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Office of the University Registrar (OUR) - Diplomas
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<main class="l-main"> <a id="main-content" tabindex="-1"></a> <div class="region region-pre-title"> <div data-drupal-messages-fallback class="hidden"></div> </div> <div class="l-page-title region region-page-title"> <div class="u-space-bottom--large block block-core block-page-title-block" id="block-sitefarm-one-page-title"> <div> <h1 class="page-title"><span class="field field--name-title field--type-string field--label-hidden">Diplomas</span> </h1> </div> </div> </div> <div class="l-container "> <div class="region region-pre-content"> <div id="block-sitefarm-one-breadcrumbs" class="l-page-title__breadcrumb block block-system block-system-breadcrumb-block panel o-box"> <nav aria-labelledby="system-breadcrumb"> <header id="system-breadcrumb" class="visually-hidden">Breadcrumb</header> <ol class="breadcrumbs"> <li> <a href="/">Office of the University Registrar (OUR)</a> </li> <li> <a href="/records">Academic Records</a> </li> <li> Diplomas </li> </ol> </nav> </div> </div> </div> <div class="l-container"> <section class=" l-basic--flipped "> <div class="l-content"> <div class="region region-content"> <div id="block-sitefarm-one-content" class="panel--nested block block-system block-system-main-block panel o-box"> <article> <div class="u-space--no-margin-collapse node__content"> <div class="layout layout--onecol"> <div class="layout__region layout__region--content"> <div class="block block-layout-builder block-field-blocknodesf-pagebody"> <div class="clearfix text-formatted field field--name-body field--type-text-with-summary field--label-hidden field__item"><p><span><span><span><span><span>Degrees are conferred at the end of each quarter and posted to students' records <strong><span>eight-twelve weeks</span></strong> following the end of the term for which you </span></span><a href="https://registrarnew.sf.ucdavis.edu/graduation/"><span><span>applied for graduation</span></span></a><span><span>.</span></span></span></span></span></p> <p><span><span><span><span><span>Diplomas are mailed to most students approximately four months after the end of the term. Professional students, please see the section below on Professional Diplomas. </span></span></span></span></span></p> <p><span><span><span><span><span>If a diploma address is not provided <strong><span>at least one month prior</span></strong> to the corresponding diploma distribution listed below, the diploma will not be ordered until one is provided. Diplomas are ordered at the end of every month.</span></span></span></span></span></p> <p><span><span><span><span><span>Should a student need proof of their degree prior to receiving their diploma, see </span></span><a href="https://registrarnew.sf.ucdavis.edu/records/verifications"><span><span>Education Verifications</span></span></a><span><span>.</span></span></span></span></span></p></div> </div> <div class="block block-layout-builder block-extra-field-blocknodesf-pagecontent-moderation-control"> </div> </div> </div> </div> </article> </div> <div id="block-undergraduatediplomas" class="category-brand--rec-pool collapse block block-block-content block-block-contentc121ab6f-bcff-485f-ac3e-33b5a914777c panel o-box"> <h2 class="collapse__title collapse__title--closed"> Undergraduate Diplomas </h2> <div class="collapse__content u-hidden--visually"> <div class="clearfix text-formatted field field--name-body field--type-text-with-summary field--label-hidden field__item"><p><span>Undergraduate students are required to specify an address for diploma distribution when completing the </span><a href="https://registrar.ucdavis.edu/registration/leave/graduate"><span>Online Graduation Application</span></a><span>.</span></p><p><span>Changes to this mailing address may be requested using the </span><a href="https://students.ucdavis.edu/forms/?form=DiplomaMailingAddress"><span>Diploma Mailing Address Change Form</span></a><span> and must be received by the </span><a href="https://registrarnew.sf.ucdavis.edu/contact/index"><span>Office of the University Registrar</span></a><span> <strong>at least one month prior</strong> to the corresponding diploma distribution listed below.</span></p><p><span>Minors and honors are shown on the diploma. Concentrations, emphases, supplementary fields, focus areas, tracks, plans, options, and specializations within majors are not shown on the diploma, but are shown on the transcript.</span></p><h3>International Mailing</h3><section class="wysiwyg-feature-block u-width--half u-align--right"> <h3 class="wysiwyg-feature-block__title">International Mail Service Disruptions & Suspensions</h3> <div class="wysiwyg-feature-block__body"> <p>International mailing may be disrupted for various world-wide issues. To determine if your service is affected, see <a href="https://about.usps.com/newsroom/service-alerts/international/">USPS Service Alerts</a>.</p> </div> </section> <p><span>Please include an international phone number when providing an international mailing address.</span></p><p><span>Diplomas mailed internationally are sent using the United States Postal Service (USPS) First Class Mail, which does not provide a tracking number to monitor the status of the delivery.</span></p><p><span>If you wish to utilize tracking, we have partnered with UEMS – eShipGlobal. If you already have an account with UEMS – eShipGlobal, you can use the same account to order express mailing for your diploma using either FedEx, DHL or UPS. There is an additional shipping cost and using UEMS – eShipGlobal is entirely optional. Go to </span><a href="https://study.eshipglobal.com/default.asp"><span>UEMS - eShipGlobal</span></a><span> to sign up for an account or log into your previously established account; you need your UC Davis student ID number, mailing address, email address, phone number, and credit card information. Select the </span><em><span>Office of the University Registrar</span></em><span> option. This option adds additional processing time up to a few weeks. </span></p><p><span>Should you choose to use UEMS – eShipGlobal, they send you a notification email and tracking number to track the progress of your shipment. They also notify OUR on your behalf that you are using the service and assist you with any questions regarding the shipping and tracking of your diploma.</span></p><p><span>Another option is to use USPS First Class Mail, instead of mailing internationally. If you do not have a U.S. address, we recommend that the diploma be shipped to a friend or relative in the U.S. When supplying the address, add the friend or relative's name and the abbreviation "c/o" (care of) in the address so the Postal Service is clear on the name and address for delivery. For example, YOUR NAME c/o Jamie Doe, 123 Smith Street, Davis, CA 95616.</span></p><h3><span>Multiple Diplomas</span></h3><p><span>If a student is degree awarded as a multiple major within different colleges (e.g., </span><em><span>AB English </span></em><span>under the College of Letters & Science and </span><em><span>BS Biological Sciences </span></em><span>under the College of Biological Sciences), they receive a separate diploma for the degree(s) earned under each college.</span></p></div> </div> </div> <div id="block-graduatediplomas" class="category-brand--tahoe collapse block block-block-content block-block-contente4e3eb97-540d-4204-964d-1ad60e68e00b panel o-box"> <h2 class="collapse__title collapse__title--closed"> Graduate Diplomas </h2> <div class="collapse__content u-hidden--visually"> <div class="clearfix text-formatted field field--name-body field--type-text-with-summary field--label-hidden field__item"><p><span>Graduate students are required to specify an address for diploma distribution <strong>at least one month before</strong> the corresponding diploma distribution listed below. </span></p><p><span>To update or change your mailing address use the </span><a href="https://students.ucdavis.edu/forms/?form=DiplomaMailingAddress"><span>Diploma Mailing Address Change Form</span></a><span>. Diplomas are not mailed until the Office of the University Registrar receives a diploma mailing address.</span></p><h3>International Mailing</h3><section class="wysiwyg-feature-block u-width--half u-align--right"> <h3 class="wysiwyg-feature-block__title">International Mail Service Disruptions & Suspensions</h3> <div class="wysiwyg-feature-block__body"> <p>International mailing may be disrupted for various world-wide issues. To detemine if your service is affected, see <a href="https://about.usps.com/newsroom/service-alerts/international/">USPS Service Alerts</a>.</p> </div> </section> <p><span>Please include an international phone number when providing an international mailing address.</span></p><p><span>Diplomas mailed internationally are sent using the United States Postal Service (USPS) First Class Mail, which does not provide a tracking number to monitor the status of the delivery.</span></p><p><span>If you wish to utilize tracking, we have partnered with UEMS – eShipGlobal. If you already have an account with UEMS – eShipGlobal, you can use the same account to order express mailing for you diploma using either FedEx, DHL or UPS. There is an additional shipping cost and using UEMS – eShipGlobal is entirely optional. Go to UEMS - eShipGlobal at </span><a href="https://study.eshipglobal.com/default.asp"><span>UEMS - eShipGlobal</span></a><span> and sign up for an account or log into your previously established account; you need your UC Davis student ID number, mailing address, email address, phone number, and credit card information. Please select the </span><em><span>Office of the University Registrar </span></em><span>option. This option will add additional processing time up to a few weeks. </span></p><p><span>Should you choose to use UEMS – eShipGlobal, they send you a notification email and tracking number to track the progress of your shipment. They also notify OUR on your behalf that you are using the service and assist you with any questions regarding the shipping and tracking of your diploma.</span></p><p><span>Another option is to have it mailed is USPS First Class Mail, instead of mailing internationally. If you do not have a U.S. address, we recommend that the diploma be shipped to a friend or relative in the U.S. When supplying the address, add the friend or relative's name and the abbreviation "c/o" (care of) in the address so that the Postal Service is clear on the name and address for delivery. For example, "YOUR NAME c/o Jamie Doe, 123 Smith Street, Davis, CA 95616."</span></p></div> </div> </div> <div id="block-professionaldiplomas" class="category-brand--bodega collapse block block-block-content block-block-contentfe1950c5-ff42-4d9b-883d-9548ac42c340 panel o-box"> <h2 class="collapse__title collapse__title--closed"> Professional Diplomas </h2> <div class="collapse__content u-hidden--visually"> <div class="clearfix text-formatted field field--name-body field--type-text-with-summary field--label-hidden field__item"><p><span><span><span><span><span>Professional program diplomas for students in all programs except those listed below will be mailed. </span></span></span></span></span></p> <p><span><span><span><span><span>Diplomas are available for pick up at the School of Medicine Registrar's Office, School of Law Registrar's Office, and the School of Veterinary Medicine. </span></span></span></span></span></p> <p><span><span><span><span><span>Graduate School of Management students </span></span></span></span></span>are required to specify an address for diploma distribution <strong>at least one month before</strong> the corresponding diploma distribution listed below by submitting a<span><span><span><span><span> </span></span><a href="https://local-resources.ucdavis.edu/local_resources/forms/D013-diploma-mailing.pdf"><span><span>Diploma Mailing Form</span></span></a><span><span>. </span></span></span></span></span>Diplomas are not mailed until the Office of the University Registrar receives a diploma mailing address.</p> <p><span><span><span><span><span>Note that some professional students are not covered by the </span></span><a href="http://registrar.ucdavis.edu/tuition/doc-fee"><span><span>Document Fee</span></span></a><span><span> and are charged for diploma mailing.</span></span></span></span></span></p> <p><span><span><span><span><span>Updates to the diploma mailing address may be submitted using the </span></span><a href="https://local-resources.ucdavis.edu/local_resources/forms/D013-diploma-mailing.pdf"><span><span>Diploma Mailing Form</span></span></a><span><span> and must be received by the </span></span><a href="https://registrarnew.sf.ucdavis.edu/contact/index"><span><span>Office of the University Registrar</span></span></a><span><span> <strong><span>at least one month prior</span></strong> to the diploma distribution date listed below.</span></span></span></span></span></p></div> </div> </div> <div id="block-diplomadistribution" class="category-brand--farmers-market collapse block block-block-content block-block-contentf81a6101-0b42-464b-bc87-277d251883c3 panel o-box"> <h2 class="collapse__title collapse__title--closed"> Diploma Distribution </h2> <div class="collapse__content u-hidden--visually"> <div class="clearfix text-formatted field field--name-body field--type-text-with-summary field--label-hidden field__item"><div role="region" aria-label="Scrollable Table" tabindex="0" class="responsive-table"><table> <thead> <tr> <th><strong>Graduation Term</strong></th> <th><strong>Approximate Diploma Distribution</strong></th> </tr> </thead> <tr> <td>Summer</td> <td>November</td> </tr> <tr> <td>Fall Semester</td> <td>March</td> </tr> <tr> <td>Fall Quarter</td> <td>March</td> </tr> <tr> <td>Winter Quarter</td> <td>June</td> </tr> <tr> <td>Spring Semester–School of Law</td> <td>Late July</td> </tr> <tr> <td>Spring Quarter–School of Medicine</td> <td>Late July</td> </tr> <tr> <td>Spring Semester–School of Veterinary Medicine</td> <td>Late July</td> </tr> <tr> <td>Spring Quarter–School of Business Administration</td> <td>Early September</td> </tr> <tr> <td>Spring Quarter</td> <td>September</td> </tr> </table></div></div> </div> </div> <div id="block-diplomanames" class="category-brand--redwood collapse block block-block-content block-block-content8b16d3ac-6344-4379-8dd3-b32b5e5ccb69 panel o-box"> <h2 class="collapse__title collapse__title--closed"> Diploma Names </h2> <div class="collapse__content u-hidden--visually"> <div class="clearfix text-formatted field field--name-body field--type-text-with-summary field--label-hidden field__item"><p><span><span>In compliance with the <a href="https://policy.ucop.edu/doc/2700693/GRLN"><span>University of California’s Gender Recognition and Lived Name Policy</span></a>, d<span><span><span>iplomas are printed with the student's lived name by default as it appears in the </span></span></span><a href="https://org.ucdavis.edu/directory-search/#/home"><span>UC Davis Campus Directory</span></a><span>.<span><span> Undergraduate students may make changes and edits to their diploma name when applying to graduate. For a name change to be reflected on the diploma, the name change request must be submitted to the </span></span><a href="https://registrarnew.sf.ucdavis.edu/contact/index"><span><span>Office of the University Registrar</span></span></a><span><span> <strong><span>at least one month prior</span></strong> to the diploma distribution.</span></span></span></span></span></p> <p><span><span><span><span><span>Unless already specified using the graduation application, requests for special characters to appear on your name and reflected on the diploma must be submitted to the </span></span><a href="https://registrarnew.sf.ucdavis.edu/contact/index"><span><span>Office of the University Registrar</span></span></a><span><span> by emailing </span></span></span><a href="mailto:OUREnrollment@ucdavis.edu"><span>OUREnrollment@ucdavis.edu</span></a></span></span><span><span><span><span><span> <strong><span>at least one month prior</span></strong> to the diploma distribution. Special character options are limited to what can be found on a Windows character map and we may not be able to accommodate all characters.</span></span></span></span></span></p></div> </div> </div> <div id="block-diplomaholds" class="category-brand--delta collapse block block-block-content block-block-contenta257b03b-1fdc-4342-9cb9-016580081658 panel o-box"> <h2 class="collapse__title collapse__title--closed"> Diploma Holds </h2> <div class="collapse__content u-hidden--visually"> <div class="clearfix text-formatted field field--name-body field--type-text-with-summary field--label-hidden field__item"><p><span>An existing student accounting hold placed on a student's academic record may delay or prevent the issuance of a diploma. Diplomas held for </span><a href="https://financeandbusiness.ucdavis.edu/student-resources/accounting/loans/holds"><span>Student Accounting holds</span></a><span> (ZF, ZU, ZD, ZS, and ZA holds) are printed and mailed once the hold is cleared. An accounting hold is not removed from the student's record until the circumstances involving the hold are resolved. If a student is unsure if an accounting hold has been placed on their record or needs assistance regarding the circumstances or resolution of an existing accounting hold, please contact </span><a href="http://studentaccounting.ucdavis.edu/"><span>Student Accounting</span></a><span>.<strong> </strong></span></p></div> </div> </div> <div id="block-duplicatereplacementdiplomas" class="category-brand--centennial-walk-gray collapse block block-block-content block-block-content7050824b-6749-46f3-bb73-c530b77b6f23 panel o-box"> <h2 class="collapse__title collapse__title--closed"> Replacement/Re-Issue Diplomas </h2> <div class="collapse__content u-hidden--visually"> <div class="clearfix text-formatted field field--name-body field--type-text-with-summary field--label-hidden field__item"><p><span>Students may request a replacement/re-issued diploma for the following reasons:</span></p><ul><li><span>Original diploma has been lost or destroyed. If a student previously had a Student Accounting hold on their account, has had it removed and still has not received the diploma, please contact the </span><a href="https://registrarnew.sf.ucdavis.edu/contact/index"><span>Office of the University Registrar </span></a><span>before ordering a duplicate diploma to verify if the diploma was shipped.</span></li><li><span>Student's name has been changed. (Original diploma must be returned if still in possession of it, along with </span><a href="https://registrar.ucdavis.edu/records/changes-personal-information"><span>supporting documentation</span></a><span> for the change. Payment is required for all diploma reprintings due to name changes.)</span></li></ul><p><span>A replacement/re-issued diploma may be ordered from the Office of the University Registrar by submitting the </span><a href="https://local-resources.ucdavis.edu/local_resources/forms/D045-duplicate-diploma.pdf"><span>Replacement/Re-Issue Diploma Application</span></a><span>.</span></p><p><span>Diplomas are ordered in bulk on the last business day of every month. All diploma reorders received before the last business day of the month arrive around the middle to later half of the next month.</span></p><p><span>Replacement/re-issued diplomas contain current signatures of the Governor of California, President of the University, Chancellor, and Dean of the College and a notation located at the bottom center of the diploma stating the diploma is "re-issued."</span></p><p><span>If it has been more than one year since your original diploma was mailed, but not received, payment is required for a reprinting of your diploma.</span></p><p><span>Allow six-eight weeks for processing a replacement/re-issued diploma request. The re-printed diploma is mailed to the address indicated on the </span><a href="https://local-resources.ucdavis.edu/local_resources/forms/D045-duplicate-diploma.pdf"><span>Replacement/Re-Isssue Diploma Application</span></a><span>.</span></p><h3>Replacement/Re-Issue Diploma Processing Fees</h3><div role="region" aria-label="Scrollable Table" tabindex="0" class="responsive-table"><table><thead><tr><th><strong>Degree</strong></th><th><strong>Mailed Within the U.S.</strong></th><th><strong>Mailed outside the U.S.</strong></th><th> </th></tr></thead><tbody><tr><td>Undergraduate</td><td>$27.50</td><td>$36.00</td><td> </td></tr><tr><td>Graduate*</td><td>$27.50</td><td>$36.00</td><td> </td></tr><tr><td>Professional</td><td>$44.00</td><td>$49.50</td><td> </td></tr></tbody></table></div><p><span>If you are interested in expedited or tracking service options & rates, </span><em><span><strong>before you make a payment</strong></span></em><span>, contact </span><a href="mailto:ourenrollment@ucdavis.edu"><span>ourenrollment@ucdavis.edu</span></a><span>.</span></p><h3>Incorrect or Bent/Damaged Diplomas</h3><p><span>If there are possible error(s) on a diploma or was bent and/or damaged in shipping, contact the </span><a href="https://registrarnew.sf.ucdavis.edu/contact/index"><span>Office of the University Registrar</span></a><span>. If a confirmed error or damage exists, the original diploma must be returned to the Office of the University Registrar prior to a corrected diploma being issued.</span></p></div> </div> </div> </div> </div> <aside class="l-sidebar-second"> <div class="region region-sidebar-second"> <nav aria-labelledby="block-academicrecords-menu" id="block-academicrecords" class="sub-nav panel o-box"> <h2 class="sub-nav__title visually-hidden" id="block-academicrecords-menu">Academic Records</h2> <ul class="sub-nav__menu menu" suggestion="subnav"> <li class="menu-item"> <a href="/records/verifications" title="Education & Degree Verifications" data-drupal-link-system-path="node/391">Education & Degree Verifications</a> </li> <li class="menu-item menu-item--active-trail"> <a href="/records/diploma" title="Diplomas" data-drupal-link-system-path="node/396" class="is-active" aria-current="page">Diplomas</a> </li> <li class="menu-item"> <a href="/records/transfer-credit" title="Transfer Credit" data-drupal-link-system-path="node/3311">Transfer Credit</a> </li> <li class="menu-item"> <a href="/records/transcripts" title="Official Academic Transcript" data-drupal-link-system-path="node/356">Official Academic Transcript</a> </li> <li class="menu-item"> <a href="/records/notary" title="Notary Services" data-drupal-link-system-path="node/406">Notary Services</a> </li> <li class="menu-item"> <a href="/records/student-conduct-responsibilities" title="Student Conduct & Responsibilities" data-drupal-link-system-path="node/4286">Student Conduct & Responsibilities</a> </li> <li class="menu-item"> <a href="/records/grades" title="Grades & Grading" data-drupal-link-system-path="node/411">Grades & Grading</a> </li> <li class="menu-item"> <a href="/records/changes-major-minor" title="Declaration & Change of Degree, Major or Minor" data-drupal-link-system-path="node/471">Declaration & Change of Degree, Major or Minor</a> </li> <li class="menu-item"> <a href="/records/changes-personal-information" title="Update Personal Information" data-drupal-link-system-path="node/476">Update Personal Information</a> </li> <li class="menu-item"> <a href="/records/retroactive" title="Retroactive Actions & General Appeal" data-drupal-link-system-path="node/486">Retroactive Actions & General Appeal</a> </li> <li class="menu-item"> <a href="/records/privacy" data-drupal-link-system-path="node/491">Official Privacy Notifications</a> </li> <li class="menu-item"> <a href="/records/international" title="International Documents" data-drupal-link-system-path="node/526">International Documents</a> </li> <li class="menu-item"> <a href="/records/credit-exam" title="Credit By Examination" data-drupal-link-system-path="node/466">Credit By Examination</a> </li> <li class="menu-item"> <a href="/records/honors-awards" title="Honors & Awards" data-drupal-link-system-path="node/4276">Honors & Awards</a> </li> </ul> </nav> </div> </aside> </section> </div> <div class="l-container"> </div> </main> <footer class="l-footer footer dark-background"> <div class="l-container"> <div class="footer-spacer"> <div class="footer-spacer__logo"> <a href="https://www.ucdavis.edu/"><img src="/profiles/sitefarm/themes/sitefarm_one/images/aggie-logo-white.svg" class="ucd-logo" alt="UC Davis footer logo" width="180" height="140" loading="lazy" /></a> </div> </div> <div class="region region-footer-credits"> <div id="block-sitefarm-one-uccredits" class="uc-footer block block-uc-credits block-uc-credits-block"> <ul class="list--pipe"> <li><a href="/about/contact">Questions or comments?</a></li> <li><a href="http://ucdavis.edu/help/privacy-accessibility.html">Privacy & Accessibility</a></li> <li><a href="/sitemap">Sitemap</a></li> <li>Last update: March 2, 2021</li> </ul> <p>Copyright © The Regents of the University of California, Davis campus. 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