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href="#" role="button" aria-haspopup="true" aria-expanded="false">Administration <span aria-hidden="true" aria-label="Toggle button to open and close the primary navigation sub menu links" class="fas fa-plus primary-nav-link-icon plus"></span><span aria-hidden="true" aria-label="Toggle button to open and close the primary navigation sub menu links" class="fas fa-minus primary-nav-link-icon minus"></span></a> <div class="primary-nav-sub-links"> <button onclick="pluGlobalHeader_closePrimaryNav()" class="close-primary-nav-btn"><span aria-hidden="true" aria-label="Left arrow icon for the close primary nav menu button" class="fas fa-left-long"></span> Close Menu</button> <div class="sub-links-wrapper"> <ul class="sub-links"> <li class="sub-link-header">Policies & Guidelines</li> <li class="sub-link"><a class="link-styling" href="/student-code-of-conduct/student-code-of-conduct-policies/academic-integrity/">Academic Integrity</a></li> <li class="sub-link"><a class="link-styling" 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href="/financial-services/">Financial Services</a></li> <li class="sub-link"><a class="link-styling" href="/marcom/mailing/faq/">Mail</a></li> <li class="sub-link"><a class="link-styling" href="/registrar/">Registrar</a></li> <li class="sub-link"><a class="link-styling" href="/itech/">Instructional Technologies</a></li> <li class="sub-link"><a class="link-styling" href="https://helpdesk.plu.edu/">Help Desk</a></li> <li class="sub-link"><a class="link-styling" href="/hospitality/">Hospitality Services</a></li> </ul> <ul class="sub-links"> <li class="sub-link-header">Divisions</li> <li class="sub-link"><a class="link-styling" href="/administrative-services/">Administrative Services</a></li> <li class="sub-link"><a class="link-styling" href="/enrollment-management/">Enrollment Management</a></li> <li class="sub-link"><a class="link-styling" href="/president/">Office of the President</a></li> <li class="sub-link"><a class="link-styling" href="/provost/">Office of the Provost</a></li> <li class="sub-link"><a class="link-styling" href="/student-life/">Student Life</a></li> <li class="sub-link"><a class="link-styling" href="/university-relations/">University Relations</a></li> </ul> </div> </div> </li> </ul> </nav> <nav role="navigation" aria-label="Tertiary global navigation for Pacific Lutheran University" class="gh-nav-menu-tertiary"> <ul class="tertiary-nav-menu first"> <li class="tertiary-nav-menu-item"><a class="link-styling" href="/about/">About</a></li> <li class="tertiary-nav-menu-item"><a class="link-styling" href="/library/">Library</a></li> </ul> <ul class="tertiary-nav-menu second"> <li class="tertiary-nav-menu-item"><a aria-label="View the calendar of events for Pacific Lutheran University" class="link-styling" href="/calendar/">Calendar</a></li> <li class="tertiary-nav-menu-item"><a aria-label="Apparel and gift store for Pacific Lutheran University (opens in a new tab/window)" class="link-styling" href="https://lutelocker.com/" target="_blank" rel="external noopener noreferrer">Lute Locker</a></li> </ul> <ul class="tertiary-nav-menu thrid"> <li class="tertiary-nav-menu-item"><a class="link-styling" href="/directory/">Directory</a></li> <li class="tertiary-nav-menu-item"><a class="link-styling" href="https://employment.plu.edu/" target="_blank" aria-label="Global navigation link that opens to employment opportunities at PLU (opens in a new tab/window)" rel="noopener noreferrer">Jobs @ PLU</a></li> </ul> </nav> </div> <div class="gh-body-section second"> <div class="gh-additional-links epass"> <p class="additional-links-header"><span aria-hidden="true" aria-label="Shield icon for the ePass Apps & Links header" class="fas fa-shield-halved links-header-icon"></span> ePASS APPS</p> <nav role="navigation" aria-label="ePass apps and links navigation" class="gh-nav-menu-additional epass"> <ul class="additional-nav-menu"> <li class="additional-nav-menu-item"><a class="link-styling" href="https://mail.google.com/a/plu.edu/" target="_blank" aria-label="Global navigation link that opens to the PLU gmail application (opens in a new tab/window)" rel="external noopener noreferrer">Gmail</a></li> <li class="additional-nav-menu-item"><a class="link-styling" href="https://bss.plu.edu/" target="_blank" aria-label="Global navigation link that opens to the internal tool for PLU called Banner (opens in a new tab/window)" rel="noopener noreferrer">Banner</a></li> <li class="additional-nav-menu-item"><a class="link-styling" href="https://sakai.plu.edu/" target="_blank" aria-label="Global navigation link that opens to an internal tool for PLU students and faculty called Sakai (opens in a new tab/window)" rel="noopener noreferrer">Sakai</a></li> <li class="additional-nav-menu-item"><a class="link-styling" href="/wp-admin/">Wordpress</a></li> <li class="additional-nav-menu-item"><a aria-label="ePass Application link to go and view the calendar of events for Pacific Lutheran University" class="link-styling" href="/calendar/">Calendar</a></li> </ul> </nav> </div> <div class="gh-additional-links resources"> <p class="additional-links-header"><span aria-hidden="true" aria-label="Solid cirlce icon with the letter I inside for the helpful resources links header" class="fas fa-circle-info links-header-icon"></span> HELPFUL LINKS</p> <nav role="navigation" aria-label="Helpful resources links navigation" class="gh-nav-menu-additional resources"> <ul class="additional-nav-menu"> <li class="additional-nav-menu-item"><a class="link-styling" href="/wsr/">Wellbeing Services and Resources</a></li> <li class="additional-nav-menu-item"><a class="link-styling" href="/map/">Campus Map</a></li> <li class="additional-nav-menu-item"><a class="link-styling" href="/dining/">Dining</a></li> <li class="additional-nav-menu-item"><a class="link-styling" href="/textbooks/">Textbooks</a></li> <li class="additional-nav-menu-item"><a class="link-styling" href="https://helpdesk.plu.edu/" target="_blank" aria-label="Global navigation link that opens to the I&TS Help Desk portal (opens in a new tab/window)" rel="noopener noreferrer">I&TS Help Desk</a></li> <li class="additional-nav-menu-item"><a class="link-styling" href="/care-form/">Care Form</a></li> <li class="additional-nav-menu-item"><a class="link-styling" href="/admission/be-a-lute/">Enrollment Deposit</a></li> </ul> </nav> </div> </div> <div class="gh-body-section third"> <div class="gh-tabs-toggle-wrapper"> <div class="gh-tabs-toggle"> <button class="gh-tab active" name="news"><span aria-hidden="true" aria-label="Newspaper icon for the news section with the latest news items" class="fas fa-newspaper tab-toggle-icon"></span>News</button> <button class="gh-tab" name="events"><span aria-hidden="true" aria-label="Calendar icon for the events section with the latest calendar events" class="fas fa-calendar-days tab-toggle-icon"></span>Events</button> </div> <div class="tab-item-wrapper news active"> <a href="/news/" class="tab-toggle-link-btn">All News <span aria-hidden="true" aria-label="Right arrow icon for the all news section button" class="fas fa-right-long"></span></a> <div class="loaded-items news unloaded"></div> <div class="items-pre-loader"><span aria-hidden="true" class="fas fa-circle-notch fa-spin spinning-icon"></span> Loading items...</div> </div> <div class="tab-item-wrapper events"> <a href="/calendar/" class="tab-toggle-link-btn">All Events <span aria-hidden="true" aria-label="Right arrow icon for the all news section button" class="fas fa-right-long"></span></a> <div class="loaded-items events unloaded"></div> <div class="items-pre-loader"><span aria-hidden="true" class="fas fa-circle-notch fa-spin spinning-icon"></span> Loading items...</div> </div> </div> </div> </div> <div class="gh-wrapper-footer"> <div class="gh-contact-info"> <p><strong>Pacific Lutheran University</strong></p> <p>12180 Park Avenue S, Tacoma, WA 98447</p> <p><a href="tel:2535357411" class="contact-info-link link-styling">253-535-7411</a></p> <p><a href="mailto:events@plu.edu" class="contact-info-link link-styling">events@plu.edu</a></p> </div> <div class="gh-highlighted-callout"> <div class="callout-wrapper"> <div class="icon-wrapper"> <span aria-hidden="true" aria-label="Camera icon for the Campus Scenes highlight link" class="fas fa-photo-film highlighted-callout-icon"></span> </div> <div class="text-wrapper"> <p class="text title">Campus Scenes</p> <p class="text highlight"><a href="https://www.youtube.com/channel/UCSzqJSu0hECDayZeJFIq6pg" target="_blank" aria-label="Global navigation link that opens to the PLU YouTube channel (opens in a new tab/window)" rel="external noopener noreferrer" class="link-styling">Livestream</a> | <a href="https://pluphotos.photoshelter.com/index/portfolio" target="_blank" aria-label="Global navigation link that opens to the main photo hub for PLU (opens in a new tab/window)" rel="external noopener noreferrer" class="link-styling">Photos</a> | <a href="https://www.plu.edu/news/webcams/" class="link-styling">Webcams</a></p> </div> </div> </div> <div class="gh-social-links"> <a class="social-link" href="https://www.facebook.com/Pacific.Lutheran.University" target="_blank" rel="external noopener noreferrer" aria-label="Connect with PLU on Facebook (opens in a new tab/window)"><span aria-hidden="true" class="fab fa-facebook-f fa-fw social-icon"></span></a> <a class="social-link" href="https://twitter.com/PLUNEWS" target="_blank" rel="external noopener noreferrer" aria-label="Connect with PLU on Twitter (opens in a new tab/window)"><span aria-hidden="true" class="fab fa-x-twitter fa-fw social-icon"></span></a> <a class="social-link" href="https://instagram.com/pacificlutheran" target="_blank" rel="external noopener noreferrer" aria-label="Connect with PLU on Instagram (opens in a new tab/window)"><span aria-hidden="true" class="fab fa-instagram fa-fw social-icon"></span></a> <a class="social-link" href="https://www.youtube.com/channel/UCSzqJSu0hECDayZeJFIq6pg" target="_blank" rel="external noopener noreferrer" aria-label="Connect with PLU on YouTube (opens in a new tab/window)"><span aria-hidden="true" class="fab fa-youtube fa-fw social-icon"></span></a> <a class="social-link" href="https://www.linkedin.com/edu/school?id=19647&trk=tyah&trkInfo=tas%3APacific%20Lutheran%20%2Cidx%3A3-1-4" target="_blank" rel="external noopener noreferrer" aria-label="Connect with PLU on LinkedIn (opens in a new tab/window)"><span aria-hidden="true" class="fab fa-linkedin-in fa-fw social-icon"></span></a> </div> </div> </div> </header> <div class="body-wrapper standard"> <div aria-label="Header area, with the PLU logo, site title and breadcrumbs."> <div class="site-header-wrapper" page-type="subpage" header-type="slim" header-scroll-type="normal"> <div class="site-header-inner-wrapper" header-media-type="image" style="background-image:url(https://www.plu.edu/registrar/wp-content/themes/plu-v3/library/images/site-header-choices/01_spring-campus-flowers.jpg);"> <div class="site-header"> <div class="title-breadcrumbs header-fade-me-on-scroll"> <h1 class="page-title">FERPA</h1> <ul class="plu-breadcrumbs" xmlns:v="http://rdf.data-vocabulary.org/#"><li><a href="https://www.plu.edu/registrar/" rel="v:url" property="v:title">Office Of The Registrar</a></li></ul> </div> </div> </div> </div> </div><div id="content"> <div id="inner-content" class="row" root-home="no"> <div id="main" role="main"> <div class="inner-content-left-side"> <a name="mainnav" id="mainnav"></a> <div id="site-nav-wrapper" class="site-navigation"> <nav role="navigation" aria-label="Navigation menu for the Office Of The Registrar website"> <div class="main-menu-toggler-wrapper show-for-medium-down"> <div id="main-menu-toggler">Site Menu <span aria-hidden="true" class="fas fa-grip-lines menu-icon"></span></div> </div> <ul id="menu-main-menu" class="main-menu"><li id="menu-item-24" class="menu-item menu-item-type-post_type menu-item-object-page menu-item-home menu-item-24"><a href="https://www.plu.edu/registrar/">Home</a></li> <li id="menu-item-220" class="menu-item menu-item-type-post_type menu-item-object-page menu-item-has-children menu-item-220 has-dropdown"><a href="https://www.plu.edu/registrar/academic-dates-deadlines/">Dates & Deadlines</a> <ul class="dropdown"> <li id="menu-item-593" class="menu-item menu-item-type-post_type menu-item-object-page menu-item-593"><a href="https://www.plu.edu/registrar/academic-dates-deadlines/class-scheduling/">Class Scheduling</a></li> <li id="menu-item-600" class="menu-item menu-item-type-post_type menu-item-object-page menu-item-600"><a href="https://www.plu.edu/registrar/academic-dates-deadlines/credit-hour-policy/">Credit Hour Policy</a></li> <li id="menu-item-352" class="menu-item menu-item-type-post_type menu-item-object-page menu-item-352"><a href="https://www.plu.edu/registrar/graduation/">Graduation</a></li> </ul> </li> <li id="menu-item-218" class="menu-item menu-item-type-post_type menu-item-object-page menu-item-has-children menu-item-218 has-dropdown"><a href="https://www.plu.edu/registrar/equivalency-guides/">Equivalency Guides</a> <ul class="dropdown"> <li id="menu-item-225" class="menu-item menu-item-type-post_type menu-item-object-page menu-item-225"><a href="https://www.plu.edu/registrar/equivalency-guides/interactive-guide/">Interactive Equivalency Guide</a></li> <li id="menu-item-1171" class="menu-item menu-item-type-custom menu-item-object-custom menu-item-1171"><a href="https://www.plu.edu/transfer-guide/audit/">Interactive Transfer Guide</a></li> <li id="menu-item-219" class="menu-item menu-item-type-post_type menu-item-object-page menu-item-219"><a href="https://www.plu.edu/registrar/equivalency-guides/list-of-equivalency-guides/">Other Academic Experiences</a></li> </ul> </li> <li id="menu-item-217" class="menu-item menu-item-type-post_type menu-item-object-page menu-item-217"><a href="https://www.plu.edu/registrar/curriculum-management/">Curriculum Management</a></li> <li id="menu-item-1118" class="menu-item menu-item-type-post_type menu-item-object-page menu-item-has-children menu-item-1118 has-dropdown"><a href="https://www.plu.edu/registrar/transcripts/">Transcripts</a> <ul class="dropdown"> <li id="menu-item-4925" class="menu-item menu-item-type-post_type menu-item-object-page menu-item-4925"><a href="https://www.plu.edu/registrar/transcripts/submitting-transcripts-to-plu/">Submitting Transcripts to PLU</a></li> </ul> </li> <li id="menu-item-400" class="menu-item menu-item-type-custom menu-item-object-custom menu-item-has-children menu-item-400 has-dropdown"><a href="#">Banner Resources</a> <ul class="dropdown"> <li id="menu-item-214" class="menu-item menu-item-type-post_type menu-item-object-page menu-item-214"><a href="https://www.plu.edu/registrar/banner-access/">Banner Self-Service</a></li> <li id="menu-item-213" class="menu-item menu-item-type-post_type menu-item-object-page menu-item-213"><a href="https://www.plu.edu/registrar/capp-reports/">CAPP Reports</a></li> <li id="menu-item-216" class="menu-item menu-item-type-post_type menu-item-object-page menu-item-216"><a href="https://www.plu.edu/registrar/registration/">Registration</a></li> <li id="menu-item-698" class="menu-item menu-item-type-post_type menu-item-object-page menu-item-698"><a href="https://www.plu.edu/registrar/verifications/">Verifications</a></li> </ul> </li> <li id="menu-item-215" class="menu-item menu-item-type-custom menu-item-object-custom menu-item-215"><a target="_blank" rel="noopener" href="/catalog/">Catalog</a></li> <li id="menu-item-900" class="menu-item menu-item-type-post_type menu-item-object-page current-menu-item page_item page-item-883 current_page_item menu-item-900 active"><a href="https://www.plu.edu/registrar/ferpa/" aria-current="page">FERPA</a></li> <li id="menu-item-179" class="menu-item menu-item-type-post_type menu-item-object-page menu-item-179"><a href="https://www.plu.edu/registrar/documents/">Documents & Forms</a></li> <li id="menu-item-2387" class="menu-item menu-item-type-custom menu-item-object-custom menu-item-2387"><a href="https://www.plu.edu/registrar/staff/">Staff</a></li> </ul> </nav> </div> <div id="site-sidebar-wrapper" class="hide-for-medium-down"> <div id="plu-standard-sidebar" class="standard-site-sidebar" role="complementary" aria-label="Sidebar for the Office Of The Registrar website"> <div id="contact_info-2" class="widget plu contact-info"><h6 class="widgettitle">Contact Information</h6><p class="dept-name"><strong>Office of the Registrar</strong></p><p><strong>Phone:</strong> <a class="phone" href="tel:2535357131" rel="nofollow">253-535-7131</a></p><p><strong>Email:</strong> <a href="mailto:registrar@plu.edu" rel="nofollow">registrar@plu.edu</a></p><p class="dept-address"><p>Hauge Administration Building, Room 130<br /> Tacoma, WA 98447</p> </p></div><div id="office_hours-3" class="widget plu office-hours"><h6 class="widgettitle">Office Hours</h6><div class="day">Mon - Fri:</div> <div class="time">9:00AM-12:00PM and 1:00PM-4:00PM</div></div><div id="nav_menu-2" class="widget widget_nav_menu"><h6 class="widgettitle">Divisional Links</h6><div class="menu-divisional-links-container"><ul id="menu-divisional-links" class="menu"><li id="menu-item-231" class="menu-item menu-item-type-custom menu-item-object-custom menu-item-231"><a href="https://www.plu.edu/student-success/">Center for Student Success</a></li> <li id="menu-item-117" class="menu-item menu-item-type-custom menu-item-object-custom menu-item-117"><a target="_blank" rel="noopener" href="/financial-services/">Financial Services</a></li> <li id="menu-item-118" class="menu-item menu-item-type-custom menu-item-object-custom menu-item-118"><a target="_blank" rel="noopener" href="/provost/">Office of the Provost</a></li> <li id="menu-item-4121" class="menu-item menu-item-type-custom menu-item-object-custom menu-item-4121"><a href="https://www.plu.edu/commencement/">PLU Commencement</a></li> <li id="menu-item-232" class="menu-item menu-item-type-custom menu-item-object-custom menu-item-232"><a href="/summer/">Summer Sessions</a></li> </ul></div></div> </div> </div> </div> <div class="inner-content-right-side"> <a name="maincontent" id="maincontent"></a> <div class="articles post-content-type-page"> <article id="post-883" class="post-883 page type-page status-publish hentry"> <div class="entry-header"> </div> <div class="entry-content"> <div class="wpb-content-wrapper"><div class="vc_row wpb_row vc_row-fluid"><div class="wpb_column vc_column_container vc_col-sm-8"><div class="vc_column-inner"><div class="wpb_wrapper"><div class="text-box "><h3 class="align-left">FERPA Policy</h3><p><strong>Family Educational Rights and Privacy Act of 1974<br /> </strong>In accordance with the Family Educational Rights and Privacy Act of 1974, popularly known as the “Buckley Amendment” and carrying the acronym “FERPA,” PLU has adopted the following policies and procedures. This policy was designed to protect the privacy of education records, to establish the right of students to inspect and review their education records, and to provide guidelines for the correction of inaccurate or misleading data through informal and formal hearings. This is a notice of students’ basic rights under the law, and explains certain procedures for PLU’s full compliance with the law.</p></div></div></div></div><div class="wpb_column vc_column_container vc_col-sm-4"><div class="vc_column-inner"><div class="wpb_wrapper"><div class="quicklinks plu-quick-links"><h5>FERPA Forms & Links</h5><ul class="fa-ul"><li><svg class="arrow-icon" xmlns="http://www.w3.org/2000/svg" width="22" height="22" viewBox="0 0 32 32"> <g fill="none" stroke="#000000" stroke-width="1.5" stroke-linejoin="round" stroke-miterlimit="10"> <circle class="arrow-icon--circle" cx="16" cy="16" r="15.12"></circle> <path class="arrow-icon--arrow" d="M16.14 9.93L22.21 16l-6.07 6.07M8.23 16h13.98"></path> </g> </svg><a href="https://docs.google.com/forms/d/e/1FAIpQLSenks3n9E5oqPe5RrZ8sLwqlykeN_pvLQJ2OVJI_g5TH8OmtA/viewform?usp=sf_link" target="_blank" rel="noopener">Permission to Release Education Records</a></li><li><svg class="arrow-icon" xmlns="http://www.w3.org/2000/svg" width="22" height="22" viewBox="0 0 32 32"> <g fill="none" stroke="#000000" stroke-width="1.5" stroke-linejoin="round" stroke-miterlimit="10"> <circle class="arrow-icon--circle" cx="16" cy="16" r="15.12"></circle> <path class="arrow-icon--arrow" d="M16.14 9.93L22.21 16l-6.07 6.07M8.23 16h13.98"></path> </g> </svg><a href="https://www.plu.edu/registrar/wp-content/uploads/sites/209/2024/03/ferpa-release-for-recommendation-mar24.pdf" target="_blank" rel="noopener">Release for Recommendation Form</a></li><li><svg class="arrow-icon" xmlns="http://www.w3.org/2000/svg" width="22" height="22" viewBox="0 0 32 32"> <g fill="none" stroke="#000000" stroke-width="1.5" stroke-linejoin="round" stroke-miterlimit="10"> <circle class="arrow-icon--circle" cx="16" cy="16" r="15.12"></circle> <path class="arrow-icon--arrow" d="M16.14 9.93L22.21 16l-6.07 6.07M8.23 16h13.98"></path> </g> </svg><a href="http://www2.ed.gov/policy/gen/guid/fpco/ferpa/index.html" target="_blank" rel="noopener">Family Policy Compliance Office</a></li><li><svg class="arrow-icon" xmlns="http://www.w3.org/2000/svg" width="22" height="22" viewBox="0 0 32 32"> <g fill="none" stroke="#000000" stroke-width="1.5" stroke-linejoin="round" stroke-miterlimit="10"> <circle class="arrow-icon--circle" cx="16" cy="16" r="15.12"></circle> <path class="arrow-icon--arrow" d="M16.14 9.93L22.21 16l-6.07 6.07M8.23 16h13.98"></path> </g> </svg><a href="https://studentprivacy.ed.gov/training/ferpa-101-colleges-universities" target="_blank" rel="noopener">US Dept of Education: FERPA 101 Training</a></li><li><svg class="arrow-icon" xmlns="http://www.w3.org/2000/svg" width="22" height="22" viewBox="0 0 32 32"> <g fill="none" stroke="#000000" stroke-width="1.5" stroke-linejoin="round" stroke-miterlimit="10"> <circle class="arrow-icon--circle" cx="16" cy="16" r="15.12"></circle> <path class="arrow-icon--arrow" d="M16.14 9.93L22.21 16l-6.07 6.07M8.23 16h13.98"></path> </g> </svg><a href="https://forms.gle/2AJ7pBG1UWQD5Qvf7" target="_blank" rel="noopener">PLU Faculty & Staff FERPA Quiz</a></li><li><svg class="arrow-icon" xmlns="http://www.w3.org/2000/svg" width="22" height="22" viewBox="0 0 32 32"> <g fill="none" stroke="#000000" stroke-width="1.5" stroke-linejoin="round" stroke-miterlimit="10"> <circle class="arrow-icon--circle" cx="16" cy="16" r="15.12"></circle> <path class="arrow-icon--arrow" d="M16.14 9.93L22.21 16l-6.07 6.07M8.23 16h13.98"></path> </g> </svg><a href="https://www.plu.edu/registrar/names/" target="_self" rel="noopener">Name Usage for Records</a></li></ul></div></div></div></div></div><div class="vc_row wpb_row vc_row-fluid"><div class="wpb_column vc_column_container vc_col-sm-12"><div class="vc_column-inner"><div class="wpb_wrapper"><div class="vc_tta-container" data-vc-action="collapseAll"><div class="vc_general vc_tta vc_tta-accordion vc_tta-o-shape-group vc_tta-controls-align-default vc_tta-o-no-fill vc_tta-o-all-clickable"><div class="vc_tta-panels-container"><div class="vc_tta-panels"><div class="vc_tta-panel" id="1473450228758-cf78e3cd-1686" data-vc-content=".vc_tta-panel-body"><div class="vc_tta-panel-heading"><h4 class="vc_tta-panel-title vc_tta-controls-icon-position-left"><a href="#1473450228758-cf78e3cd-1686" data-vc-accordion data-vc-container=".vc_tta-container"><span class="vc_tta-title-text">Policy Definitions & Notifications</span><i class="vc_tta-controls-icon vc_tta-controls-icon-plus"></i></a></h4></div><div class="vc_tta-panel-body"><div class="text-box gray-bg" ><p>Pacific Lutheran University uses the following definitions in this policy:</p> <p><span style="text-decoration: underline">Student</span>: any person who attends or has attended PLU.</p> <p><span style="text-decoration: underline">Education Records</span>: any record maintained by the university that is directly related to a student, with the following exceptions:<br /> 1. Personal records maintained by university employees which are in the sole possession of the maker and are not accessible or revealed to any other person except a temporary substitute;<br /> 2. Employment records unless the employment records are contingent on the fact that the employee is a student;<br /> 3. Records maintained by Campus Safety solely for law enforcement purposes;<br /> 4. Medical treatment records – records created and maintained by the Health Center and Counseling Center (health records may be reviewed by a physician or psychologist of the student’s choosing). These are maintained under the provisions of the Washington Administrative Code;<br /> 5. Pastoral counseling records maintained by the University Pastors; and<br /> 6. Alumni records containing information about a student after he/she is no longer attending the university, and which do not relate to the person as a student.</p> <p><span style="text-decoration: underline">Annual Notification to Currently Enrolled Students</span><br /> Enrolled students will be notified of their FERPA rights annually via email and by publication of the PLU FERPA Policy on the Registrar’s Office website.</p></div></div></div><div class="vc_tta-panel" id="1473450891023-274cbbd1-831b" data-vc-content=".vc_tta-panel-body"><div class="vc_tta-panel-heading"><h4 class="vc_tta-panel-title vc_tta-controls-icon-position-left"><a href="#1473450891023-274cbbd1-831b" data-vc-accordion data-vc-container=".vc_tta-container"><span class="vc_tta-title-text">Types, Locations, and Custodians of Education Records</span><i class="vc_tta-controls-icon vc_tta-controls-icon-plus"></i></a></h4></div><div class="vc_tta-panel-body"><div class="text-box "><p>The following is a list of the types of education records that Pacific Lutheran University maintains, their locations, and their custodians.</p> <p><span style="text-decoration: underline">Admission and Academic Records</span><br /> Office of the Registrar, Hauge Administration 130<br /> Registrar</p> <p><span style="text-decoration: underline">Advising and Progress Records<br /> </span>Center for Student Success, Mortvedt Library<br /> Executive Director for the Center for Student Success</p> <p><span style="text-decoration: underline">Physical/Learning Disability Records</span><br /> Disability Support Services, University Center 300<br /> Director/Disability Support Services</p> <p><span style="text-decoration: underline">Disciplinary & Student Rights and Responsibilities Records<br /> </span>Nesvig Alumni House<br /> Associate Director for Student Rights and Responsibilities</p> <p><span style="text-decoration: underline">Student Financial Records<br /> </span>Student Financial Services Office, Hauge Administration 102<br /> Director of Student Financial Services</p></div></div></div><div class="vc_tta-panel" id="1473451029489-bbfd4bb6-3aca" data-vc-content=".vc_tta-panel-body"><div class="vc_tta-panel-heading"><h4 class="vc_tta-panel-title vc_tta-controls-icon-position-left"><a href="#1473451029489-bbfd4bb6-3aca" data-vc-accordion data-vc-container=".vc_tta-container"><span class="vc_tta-title-text">Procedure to Inspect Education Records</span><i class="vc_tta-controls-icon vc_tta-controls-icon-plus"></i></a></h4></div><div class="vc_tta-panel-body"><div class="text-box "><p>Students may inspect and review their education records upon request to the appropriate record custodian. Students should complete the Request to Review Records form, available in the Registrar’s Office, identifying as precisely as possible the records they wish to inspect. The custodian will arrange for access as promptly as possible and will notify the student of the time and place where the records may be inspected and/or copied. Access will be allowed no more than 45 days after receipt of the written request. When a record contains information about more than one student, access will be given only to entries directly related to the student making the request.</p> <p>Pacific Lutheran University reserves the right to refuse to permit a student to inspect the following records:<br /> 1. The financial statement(s) of the student’s parents.<br /> 2. Letters and statements of recommendation for which the student has waived his or her right of access, or which were placed in the file before January 1, 1975.<br /> 3. Records connected with an application to attend Pacific Lutheran University if that application was denied.<br /> 4. Education records containing information about more than one student, in which case the university will permit access only to that part of the record that pertains to the inquiring student. (May seek release from other student(s) to reveal record.)<br /> 5. Those records which are excluded from the FERPA definition of education records.</p> <p><span style="text-decoration: underline">Fees for Copies of Records</span><br /> The fee for an official PLU transcript of the student’s permanent academic record is $10-$15 per copy plus processing fee.</p> <p><span style="text-decoration: underline">Right of the University to Refuse to Provide Copies</span><br /> Pacific Lutheran University reserves the right to deny official transcripts and/or copies of other educational records (not required to be made available under FERPA) if the student has an overdue financial obligation to the university, or if there is an unresolved disciplinary or academic dishonesty action against the student.</p></div></div></div><div class="vc_tta-panel" id="1473451739079-85062c4c-25ea" data-vc-content=".vc_tta-panel-body"><div class="vc_tta-panel-heading"><h4 class="vc_tta-panel-title vc_tta-controls-icon-position-left"><a href="#1473451739079-85062c4c-25ea" data-vc-accordion data-vc-container=".vc_tta-container"><span class="vc_tta-title-text">Disclosure of Education Records</span><i class="vc_tta-controls-icon vc_tta-controls-icon-plus"></i></a></h4></div><div class="vc_tta-panel-body"><div class="text-box "><p>Pacific Lutheran University will disclose to third parties information from a student’s education records only with the written consent of the student, except:</p> <p>1. To school officials who have a legitimate educational interest in the records. A school official is:<br /> a. A person employed by the university in an administrative, supervisory, academic, research, support and staff position (including student safety officers and student workers);<br /> b. A person elected to the Board of Regents;<br /> c. A contractor, consultant, volunteer, or other party to whom an agency or institution has outsourced institutional services or functions, provided that the outside party meets certain FERPA-related criteria.</p> <p>A school official has a legitimate educational interest if the official is:<br /> a. Performing a task that is specific in his or her job description or by a contract agreement; or<br /> b. Performing a task related to a student’s education; or<br /> c. Performing a task related to the discipline of a student; or<br /> d. Providing a service or benefit relating to the student or student’s family, such as health care, counseling, job placement, financial aid, or writing letters of recommendation.</p> <p>2. To officials of another school, upon request, in which a student seeks or intends to enroll.</p> <p>3. To certain officials of the US Department of Education, the Comptroller General, and state and local educational authorities, in connection with certain state or federally supported education programs.</p> <p>4. In connection with a student’s request for or receipt of financial aid, as necessary to determine the eligibility, amount, or conditions of the financial aid, or to enforce the terms and conditions of the aid.</p> <p>5. If required by a state law requiring disclosure that was adopted before November 19, 1974.</p> <p>6. To organizations conducting certain studies for or on behalf of the university.</p> <p>7. To accrediting organizations to carry out their functions.</p> <p>8. To parents who claim the student as a dependent for income tax purposes.</p> <p>9. To comply with a judicial order or a lawfully issued subpoena.</p> <p>10. To appropriate parties in a health or safety emergency.</p> <p>11. To an alleged victim of any serious act of violence, disclosure will be limited to the decision of any institutional disciplinary proceeding against the alleged perpetrator.</p> <p><span style="text-decoration: underline">Record of Requests for Disclosure</span><br /> Pacific Lutheran University will maintain a record of all requests for and/or disclosure of information from a student’s education records. The record will indicate the name of the party making the request, any additional party to whom it may be re-disclosed, and the legitimate interest the party had in requesting or obtaining the information. The parent(s) and/ or eligible student may review the record.</p></div></div></div><div class="vc_tta-panel" id="1473452033164-fa9e460c-1d7a" data-vc-content=".vc_tta-panel-body"><div class="vc_tta-panel-heading"><h4 class="vc_tta-panel-title vc_tta-controls-icon-position-left"><a href="#1473452033164-fa9e460c-1d7a" data-vc-accordion data-vc-container=".vc_tta-container"><span class="vc_tta-title-text">Directory Information</span><i class="vc_tta-controls-icon vc_tta-controls-icon-plus"></i></a></h4></div><div class="vc_tta-panel-body"><div class="text-box "><p>Pacific Lutheran University has designated the following items as directory information (available to the public): student name, local and permanent addresses and telephone numbers, E-mail address, participation in officially recognized activities and sports, photo, weight, height and hometown of members of athletic teams, dates of attendance, class standing, previous educational agency or institution(s) attended, major and minor fields of study, anticipated date of graduation (if that has not yet occurred), and degree(s) and award(s) conferred (including dates). The university may disclose any of those items without prior written consent unless notified in writing to the contrary to the Office of the Registrar.</p></div></div></div><div class="vc_tta-panel" id="1473452108798-5435cf95-37b7" data-vc-content=".vc_tta-panel-body"><div class="vc_tta-panel-heading"><h4 class="vc_tta-panel-title vc_tta-controls-icon-position-left"><a href="#1473452108798-5435cf95-37b7" data-vc-accordion data-vc-container=".vc_tta-container"><span class="vc_tta-title-text">Correction of Education Records</span><i class="vc_tta-controls-icon vc_tta-controls-icon-plus"></i></a></h4></div><div class="vc_tta-panel-body"><div class="text-box "><p>A student who believes that information contained in her/his education records is inaccurate, misleading, or in violation of privacy rights may request in writing that the office, which contains those records, amend them. A student should identify the part of the record she/he wants changed and specify why it is believed to be inaccurate, misleading, or in violation of privacy rights.</p> <p>That office will reach a decision and inform the student within a reasonable amount of time after receiving the request. If the records custodian refuses to amend the record, the student has the right to a hearing. A hearing officer appointed by the Provost, Vice President for Finance & Administration, or Vice President for Student Life will conduct this hearing. The hearing officer will be someone who does not have a direct interest in the outcome of the hearing, but may be an official of the university. The hearing will be held within a reasonable amount of time after it is requested. The hearing officer will notify the student, reasonably in advance, of the date, place, and time of the hearing.</p> <p>The student will be afforded a full and fair opportunity to present evidence relevant to the issue raised. One or more other persons, including an attorney, may accompany the student. The hearing officer will make a decision in writing based on the evidence presented at the hearing. The decision will include a summary of the evidence presented and the reasons for the decision. If the hearing officer supports the complaint, the education record will be amended accordingly, and the student will be so informed. If the hearing officer decides not to amend the education record, a student has the right to place in the education records a statement commenting on the challenged information and/or stating the reasons for disagreeing with the decision. This statement will be maintained as part of the education record as long as the contested portion is maintained, and whenever a copy of the education record is sent to any party, the student’s statement will be included.</p> <p>Pacific Lutheran University’s policy statement implementing FERPA is maintained by, and available for review in the Office of the Registrar, Hauge Administration Building, Room 130. Students should address questions, concerns, or problems to the Registrar’s Office. Students may file complaints regarding alleged failure of the university to comply with FERPA with The Family Policy Compliance Office, US Department of Education, 600 Independence Avenue, SW, Washington, DC 20202-4605; (202) 260-3887, FAX: (202) 260-9001.</p></div></div></div></div></div></div></div></div></div></div></div> </div> </div> </article> </div> </div> <div id="site-sidebar-wrapper-alt" class="hide-for-semi-large-up"> <div id="plu-standard-sidebar" class="standard-site-sidebar" role="complementary" aria-label="Sidebar for the Office Of The Registrar website"> <div id="contact_info-2" class="widget plu contact-info"><h6 class="widgettitle">Contact Information</h6><p class="dept-name"><strong>Office of the Registrar</strong></p><p><strong>Phone:</strong> <a class="phone" href="tel:2535357131" rel="nofollow">253-535-7131</a></p><p><strong>Email:</strong> <a href="mailto:registrar@plu.edu" rel="nofollow">registrar@plu.edu</a></p><p class="dept-address"><p>Hauge Administration 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