en/admission-services/data-privacy-notice-for-applicants-for-degree-education" title="Data privacy notice for applicants for degree education"> Data privacy notice for applicants for degree education </a> </h3> <div class="manual-liftup-small__horizontal-card--paragraph-container"> <p class="manual-liftup-small__horizontal-card--paragraph"> This privacy notice applies to applicants to bachelor’s, master’s and doctoral education, and contains information about how your personal data is processed and the rights that you have to your own personal data. </p> </div> </div> <div class="manual-liftup-small__horizontal-card--image-container"> </div> </div> </div> </div> </div> <div class="aalto-component-wrapper aalto-component aalto-component-wrapper--text-text" lang="en" style=""> <div class="paragraph paragraph--type--text-text paragraph--view-mode--default"> <div class="text-text"> <div class="aalto-user-generated-content"><h3>Privacy notices of research and other projects at Aalto University</h3></div> </div> </div> </div> <div class="aalto-component-wrapper aalto-component aalto-component-wrapper--attachment" lang="en" style=""> <div class="aalto-attachments article-container"> <div class="aalto-attachment__container"> <svg class="aalto-attachment__icon-attachment"><use xlink:href="/themes/custom/aalto_aaltofi/images/icons.svg#svg-attachment_pdf" /></svg> <div class="aalto-attachment__text"> <a class="aalto-attachment__link" href="https://www.aalto.fi/sites/g/files/flghsv161/files/2019-04/sosiaalihuollon_asiakastietojarjestelmien_kaytettavyys_tietosuojailmoitus.pdf">Sosiaalihuollon asiakastietojarjestelmien käytettävyys_Tietosuojailmoitus<span class="aalto-visually-hidden">, pdf, attachment</span></a> <div class="aalto-attachment__meta"><span class="aalto-attachment__description">384.3 K</span></div> </div> <svg class="aalto-attachment__icon-download"><use xlink:href="/themes/custom/aalto_aaltofi/images/icons.svg#16-arrow_download" /></svg> </div> <div class="aalto-attachment__container"> <svg class="aalto-attachment__icon-attachment"><use xlink:href="/themes/custom/aalto_aaltofi/images/icons.svg#svg-attachment_pdf" /></svg> <div class="aalto-attachment__text"> <a class="aalto-attachment__link" href="https://www.aalto.fi/sites/g/files/flghsv161/files/2019-08/research_data_privacy_notice_aura.pdf">AURA - Boundaries and prerequisites of autonomy in micro-, small- and medium-sized companies. Privacy notice.<span class="aalto-visually-hidden">, pdf, attachment</span></a> <div class="aalto-attachment__meta"><span class="aalto-attachment__description">432.15 K</span></div> </div> <svg class="aalto-attachment__icon-download"><use xlink:href="/themes/custom/aalto_aaltofi/images/icons.svg#16-arrow_download" /></svg> </div> <div class="aalto-attachment__container"> <svg class="aalto-attachment__icon-attachment"><use xlink:href="/themes/custom/aalto_aaltofi/images/icons.svg#svg-attachment_pdf" /></svg> <div class="aalto-attachment__text"> <a class="aalto-attachment__link" href="https://www.aalto.fi/sites/g/files/flghsv161/files/2021-05/Tietosuojailmoitus_Ilmastoasenteet_Survey_0.pdf">Tutkimuksen tietosuojailmoitus: Ilmastoasenteet Suomessa_Survey<span class="aalto-visually-hidden">, pdf, attachment</span></a> <div class="aalto-attachment__meta"><span class="aalto-attachment__description">141.34 K</span></div> </div> <svg class="aalto-attachment__icon-download"><use xlink:href="/themes/custom/aalto_aaltofi/images/icons.svg#16-arrow_download" /></svg> </div> <div class="aalto-attachment__container"> <svg class="aalto-attachment__icon-attachment"><use xlink:href="/themes/custom/aalto_aaltofi/images/icons.svg#svg-attachment_pdf" /></svg> <div class="aalto-attachment__text"> <a class="aalto-attachment__link" href="https://www.aalto.fi/sites/g/files/flghsv161/files/2021-05/Tietosuojailmoitus_Ilmastoasenteet_Twitter.pdf">Tutkimuksen tietosuojailmoitus: Ilmastoasenteet Suomessa_Twitter<span class="aalto-visually-hidden">, pdf, attachment</span></a> <div class="aalto-attachment__meta"><span class="aalto-attachment__description">192.62 K</span></div> </div> <svg class="aalto-attachment__icon-download"><use xlink:href="/themes/custom/aalto_aaltofi/images/icons.svg#16-arrow_download" /></svg> </div> <div class="aalto-attachment__container"> <svg class="aalto-attachment__icon-attachment"><use xlink:href="/themes/custom/aalto_aaltofi/images/icons.svg#svg-attachment_pdf" /></svg> <div class="aalto-attachment__text"> <a class="aalto-attachment__link" href="https://www.aalto.fi/sites/g/files/flghsv161/files/2021-08/A%2Cnalysis%20of%20the%20evaluation%20summary%20reports%20of%20funding%20proposals_privacy%20notice%20for%20webpage.pdf">Analysis of the evaluation summary reports of funding proposals_privacy notice<span class="aalto-visually-hidden">, pdf, attachment</span></a> <div class="aalto-attachment__meta"><span class="aalto-attachment__description">141.27 K</span></div> </div> <svg class="aalto-attachment__icon-download"><use xlink:href="/themes/custom/aalto_aaltofi/images/icons.svg#16-arrow_download" /></svg> </div> <div class="aalto-attachment__container"> <svg class="aalto-attachment__icon-attachment"><use xlink:href="/themes/custom/aalto_aaltofi/images/icons.svg#svg-attachment_pdf" /></svg> <div class="aalto-attachment__text"> <a class="aalto-attachment__link" href="https://www.aalto.fi/sites/g/files/flghsv161/files/2021-08/A%2Cnalysis%20of%20the%20evaluation%20summary%20reports%20of%20funding%20proposals_information%20sheet%20for%20webpage.pdf">Analysis of the evaluation summary reports of funding proposals_information sheet<span class="aalto-visually-hidden">, pdf, attachment</span></a> <div class="aalto-attachment__meta"><span class="aalto-attachment__description">133.6 K</span></div> </div> <svg class="aalto-attachment__icon-download"><use xlink:href="/themes/custom/aalto_aaltofi/images/icons.svg#16-arrow_download" /></svg> </div> <div class="aalto-attachment__container"> <svg class="aalto-attachment__icon-attachment"><use xlink:href="/themes/custom/aalto_aaltofi/images/icons.svg#svg-attachment_pdf" /></svg> <div class="aalto-attachment__text"> <a class="aalto-attachment__link" href="https://www.aalto.fi/sites/g/files/flghsv161/files/2021-09/Emphathy%20and%20Bias%20_privacy%20notice.pdf">Empathy and Bias<span class="aalto-visually-hidden">, pdf, attachment</span></a> <div class="aalto-attachment__meta"><span class="aalto-attachment__description">169.05 K</span></div> </div> <svg class="aalto-attachment__icon-download"><use xlink:href="/themes/custom/aalto_aaltofi/images/icons.svg#16-arrow_download" /></svg> </div> <div class="aalto-attachment__container"> <svg class="aalto-attachment__icon-attachment"><use xlink:href="/themes/custom/aalto_aaltofi/images/icons.svg#svg-attachment_pdf" /></svg> <div class="aalto-attachment__text"> <a class="aalto-attachment__link" href="https://www.aalto.fi/sites/g/files/flghsv161/files/2021-10/Privacy%20Notice%20for%20Research%20Study%20ESCOOTERS.pdf">Privacy notice for research study on electric scooters in the City of Helsinki<span class="aalto-visually-hidden">, pdf, attachment</span></a> <div class="aalto-attachment__meta"><span class="aalto-attachment__description">698.79 K</span></div> </div> <svg class="aalto-attachment__icon-download"><use xlink:href="/themes/custom/aalto_aaltofi/images/icons.svg#16-arrow_download" /></svg> </div> <div class="aalto-attachment__container"> <svg class="aalto-attachment__icon-attachment"><use xlink:href="/themes/custom/aalto_aaltofi/images/icons.svg#svg-attachment_pdf" /></svg> <div class="aalto-attachment__text"> <a class="aalto-attachment__link" href="https://www.aalto.fi/sites/g/files/flghsv161/files/2023-01/Privacy%20Notice_GIS_alumni_03012023.pdf">GIS alumni privacy notice<span class="aalto-visually-hidden">, pdf, attachment</span></a> <div class="aalto-attachment__meta"><span class="aalto-attachment__description">152.04 K</span></div> </div> <svg class="aalto-attachment__icon-download"><use xlink:href="/themes/custom/aalto_aaltofi/images/icons.svg#16-arrow_download" /></svg> </div> <div class="aalto-attachment__container"> <svg class="aalto-attachment__icon-attachment"><use xlink:href="/themes/custom/aalto_aaltofi/images/icons.svg#svg-attachment_pdf" /></svg> <div class="aalto-attachment__text"> <a class="aalto-attachment__link" href="https://www.aalto.fi/sites/g/files/flghsv161/files/2023-03/Privacy%20Notice_Success%20factors%20and%20challenges%20in%20the%20commercialization%20process%20of%20research%20findings.pdf">Success factors and challenges in the commercialization process of research findings – The case of a science-based incubator Privacy Notice<span class="aalto-visually-hidden">, pdf, attachment</span></a> <div class="aalto-attachment__meta"><span class="aalto-attachment__description">143.88 K</span></div> </div> <svg class="aalto-attachment__icon-download"><use xlink:href="/themes/custom/aalto_aaltofi/images/icons.svg#16-arrow_download" /></svg> </div> <div class="aalto-attachment__container"> <svg class="aalto-attachment__icon-attachment"><use xlink:href="/themes/custom/aalto_aaltofi/images/icons.svg#svg-attachment_pdf" /></svg> <div class="aalto-attachment__text"> <a class="aalto-attachment__link" href="https://www.aalto.fi/sites/g/files/flghsv161/files/2023-04/Privacy%20Notice%20-%20Exploring%20Lifewide%20Learning.pdf">Privacy Notice - Exploring Lifewide Learning<span class="aalto-visually-hidden">, pdf, attachment</span></a> <div class="aalto-attachment__meta"><span class="aalto-attachment__description">90.52 K</span></div> </div> <svg class="aalto-attachment__icon-download"><use xlink:href="/themes/custom/aalto_aaltofi/images/icons.svg#16-arrow_download" /></svg> </div> <div class="aalto-attachment__container"> <svg class="aalto-attachment__icon-attachment"><use xlink:href="/themes/custom/aalto_aaltofi/images/icons.svg#svg-attachment_pdf" /></svg> <div class="aalto-attachment__text"> <a class="aalto-attachment__link" href="https://www.aalto.fi/sites/g/files/flghsv161/files/2023-06/Survey%20privacy%20notice_7.6.2023%20%281%29.pdf">Privacy Notice - Exploring Lifewide Learning teacher survey<span class="aalto-visually-hidden">, pdf, attachment</span></a> <div class="aalto-attachment__meta"><span class="aalto-attachment__description">90.86 K</span></div> </div> <svg class="aalto-attachment__icon-download"><use xlink:href="/themes/custom/aalto_aaltofi/images/icons.svg#16-arrow_download" /></svg> </div> <div class="aalto-attachment__container"> <svg class="aalto-attachment__icon-attachment"><use xlink:href="/themes/custom/aalto_aaltofi/images/icons.svg#svg-attachment_pdf" /></svg> <div class="aalto-attachment__text"> <a class="aalto-attachment__link" href="https://www.aalto.fi/sites/g/files/flghsv161/files/2024-01/Privacy%20Notice%20for%20the%20reseach%20project%20SMARTEDGE.pdf">Privacy notice for the SMARTEDGE research project<span class="aalto-visually-hidden">, pdf, attachment</span></a> <div class="aalto-attachment__meta"><span class="aalto-attachment__description">340.17 K</span></div> </div> <svg class="aalto-attachment__icon-download"><use xlink:href="/themes/custom/aalto_aaltofi/images/icons.svg#16-arrow_download" /></svg> </div> <div class="aalto-attachment__container"> <svg class="aalto-attachment__icon-attachment"><use xlink:href="/themes/custom/aalto_aaltofi/images/icons.svg#svg-attachment_pdf" /></svg> <div class="aalto-attachment__text"> <a class="aalto-attachment__link" href="https://www.aalto.fi/sites/g/files/flghsv161/files/2024-01/Research%20Study%20Privacy%20Notice%20Aalto%20University%20Investigating%20potential%20increases%20in%20erroneous%20bibliographies%20with%20wide-spread%20adoption%20of%20generative%20AI%20in%20writing.pdf">Privacy notice for research study investigating potential increases in erroneous bibliographies with wide-spread adoption of generative AI in writing<span class="aalto-visually-hidden">, pdf, attachment</span></a> <div class="aalto-attachment__meta"><span class="aalto-attachment__description">112.17 K</span></div> </div> <svg class="aalto-attachment__icon-download"><use xlink:href="/themes/custom/aalto_aaltofi/images/icons.svg#16-arrow_download" /></svg> </div> <div class="aalto-attachment__container"> <svg class="aalto-attachment__icon-attachment"><use xlink:href="/themes/custom/aalto_aaltofi/images/icons.svg#svg-attachment_pdf" /></svg> <div class="aalto-attachment__text"> <a class="aalto-attachment__link" href="https://www.aalto.fi/sites/g/files/flghsv161/files/2024-03/Privacy-notice-for-research-study-on-using-ChatGPT-in-information-tasks.pdf">Privacy notice for research study on using ChatGPT in information tasks<span class="aalto-visually-hidden">, pdf, attachment</span></a> <div class="aalto-attachment__meta"><span class="aalto-attachment__description">120.93 K</span></div> </div> <svg class="aalto-attachment__icon-download"><use xlink:href="/themes/custom/aalto_aaltofi/images/icons.svg#16-arrow_download" /></svg> </div> <div class="aalto-attachment__container"> <svg class="aalto-attachment__icon-attachment"><use xlink:href="/themes/custom/aalto_aaltofi/images/icons.svg#svg-attachment_pdf" /></svg> <div class="aalto-attachment__text"> <a class="aalto-attachment__link" href="https://www.aalto.fi/sites/g/files/flghsv161/files/2024-05/Privacy-Notice-to-participants-of-Research-Data-Management-and-Open-Science-and-ACRIS--related-Surveys.pdf">Privacy Notice to Participants of Open Science and ACRIS related surveys<span class="aalto-visually-hidden">, pdf, attachment</span></a> <div class="aalto-attachment__meta"><span class="aalto-attachment__description">115.94 K</span></div> </div> <svg class="aalto-attachment__icon-download"><use xlink:href="/themes/custom/aalto_aaltofi/images/icons.svg#16-arrow_download" /></svg> </div> </div> </div> <div class="aalto-component-wrapper aalto-component aalto-component-wrapper--text-accordion" lang="en" style=""> <div class="paragraph--text-accordion component-container"> <div class="accordion__container"> <h2> Rights of the data subject </h2> <div class="listing-accordion__description"> <div class="aalto-user-generated-content"> <p>Under the GDPR, you have the right to review your information and rectify any inaccurate or erroneous personal data. In addition, with certain exceptions, you have the right to erase your data. If he processing of personal data is based on your consent, you also have the right to withdraw your consent. You find more information on your rights listed below.</p> </div> </div> <div class="listing-accordion__container"> <h3 class="accordion__header is-closed"> <button type="button" class="accordion__title is-collapsed aalto-anchor-link-heading aalto-anchor-link-skip-toc" aria-expanded="false" aria-controls="accordion-content" id="accordion-title"><span class="accordion__title-text"> Right to access and rectify data </span></button></h3> <div class="accordion__content is-collapsed" aria-labelledby="accordion-title" id="accordion-content"> <div class="aalto-user-generated-content"><p>According to the GDPR, you have a right to know what information on yourself is stored in the personal data file. You have the right to request that any inaccurate or erroneous data on yourself be rectified without undue delay. If data you wish have rectified or erased is maintained by an Aalto partner, we will request that the partner take the appropriate measures.</p></div> </div> <h3 class="accordion__header is-closed"> <button type="button" class="accordion__title is-collapsed aalto-anchor-link-heading aalto-anchor-link-skip-toc" aria-expanded="false" aria-controls="accordion-content--2" id="accordion-title--2"><span class="accordion__title-text"> Right to be forgotten, withdrawal of consent </span></button></h3> <div class="accordion__content is-collapsed" aria-labelledby="accordion-title--2" id="accordion-content--2"> <div class="aalto-user-generated-content"><p>Barring certain exceptions, the GDPR guarantees your right to have your erased, or as it is termed, your right to be forgotten. However, this right does not obtain in cases where the university’s right as the controller to process personal data is based on the university’s obligation to perform tasks carried out in the public interest or in the exercise of official authority. If the processing of personal data is based on your consent, you may also withdraw your consent. In that case, you may submit a request to us to erase data concerning yourself from our system. If there is no other legal grounds for processing your data, we will erase it.</p></div> </div> <h3 class="accordion__header is-closed"> <button type="button" class="accordion__title is-collapsed aalto-anchor-link-heading aalto-anchor-link-skip-toc" aria-expanded="false" aria-controls="accordion-content--3" id="accordion-title--3"><span class="accordion__title-text"> Right to restriction of processing </span></button></h3> <div class="accordion__content is-collapsed" aria-labelledby="accordion-title--3" id="accordion-content--3"> <div class="aalto-user-generated-content"><p>If you contest the accuracy of the personal data or the lawfulness of the processing, or or if you have exercised your right to object to the processing, you may request that the processing of the personal data be restricted to storage only. The processing of the data is then confined to its storage only until, for example, the accuracy of the data is verified. If you do not have the right to request erasure of the data, you may request instead that Aalto University limit its processing to only that needed in order to store the data.</p></div> </div> <h3 class="accordion__header is-closed"> <button type="button" class="accordion__title is-collapsed aalto-anchor-link-heading aalto-anchor-link-skip-toc" aria-expanded="false" aria-controls="accordion-content--4" id="accordion-title--4"><span class="accordion__title-text"> Right to object to processing where Aalto University has a legitimate interest </span></button></h3> <div class="accordion__content is-collapsed" aria-labelledby="accordion-title--4" id="accordion-content--4"> <div class="aalto-user-generated-content"><p>You always have the right to object to the processing of your personal data when the processing is for marketing purposes.</p></div> </div> </div> </div> </div> </div> <div class="aalto-component-wrapper aalto-component aalto-component-wrapper--text-accordion" lang="en" style=""> <div class="paragraph--text-accordion component-container"> <div class="accordion__container"> <h2> Data subject´s rights and data protection officer </h2> <div class="listing-accordion__description"> <div class="aalto-user-generated-content"> <p>In this section, you will find information on how you can exercise the rights of the data subject at Aalto University if necessary.</p> </div> </div> <div class="listing-accordion__container"> <h3 class="accordion__header is-closed"> <button type="button" class="accordion__title is-collapsed aalto-anchor-link-heading aalto-anchor-link-skip-toc" aria-expanded="false" aria-controls="accordion-content--5" id="accordion-title--5"><span class="accordion__title-text"> How do you use your rights </span></button></h3> <div class="accordion__content is-collapsed" aria-labelledby="accordion-title--5" id="accordion-content--5"> <div class="aalto-user-generated-content"><p>Requests under the GDPR concerning the processing of personal data can be submitted through our personal data portal:</p> <p><a class="highlight" href="https://datarequest.aalto.fi/en-US/">Aalto university personal data portal</a></p> <p>Please note, however, that regular service addresses or contact person named in privacy notice for different services will still be used primarily for contact information changes and other routine changes. </p> <p>You may also contact the data protection officer of Aalto University if you have questions or demands relating to the processing of personal data: </p> <p>DPO: Anni Tuomela <br>Phone: 09 47001 <br>Email: dpo(at)aalto.fi  </p> <p>If you consider the processing of your personal data to be an infringement of data protection legislation, you have the right to lodge a complaint with the Data Protection Ombudsman, which is the supervisory authority. Read more:</p> <p><a class="highlight" href="https://tietosuoja.fi/en/home">Home - Data Protection Ombudsman’s Office (tietosuoja.fi)</a></p></div> </div> <h3 class="accordion__header is-closed"> <button type="button" class="accordion__title is-collapsed aalto-anchor-link-heading aalto-anchor-link-skip-toc" aria-expanded="false" aria-controls="accordion-content--6" id="accordion-title--6"><span class="accordion__title-text"> Right to receive notice of a personal data breach </span></button></h3> <div class="accordion__content is-collapsed" aria-labelledby="accordion-title--6" id="accordion-content--6"> <div class="aalto-user-generated-content"><p>We have an obligation to communicate personally any security breach of personal data to those data subjects whom the breach concerns. The right enters into force if the breach is likely to result in a high risk to the rights and freedoms of the individual, e.g. in the form of identity theft, payment fraud or other criminal activity.</p> <p>An information security team operates at Aalto (email security(at)aalto.fi) to process reported data protection and information security incidents concerning the university and to help resolve them, investigating whether data breaches have occurred.</p></div> </div> <h3 class="accordion__header is-closed"> <button type="button" class="accordion__title is-collapsed aalto-anchor-link-heading aalto-anchor-link-skip-toc" aria-expanded="false" aria-controls="accordion-content--7" id="accordion-title--7"><span class="accordion__title-text"> Data security and access control </span></button></h3> <div class="accordion__content is-collapsed" aria-labelledby="accordion-title--7" id="accordion-content--7"> <div class="aalto-user-generated-content"><p>We process personal data with care, and take proper care of data security. Up-to-date technical solutions such as firewalls and encryption are used.</p> <p>In our processes, the personal data is processed only by our employees or our partners' employees who are entitled to process personal data. Access and read-only access to the data systems are determined and granted only to the extent required by the task and only to the individuals who need the personal data in the data system concerned in order to perform the task assigned to them.</p> <p>We process your personal data in accordance with General Data Protection Regulation (GDPR), in a way that respects the rights and freedoms of the data subject. We ensure that data protection principles are followed at all stages of the processing of personal data.</p> <p>Personal data is be processed manually (on paper) electronically and in various different data systems which are administered by either Aalto or its partner. </p> <p>We have selected as service providers only those processors who comply with good personal data processing practices through appropriate technical and organizational measures, meet the requirements of the General Data Protection Regulation and are able to enforce your rights.</p></div> </div> </div> </div> </div> </div> <div class="article-container service-provider"> <div class="service-provider__container"> <div class="service-provider__ingress">This service is provided by:</div> <h2 class="service-provider__name"> <a href="/en/it-services" class="service-provider__link"> IT Services </a> </h2> <div class="service-provider__text"> Did you find what you were looking for? 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