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<!DOCTYPE html><html lang="en"><head><meta charset="UTF-8" /><meta name="viewport" content="width=device-width, initial-scale=1" /><title>Guides | Manager</title><meta name="robots" content="index, follow" /><meta name="google-site-verification" content="S1uHC5KU4n8QUrh5DQNJd5s-Nbd0GckqzX-u8Jcjiso" /><link rel="icon" href="/favicon.ico" /><link rel="apple-touch-icon" href="/apple-touch-icon.png" /><link rel="stylesheet" href="https://stackpath.bootstrapcdn.com/bootstrap/4.3.1/css/bootstrap.min.css" crossorigin="anonymous" /><style>.fa-fw { display: inline-block; width: 1.25em }.fa-fw::before { content: "\00a0" }</style><script src="https://kit.fontawesome.com/0b64f5ae8f.js" crossorigin="anonymous" defer></script></head><body style="background-color: #111"><div class="navbar sticky-top navbar-expand-lg navbar-dark" style="border-bottom: 1px solid #000; background-color: #111; opacity: 0.95"><div class="container"><a href="/" class="navbar-brand"><span class="font-weight-bold text-white mr-2 py-1 px-2" style="background-color: #660000; border-radius: 5px; border-top: 1px solid #CC0000"><i class="fa fa-fw fa-m"></i></span>Manager</a><button class="navbar-toggler" type="button" data-toggle="collapse" data-target="#navbarSupportedContent" aria-controls="navbarSupportedContent" aria-expanded="false" aria-label="Toggle navigation"><span class="navbar-toggler-icon"></span></button><div id="navbarSupportedContent" class="collapse navbar-collapse justify-content-end"><ul class="navbar-nav ml-auto"><li class="nav-item"><a href="/features/" class="nav-link">Features</a></li><li class="nav-item"><a href="/screenshots/" class="nav-link">Screenshots</a></li><li class="nav-item"><a href="/compare/" class="nav-link">Compare</a></li><li class="nav-item"><a href="/download/" class="nav-link">Download</a></li><li class="nav-item"><a href="/releases/" class="nav-link">Releases</a></li><li class="nav-item"><a href="/guides/" class="nav-link">Guides</a></li><li class="nav-item"><a href="/partners/" class="nav-link">Partners</a></li><li class="nav-item"><a href="https://forum.manager.io" target="_blank" class="nav-link">Forum<i class="fa fa-external-link-square fa-fw ml-2"></i></a></li></ul><form class="form-inline ml-lg-2 my-2 my-lg-0"><a href="/cloud/" class="btn btn-primary">Cloud Edition<i class="fa fa-fw fa-cloud ml-2"></i></a></form></div></div></div><div style="border-top: 1px solid #990000; background: rgb(102,0,0);background: -moz-linear-gradient(left, rgb(102,0,0) 0%, rgb(204,0,0) 50%, rgb(102,0,0) 100%);background: -webkit-gradient(linear, left top, right top, color-stop(0%,rgb(102,0,0)), color-stop(50%,rgb(204,0,0)), color-stop(100%,rgb(102,0,0)));background: -webkit-linear-gradient(left, rgb(102,0,0) 0%,rgb(204,0,0) 50%,rgb(102,0,0) 100%);background: -o-linear-gradient(left, rgb(102,0,0) 0%,rgb(204,0,0) 50%,rgb(102,0,0) 100%);background: -ms-linear-gradient(left, rgb(102,0,0) 0%,rgb(204,0,0) 50%,rgb(102,0,0) 100%);background: linear-gradient(to right, rgb(102,0,0) 0%,rgb(204,0,0) 50%,rgb(102,0,0) 100%);filter: progid:DXImageTransform.Microsoft.gradient( startColorstr='#660000', endColorstr='#660000',GradientType=1 );border-bottom: 1px solid #333"><div class="container py-4"><div class="row"><div class="col"><span class="text-white font-weight-bold" style="font-size: 200%; text-shadow: 2px 2px 2px #333333">Guides</span></div><div class="col text-right"><input id="search-input" type="search" class="form-control form-control-lg border-0" placeholder="Search..." /></div></div></div></div><div class="bg-white"><div class="container py-4"><style>#guide a { border-bottom: 1px dotted #007bff }#guide a:hover { text-decoration: none; border-bottom: 1px solid #007bff }#guide span.divider { color: #999; margin-left: 3px; margin-right: 3px }#guide li { line-height: 200% }#guide code { max-height: 500px; }#guide kbd { background-color: #fff; border: 1px solid #e9e9e9; border-radius: 3px; box-shadow: 0 1px 0 rgba(0, 0, 0, 0.8); color: #222; display: inline-block; font-size: 0.857em; line-height: 1.4; margin: 0 0.1em; padding: 0.1em 0.6em; }#guide h3 { border-bottom: 1px solid #ddd; margin-top: 40px; padding-bottom: 20px; }#guide div.media-example { background-color: #F6FFF2 }#guide div.media-warning { background-color: #ffffdb }#guide div.media-default { background-color: #F2F9FF }</style><div id="guide"><p>This index lists Guides that describe how to set up, configure, or use Manager. Most Guides are listed under only one heading. But some apply to more than one heading and are listed accordingly. These guides are also available for offline viewing as a <a href="/manager.pdf">PDF book</a>.</p> <hr class="my-4"> <h1 class="display-4 mt-4" style="font-size: 2rem"> <a name="first-steps-1" class="anchor" href="#first-steps-1"></a>First Steps</h1> <p>These Guides will get you started, providing information on how to establish businesses and users, set initial preferences, and choose the functional modules and accounting method you will initially use. (You can always add more or change later.) Guides about localizing Manager for your country are also found in this group.</p> <ul class="pl-3 small"> <li class="my-2"> <strong>Initial Setup:</strong> <a href="/guides/22936" class="text-nowrap">Install or update desktop edition on Windows</a> <span class="divider"> | </span> <a href="/guides/7116" class="text-nowrap">Install or update desktop edition on macOS</a> <span class="divider"> | </span> <a href="/guides/9265" class="text-nowrap">Add a new business</a> <span class="divider"> | </span> <a href="/guides/8893" class="text-nowrap">Name or rename a business</a> <span class="divider"> | </span> <a href="/guides/9835" class="text-nowrap">Enter business details</a> <span class="divider"> | </span> <a href="/guides/10551" class="text-nowrap">Set base currency</a> <span class="divider"> | </span> <a href="/guides/27559" class="text-nowrap">Define foreign currencies</a> <span class="divider"> | </span> <a href="/guides/9156" class="text-nowrap">Set language</a> <span class="divider"> | </span> <a href="/guides/27739" class="text-nowrap">Use right-to-left languages</a> <span class="divider"> | </span> <a href="/guides/7043" class="text-nowrap">Set date format</a> <span class="divider"> | </span> <a href="/guides/32527" class="text-nowrap">Set time format</a> <span class="divider"> | </span> <a href="/guides/19292" class="text-nowrap">Set first day of week</a> <span class="divider"> | </span> <a href="/guides/9155" class="text-nowrap">Set number format</a> <span class="divider"> | </span> <a href="/guides/8890" class="text-nowrap">Backup, restore, import, and transfer businesses</a> <span class="divider"> | </span> <a href="/guides/9123" class="text-nowrap">Remove a business</a> </li> <li class="my-2"> <strong>Summary:</strong> <a href="/guides/8865" class="text-nowrap">Customize a business</a> <span class="divider"> | </span> <a href="/guides/7397" class="text-nowrap">Simplify Manager</a> <span class="divider"> | </span> <a href="/guides/5490" class="text-nowrap">Set reporting period</a> <span class="divider"> | </span> <a href="/guides/7129" class="text-nowrap">Choose between accrual or cash basis accounting</a> <span class="divider"> | </span> <a href="/guides/36163" class="text-nowrap">Display account codes on the Summary page</a> <span class="divider"> | </span> <a href="/guides/18604" class="text-nowrap">Exclude zero-balance accounts from Summary page</a> <span class="divider"> | </span> <a href="/guides/7106" class="text-nowrap">Clear transactions in Suspense account</a> <span class="divider"> | </span> <a href="/guides/7470" class="text-nowrap">Close an accounting period</a> </li> <li class="my-2"> <strong>Business Localization:</strong> <a href="/guides/22137" class="text-nowrap">Add localized settings and features</a> <span class="divider"> | </span> <a href="/guides/23352" class="text-nowrap">Update localizations and report transformations</a> </li> <li class="my-2"> <strong>Users:</strong> <a href="/guides/9162" class="text-nowrap">Create users</a> <span class="divider"> | </span> <a href="/guides/33078" class="text-nowrap">Set user permissions</a> </li> </ul> <hr class="my-4"> <h1 class="display-4 mt-4" style="font-size: 2rem"> <a name="structuring-accounts-2" class="anchor" href="#structuring-accounts-2"></a>Structuring Accounts</h1> <p>Once you have established a business in Manager, the most important task is structuring your accounts to match your form of organization, method of operation, legal reporting requirements, and management information needs. Effort here will pay dividends as long as you run your business.</p> <ul class="pl-3 small"> <li class="my-2"> <strong>Chart of Accounts:</strong> <a href="/guides/8965" class="text-nowrap">Design a chart of accounts</a> <span class="divider"> | </span> <a href="/guides/9181" class="text-nowrap">Build a chart of accounts</a> <span class="divider"> | </span> <a href="/guides/9812" class="text-nowrap">Add an ordinary account</a> <span class="divider"> | </span> <a href="/guides/9256" class="text-nowrap">Add custom control accounts</a> <span class="divider"> | </span> <a href="/guides/7128" class="text-nowrap">Set account codes</a> <span class="divider"> | </span> <a href="/guides/9813" class="text-nowrap">Delete an account</a> <span class="divider"> | </span> <a href="/guides/7226" class="text-nowrap">Set up accounts receivable</a> <span class="divider"> | </span> <a href="/guides/9309" class="text-nowrap">Set up accounts payable</a> </li> <li class="my-2"> <strong>Capital Accounts:</strong> <a href="/guides/8936" class="text-nowrap">Set up and use capital accounts</a> <span class="divider"> | </span> <a href="/guides/14397" class="text-nowrap">Use capital subaccounts</a> </li> <li class="my-2"> <strong>Special Accounts:</strong> <a href="/guides/10555" class="text-nowrap">Use special accounts</a> <span class="divider"> | </span> <a href="/guides/10342" class="text-nowrap">Avoid automatic credit allocations with special accounts</a> </li> <li class="my-2"> <strong>Common Business Situations:</strong> <a href="/guides/6971" class="text-nowrap">Simplify equity accounting for sole traders / proprietors</a> <span class="divider"> | </span> <a href="/guides/10809" class="text-nowrap">Set up business as a self-employed services provider</a> </li> <li class="my-2"> <strong>Starting Balances:</strong> <a href="/guides/15718" class="text-nowrap">Enter starting balances</a> <span class="divider"> | </span> <a href="/guides/40162" class="text-nowrap">Fix starting balances</a> </li> </ul> <hr class="my-4"> <h1 class="display-4 mt-4" style="font-size: 2rem"> <a name="customizing-a-business-3" class="anchor" href="#customizing-a-business-3"></a>Customizing a Business</h1> <p>Manager includes many features for customizing your business’ look to the outside world. It also allows customization of inputs and displays to streamline your internal workload.</p> <ul class="pl-3 small"> <li class="my-2"> <strong>Business Logo:</strong> <a href="/guides/9834" class="text-nowrap">Add or change a business logo</a> </li> <li class="my-2"> <strong>Custom Fields:</strong> <a href="/guides/8941" class="text-nowrap">Use custom fields</a> <span class="divider"> | </span> <a href="/guides/16188" class="text-nowrap">Add an image to a custom field</a> </li> <li class="my-2"> <strong>Footers:</strong> <a href="/guides/42284" class="text-nowrap">Add static information to transaction forms with footers</a> </li> <li class="my-2"> <strong>Form Defaults:</strong> <a href="/guides/14059" class="text-nowrap">Set form defaults</a> </li> </ul> <hr class="my-4"> <h1 class="display-4 mt-4" style="font-size: 2rem"> <a name="program-features-4" class="anchor" href="#program-features-4"></a>Program Features</h1> <p>Many features of Manager appear consistently throughout the program or draw upon several functional modules or settings. These make the program fairly intuitive to use.</p> <ul class="pl-3 small"> <li class="my-2"> <strong>Learn the Program:</strong> <a href="/guides/7067" class="text-nowrap">Experiment with a test business</a> <span class="divider"> | </span> <a href="/guides/6263" class="text-nowrap">Import a sample business</a> <span class="divider"> | </span> <a href="/guides/18030" class="text-nowrap">Search the Guides</a> <span class="divider"> | </span> <a href="/guides/17993" class="text-nowrap">Download a PDF version of the Manager Guides</a> </li> <li class="my-2"> <strong>Common Procedures:</strong> <a href="/guides/16487" class="text-nowrap">Search for records</a> <span class="divider"> | </span> <a href="/guides/16488" class="text-nowrap">Sort lists and tables</a> <span class="divider"> | </span> <a href="/guides/7344" class="text-nowrap">Create non-inventory items</a> <span class="divider"> | </span> <a href="/guides/18764" class="text-nowrap">Use reference numbers</a> <span class="divider"> | </span> <a href="/guides/35014" class="text-nowrap">Show line descriptions on transaction entry forms</a> <span class="divider"> | </span> <a href="/guides/10530" class="text-nowrap">Apply a discount to a line item</a> <span class="divider"> | </span> <a href="/guides/24843" class="text-nowrap">Enter a discount as a separate line item</a> <span class="divider"> | </span> <a href="/guides/24890" class="text-nowrap">Clone transactions and reports</a> <span class="divider"> | </span> <a href="/guides/7262" class="text-nowrap">Use the Copy to function</a> <span class="divider"> | </span> <a href="/guides/13392" class="text-nowrap">Use HTML code in fields</a> <span class="divider"> | </span> <a href="/guides/18222" class="text-nowrap">Perform calculations in number fields</a> <span class="divider"> | </span> <a href="/guides/10645" class="text-nowrap">Copy lists and reports</a> <span class="divider"> | </span> <a href="/guides/8867" class="text-nowrap">Use Manager on small screens</a> <span class="divider"> | </span> <a href="/guides/36819" class="text-nowrap">Obscure onscreen information</a> <span class="divider"> | </span> <a href="/guides/32688" class="text-nowrap">Navigate transaction lists with previous and next arrows</a> <span class="divider"> | </span> <a href="/guides/5510" class="text-nowrap">Set lock date</a> </li> <li class="my-2"> <strong>Tax Codes:</strong> <a href="/guides/8901" class="text-nowrap">Create and use tax codes</a> <span class="divider"> | </span> <a href="/guides/9502" class="text-nowrap">Choose between tax-exclusive and tax-inclusive prices</a> <span class="divider"> | </span> <a href="/guides/7171" class="text-nowrap">Work with multi-component custom tax codes</a> <span class="divider"> | </span> <a href="/guides/16455" class="text-nowrap">Reverse charge VAT (Value Added Tax)</a> <span class="divider"> | </span> <a href="/guides/13086" class="text-nowrap">Make tax codes inactive</a> <span class="divider"> | </span> <a href="/guides/5649" class="text-nowrap">Adjust tax accounting for partial personal use</a> </li> <li class="my-2"> <strong>Divisions:</strong> <a href="/guides/35938" class="text-nowrap">Create and manage divisions</a> <span class="divider"> | </span> <a href="/guides/35940" class="text-nowrap">Use divisions for the Balance Sheet</a> <span class="divider"> | </span> <a href="/guides/8956" class="text-nowrap">Use divisions for the Profit and Loss Statement</a> <span class="divider"> | </span> <a href="/guides/11961" class="text-nowrap">Correct missing division selections</a> </li> <li class="my-2"> <strong>Projects:</strong> <a href="/guides/40229" class="text-nowrap">Create and use projects</a> </li> <li class="my-2"> <strong>PDFs:</strong> <a href="/guides/16348" class="text-nowrap">Create PDF files of transactions and reports</a> </li> <li class="my-2"> <strong>Emails:</strong> <a href="/guides/10643" class="text-nowrap">Email transactions and reports</a> <span class="divider"> | </span> <a href="/guides/40164" class="text-nowrap">Email transactions and reports in PDF format</a> <span class="divider"> | </span> <a href="/guides/15915" class="text-nowrap">Attach files to emails sent from Manager</a> <span class="divider"> | </span> <a href="/guides/10392" class="text-nowrap">Use email templates</a> <span class="divider"> | </span> <a href="/guides/11144" class="text-nowrap">Review email</a> <span class="divider"> | </span> <a href="/guides/36540" class="text-nowrap">Track whether emailed attachments have been viewed</a> <span class="divider"> | </span> <a href="/guides/9100" class="text-nowrap">Troubleshoot email issues</a> </li> <li class="my-2"> <strong>Batch Operations:</strong> <a href="/guides/9572" class="text-nowrap">Use Batch Create and Batch Update functions</a> <span class="divider"> | </span> <a href="/guides/16464" class="text-nowrap">Use the Batch Delete function</a> <span class="divider"> | </span> <a href="/guides/32659" class="text-nowrap">Use the Batch View function</a> </li> <li class="my-2"> <strong>Attachments:</strong> <a href="/guides/9817" class="text-nowrap">Attach supporting documentation</a> <span class="divider"> | </span> <a href="/guides/9816" class="text-nowrap">Organize attachments with folders</a> </li> <li class="my-2"> <strong>Reports:</strong> <a href="/guides/7468" class="text-nowrap">Create reports</a> <span class="divider"> | </span> <a href="/guides/23790" class="text-nowrap">Collapse account groups in financial reports</a> <span class="divider"> | </span> <a href="/guides/7022" class="text-nowrap">Issue customer statements</a> <span class="divider"> | </span> <a href="/guides/7023" class="text-nowrap">Issue supplier statements</a> <span class="divider"> | </span> <a href="/guides/12310" class="text-nowrap">Create sales invoice reports</a> <span class="divider"> | </span> <a href="/guides/11069" class="text-nowrap">Create a budget</a> <span class="divider"> | </span> <a href="/guides/40642" class="text-nowrap">Generate income and expense forecasts</a> <span class="divider"> | </span> <a href="/guides/8889" class="text-nowrap">Prepare a quick profit and loss statement</a> <span class="divider"> | </span> <a href="/guides/18075" class="text-nowrap">Create custom reports</a> </li> <li class="my-2"> <strong>History:</strong> <a href="/guides/29733" class="text-nowrap">Audit transaction history</a> </li> </ul> <hr class="my-4"> <h1 class="display-4 mt-4" style="font-size: 2rem"> <a name="bank-and-cash-accounts-5" class="anchor" href="#bank-and-cash-accounts-5"></a>Bank and Cash Accounts</h1> <p>These Guides describe accounting techniques for physical cash, bank accounts, credit cards, and other forms of money.</p> <ul class="pl-3 small"> <li class="my-2"> <strong>Bank and Cash Accounts:</strong> <a href="/guides/11367" class="text-nowrap">Set up a bank or cash account</a> <span class="divider"> | </span> <a href="/guides/7035" class="text-nowrap">Set up credit cards</a> <span class="divider"> | </span> <a href="/guides/7307" class="text-nowrap">Track cleared and pending status of bank transactions</a> <span class="divider"> | </span> <a href="/guides/9240" class="text-nowrap">Import bank statements</a> <span class="divider"> | </span> <a href="/guides/9158" class="text-nowrap">Use multiple currencies</a> </li> <li class="my-2"> <strong>Receipts</strong>: <a href="/guides/7820" class="text-nowrap">Record a receipt</a> <span class="divider"> | </span> <a href="/guides/9243" class="text-nowrap">Use receipt rules to categorize imported transactions</a> <span class="divider"> | </span> <a href="/guides/7321" class="text-nowrap">Make cash sales (sell without sales invoices)</a> <span class="divider"> | </span> <a href="/guides/7093" class="text-nowrap">Record customer deposits and advances</a> <span class="divider"> | </span> <a href="/guides/35461" class="text-nowrap">Find and recode receipts</a> <span class="divider"> | </span> <a href="/guides/35538" class="text-nowrap">Exchange inventory with a receipt form</a> <span class="divider"> | </span> <a href="/guides/14497" class="text-nowrap">Record early payment discounts on receipts for sales invoices</a> <span class="divider"> | </span> <a href="/guides/17060" class="text-nowrap">Handle dishonored cheques</a> <span class="divider"> | </span> <a href="/guides/17468" class="text-nowrap">Create receipts from customer statements</a> </li> <li class="my-2"> <strong>Payments:</strong> <a href="/guides/7821" class="text-nowrap">Record a payment</a> <span class="divider"> | </span> <a href="/guides/35436" class="text-nowrap">Use payment rules to categorize imported transactions</a> <span class="divider"> | </span> <a href="/guides/7325" class="text-nowrap">Make cash purchases (purchase without purchase invoices)</a> <span class="divider"> | </span> <a href="/guides/7095" class="text-nowrap">Record supplier deposits and advances</a> <span class="divider"> | </span> <a href="/guides/8679" class="text-nowrap">Find and recode payments</a> <span class="divider"> | </span> <a href="/guides/12626" class="text-nowrap">Exchange inventory with a payment form</a> <span class="divider"> | </span> <a href="/guides/5495" class="text-nowrap">Pay a refund</a> <span class="divider"> | </span> <a href="/guides/15076" class="text-nowrap">Record early payment discounts on purchases</a> <span class="divider"> | </span> <a href="/guides/35478" class="text-nowrap">Create payments from supplier statements</a> </li> <li class="my-2"> <strong>Inter Account Transfers:</strong> <a href="/guides/9650" class="text-nowrap">Transfer money between bank and cash accounts</a> <span class="divider"> | </span> <a href="/guides/17304" class="text-nowrap">Post inter account transfers from imported bank statements</a> </li> <li class="my-2"> <strong>Bank Reconciliations:</strong> <a href="/guides/9235" class="text-nowrap">Reconcile bank accounts</a> </li> </ul> <hr class="my-4"> <h1 class="display-4 mt-4" style="font-size: 2rem"> <a name="expense-claims-6" class="anchor" href="#expense-claims-6"></a>Expense Claims</h1> <p>Expense claims are a method of accounting for business expenses paid from personal funds by owners, employees, or others.</p> <ul class="pl-3 small"> <li class="my-2"> <strong>Expense Claims:</strong> <a href="/guides/14398" class="text-nowrap">Set up expense claim payers</a> <span class="divider"> | </span> <a href="/guides/6898" class="text-nowrap">Use expense claims</a> </li> </ul> <hr class="my-4"> <h1 class="display-4 mt-4" style="font-size: 2rem"> <a name="selling-to-customers-7" class="anchor" href="#selling-to-customers-7"></a>Selling to Customers</h1> <p>These important Guides relate to setting up and managing defined customers and quoting and selling goods and services to them on credit. Frequently, the sales process involves an integrated workflow that can vary considerably from business to business. Therefore, many of the capabilities described are optional. Manager’s ability to monitor status of the sales process is also described in this group. It also includes Guides on accounting for billable time and expenses that will be invoiced to customers.</p> <ul class="pl-3 small"> <li class="my-2"> <strong>Customers:</strong> <a href="/guides/7018" class="text-nowrap">Enter customers</a> <span class="divider"> | </span> <a href="/guides/9451" class="text-nowrap">Edit or add customer information</a> <span class="divider"> | </span> <a href="/guides/5494" class="text-nowrap">Set starting balances for customers</a> <span class="divider"> | </span> <a href="/guides/7716" class="text-nowrap">Use customer codes</a> <span class="divider"> | </span> <a href="/guides/9450" class="text-nowrap">Manage inactive customers</a> </li> <li class="my-2"> <strong>Sales Quotes:</strong> <a href="/guides/7238" class="text-nowrap">Create sales quotes</a> <span class="divider"> | </span> <a href="/guides/36043" class="text-nowrap">Monitor sales quote status</a> </li> <li class="my-2"> <strong>Sales Orders:</strong> <a href="/guides/7236" class="text-nowrap">Create sales orders</a> <span class="divider"> | </span> <a href="/guides/36086" class="text-nowrap">Monitor sales order status</a> </li> <li class="my-2"> <strong>Sales Invoices:</strong> <a href="/guides/7178" class="text-nowrap">Create sales invoices</a> <span class="divider"> | </span> <a href="/guides/9488" class="text-nowrap">Set up and manage recurring sales invoices</a> <span class="divider"> | </span> <a href="/guides/36133" class="text-nowrap">Monitor sales invoice status</a> <span class="divider"> | </span> <a href="/guides/8855" class="text-nowrap">Issue your first invoice to a customer</a> <span class="divider"> | </span> <a href="/guides/15078" class="text-nowrap">Offer early payment discounts on sales invoices</a> <span class="divider"> | </span> <a href="/guides/7054" class="text-nowrap">Refresh unit prices on sales invoices</a> <span class="divider"> | </span> <a href="/guides/12951" class="text-nowrap">Resolve overpaid status on sales invoices</a> <span class="divider"> | </span> <a href="/guides/10355" class="text-nowrap">Resolve automatic credit allocations on sales invoices</a> <span class="divider"> | </span> <a href="/guides/9655" class="text-nowrap">Offset simultaneous sales and purchase invoices</a> </li> <li class="my-2"> <strong>Credit Notes:</strong> <a href="/guides/7425" class="text-nowrap">Use credit notes for customer returns and refunds</a> </li> <li class="my-2"> <strong>Late Payment Fees:</strong> <a href="/guides/10584" class="text-nowrap">Assess late payment fees</a> </li> <li class="my-2"> <strong>Delivery Notes:</strong> <a href="/guides/10676" class="text-nowrap">Create delivery notes</a> <span class="divider"> | </span> <a href="/guides/36343" class="text-nowrap">Use delivery notes</a> </li> <li class="my-2"> <strong>Billable Time:</strong> <a href="/guides/6935" class="text-nowrap">Record billable time</a> <span class="divider"> | </span> <a href="/guides/9649" class="text-nowrap">Add billable time details with custom fields</a> <span class="divider"> | </span> <a href="/guides/5502" class="text-nowrap">Invoice billable time</a> <span class="divider"> | </span> <a href="/guides/25895" class="text-nowrap">Write off or write down billable time</a> </li> <li class="my-2"> <strong>Billable Expenses:</strong> <a href="/guides/5503" class="text-nowrap">Record billable expenses</a> <span class="divider"> | </span> <a href="/guides/9652" class="text-nowrap">Invoice billable expenses</a> <span class="divider"> | </span> <a href="/guides/9651" class="text-nowrap">Write off or write down billable expenses</a> </li> <li class="my-2"> <strong>Withholding Tax Receipts:</strong> <a href="/guides/12346" class="text-nowrap">Account for withholding tax on sales invoices</a> </li> <li class="my-2"> <strong>Customer Portals:</strong> <a href="/guides/36411" class="text-nowrap">Establish customer portals</a> </li> </ul> <hr class="my-4"> <h1 class="display-4 mt-4" style="font-size: 2rem"> <a name="purchasing-from-suppliers-8" class="anchor" href="#purchasing-from-suppliers-8"></a>Purchasing from Suppliers</h1> <p>Guides in this group cover setup and management of defined suppliers and ordering and buying goods or services from them on credit. As with customers and the sales process, purchasing processes can vary.</p> <ul class="pl-3 small"> <li class="my-2"> <strong>Suppliers:</strong> <a href="/guides/7020" class="text-nowrap">Enter suppliers</a> <span class="divider"> | </span> <a href="/guides/9470" class="text-nowrap">Edit or add supplier information</a> <span class="divider"> | </span> <a href="/guides/7227" class="text-nowrap">Set starting balances for suppliers</a> <span class="divider"> | </span> <a href="/guides/9312" class="text-nowrap">Use supplier codes</a> <span class="divider"> | </span> <a href="/guides/9466" class="text-nowrap">Manage inactive suppliers</a> </li> <li class="my-2"> <strong>Purchase Quotes:</strong> <a href="/guides/24487" class="text-nowrap">Create purchase quotes or requests for quotation</a> </li> <li class="my-2"> <strong>Purchase Orders:</strong> <a href="/guides/7210" class="text-nowrap">Issue purchase orders</a> </li> <li class="my-2"> <strong>Purchase Invoices:</strong> <a href="/guides/7189" class="text-nowrap">Create purchase invoices</a> <span class="divider"> | </span> <a href="/guides/36113" class="text-nowrap">Set up and manage recurring purchase invoices</a> <span class="divider"> | </span> <a href="/guides/36484" class="text-nowrap">Monitor purchase invoice status</a> <span class="divider"> | </span> <a href="/guides/9610" class="text-nowrap">Add freight-in to inventory item costs</a> <span class="divider"> | </span> <a href="/guides/36135" class="text-nowrap">Account for withholding tax on purchase invoices</a> <span class="divider"> | </span> <a href="/guides/9499" class="text-nowrap">Adjust rounding differences on purchase invoices</a> <span class="divider"> | </span> <a href="/guides/36159" class="text-nowrap">Resolve overpaid status on purchase invoices</a> <span class="divider"> | </span> <a href="/guides/9655" class="text-nowrap">Offset simultaneous sales and purchase invoices</a> </li> <li class="my-2"> <strong>Debit Notes:</strong> <a href="/guides/7426" class="text-nowrap">Use debit notes for supplier returns and refunds</a> </li> <li class="my-2"> <strong>Goods Receipts:</strong> <a href="/guides/10704" class="text-nowrap">Create goods receipts</a> <span class="divider"> | </span> <a href="/guides/36498" class="text-nowrap">Use goods receipts</a> </li> </ul> <hr class="my-4"> <h1 class="display-4 mt-4" style="font-size: 2rem"> <a name="inventory-9" class="anchor" href="#inventory-9"></a>Inventory</h1> <p>Inventory includes tangible goods held for sale or production. Inventory management can be complex, and Manager’s behavior changes, depending on which functional tabs are enabled. Read Guides in the Overview section first to see which capabilities you want to use.</p> <ul class="pl-3 small"> <li class="my-2"> <strong>Overview:</strong> <a href="/guides/11111" class="text-nowrap">Manage inventory - Part 1 Introduction</a> <span class="divider"> | </span> <a href="/guides/11128" class="text-nowrap">Manage inventory - Part 2 Continuation</a> <span class="divider"> | </span> <a href="/guides/11130" class="text-nowrap">Manage inventory - Part 3 Conclusion</a> </li> <li class="my-2"> <strong>Inventory Items:</strong> <a href="/guides/7551" class="text-nowrap">Create and manage inventory items</a> <span class="divider"> | </span> <a href="/guides/9629" class="text-nowrap">Use inventory kits</a> <span class="divider"> | </span> <a href="/guides/5497" class="text-nowrap">Set starting balances for inventory items</a> <span class="divider"> | </span> <a href="/guides/13606" class="text-nowrap">Find and merge duplicate inventory items</a> </li> <li class="my-2"> <strong>Inventory Transfers:</strong> <a href="/guides/10677" class="text-nowrap">Use inventory locations</a> <span class="divider"> | </span> <a href="/guides/10707" class="text-nowrap">Transfer inventory between locations</a> </li> <li class="my-2"> <strong>Inventory Adjustments:</strong> <a href="/guides/10709" class="text-nowrap">Write off inventory</a> <span class="divider"> | </span> <a href="/guides/20615" class="text-nowrap">Write on inventory</a> </li> <li class="my-2"> <strong>Production Orders:</strong> <a href="/guides/7767" class="text-nowrap">Use production orders to manufacture inventory items</a> <span class="divider"> | </span> <a href="/guides/28367" class="text-nowrap">Manage production stages</a> <span class="divider"> | </span> <a href="/guides/29016" class="text-nowrap">Understand insufficient quantity on a production order</a> <span class="divider"> | </span> <a href="/guides/5500" class="text-nowrap">Use production orders for repairs, maintenance, or improvements</a> </li> </ul> <hr class="my-4"> <h1 class="display-4 mt-4" style="font-size: 2rem"> <a name="employees-and-payroll-10" class="anchor" href="#employees-and-payroll-10"></a>Employees and Payroll</h1> <p>These Guides describe how to record earnings, deductions, and contributions associated with your employees, as well as how to pay employees what they are owed.</p> <ul class="pl-3 small"> <li class="my-2"> <strong>Employees:</strong> <a href="/guides/9751" class="text-nowrap">Enter employees</a> <span class="divider"> | </span> <a href="/guides/9768" class="text-nowrap">Pay employees</a> </li> <li class="my-2"> <strong>Payslips:</strong> <a href="/guides/9667" class="text-nowrap">Set up payslip items</a> <span class="divider"> | </span> <a href="/guides/9752" class="text-nowrap">Issue payslips</a> <span class="divider"> | </span> <a href="/guides/9753" class="text-nowrap">Set up and manage recurring payslips</a> </li> </ul> <hr class="my-4"> <h1 class="display-4 mt-4" style="font-size: 2rem"> <a name="investments-11" class="anchor" href="#investments-11"></a>Investments</h1> <p>Investments are marketable securities, something that can be bought or sold that represents an asset held to generate current income or future capital appreciation outside normal business operations.</p> <ul class="pl-3 small"> <li class="my-2"> <strong>Investments:</strong> <a href="/guides/41690" class="text-nowrap">Track investments in marketable securities</a> </li> </ul> <hr class="my-4"> <h1 class="display-4 mt-4" style="font-size: 2rem"> <a name="fixed-assets-12" class="anchor" href="#fixed-assets-12"></a>Fixed Assets</h1> <p>Fixed assets include physical property owned by a business with long lifetimes. Their full cost is usually recovered over an extended period of time through depreciation rather than being counted entirely as a current expense.</p> <ul class="pl-3 small"> <li class="my-2"> <strong>Fixed Assets:</strong> <a href="/guides/9106" class="text-nowrap">Purchase fixed assets</a> <span class="divider"> | </span> <a href="/guides/7277" class="text-nowrap">Expense fixed assets</a> <span class="divider"> | </span> <a href="/guides/9121" class="text-nowrap">Dispose of fixed assets</a> <span class="divider"> | </span> <a href="/guides/9107" class="text-nowrap">Migrate fixed assets from prior accounting system</a> </li> <li class="my-2"> <strong>Depreciation Entries:</strong> <a href="/guides/9119" class="text-nowrap">Depreciate fixed assets</a> <span class="divider"> | </span> <a href="/guides/25021" class="text-nowrap">Calculate depreciation automatically</a> </li> </ul> <hr class="my-4"> <h1 class="display-4 mt-4" style="font-size: 2rem"> <a name="intangible-assets-13" class="anchor" href="#intangible-assets-13"></a>Intangible Assets</h1> <p>Intangible assets are non-physical property, such as patent rights, owned by a business with long lifetimes. Their full cost is recovered over an extended period of time through amortization rather than being counted entirely as a current expense.</p> <ul class="pl-3 small"> <li class="my-2"> <strong>Intangible Assets:</strong> <a href="/guides/9700" class="text-nowrap">Purchase intangible assets</a> <span class="divider"> | </span> <a href="/guides/9702" class="text-nowrap">Dispose of intangible assets</a> <span class="divider"> | </span> <a href="/guides/9713" class="text-nowrap">Migrate intangible assets from prior accounting system</a> </li> <li class="my-2"> <strong>Amortization Entries:</strong> <a href="/guides/9701" class="text-nowrap">Amortize intangible assets</a> <span class="divider"> | </span> <a href="/guides/25023" class="text-nowrap">Calculate amortization automatically</a> </li> </ul> <hr class="my-4"> <h1 class="display-4 mt-4" style="font-size: 2rem"> <a name="journal-entries-14" class="anchor" href="#journal-entries-14"></a>Journal Entries</h1> <ul class="pl-3 small"> <li class="my-2"> <strong>Journal Entries:</strong> <a href="/guides/9820" class="text-nowrap">Make journal entries</a> <span class="divider"> | </span> <a href="/guides/14063" class="text-nowrap">Set up and manage recurring journal entries</a> <span class="divider"> | </span> <a href="/guides/14465" class="text-nowrap">Write off bad debts</a> </li> </ul> <hr class="my-4"> <h1 class="display-4 mt-4" style="font-size: 2rem"> <a name="advanced-15" class="anchor" href="#advanced-15"></a>Advanced</h1> <p>Despite its overall simplicity, Manager can still present situations where more advanced knowledge is necessary.</p> <ul class="pl-3 small"> <li class="my-2"> <strong>Software Version:</strong> <a href="/guides/15287" class="text-nowrap">Determine version number</a> </li> <li class="my-2"> <strong>Application Data:</strong> <a href="/guides/8394" class="text-nowrap">Manage application data folder contents</a> <span class="divider"> | </span> <a href="/guides/10348" class="text-nowrap">Move desktop application data to another folder</a> <span class="divider"> | </span> <a href="/guides/17974" class="text-nowrap">Reduce data file size</a> <span class="divider"> | </span> <a href="/guides/12280" class="text-nowrap">Open a data file directly</a> </li> <li class="my-2"> <strong>Users:</strong> <a href="/guides/10694" class="text-nowrap">Reset the administrator password</a> <span class="divider"> | </span> <a href="/guides/23726" class="text-nowrap">Display a custom logo on the user login screen</a> </li> <li class="my-2"> <strong>Self-Hosting:</strong> <a href="/guides/22451" class="text-nowrap">Self-host a Manager installation</a> </li> <li class="my-2"> <strong>Cloud edition customer support:</strong> <a href="/guides/31346" class="text-nowrap">Obtain cloud edition customer support</a> </li> </ul></div><link rel="stylesheet" href="https://cdn.jsdelivr.net/npm/docsearch.js@2/dist/cdn/docsearch.min.css" /><style>div.algolia-docsearch-footer { display: none }.algolia-autocomplete .algolia-docsearch-suggestion--category-header { background-color: #ccc; 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