Participant Recruitment - University of Maryland, Baltimore

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ICTR EMAIL LIST for the latest ICTR announcements. </a> </div> <span id="d.en.298314"></span><div class="row-fluid general_content"> <div class="span12"> <div class="one-column-content"> <p class="umb_lead"><strong>ResearchMatch:</strong> Clinical and translational research cannot occur without volunteers. Connecting volunteers with researchers is often the most limiting factor for moving research discoveries to the community. UMB has joined ResearchMatch, a network of over 150 institutions across the United States dedicated to advancing discovery and health for communities now and for future generations. </p> </div></div> </div><span id="d.en.304548"></span> <div class="row-fluid column-content general_content "> <div class="span6 hascontent "> <p style="text-align: center;"><a href="https://www.researchmatch.org/" target="_blank"><img src="/media/umb/ictr/ResearchMatch.png" alt="ResearchMatchLogo" style=" padding : 10 px; " /></a></p> <p style="text-align: left;">UMB is now a ResearchMatch Institution.</p> </div> <div class="span6 hascontent "> <p> </p> <p> </p> <p>Currently, more than 8,000 volunteers within a 50-mile radius of UMB are registered in ResearchMatch.</p> <h4> </h4> </div> </div><span id="d.en.401127"></span><div class="row-fluid general_content"> <div class="span12"> <h3 class="short_headline">How to Use ResearchMatch</h3> <div class="one-column-content"> <h5>1st - ResearchMatch Training</h5> <p>Please attend one of the <strong>monthly ResearchMatch webinars.  <a href="https://zoom.us/meeting/register/tJAodOGprjorGdGeprUYUWehYHJFcoTD0ATe#/registration" target="_blank" rel="noopener">Meeting Registration - Zoom</a>.  </strong>You can repeat the webinar as many times as you wish. </p> <p>In the meantime, please <strong>take advantage of the YouTube videos</strong>: </p> <ul class="list-unstyled"> <li><a href="https://www.researchmatch.org/researchers/siteinstructions" target="_blank" rel="noopener">Site Instructions</a></li> <li><a href="https://www.researchmatch.org/researchers/faq" target="_blank" rel="noopener">Researcher FAQ</a></li> </ul> <p><strong>Tutorials</strong><span></span></p> <ul class="list-unstyled"> <li><a href="https://www.researchmatch.org/files/resources/Add%20a%20Study%20to%20ResearchMatch.pdf" target="_blank" rel="noopener">How to Add a Study to ResearchMatch [PDF]</a></li> <li><a href="https://youtu.be/36QFgqJkORY" target="_blank" rel="noopener">Overview of Researcher Dashboard [Video]</a></li> <li><a href="https://youtu.be/jwj1oAqMqP8" target="_blank" rel="noopener">Adding & Joining Studies on ResearchMatch [Video]</a></li> <li><a href="https://youtu.be/BZNqG3X_0fc" target="_blank" rel="noopener">How to Perform a Search for Volunteers [Video]</a></li> <li><a href="https://youtu.be/LVGx1LIEtkk" target="_blank" rel="noopener">Selecting and Contacting Volunteers [Video]</a></li> <li><a href="https://youtu.be/OVTZxZ3unyA" target="_blank" rel="noopener">Managing Volunteers is ResearchMatch [Video]</a></li> <li><a href="https://youtu.be/Xg3e889wRf0" target="_blank" rel="noopener">Extending a Study Expiration Date [Video]</a></li> <li><a href="https://youtu.be/Xg3e889wRf0" target="_blank" rel="noopener">Extending a Study Expiration Date [Video]</a></li> </ul> <p><strong>Engagement Tips</strong><span></span></p> <p><span>To help you learn more about best practices in recruitment, retention, and community engagement from colleagues across the network and the CTSA consortium, use the links below.</span></p> <ul id="tips" class="list-unstyled"> <li><a href="https://trialinnovationnetwork.org/recruitment-retention-toolkit/" target="_blank" rel="noopener">Trial Innovation Network Toolbox</a> <div>Find toolkits around building community partnerships, recruitment and retention best practices, and more!</div> </li> <li><a href="https://trialinnovationnetwork.org/material-details/?ID=140" target="_blank" rel="noopener">RIC Recruitment and Retention Plan template</a><span> </span><span class="description">Comprehensive recruitment templates for recruitment, stakeholder engagement, and risk assessment to help outline your strategy for engaging, enrolling, and retaining study participants.</span></li> <li><a href="https://trialinnovationnetwork.org/material-details/?ID=17" target="_blank" rel="noopener">The Art of Recruitment</a> <div>Learn how cultural differences and power differentials affect recruitment. This webinar describes strategies to establish rapport in genuine communication and tips to avoid selection bias. [Search by webinar date – December 8, 2016.]</div> </li> <li><a href="https://trialinnovationnetwork.org/material-details/?ID=87" target="_blank" rel="noopener">Faster Together Cultural Humility Coursera Course</a> <div>Learn about recruiting, retaining, and engaging research participants in a culturally humble way. This course has a specific emphasis on recruiting individuals from historically underrepresented communities.</div> </li> <li><strong>Returning study findings to<span> </span><a href="https://victr.vumc.org/disseminating-results-to-study-participants/" target="_blank" rel="noopener">study participants</a><span> </span>and the<span> </span><a href="https://victr.vumc.org/disseminating-results-to-the-public/" target="_blank" rel="noopener">general public</a></strong> <div>Access guidelines, templates, and examples to assist with disseminating your study’s results to participants and the general public.</div> </li> <li><a href="https://www.cdc.gov/healthliteracy/index.html" target="_blank" rel="noopener">CDC Health Literacy</a> <div>Contains information and tools on health literacy research, practice, and evaluation.</div> </li> </ul> <h5><strong>2nd - IRB Approval</strong></h5> <p>Researchers who wish to use ResearchMatch to recruit study participants are required to submit an IRB modification stating the plan to use ResearchMatch as a recruitment strategy <span style="text-decoration: underline;"><strong>BEFORE</strong></span> registering the protocol in ResearchMatch.  A contact message sent to potential participants by ResearchMatch will also need IRB approval.  The message cannot contain names of study staff or contact info.  <a href="/media/umb/ictr/researchmatch/5_ParticipantContactMessage_Sample.docx">Sample Participant Contact Message</a>*</p> <p>Submitting IRB Protocol Modification Adding ResearchMatch as a Recruitment Strategy</p> <ul> <li>In the <strong>Modification Information</strong> section, item 2, in CICERO, include the following text:  <ul> <li>“ResearchMatch.org will be utilized as a recruitment tool for this protocol.  ResearchMatch.org is a national electronic, web-based recruitment tool that was created through the NIH Clinical & Translational Science Awards Consortium in 2009 and is maintained at Vanderbilt University as an IRB-approved data repository.  UMB is a participating institution." </li> <li>"Below is the participant contact message that will be uploaded for this project in ResearchMatch: [Your contact message…..]”.  </li> </ul> </li> <li>In the <strong>Recruitment section</strong>, add the following: <ul> <li><strong>Section 1:</strong> “ResearchMatch.org will be utilized as a recruitment tool for this protocol.  ResearchMatch.org is a national electronic, web-based recruitment tool that was created through the NIH Clinical & Translational Science Awards Consortium in 2009 and is maintained at Vanderbilt University as an IRB-approved data repository." </li> <li><strong>Section 4:</strong> Upload your Contact Message in this section  </li> </ul> </li> </ul> <h5><strong>3rd - Register as a Researcher in ResearchMatch</strong> </h5> <p>As a ResearchMatch Institution, UMB researchers and research staff have the opportunity to register as researchers in ResearchMatch and conduct feasibility searches of aggregate data.   By default, everyone is registered as a researcher.  Researchers can also act as a proxy for another researcher's project.  To register as a researcher, go to <a href="https://www.researchmatch.org/researchers/" target="_blank" rel="noopener">https://www.researchmatch.org/researchers/</a>  <strong>Please Note, you must have IRB approval to use ResearchMatch for recruitment prior to registering the protocol in ResearchMatch.</strong>  Each researcher or proxy of a protocol should <strong>enter the IRB number in the EXACT SAME FORMAT</strong> or the system will register them as different protocols.  Use the HP-000xxxxx format and <span style="text-decoration: underline;"><strong>DO NOT</strong></span> include modification #s or HCR prefixes.  </p> <h5><strong>4th - Register the Protocol</strong></h5> <p>After you receive IRB approval, you may go ahead and register your protocol in ResearchMatch and upload your IRB modification approval letter there.  The UMB ResearchMatch Liaison will receive a notification from ResearchMatch and confirm that the protocol is approved to use ResearchMatch and that the contact message is approved prior to releasing the protocol for recruitment. </p> <h5><strong>5th - Recruitment</strong></h5> <ul> <li><a href="https://youtu.be/BZNqG3X_0fc" target="_blank" rel="noopener">How to Perform a Search for Volunteers [Video]</a></li> <li><a href="https://youtu.be/LVGx1LIEtkk" target="_blank" rel="noopener">Selecting and Contacting Volunteers [Video]</a></li> <li><a href="https://youtu.be/OVTZxZ3unyA" target="_blank" rel="noopener">Managing Volunteers is ResearchMatch [Video]</a></li> </ul> <p>*You will not upload your contact message until you are ready to send to potential volunteers.  When ready, copy and paste your IRB-approved contact message into the field provided in ResearchMatch. </p> <p style="text-align: center;">If you have additional questions, please email them to <a href="mailto:ictr-navigator@umaryland.edu" target="_blank" rel="noopener">ICTR-Navigator@umaryland.edu</a> </p> </div></div> </div> </div> </div> </div> <div id="footer-for-print" style="display:none;"><p>The University of Maryland, Baltimore is the founding campus of the University System of Maryland. <br /> 620 W. 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