Organization Registrations | Grants & Funding

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Learn about assistance programs, how to identify a potential funding organization, and past NIH funding." class="nav-link position-relative px-0 btn btn-primary rounded-0 text-lg-center text-uppercase fw-bold me-0 py-2 px-3 py-lg-3 d-flex collapsed justify-content-between d-lg-block" data-bs-toggle="collapse" data-bs-target="#Funding" aria-expanded="false" data-drupal-link-system-path="node/23"> Funding <i class="bi bi-caret-down-fill"></i> </a> <div> <div class="container-fluid rounded-0 w-100 start-0 bg-white text-black shadow position-absolute collapse z-3" id="Funding" data-bs-parent="#block-nihod5-subtheme-main-navigation"> <div class="container"> <div class="row"> <div class="col-12 col-lg-6 px-4 p-lg-5"> <strong class="h4 d-none d-lg-block text-secondary">Funding</strong> <p class="d-none d-lg-block">As the largest public funder of biomedical research in the world, NIH supports a variety of programs from grants and contracts to loan repayment. Learn about assistance programs, how to identify a potential funding organization, and past NIH funding.</p> <a href="/funding" title="As the largest public funder of biomedical research in the world, NIH supports a variety of programs from grants and contracts to loan repayment. Learn about assistance programs, how to identify a potential funding organization, and past NIH funding." class="btn btn-block btn-primary ms-0 my-3 my-lg-0 px-4" data-drupal-link-system-path="node/23">Explore Funding</a> </div> <div class="col-12 col-lg-6 px-4 pb-3 p-lg-5 ps-lg-0"> <div class="border-start ps-4"> <ul class="bg-white p-0 start-0 ps-lg-5 border-lg-start border-light h-100 menu-level-1"> <li class="nav-item d-flex flex-wrap flex-column position-static mb-2"> <a href="/funding/nih-guide-for-grants-and-contracts" class="1 nav-link position-relative px-0 py-2 py-lg-1 fw-bold" data-drupal-link-system-path="node/45">NIH Guide for Grants and Contracts</a> </li> <li class="nav-item d-flex flex-wrap flex-column position-static mb-2"> <a href="/funding/funding-categories" class="1 nav-link position-relative px-0 py-2 py-lg-1 fw-bold" data-drupal-link-system-path="node/21">Funding Categories</a> </li> <li class="nav-item d-flex flex-wrap flex-column position-static mb-2"> <a href="/funding/find-a-fit-for-your-research-nih-institutes-centers-offices" class="1 nav-link position-relative px-0 py-2 py-lg-1 fw-bold" data-drupal-link-system-path="node/25">Find a Fit for Your Research: NIH Institutes, Centers, and Offices</a> </li> <li class="nav-item d-flex flex-wrap flex-column position-static mb-2"> <a href="/funding/explore-data-on-funded-projects" class="1 nav-link position-relative px-0 py-2 py-lg-1 fw-bold" data-drupal-link-system-path="node/24">Explore Who and What NIH Funds</a> </li> </ul> </div> </div> </div> </div> </div> </div> </li> <li class="nav-item d-flex flex-wrap flex-column position-static d-lg-block flex-grow-1"> <a href="/grants-process" title="Take time to learn about each step in the grants process from planning to apply through developing and submitting your application to award and post-award reporting." class="nav-link position-relative px-0 btn btn-primary rounded-0 text-lg-center text-uppercase fw-bold me-0 py-2 px-3 py-lg-3 d-flex collapsed justify-content-between d-lg-block" data-bs-toggle="collapse" data-bs-target="#GrantsProcess" aria-expanded="false" data-drupal-link-system-path="node/49"> Grants Process <i class="bi bi-caret-down-fill"></i> </a> <div> <div class="container-fluid rounded-0 w-100 start-0 bg-white text-black shadow position-absolute collapse z-3" id="GrantsProcess" data-bs-parent="#block-nihod5-subtheme-main-navigation"> <div class="container"> <div class="row"> <div class="col-12 col-lg-6 px-4 p-lg-5"> <strong class="h4 d-none d-lg-block text-secondary">Grants Process</strong> <p class="d-none d-lg-block">Take time to learn about each step in the grants process from planning to apply through developing and submitting your application to award and post-award reporting.</p> <a href="/grants-process" title="Take time to learn about each step in the grants process from planning to apply through developing and submitting your application to award and post-award reporting." class="btn btn-block btn-primary ms-0 my-3 my-lg-0 px-4" data-drupal-link-system-path="node/49">Explore Grants Process</a> </div> <div class="col-12 col-lg-6 px-4 pb-3 p-lg-5 ps-lg-0"> <div class="border-start ps-4"> <ul class="bg-white p-0 start-0 ps-lg-5 border-lg-start border-light h-100 menu-level-1"> <li class="nav-item d-flex flex-wrap flex-column position-static mb-2"> <a href="/grants-process/plan-to-apply" title="Plan ahead, assess funding opportunities, and take other early steps. Learn to work with your organization, assess resources and teammates, identify a funding opportunity, check application policies, and lay out your timeline." class="1 nav-link position-relative px-0 py-2 py-lg-1 fw-bold" data-drupal-link-system-path="node/1073">Plan to Apply</a> </li> <li class="nav-item d-flex flex-wrap flex-column position-static mb-2"> <a href="/grants-process/write-application" title="Find the official grant application instructions, preview application forms, get advice on grant writing, check out sample grant applications, and read our tips on specific application attachments and sections." class="1 nav-link position-relative px-0 py-2 py-lg-1 fw-bold" data-drupal-link-system-path="node/670">Write Application</a> </li> <li class="nav-item d-flex flex-wrap flex-column position-static mb-2"> <a href="/grants-process/submit" title="Learn about the steps you must take after filling out your application forms to complete the submission process, how NIH checks your application for completeness prior to review, and NIH submission policies." class="1 nav-link position-relative px-0 py-2 py-lg-1 fw-bold" data-drupal-link-system-path="node/43">Submit</a> </li> <li class="nav-item d-flex flex-wrap flex-column position-static mb-2"> <a href="/grants-process/review" title="What happens between the time you submit the application and NIH lets you know you will be funded? Learn more about receipt and referral and NIH’s peer review process." class="1 nav-link position-relative px-0 py-2 py-lg-1 fw-bold" data-drupal-link-system-path="node/1082">Review</a> </li> <li class="nav-item d-flex flex-wrap flex-column position-static mb-2"> <a href="/grants-process/award" title="When NIH awards a grant, we are formalizing our partnership with the recipient to ensure compliance with federal laws, regulations and policies." class="1 nav-link position-relative px-0 py-2 py-lg-1 fw-bold" data-drupal-link-system-path="node/1083">Award</a> </li> <li class="nav-item d-flex flex-wrap flex-column position-static mb-2"> <a href="/grants-process/post-award-monitoring-and-reporting" title="If your organization is the recipient of a grant from the NIH, you will need to pay close attention to the terms of award to be successful stewards of federal funds. Learn about reporting and monitoring requirements." class="1 nav-link position-relative px-0 py-2 py-lg-1 fw-bold" data-drupal-link-system-path="node/349">Post-Award Monitoring and Reporting</a> </li> </ul> </div> </div> </div> </div> </div> </div> </li> <li class="nav-item d-flex flex-wrap flex-column position-static d-lg-block flex-grow-1"> <a href="/policy-and-compliance" title="By accepting a grant award, recipients agree to comply with the requirements in the NIH Grants Policy Statement unless the notice of award states otherwise." class="nav-link position-relative px-0 btn btn-primary rounded-0 text-lg-center text-uppercase fw-bold me-0 py-2 px-3 py-lg-3 d-flex collapsed justify-content-between d-lg-block" data-bs-toggle="collapse" data-bs-target="#PolicyCompliance" aria-expanded="false" data-drupal-link-system-path="node/3"> Policy & Compliance <i class="bi bi-caret-down-fill"></i> </a> <div> <div class="container-fluid rounded-0 w-100 start-0 bg-white text-black shadow position-absolute collapse z-3" id="PolicyCompliance" data-bs-parent="#block-nihod5-subtheme-main-navigation"> <div class="container"> <div class="row"> <div class="col-12 col-lg-6 px-4 p-lg-5"> <strong class="h4 d-none d-lg-block text-secondary">Policy & Compliance</strong> <p class="d-none d-lg-block">By accepting a grant award, recipients agree to comply with the requirements in the NIH Grants Policy Statement unless the notice of award states otherwise.</p> <a href="/policy-and-compliance" title="By accepting a grant award, recipients agree to comply with the requirements in the NIH Grants Policy Statement unless the notice of award states otherwise." class="btn btn-block btn-primary ms-0 my-3 my-lg-0 px-4" data-drupal-link-system-path="node/3">Explore Policy & Compliance</a> </div> <div class="col-12 col-lg-6 px-4 pb-3 p-lg-5 ps-lg-0"> <div class="border-start ps-4"> <ul class="bg-white p-0 start-0 ps-lg-5 border-lg-start border-light h-100 menu-level-1"> <li class="nav-item 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class="block block-system block-system-breadcrumb-block"> <nav aria-label="breadcrumb"> <h2 id="system-breadcrumb" class="visually-hidden">Breadcrumb</h2> <ol class="breadcrumb"> <li class="breadcrumb-item"> <a href="/">Home</a> </li> <li class="breadcrumb-item"> <a href="/new-to-nih">New to NIH</a> </li> <li class="breadcrumb-item"> Organization Registrations </li> </ol> </nav> </div> </div> <div class="row"> <div class="order-1 order-lg-2 syndicate col-12"> <div class="region region-content"> <div data-drupal-messages-fallback class="hidden"></div> <div id="block-nihod5-subtheme-page-title" class="block block-core block-page-title-block"> <h1><strong><span class="field field--name-title field--type-string field--label-hidden">Organization Registrations</span> </strong></h1> </div> <div id="block-nihod5-subtheme-content" class="block block-system block-system-main-block"> <article class="node node--type-page node--view-mode-full"> <div class="node__content"> <div class="layout layout--onecol"> <div class="layout__region layout__region--content"> <div class="block block-layout-builder block-field-block-node-page-field-scope-note"> <div class="clearfix text-formatted field field--name-field-scope-note field--type-text-long field--label-visually_hidden"> <div class="field__label visually-hidden">Scope Note</div> <div class="field__item"><p><strong>Start now! </strong>It can take six weeks or more to complete the registration process.<br>This page outlines the required organization registrations needed to apply for NIH grant funding.</p></div> </div> </div> <div class="block block-layout-builder block-field-block-node-page-body"> <div class="clearfix text-formatted field field--name-body field--type-text-with-summary field--label-hidden field__item"><div data-ds-id="aas23v54" class="d-flex mb-4"> <div class="d-flex flex-column"> <small class="bg-secondary bi bi-pencil-fill d-flex p-1 rounded-circle text-white"></small> <div class="d-flex h-100 justify-content-around mt-1 mx-2"> <div class="bg-secondary h-100" style="width: 3px;"></div> </div> </div> <div class="ps-3"> <strong>Note</strong> <div>Different systems may use different terminology – “organization”, “institution”, “company”, and “entity” can be used interchangeably.</div> </div> </div></div> </div> <div class="block block-layout-builder block-field-block-node-page-field-body-2"> <div class="clearfix text-formatted field field--name-field-body-2 field--type-text-long field--label-hidden field__item"><h2 id="_sam">System for Award Management (SAM)</h2><p><a href="https://www.sam.gov/SAM/" target="_blank">SAM Registration</a> - Allow three weeks or more for initial registration and two weeks for yearly renewal</p><p>Required to do business with the U. S. government. Your organization (referred to as an “entity”) must have a valid and active full SAM registration at time of application and award. </p><ul><li>On April 4, 2022, the federal government transitioned from a DUNS number issued by Dun & Bradstreet to a 12-character unique entity identifier (UEI) created in SAM.gov as the official entity identifier for federal systems. If your entity is registered in SAM.gov today, your UEI has already been assigned.</li><li>You must identify an entity administrator (chief financial officer or other authorizing official) to own and manage your organizations information and authorize additional users. </li><li>The entity administrator must complete a yearly renewal process to verify entity information and retain the ability to apply for or receive an award. </li></ul><h3>Next Steps</h3><ul><li>After the unique entity identifier (UEI) is assigned, you can register with <a href="#era-commons">eRA Commons</a> and <a href="#small-business-administration-(sba)-company-registry-">Small Business Administration</a> (if applicable).</li><li>After your full SAM registration is approved and active, you can register with <a href="#grants.gov-">Grants.gov</a>. </li></ul><h2 id="_era_commons">eRA Commons</h2><p><a href="https://era.nih.gov/register-accounts/register-in-era-commons.htm" target="_blank">eRA Commons Registration</a> - Allow two weeks or more<br><br>Required to do business with NIH. eRA Commons is the NIH-managed system that allows applicants, recipients, and agency staff to securely access, share, and transmit information. eRA Commons credentials are also used to access ASSIST, NIH’s online system used to prepare and submit grant applications.</p><ul><li>A SAM-issued unique entity identifier (UEI) is required to register in eRA Commons, though full SAM registration is not required until application submission. If full SAM registration is not complete, registrants will need to manually provide some eRA Commons registration information that would otherwise be pre-populated from SAM.</li><li>Registration must be done by a business official with the authority to legally bind your organization in grants and contracts. </li><li>A signing official (SO) and an optional account administrator (AA) account are created as part of the organization registration. Signing officials have the overall responsibility for managing accounts for their organization, including the creation of additional accounts with the SO or other <a href="https://era.nih.gov/files/eRA_Commons_Roles.pdf" target="_blank">eRA Commons roles</a>.</li><li>During registration, select "NIH Grants/Contacts" as the Registration Purpose and read/check the "I acknowledge I have read and understand the NIH Grants Policy statement regarding the <a href="/grants/policy/nihgps/HTML5/section_2/2.3.6_legal_implications_of_applications.htm" target="_blank">Legal Implications of Applications</a>" checkbox. If this step is missed at time of registration, an SO must update the eRA Commons Institutional Profile by <a href="https://www.era.nih.gov/erahelp/Commons/#Commons/ipf/ipf_about.htm">checking the right box in the Opportunity Type Eligibility section</a> prior to submitting an application to NIH.</li><li>NIH considers beginning your eRA Commons registration at least 10 business days prior to an application due date a "good faith effort" to register on time. If your registration is not completed in time to submit due to NIH delays (you have allowed at least 10 business days and have quickly responded to all NIH inquiries regarding your registration), then you may be allowed to submit a late application.</li></ul><h2 id="Grants.Gov">Grants.gov </h2><p><a href="https://www.grants.gov/applicants/applicant-registration" target="_blank">Grants.gov Organization Registration</a> - Allow one business day or more (depends on responsiveness of your EBiz POC)<br><br>Required to submit grant applications through the federal-wide grant portal. All grant applications submitted to NIH flow through Grants.gov.  </p><ul><li>Your organization information is automatically sent from SAM to Grants.gov within 24 hours of the approval and activation of your SAM account. </li><li>The entity e-business point of contact (EBiz POC) established during SAM.gov registration is integral to the Grants.gov registration and administration process and is responsible for authorizing roles for Grants.gov accounts.  </li><li>Any individual that will be authorized to legally sign-off on and submit a grant application needs a Grants.gov user account with an Organization Applicant Profile.  </li><li>Each user can establish an account and profile. Submitting an account request with a profile triggers an email to the EBiz POC who can then assign the authorized organization representative (AOR) role to the account to enable the ability to submit grant applications. </li></ul><h2 id="_sba">Small Business Administration (SBA) Company Registry </h2><p><a href="https://app.www.sbir.gov/company-registration/overview" target="_blank">SBA Company Registration</a> - Allow 1-2 business days<br><br>Registration in the Small Business Administration (SBA) Company Registry is required to participate in Small Business Innovation Research (SBIR) and Small Business Technology Transfer (STTR) federal funding programs. Post-registration, you’ll receive an SBC Control ID (e.g., SBC_123456789) which must be included in the SBIR/STTR Information section of your grant application.</p></div> </div> <div class="block block-layout-builder block-extra-field-block-node-page-workbench-moderation-control"> </div> </div> </div> </div> </article> </div> <div id="block-grants-learningcenterresources" class="block block-oer-resources-module block-learning-center-resources-block"> <div class="border-2 border-secondary border-top container mb-5" id="see-also-wrapper"> <div class="row"> <h3 class="border-5 border-secondary border-top col-12 col-md-3 pt-3 text-secondary">See Also</h3> <div class="border-5 border-top border-white col-12 col-md-9 pt-3"> <h4>System for Award Management (SAM)</h4><ul><li><a href="https://www.fsd.gov/sys_attachment.do?sys_id=a065e4b61b2e8d54937fa64ce54bcb03" target="_blank">Quick Start Guide for New Grantee Registration</a> - a short reference guide on what you must know to register your entity for grants and federal assistance in SAM</li><li><a href="https://www.fsd.gov/sys_attachment.do?sys_id=ec65e4b61b2e8d54937fa64ce54bcb04">Quick Start Guide for International Registrants</a> - a short reference guide on what you must know to register your international entity in SAM for grants and federal assistance</li><li><a href="https://sam.gov/content/status-tracker" target="_blank">SAM Status Tracker</a> – track the status of your registration </li><li><a href="https://www.fsd.gov/sys_attachment.do?sys_id=03a65e371bd24dd0cc45ea04bc4bcb1d" target="_blank">Quick Start Guides for Updating/Renewing Registrations</a> - a short reference guide to help you renew or update your registration in SAM</li></ul><h4>eRA Commons</h4><ul><li><a href="https://era.nih.gov/register-accounts" target="_blank">Register|Accounts</a> – instructions on how to create and manage eRA Commons accounts</li><li><a href="https://era.nih.gov/era-training/era-videos.htm#Institution" target="_blank">eRA Videos: Institution Registration and Account Creation</a> – includes tutorials on institution registration and account creation </li></ul><h4>Grants.gov</h4><ul><li><a href="https://apply07.grants.gov/help/html/help/index.htm" target="_blank">Grants.gov Online Help: Applicant Management</a>  </li><li><a href="https://www.grants.gov/learn-grants" target="_blank">How to Register with Grants.gov</a> – video tutorial on user account registration (1:42) </li></ul> </div> </div> </div> </div> </div> <hr class="my-4"> <small class="d-block w-100 text-end mb-5 last-updated-block"> This page last updated on: August 19, 2024<br> For technical issues <a href="/contact-us">E-mail OER Webmaster</a> </small> <div id="embed-survey" class="my-4 position-relative z-1"><div> </div> </div> </div> </main> <footer class="mt-auto "> <div class="container my-0 p-4 px-lg-0"> <div class="row"> <div class="col px-0"> <div class="region region-footer"> <div id="block-nihod5-subtheme-frontendfooter" class="block block-block-content block-block-content-4008fb8e-386e-447e-bfc4-b1cf3d42bf9a"> <div class="clearfix text-formatted field field--name-body field--type-text-with-summary field--label-hidden field__item"><div class="container-fluid pt-1"><div class="row row-cols-1 row-cols-lg-4 gx-5 gy-5"><section><p><img class="mb-3 w-100 pe-lg-5" src="https://github.com/OER-WEB-TEAM/design-system--logos/blob/main/outputs/grants-funding--logo/notagline/grants-funding--logo-white-@3X.png?raw=true" alt="Grants & Funding logo"></p><p>National Institutes of Health<br>Bethesda, MD 20892</p><h4 class="mt-5 pb-2 mb-3 border-bottom me-5">Stay Connected</h4><ul class="stay-connected"><li><div class="d-flex gap-4"><a href="https://x.com/NIHgrants?mx=2" title="X"><i class="bi bi-twitter-x fs-4"></i></a></div></li><li><div class="d-flex gap-4"><a href="https://www.youtube.com/user/nihgrants" title="YouTube"><i class="bi bi-youtube fs-4"></i></a></div></li><li><div class="d-flex gap-4"><a href="http://www.linkedin.com/company/office-of-extramural-research" title="LinkedIn"><i class="bi bi-linkedin fs-4"></i></a></div></li><li><div class="d-flex gap-4"><a href="/news-events/subscribe-follow/email-updates-and-rss-feeds#rss-feeds" title="RSS Feeds"><i class="bi bi-rss-fill fs-4"></i></a></div></li></ul><p><a class="btn btn-light btn-md btn-block ms-0 mt-3" href="/news-events/subscribe-follow/email-updates-and-rss-feeds">Subscribe for Grant News</a></p></section><section><h4 class="pb-2 mb-3 border-bottom">Government Sites</h4><p><a href="https://www.hhs.gov/">Health and Human Services</a></p><p><a href="https://www.nih.gov/">National Institutes of Health</a></p><p><a href="https://www.usa.gov/">USA.gov - 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