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class="breadcrumb-link" href="https://www.thermofisher.com/blog/connectedlab/"><span class="breadcrumb-link-text-wrap">The Connected Lab</span></a><meta ></span> <span aria-label="breadcrumb separator">/</span> <span class="breadcrumb-link-wrap"><a class="breadcrumb-link" href="https://www.thermofisher.com/blog/connectedlab/biopharma/"><span class="breadcrumb-link-text-wrap">Biopharma</span></a><meta ></span> <span aria-label="breadcrumb separator">/</span> <span class="breadcrumb-current-title">Four planning considerations to ensure a smooth LIMS implementation</span></div></div></header><div class="site-inner"><div class="content-sidebar-wrap"><main class="content"><article class="post-2617 post type-post status-publish format-standard has-post-thumbnail category-biopharma category-life-science category-manufacturing tag-lims tag-lims-implementation entry" aria-label="Four planning considerations to ensure a smooth LIMS implementation"><header class="entry-header"><h1 class="entry-title">Four planning considerations to ensure a smooth LIMS implementation</h1> <span class="post-info-author"> By <a href="https://www.thermofisher.com/blog/author/johnmcdonald/" title="Posts by John McDonald" rel="author">John McDonald</a> </span> <span class="post-info-date"> 03.22.2023 </span> </header><div class="entry-content"><p><span class="TextRun SCXW55789222 BCX0" lang="EN-US" xml:lang="EN-US" data-contrast="auto"><span class="NormalTextRun SCXW55789222 BCX0">In our new four-part blog series, we explore why you should implement a </span><span class="NormalTextRun SCXW55789222 BCX0">lab</span><span class="NormalTextRun SCXW55789222 BCX0">oratory</span><span class="NormalTextRun SCXW55789222 BCX0"> information management system (</span><span class="NormalTextRun SCXW55789222 BCX0">LIMS</span><span class="NormalTextRun SCXW55789222 BCX0">)</span><span class="NormalTextRun SCXW55789222 BCX0"> in your lab, what factors you need to consider</span><span class="NormalTextRun SCXW55789222 BCX0"> in the selection process</span><span class="NormalTextRun SCXW55789222 BCX0">, and how to plan your implementation. </span><span class="NormalTextRun SCXW55789222 BCX0">This fourth and final blog</span> <span class="NormalTextRun SCXW55789222 BCX0">explore</span><span class="NormalTextRun SCXW55789222 BCX0">s</span><span class="NormalTextRun SCXW55789222 BCX0"> how </span><span class="NormalTextRun SCXW55789222 BCX0">to </span><span class="NormalTextRun SCXW55789222 BCX0">implement </span><span class="NormalTextRun SCXW55789222 BCX0">your LIMS</span><span class="NormalTextRun SCXW55789222 BCX0"> smoothly and effectively</span><span class="NormalTextRun SCXW55789222 BCX0">.</span></span><span class="EOP SCXW55789222 BCX0" data-ccp-props="{"201341983":0,"335559739":200,"335559740":276}"> </span></p> <p><span class="TextRun SCXW11643370 BCX0" lang="EN-US" xml:lang="EN-US" data-contrast="auto"><span class="NormalTextRun SCXW11643370 BCX0">You’ve</span><span class="NormalTextRun SCXW11643370 BCX0"> seen the </span></span><a class="Hyperlink SCXW11643370 BCX0" href="https://www.thermofisher.com/blog/connectedlab/three-reasons-you-should-implement-a-lims-in-your-lab/" target="_blank" rel="noreferrer noopener"><span class="TextRun Underlined SCXW11643370 BCX0" lang="EN-US" xml:lang="EN-US" data-contrast="none"><span class="NormalTextRun SCXW11643370 BCX0" data-ccp-charstyle="Hyperlink">benefits a LIMS can bring to your workflows</span></span></a><span class="TextRun SCXW11643370 BCX0" lang="EN-US" xml:lang="EN-US" data-contrast="auto"><span class="NormalTextRun SCXW11643370 BCX0">, </span></span><a class="Hyperlink SCXW11643370 BCX0" href="https://www.thermofisher.com/blog/connectedlab/lims-10-key-features-to-boost-your-lab/" target="_blank" rel="noreferrer noopener"><span class="TextRun Underlined SCXW11643370 BCX0" lang="EN-US" xml:lang="EN-US" data-contrast="none"><span class="NormalTextRun SCXW11643370 BCX0" data-ccp-charstyle="Hyperlink">discovered</span><span class="NormalTextRun SCXW11643370 BCX0" data-ccp-charstyle="Hyperlink"> their capabilities</span></span></a><span class="TextRun SCXW11643370 BCX0" lang="EN-US" xml:lang="EN-US" data-contrast="auto"><span class="NormalTextRun SCXW11643370 BCX0">, and decided </span></span><a class="Hyperlink SCXW11643370 BCX0" href="https://www.thermofisher.com/blog/connectedlab/maximizing-lab-efficiency-with-the-right-lims/" target="_blank" rel="noreferrer noopener"><span class="TextRun Underlined SCXW11643370 BCX0" lang="EN-US" xml:lang="EN-US" data-contrast="none"><span class="NormalTextRun SCXW11643370 BCX0" data-ccp-charstyle="Hyperlink">wh</span><span class="NormalTextRun SCXW11643370 BCX0" data-ccp-charstyle="Hyperlink">at type of</span><span class="NormalTextRun SCXW11643370 BCX0" data-ccp-charstyle="Hyperlink"> LIMS is the best fit for your lab</span><span class="NormalTextRun SCXW11643370 BCX0" data-ccp-charstyle="Hyperlink">’s</span><span class="NormalTextRun SCXW11643370 BCX0" data-ccp-charstyle="Hyperlink"> needs</span></span></a><span class="TextRun SCXW11643370 BCX0" lang="EN-US" xml:lang="EN-US" data-contrast="auto"><span class="NormalTextRun SCXW11643370 BCX0">. </span><span class="NormalTextRun SCXW11643370 BCX0">Now, all you need to do is </span><span class="NormalTextRun SCXW11643370 BCX0">purchase</span><span class="NormalTextRun SCXW11643370 BCX0"> and implement it. Straightforward, right?</span></span><span class="EOP SCXW11643370 BCX0" data-ccp-props="{"201341983":0,"335559739":200,"335559740":276}"> </span></p> <p><span class="TextRun SCXW73453452 BCX0" lang="EN-US" xml:lang="EN-US" data-contrast="auto"><span class="NormalTextRun SCXW73453452 BCX0">Not quite. </span><span class="NormalTextRun SCXW73453452 BCX0">G</span><span class="NormalTextRun SCXW73453452 BCX0">etting your LIMS implementation right is crucial to the success of your lab both now and in the future. A smooth implementation requires proper planning, communication, and most importantly, the right LIMS partner. Without these aspects, your implementation is subject </span><span class="NormalTextRun SCXW73453452 BCX0">to </span><span class="NormalTextRun SCXW73453452 BCX0">a host of pitfalls including extended timelines, </span><span class="NormalTextRun SCXW73453452 BCX0">unanticipated</span><span class="NormalTextRun SCXW73453452 BCX0"> costs, scope creep, and even low user adoption. </span></span><span class="EOP SCXW73453452 BCX0" data-ccp-props="{"201341983":0,"335559739":200,"335559740":276}"> </span></p> <p><span class="TextRun SCXW146751608 BCX0" lang="EN-US" xml:lang="EN-US" data-contrast="auto"><span class="NormalTextRun SCXW146751608 BCX0">Choosing the right LIMS partner who will support you through the entire process will lead to a much smoother implementation</span></span><span class="TextRun Highlight SCXW146751608 BCX0" lang="EN-US" xml:lang="EN-US" data-contrast="auto"><span class="NormalTextRun SCXW146751608 BCX0" data-ccp-charstyle="normaltextrun" data-ccp-charstyle-defn="{"ObjectId":"a6c38579-e972-4223-9c2e-398d22d967a2|44","ClassId":1073872969,"Properties":[469775450,"normaltextrun",201340122,"1",134233614,"true",469778129,"normaltextrun",335572020,"1",469778324,"Default Paragraph Font"]}"> and</span><span class="NormalTextRun SCXW146751608 BCX0" data-ccp-charstyle="normaltextrun"> help to address change management</span> <span class="NormalTextRun SCXW146751608 BCX0" data-ccp-charstyle="normaltextrun">to drive adoption of the new solution</span></span><span class="TextRun SCXW146751608 BCX0" lang="EN-US" xml:lang="EN-US" data-contrast="auto"><span class="NormalTextRun SCXW146751608 BCX0">.</span> <span class="NormalTextRun SCXW146751608 BCX0">Vendors have many different approaches to implementation</span><span class="NormalTextRun SCXW146751608 BCX0">s</span><span class="NormalTextRun SCXW146751608 BCX0">, so it is imperative you find one who meets your </span><span class="NormalTextRun ContextualSpellingAndGrammarErrorV2Themed SCXW146751608 BCX0">needs</span><span class="NormalTextRun SCXW146751608 BCX0"> and</span> <span class="NormalTextRun SCXW146751608 BCX0">you can trust. </span><span class="NormalTextRun SCXW146751608 BCX0">At </span><span class="NormalTextRun SCXW146751608 BCX0">Thermo</span><span class="NormalTextRun SCXW146751608 BCX0"> Fisher</span><span class="NormalTextRun SCXW146751608 BCX0"> Scientific</span><span class="NormalTextRun SCXW146751608 BCX0">, we put the customer first, </span><span class="NormalTextRun SCXW146751608 BCX0">leveraging</span><span class="NormalTextRun SCXW146751608 BCX0"> our extensive</span></span> <span class="TextRun SCXW146751608 BCX0" lang="EN-US" xml:lang="EN-US" data-contrast="auto"><span class="NormalTextRun SCXW146751608 BCX0">range of products, solutions</span><span class="NormalTextRun SCXW146751608 BCX0">,</span><span class="NormalTextRun SCXW146751608 BCX0"> and </span><span class="NormalTextRun SCXW146751608 BCX0">expertise</span><span class="NormalTextRun SCXW146751608 BCX0"> to help customers push the boundaries of </span><span class="NormalTextRun SCXW146751608 BCX0">scientific </span><span class="NormalTextRun SCXW146751608 BCX0">innovation. </span></span><span class="EOP SCXW146751608 BCX0" data-ccp-props="{"201341983":0,"335559739":200,"335559740":276}"> </span></p> <p><span class="TextRun SCXW202292167 BCX0" lang="EN-US" xml:lang="EN-US" data-contrast="auto"><span class="NormalTextRun SCXW202292167 BCX0">To help</span> <span class="NormalTextRun SCXW202292167 BCX0">you make your decision, </span><span class="NormalTextRun SCXW202292167 BCX0">we explore </span></span><strong><span class="TextRun SCXW202292167 BCX0" lang="EN-US" xml:lang="EN-US" data-contrast="auto"><span class="NormalTextRun SCXW202292167 BCX0">four key considerations</span></span></strong><span class="TextRun SCXW202292167 BCX0" lang="EN-US" xml:lang="EN-US" data-contrast="auto"> <span class="NormalTextRun SCXW202292167 BCX0">in this blog </span><span class="NormalTextRun SCXW202292167 BCX0">that will help you </span><span class="NormalTextRun SCXW202292167 BCX0">get the most from your vendor and clear </span><span class="NormalTextRun SCXW202292167 BCX0">the path to</span><span class="NormalTextRun SCXW202292167 BCX0"> a</span><span class="NormalTextRun SCXW202292167 BCX0"> successful LIMS integration.</span><span class="NormalTextRun SCXW202292167 BCX0"> </span></span><span class="EOP SCXW202292167 BCX0" data-ccp-props="{"201341983":0,"335559739":200,"335559740":276}"> </span></p> <h4>1. Engage any stakeholders early</h4> <p><span data-contrast="auto">Lab personnel are busy, and so organizing a meeting to discuss a LIMS can be a challenge in itself. As a LIMS partner, Thermo Fisher Scientific has Business Analysts to facilitate your LIMS adoption, with minimal impact on personnel time. A Business Analyst can visit your labs and observe your processes as they happen. They will ask probing questions about your lab activities in real-time, as well as about the whole lab process. These questions lay an important groundwork for continuous process improvement.</span><span data-ccp-props="{"201341983":0,"335559739":200,"335559740":276}"> </span></p> <p><span data-contrast="auto">The Business Analyst can also observe any unvoiced requirements from lab personnel, such as whether they wear any personal protective equipment (PPE) that prevents them from interacting with the LIMS using a mouse and keyboard, or repeat processes that could be simplified or automated.</span><span data-ccp-props="{"201341983":0,"335559739":200,"335559740":276}"> </span></p> <p><span data-contrast="auto">Although the focus of a LIMS is the end user, there are many more stakeholders involved, and you must gather their requirements too. For example, database administrators and IT colleagues should be involved early in the process to avoid any unseen hurdles later. </span><span data-ccp-props="{"201341983":0,"335559739":200,"335559740":276}"> </span></p> <h4>2. Use process maps to define your workflow</h4> <p>To determine the best solution that meets your requirements and implement it optimally, you need to clarify your lab’s needs by fully understanding your processes. Mapping your end-to-end workflows is an effective way to do this. Three steps are important here:</p> <ol> <li>Draw your process maps and SIPOCs (suppliers, inputs, process, outputs, and customers). This approach doesn’t have to be hi-tech — a whiteboard will work — but investing in diagramming software accelerates the process by cutting out the translation from a whiteboard photo to a shareable diagram</li> <li>Validate your process maps against your current in-lab procedures</li> <li>Ask end-users for advice and input to help understand the flow of data and interactions between scientists and systems</li> </ol> <h4>3. <span class="TextRun SCXW46635569 BCX0" lang="EN-US" xml:lang="EN-US" data-contrast="none"><span class="NormalTextRun SCXW46635569 BCX0" data-ccp-parastyle="heading 1">Leverage process maps </span><span class="NormalTextRun SCXW46635569 BCX0" data-ccp-parastyle="heading 1">to </span><span class="NormalTextRun SCXW46635569 BCX0" data-ccp-parastyle="heading 1">optimize</span><span class="NormalTextRun SCXW46635569 BCX0" data-ccp-parastyle="heading 1"> vendor</span><span class="NormalTextRun SCXW46635569 BCX0" data-ccp-parastyle="heading 1"> time</span></span><span class="EOP SCXW46635569 BCX0" data-ccp-props="{"134245418":true,"134245529":true,"201341983":0,"335559738":360,"335559739":120,"335559740":276}"> </span></h4> <p><span data-contrast="auto">A LIMS digitally reflects your real-life lab processes. Your process mapping will have helped you determine what you need your LIMS to do — you can then talk to your LIMS partner with these process maps at hand, which will save substantial time and expenditure by reducing the costs for discovery work. </span><span data-ccp-props="{"201341983":0,"335559739":200,"335559740":276}"> </span></p> <p><span data-contrast="auto">For those who want their LIMS built against their current lab state, the vendor can use your existing process maps for design and development. But if you want to simultaneously optimize your lab processes, you should work with your vendor to develop “future state” process maps. </span><span data-ccp-props="{"201341983":0,"335559739":200,"335559740":276}"> </span></p> <h4>4. <span class="TextRun SCXW45510606 BCX0" lang="EN-US" xml:lang="EN-US" data-contrast="none"><span class="NormalTextRun SCXW45510606 BCX0" data-ccp-parastyle="heading 1">Collaboratively design your LIMS</span></span><span class="EOP SCXW45510606 BCX0" data-ccp-props="{"134245418":true,"134245529":true,"201341983":0,"335559738":360,"335559739":120,"335559740":276}"> </span></h4> <p><span data-contrast="auto">A quality vendor will engage you in frequent meetings to begin designing your solution. Earlier on, the sessions will translate process diagrams to LIMS functional requirements. Further into the process, there will be “show and tell” sessions to see specific LIMS functionality. </span><span data-ccp-props="{"201341983":0,"335559739":200,"335559740":276}"> </span></p> <p><span data-contrast="auto">Make sure to include as many stakeholders as possible in these meetings, as early feedback can help avoid costly reworks down the line. There should be open dialogue in the meetings, encouraging end-user buy-in and ultimately ensuring higher usage of your LIMS. </span><span data-ccp-props="{"201341983":0,"335559739":200,"335559740":276}"> </span></p> <h4><span class="TextRun SCXW70682840 BCX0" lang="EN-US" xml:lang="EN-US" data-contrast="none"><span class="NormalTextRun SCXW70682840 BCX0">A stress-free journey to greater lab efficiency</span></span><span class="EOP SCXW70682840 BCX0" data-ccp-props="{"201341983":0,"335559739":200,"335559740":276}"> </span></h4> <p><span data-contrast="auto">Adopting a LIMS is the most important step you can take to unlock efficiency and productivity in your lab — but actually implementing it can be challenging. When planning your LIMS implementation, it is essential that you fully understand all your lab processes and engage stakeholders early in the process. Not only does this make sure your new LIMS will help your lab achieve its goals, it also aligns users on the benefits of using it, thereby encouraging adoption.</span><span data-ccp-props="{"201341983":0,"335559739":200,"335559740":276}"> </span></p> <p><span data-contrast="auto">Selecting a quality vendor is crucial for a smooth implementation, and working with one that provides Business Analysts to understand your lab makes sure that you get the most appropriate solution. Thermo Fisher Scientific is the world leader in serving science, offering a broad range of tools, expertise, instruments, and support systems to assist you at every step of the way. With a clear path to LIMS implementation, what will your lab achieve?</span><span data-ccp-props="{"201341983":0,"335559739":200,"335559740":276}"> </span></p> <p><span class="TextRun SCXW81147941 BCX0" lang="EN-US" xml:lang="EN-US" data-contrast="auto"><span class="NormalTextRun SCXW81147941 BCX0">To learn more about LIMS selection</span><span class="NormalTextRun SCXW81147941 BCX0">, </span></span><a class="Hyperlink SCXW81147941 BCX0" href="https://www.thermofisher.com/uk/en/home/global/forms/digital-solutions/complete-guide-lims-selection.html?cid=E.23CMD.DS108.14877.01" target="_blank" rel="noreferrer noopener"><span class="TextRun Underlined SCXW81147941 BCX0" lang="EN-US" xml:lang="EN-US" data-contrast="none"><span class="NormalTextRun SCXW81147941 BCX0" data-ccp-charstyle="Hyperlink">download our eB</span><span class="NormalTextRun SCXW81147941 BCX0" data-ccp-charstyle="Hyperlink">o</span><span class="NormalTextRun SCXW81147941 BCX0" data-ccp-charstyle="Hyperlink">ok</span></span></a><span class="TextRun SCXW81147941 BCX0" lang="EN-US" xml:lang="EN-US" data-contrast="auto"><span class="NormalTextRun SCXW81147941 BCX0">.</span><span class="NormalTextRun SCXW81147941 BCX0"> Ready to take your next step towards LIMS implementation? Then </span></span><a class="Hyperlink SCXW81147941 BCX0" href="https://www.thermofisher.com/uk/en/home/digital-solutions/lab-informatics/lab-information-management-systems-lims.html?cid=E.23CMD.DS108.14877.01" target="_blank" rel="noreferrer noopener"><span class="TextRun Underlined SCXW81147941 BCX0" lang="EN-US" xml:lang="EN-US" data-contrast="none"><span class="NormalTextRun SCXW81147941 BCX0" data-ccp-charstyle="Hyperlink">contact our team </span><span class="NormalTextRun SCXW81147941 BCX0" data-ccp-charstyle="Hyperlink">t</span><span class="NormalTextRun SCXW81147941 BCX0" data-ccp-charstyle="Hyperlink">oday</span></span></a><span class="TextRun SCXW81147941 BCX0" lang="EN-US" xml:lang="EN-US" data-contrast="auto"><span class="NormalTextRun SCXW81147941 BCX0">. </span></span><span class="EOP SCXW81147941 BCX0" data-ccp-props="{"201341983":0,"335559739":200,"335559740":276}"> </span></p> <p> </p> <aside class="mashsb-container mashsb-main "><div class="mashsb_above_buttons">Share 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