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<!DOCTYPE html> <html lang="en"> <head><script type='text/javascript' src='//cdnjs.cloudflare.com/ajax/libs/yui/3.6.0/yui/yui-min.js'></script><script type='text/javascript' src='//ajax.googleapis.com/ajax/libs/jquery/1.10.2/jquery.min.js'></script><script type='text/javascript' src='https://assets.adobedtm.com/4a848ae9611a/d0e96722185b/launch-d525bb0064d8.min.js'></script><script type='text/javascript' src=/assets/nr_browser_production.js></script>  <meta charset="utf-8"> <meta name="viewport" content="width=device-width"> <title> Frequently Asked Questions | DigitalCommons@NYLS | New York Law School Research </title>  <link rel="stylesheet" href="/ir-style.css" type="text/css" media="screen"> <link rel="stylesheet" href="/ir-custom.css" type="text/css" media="screen"> <link rel="stylesheet" href="/ir-print.css" type="text/css" media="print"> <link rel="stylesheet" href="/ir-local.css" type="text/css" media="screen"> <link rel="alternate" type="application/rss+xml" title="Site Feed" href="/recent.rss"> <link rel="shortcut icon" href="/favicon.ico" type="image/x-icon">   <script type="text/javascript" src="/assets/jsUtilities.js"></script> <script type="text/javascript" src="/assets/footnoteLinks.js"></script>  <script type="text/javascript">var pageData = {"page":{"environment":"prod","productName":"bpdg","language":"en","name":"site:faq","businessUnit":"els:rp:st"},"visitor":{}};</script> </head> <body >   <script src="/assets/scripts/dc-mobile/dc-responsive-nav.js"></script> <header id="mobile-nav" class="nav-down device-fixed-height" style="visibility: hidden;"> <nav class="nav-collapse"> <ul> <li class="menu-item active device-fixed-width"><a href="https://digitalcommons.nyls.edu" title="Home" data-scroll >Home</a></li> <li class="menu-item device-fixed-width"><a href="https://digitalcommons.nyls.edu/do/search/advanced/" title="Search" data-scroll ><i class="icon-search"></i> Search</a></li> <li class="menu-item device-fixed-width"><a href="https://digitalcommons.nyls.edu/communities.html" title="Browse" data-scroll >Browse Collections</a></li> <li class="menu-item device-fixed-width"><a href="/cgi/myaccount.cgi?context=" title="My Account" data-scroll >My Account</a></li> <li class="menu-item device-fixed-width"><a href="https://digitalcommons.nyls.edu/about.html" title="About" data-scroll >About</a></li> <li class="menu-item device-fixed-width"><a href="https://network.bepress.com" title="Digital Commons Network" data-scroll ><img width="16" height="16" alt="DC Network" style="vertical-align:top;" src="/assets/md5images/8e240588cf8cd3a028768d4294acd7d3.png"> Digital Commons Network™</a></li> </ul> </nav> </header> <script src="/assets/scripts/dc-mobile/dc-mobile-nav.js"></script>   <div id="nyls"> <div id="container"><a href="#main" class="skiplink" accesskey="2" >Skip to main content</a> <div id="header">  <div id="logo"> <a href="http://www.nyls.edu/" title="New York Law School" > <img alt="DigitalCommons@NYLS" border="0" width='240' height='91' src="/assets/md5images/eed2c756b9a4b5971ae4bd8bfb399443.gif"> </a> </div>  <div id="pagetitle"> <h1><a href="https://digitalcommons.nyls.edu" title="DigitalCommons@NYLS" >DigitalCommons@NYLS</a></h1> </div> </div><div id="navigation"><div id="tabs" role="navigation" aria-label="Main"><ul><li id="tabone"><a href="https://digitalcommons.nyls.edu" title="Home" ><span>Home</span></a></li><li id="tabtwo"><a href="https://digitalcommons.nyls.edu/about.html" title="About" ><span>About</span></a></li><li id="tabthree"><a href="https://digitalcommons.nyls.edu/faq.html" title="FAQ" ><span>FAQ</span></a></li><li id="tabfour"><a href="https://digitalcommons.nyls.edu/cgi/myaccount.cgi?context=" title="My Account" ><span>My Account</span></a></li></ul></div> </div> <div id="wrapper"> <div id="content"> <div id="main" class="text"> <div id="help"> <h1 id="faq-top" class="html-title">Frequently Asked Questions</h1> <ul> <li><a href="#faq-1" >I don't have electronic versions of old working papers that I'd like to include in the repository. Is it okay to scan the printed page to a <abbr title="Portable Document Format">PDF</abbr> file?</a></li> <li><a href="#faq-2" >When I copy and paste abstracts into the Submit form, some formatted text reverts to plain text. What's going on?</a></li> <li><a href="#faq-3" >How do I include accents and special characters in the abstracts and titles?</a></li> <li><a href="#faq-4" >How do I revise a submission?</a></li> <li><a href="#faq-5" >How can I submit a multi-part file, such as multiple chapters for a book?</a></li> <li><a href="#faq-6" >Can I post related files (sound clips, data sets, etc.) alongside the published article?</a></li> <li><a href="#faq-7" >Can I post a reprint from a journal?</a></li> <li><a href="#faq-8" >A working paper in our repository site has been published in a slightly revised form in a journal. What should I do?</a></li> </ul> <h2 id="faq-1">I don't have electronic versions of old working papers that I'd like to include in the repository. Is it okay to scan the printed page to a <abbr title="Portable Document Format">PDF</abbr> file?</h2> <p>Yes--scanning printed pages is a great way to create <abbr title="Portable Document Format">PDF</abbr> files for inclusion in the repository. There are two ways to scan a page: using <abbr title="Optical Character Recognition">OCR</abbr> (Optical Character Recognition) or scanning the page as an image. Making <abbr title="Optical Character Recognition">OCR</abbr> scans requires careful proofreading and loses the original formatting of the documents. Image scans cannot be searched. The best solution takes advantage of both of these methods. Many software applications allow for the <abbr title="Optical Character Recognition">OCR</abbr> capture of image scans. When documents are scanned this way, users see the image scan but search the full-text of the document. This is the preferred method for scanning documents for the repository.</p> <p class="top"><a href="#faq-top" >{ back to top }</a></p> <h2 id="faq-2">When I copy and paste abstracts into the Submit form, some formatted text reverts to plain text. What's going on?</h2> <p>When copying abstracts from a word processing file or a <abbr title="Portable Document Format">PDF</abbr> file, and pasting the text into the submission form, you are taking text from an environment that supports fonts and text style changes. Because the abstract is intended to be presented on the web, text styles must be specified using HTML codes.</p> <p>If submitting an abstract in <abbr title="Hypertext Markup Language">HTML</abbr> format, please be sure to select the corresponding option on the submission form.</p> <p>The following <abbr title="Hypertext Markup Language">HTML</abbr> tags are recognized by the system and may be used to format an abstract (use lowercase tags):</p> <ul> <li><code><p></code> - paragraph</li> <li><code><br></code> - line break</li> <li><code><strong></code> - strong/bold</li> <li><code><em></code> - italics/emphasis</li> <li><code><sub></code> - subscript</li> <li><code><sup></code> - superscript</li> </ul> <p class="top"><a href="#faq-top" >{ back to top }</a></p> <h2 id="faq-3">How do I include accents and special characters in the abstracts and titles?</h2> <p>The repository software supports the worldwide character set (Unicode, utf-8). Accents, symbols, and other special characters may be copied and pasted into the abstract or title field from a word processing file or typed in directly. Windows users may also use the <strong>Character Map</strong> to insert these characters. Macintosh users may use the <strong>Character Palette</strong> (available via <strong>Edit > Special Characters</strong> in the Finder).</p><p class="top"><a href="#faq-top" >{ back to top }</a></p> <h2 id="faq-4">How do I revise a submission?</h2> <p>To revise a submission that has been posted to the repository, contact the repository administrator with the new version.</p> <p>If the submission has been submitted, but not yet posted, you may revise it via your <strong>My Account</strong> page: <ol> <li>Locate the article on your <a href="https://digitalcommons.nyls.edu/cgi/myaccount.cgi" ><strong>My Account</strong></a> page, and click the title.</li> <li>Click <strong>Revise Submission</strong> from the list of options in the left sidebar.</li> <li>Enter your changes in the Revise Submission form, and click <strong>Submit</strong> at the bottom of the page to submit your changes. (You only need to modify the portion of the form that corresponds to the changes you wish to make.)</li> </ol> <p class="top"><a href="#faq-top" >{ back to top }</a></p> <h2 id="faq-5">How can I submit a multi-part file, such as multiple chapters for a book?</h2> <p>Combine all the sections together as one Microsoft Word file or <abbr title="Portable Document Format">PDF</abbr> file and submit that.</p> <p>To make one <abbr title="Portable Document Format">PDF</abbr> file from multiple files, open the first <abbr title="Portable Document Format">PDF</abbr> file, then choose <strong>Document>Insert Pages</strong> from Acrobat's menus to insert the second file (indicate it should go after the last page of the first file), and repeat for all documents. The result will be one compound <abbr title="Portable Document Format">PDF</abbr> file which may then be submitted.</p> <p>If you feel that the one large <abbr title="Portable Document Format">PDF</abbr> file might be too large for some people to download, we suggest that you submit the consolidated file as the full text of the article, and then upload the separate chapters or sections of the document as <strong>Associated Files</strong>. These files will appear on the web page alongside the complete document. For more information about uploading associated files, see <em>"Can I post related files..."</em> below.</p> <p class="top"><a href="#faq-top" >{ back to top }</a></p> <h2 id="faq-6">Can I post related files (sound clips, data sets, etc.) alongside the published article?</h2> <p>Yes. The bepress system refers to these supplementary items as <strong>Associated Files</strong>. You will be prompted to submit Associated Files when you upload your submissions. The name of the files you upload will appear on the web site along with your short description of it. Viewers must have the necessary software to open your files; that is not provided by the bepress system.</p> <p>Please be sure that there are no permissions issues related to use of the associated material. Sometimes, especially with images, you must write a letter seeking permission to use the material before it can be posted.</p> <p>Also note that where possible, items such as images, charts and tables that are referenced in the document (or otherwise an integral part of the document) should be included directly in the article itself and not posted just as associated files.</p><p class="top"><a href="#faq-top" >{ back to top }</a></p> <h2 id="faq-7">Can I post a reprint from a journal?</h2> <p>It depends on what the journal allows, which is usually specified in their agreement with the author. If it would not violate copyright to post the reprint on your repository site, you're welcome to do so. Permissions for many publishers can be found at <a href="http://www.sherpa.ac.uk/romeo.php" title="SHERPA/RoMEO - Publisher copyright policies & self-archiving" >SHERPA RoMEO</a>.</p><p class="top"><a href="#faq-top" >{ back to top }</a></p> <h2 id="faq-8">A working paper in our repository site has been published in a slightly revised form in a journal. What should I do?</h2> <p>Many journals do not have any restrictions on working papers that preceded an article, especially if substantial revisions were made. You should check your author agreement with the journal to confirm that there is no problem with leaving the working paper on the site. The repository would constitute noncommercial use.</p> <p>Assuming the working paper does remain on posted in the repository, it is a good idea to include the citation to the published article on the cover page of the repository working paper. Please contact the repository administrator to request this change.</p> <p class="top"><a href="#faq-top" >{ back to top }</a></p> </div></div> <div class="verticalalign"> </div> <div class="clear"> </div> </div> <div id="sidebar" role="complementary">    <h2>Browse</h2> <ul id="side-browse"> <li class="collections"><a href="https://digitalcommons.nyls.edu/communities.html" title="Browse by Collections" >Collections</a></li> <li class="discipline-browser"><a href="https://digitalcommons.nyls.edu/do/discipline_browser/disciplines" title="Browse by Disciplines" >Disciplines</a></li> <li class="author"><a href="https://digitalcommons.nyls.edu/authors.html" title="Browse by Author" >Authors</a></li> </ul>   <h2>Search</h2> <form method='get' action='https://digitalcommons.nyls.edu/do/search/' id="sidebar-search"> <label for="search" accesskey="4"> Enter search terms: </label> <div> <span class="border"> <input type="text" name='q' class="search" id="search"> </span> <input type="submit" value="Search" class="searchbutton" style="font-size:11px;"> </div> <label for="context" class="visually-hidden"> Select context to search: </label> <div> <span class="border"> <select name="fq" id="context"> <option value='virtual_ancestor_link:"https://digitalcommons.nyls.edu"'>in this repository</option> <option value='virtual_ancestor_link:"http:/"'>across all repositories</option> </select> </span> </div> </form> <p class="advanced"> <a href="https://digitalcommons.nyls.edu/do/search/advanced/?fq=virtual_ancestor_link:%22https://digitalcommons.nyls.edu%22" > Advanced Search </a> </p>   <ul id="side-notify"> <li class="notify"> <a href="https://digitalcommons.nyls.edu/announcements.html" title="Email or RSS Notifications" > Notify me via email or <acronym title="Really Simple Syndication">RSS</acronym> </a> </li> </ul>        <div id="sb-custom-lower"> <ul class="sb-custom-ul"> <li class="facebook"> <a href="https://www.facebook.com/goNYLS" > Facebook </a> </li> <li class="twitter"> <a href="https://twitter.com/nylawschool" > Twitter </a> </li> <li class="linkedin"> <a href="https://www.linkedin.com/edu/school?id=18988&trk=tyah" > Linkedin </a> </li> <li class="youtube"> <a href="http://www.youtube.com/nyls" > Youtube </a> </li> <li class="flickr"> <a href="https://www.flickr.com/photos/nylawschool" > Flickr </a> </li> </ul> </div>            <div class="verticalalign"> </div> </div> </div> <div id="footer" role="contentinfo"> <div id="bepress"> <a href="https://www.elsevier.com/solutions/digital-commons" title="Elsevier - Digital Commons" > <em>Elsevier - Digital Commons</em> </a> </div>  <p> <a href="https://digitalcommons.nyls.edu" title="Home page" accesskey="1" >Home</a> | <a href="https://digitalcommons.nyls.edu/about.html" title="About" >About</a> | <a href="https://digitalcommons.nyls.edu/faq.html" title="FAQ" >FAQ</a> | <a href="/cgi/myaccount.cgi?context=" title="My Account Page" accesskey="3" >My Account</a> | <a href="https://digitalcommons.nyls.edu/accessibility.html" title="Accessibility Statement" accesskey="0" >Accessibility Statement</a> </p> <p> <a class="secondary-link" href="https://www.bepress.com/privacy" title="Privacy Policy" >Privacy</a> <a class="secondary-link" href="https://www.bepress.com/copyright" title="Copyright Policy" >Copyright</a> </p> </div>  </div> </div> <script> (function(i,s,o,g,r,a,m){i['GoogleAnalyticsObject']=r;i[r]=i[r]||function(){ (i[r].q=i[r].q||[]).push(arguments)},i[r].l=1*new Date();a=s.createElement(o), m=s.getElementsByTagName(o)[0];a.async=1;a.src=g;m.parentNode.insertBefore(a,m) })(window,document,'script','//www.google-analytics.com/analytics.js','ga'); ga('create', 'UA-60085824-26', 'auto'); ga('send', 'pageview'); </script>  <script type='text/javascript' src='/assets/scripts/bpbootstrap-20160726.pack.js'></script><script type='text/javascript'>BPBootstrap.init({appendCookie:''})</script></body></html>