Privacy - Learning Indico

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41.85 9.08 55a34.34 34.34 0 0 1-48.55 0c-17.57-17.6-11.07-46.91 11.25-56v-123c-20.8-8.51-24.6-30.74-18.64-45L142.57 101 8.45 235.14a28.86 28.86 0 0 0 0 40.81l195.61 195.6a28.86 28.86 0 0 0 40.8 0l194.69-194.69a28.86 28.86 0 0 0 0-40.81"/></svg> </div> <div class="md-source__repository"> indico/indico-user-docs </div> </a> </div> <ul class="md-nav__list" data-md-scrollfix> <li class="md-nav__item"> <a href=".." class="md-nav__link"> <span class="md-ellipsis"> Introduction </span> </a> </li> <li class="md-nav__item md-nav__item--nested"> <input class="md-nav__toggle md-toggle " type="checkbox" id="__nav_2" > <label class="md-nav__link" for="__nav_2" id="__nav_2_label" tabindex="0"> <span class="md-ellipsis"> Categories </span> <span class="md-nav__icon md-icon"></span> </label> <nav class="md-nav" data-md-level="1" aria-labelledby="__nav_2_label" aria-expanded="false"> <label class="md-nav__title" for="__nav_2"> <span class="md-nav__icon md-icon"></span> Categories </label> <ul class="md-nav__list" data-md-scrollfix> <li class="md-nav__item"> <a href="../categories/about/" class="md-nav__link"> <span class="md-ellipsis"> Introduction </span> </a> </li> <li class="md-nav__item"> <a href="../categories/creating/" class="md-nav__link"> <span class="md-ellipsis"> Creating a Category </span> </a> </li> <li class="md-nav__item"> <a href="../categories/overview/" class="md-nav__link"> <span class="md-ellipsis"> Having an Overview </span> </a> </li> <li class="md-nav__item md-nav__item--nested"> <input class="md-nav__toggle md-toggle " type="checkbox" id="__nav_2_4" > <label class="md-nav__link" for="__nav_2_4" id="__nav_2_4_label" tabindex="0"> <span class="md-ellipsis"> Managing a Category </span> <span class="md-nav__icon md-icon"></span> </label> <nav class="md-nav" data-md-level="2" aria-labelledby="__nav_2_4_label" aria-expanded="false"> <label class="md-nav__title" for="__nav_2_4"> <span class="md-nav__icon md-icon"></span> Managing a Category </label> <ul class="md-nav__list" data-md-scrollfix> <li class="md-nav__item"> <a href="../categories/managing/" class="md-nav__link"> <span class="md-ellipsis"> Introduction </span> </a> </li> <li class="md-nav__item"> <a href="../categories/protection/" class="md-nav__link"> <span class="md-ellipsis"> Protection </span> </a> </li> <li class="md-nav__item"> <a href="../categories/moderation/" class="md-nav__link"> <span class="md-ellipsis"> Moderation </span> </a> </li> <li class="md-nav__item"> <a href="../categories/logging/" class="md-nav__link"> <span class="md-ellipsis"> Logging </span> </a> </li> </ul> </nav> </li> </ul> </nav> </li> <li class="md-nav__item md-nav__item--active md-nav__item--nested"> <input class="md-nav__toggle md-toggle " type="checkbox" id="__nav_3" checked> <label class="md-nav__link" for="__nav_3" id="__nav_3_label" tabindex="0"> <span class="md-ellipsis"> Event Management </span> <span class="md-nav__icon md-icon"></span> </label> <nav class="md-nav" data-md-level="1" aria-labelledby="__nav_3_label" aria-expanded="true"> <label class="md-nav__title" for="__nav_3"> <span class="md-nav__icon md-icon"></span> Event Management </label> <ul class="md-nav__list" data-md-scrollfix> <li class="md-nav__item"> <a href="../events/" class="md-nav__link"> <span class="md-ellipsis"> Introduction to Events </span> </a> </li> <li class="md-nav__item md-nav__item--nested"> <input class="md-nav__toggle md-toggle " type="checkbox" id="__nav_3_2" > <label class="md-nav__link" for="__nav_3_2" id="__nav_3_2_label" tabindex="0"> <span class="md-ellipsis"> Lectures </span> <span class="md-nav__icon md-icon"></span> </label> <nav class="md-nav" data-md-level="2" aria-labelledby="__nav_3_2_label" aria-expanded="false"> <label class="md-nav__title" for="__nav_3_2"> <span class="md-nav__icon md-icon"></span> Lectures </label> <ul class="md-nav__list" data-md-scrollfix> <li class="md-nav__item"> <a href="../lectures/about/" class="md-nav__link"> <span class="md-ellipsis"> Introduction </span> </a> </li> <li class="md-nav__item"> <a href="../lectures/creating/" class="md-nav__link"> <span class="md-ellipsis"> Creating a Lecture </span> </a> </li> <li class="md-nav__item"> <a href="../lectures/material/" class="md-nav__link"> <span class="md-ellipsis"> Adding Material to a Lecture </span> </a> </li> </ul> </nav> </li> <li class="md-nav__item md-nav__item--nested"> <input class="md-nav__toggle md-toggle " type="checkbox" id="__nav_3_3" > <label class="md-nav__link" for="__nav_3_3" id="__nav_3_3_label" tabindex="0"> <span class="md-ellipsis"> Meetings </span> <span class="md-nav__icon md-icon"></span> </label> <nav class="md-nav" data-md-level="2" aria-labelledby="__nav_3_3_label" aria-expanded="false"> <label class="md-nav__title" for="__nav_3_3"> <span class="md-nav__icon md-icon"></span> Meetings </label> <ul class="md-nav__list" data-md-scrollfix> <li class="md-nav__item"> <a href="../meetings/about/" class="md-nav__link"> <span class="md-ellipsis"> Introduction </span> </a> </li> <li class="md-nav__item"> <a href="../meetings/creating/" class="md-nav__link"> <span class="md-ellipsis"> Creating a Meeting </span> </a> </li> <li class="md-nav__item"> <a href="../meetings/timetable/" class="md-nav__link"> <span class="md-ellipsis"> Making a Timetable </span> </a> </li> <li class="md-nav__item"> <a href="../meetings/minutes/" class="md-nav__link"> <span class="md-ellipsis"> Adding minutes to a Meeting </span> </a> </li> <li class="md-nav__item"> <a href="../meetings/material/" class="md-nav__link"> <span class="md-ellipsis"> Adding material to a Meeting </span> </a> </li> </ul> </nav> </li> <li class="md-nav__item md-nav__item--nested"> <input class="md-nav__toggle md-toggle " type="checkbox" id="__nav_3_4" > <label class="md-nav__link" for="__nav_3_4" id="__nav_3_4_label" tabindex="0"> <span class="md-ellipsis"> Conferences </span> <span class="md-nav__icon md-icon"></span> </label> <nav class="md-nav" data-md-level="2" aria-labelledby="__nav_3_4_label" aria-expanded="false"> <label class="md-nav__title" for="__nav_3_4"> <span class="md-nav__icon md-icon"></span> Conferences </label> <ul class="md-nav__list" data-md-scrollfix> <li class="md-nav__item"> <a href="../conferences/about/" class="md-nav__link"> <span class="md-ellipsis"> Introduction </span> </a> </li> <li class="md-nav__item"> <a href="../conferences/programme/" class="md-nav__link"> <span class="md-ellipsis"> Defining the Programme </span> </a> </li> <li class="md-nav__item"> <a href="../conferences/cfa/" class="md-nav__link"> <span class="md-ellipsis"> Call for Abstracts </span> </a> </li> <li class="md-nav__item"> <a href="../conferences/submitting/" class="md-nav__link"> <span class="md-ellipsis"> Submitting an Abstract </span> </a> </li> <li class="md-nav__item"> <a href="../conferences/reviewing/" class="md-nav__link"> <span class="md-ellipsis"> Reviewing Abstracts </span> </a> </li> <li class="md-nav__item"> <a href="../conferences/sessions/" class="md-nav__link"> <span class="md-ellipsis"> Session management </span> </a> </li> <li class="md-nav__item"> <a href="../conferences/timetable/" class="md-nav__link"> <span class="md-ellipsis"> Making a Timetable </span> </a> </li> <li class="md-nav__item"> <a href="../conferences/registration_config/" class="md-nav__link"> <span class="md-ellipsis"> Configuring the Registration Process </span> </a> </li> <li class="md-nav__item"> <a href="../conferences/registration/" class="md-nav__link"> <span class="md-ellipsis"> Registering at a Conference </span> </a> </li> <li class="md-nav__item"> <a href="../conferences/custom_menu/" class="md-nav__link"> <span class="md-ellipsis"> Customizing the Conference Menu </span> </a> </li> <li class="md-nav__item"> <a href="../conferences/custom_layout/" class="md-nav__link"> <span class="md-ellipsis"> Customizing the Conference Page Layout </span> </a> </li> <li class="md-nav__item md-nav__item--nested"> <input class="md-nav__toggle md-toggle " type="checkbox" id="__nav_3_4_12" > <label class="md-nav__link" for="__nav_3_4_12" id="__nav_3_4_12_label" tabindex="0"> <span class="md-ellipsis"> Paper reviewing </span> <span class="md-nav__icon md-icon"></span> </label> <nav class="md-nav" data-md-level="3" aria-labelledby="__nav_3_4_12_label" aria-expanded="false"> <label class="md-nav__title" for="__nav_3_4_12"> <span class="md-nav__icon md-icon"></span> Paper reviewing </label> <ul class="md-nav__list" data-md-scrollfix> <li class="md-nav__item"> <a href="../conferences/papers/introduction/" class="md-nav__link"> <span class="md-ellipsis"> Introduction </span> </a> </li> <li class="md-nav__item"> <a href="../conferences/papers/peer_reviewing/" class="md-nav__link"> <span class="md-ellipsis"> Paper Peer Reviewing </span> </a> </li> <li class="md-nav__item"> <a href="../conferences/papers/editing/" class="md-nav__link"> <span class="md-ellipsis"> Editing </span> </a> </li> </ul> </nav> </li> <li class="md-nav__item"> <a href="../conferences/programme_codes/" class="md-nav__link"> <span class="md-ellipsis"> Programme Codes </span> </a> </li> <li class="md-nav__item"> <a href="../conferences/people/" class="md-nav__link"> <span class="md-ellipsis"> People management </span> </a> </li> </ul> </nav> </li> <li class="md-nav__item md-nav__item--active"> <input class="md-nav__toggle md-toggle" type="checkbox" id="__toc"> <label class="md-nav__link md-nav__link--active" for="__toc"> <span class="md-ellipsis"> Privacy </span> <span class="md-nav__icon md-icon"></span> </label> <a href="./" class="md-nav__link md-nav__link--active"> <span class="md-ellipsis"> Privacy </span> </a> <nav class="md-nav md-nav--secondary" aria-label="Table of contents"> <label class="md-nav__title" for="__toc"> <span class="md-nav__icon md-icon"></span> Table of contents </label> <ul class="md-nav__list" data-md-component="toc" data-md-scrollfix> <li class="md-nav__item"> <a href="#managing-event-privacy-settings" class="md-nav__link"> <span class="md-ellipsis"> Managing event privacy settings </span> </a> <nav class="md-nav" aria-label="Managing event privacy settings"> <ul class="md-nav__list"> <li class="md-nav__item"> <a href="#data-controller" class="md-nav__link"> <span class="md-ellipsis"> Data controller </span> </a> </li> <li class="md-nav__item"> <a href="#privacy-notice" class="md-nav__link"> <span class="md-ellipsis"> Privacy notice </span> </a> </li> </ul> </nav> </li> <li class="md-nav__item"> <a href="#participant-visibility" class="md-nav__link"> <span class="md-ellipsis"> Participant visibility </span> </a> </li> <li class="md-nav__item"> <a href="#data-retention-period" class="md-nav__link"> <span class="md-ellipsis"> Data retention period </span> </a> </li> </ul> </nav> </li> <li class="md-nav__item"> <a href="../event_series/" class="md-nav__link"> <span class="md-ellipsis"> Event Series </span> </a> </li> <li class="md-nav__item md-nav__item--nested"> <input class="md-nav__toggle md-toggle " type="checkbox" id="__nav_3_7" > <label class="md-nav__link" for="__nav_3_7" id="__nav_3_7_label" tabindex="0"> <span class="md-ellipsis"> Document Generation </span> <span class="md-nav__icon md-icon"></span> </label> <nav class="md-nav" data-md-level="2" aria-labelledby="__nav_3_7_label" aria-expanded="false"> <label class="md-nav__title" for="__nav_3_7"> <span class="md-nav__icon md-icon"></span> Document Generation </label> <ul class="md-nav__list" data-md-scrollfix> <li class="md-nav__item"> <a href="../document_templates/about/" class="md-nav__link"> <span class="md-ellipsis"> Introduction </span> </a> </li> <li class="md-nav__item"> <a href="../document_templates/templates/" class="md-nav__link"> <span class="md-ellipsis"> Creating a Template </span> </a> </li> <li class="md-nav__item"> <a href="../document_templates/generating/" class="md-nav__link"> <span class="md-ellipsis"> Generating a Document </span> </a> </li> </ul> </nav> </li> </ul> </nav> </li> <li class="md-nav__item md-nav__item--nested"> <input class="md-nav__toggle md-toggle " type="checkbox" id="__nav_4" > <label class="md-nav__link" for="__nav_4" id="__nav_4_label" tabindex="0"> <span class="md-ellipsis"> Room Booking </span> <span class="md-nav__icon md-icon"></span> </label> <nav class="md-nav" data-md-level="1" aria-labelledby="__nav_4_label" aria-expanded="false"> <label class="md-nav__title" for="__nav_4"> <span class="md-nav__icon md-icon"></span> Room Booking </label> <ul class="md-nav__list" data-md-scrollfix> <li class="md-nav__item"> <a href="../room_booking/about/" class="md-nav__link"> <span class="md-ellipsis"> Introduction </span> </a> </li> <li class="md-nav__item"> <a href="../room_booking/accessing/" class="md-nav__link"> <span class="md-ellipsis"> Accessing the Module </span> </a> </li> <li class="md-nav__item"> <a href="../room_booking/booking/" class="md-nav__link"> <span class="md-ellipsis"> Booking a Room </span> </a> </li> <li class="md-nav__item"> <a href="../room_booking/search_and_book/" class="md-nav__link"> <span class="md-ellipsis"> Searching and Booking </span> </a> </li> <li class="md-nav__item"> <a href="../room_booking/viewing_bookings/" class="md-nav__link"> <span class="md-ellipsis"> Viewing your Bookings </span> </a> </li> <li class="md-nav__item"> <a href="../room_booking/blocking/" class="md-nav__link"> <span class="md-ellipsis"> Blocking Rooms </span> </a> </li> <li class="md-nav__item"> <a href="../room_booking/features/" class="md-nav__link"> <span class="md-ellipsis"> Summary of Feature Set </span> </a> </li> <li class="md-nav__item"> <a href="../room_booking/glossary/" class="md-nav__link"> <span class="md-ellipsis"> Glossary </span> </a> </li> </ul> </nav> </li> <li class="md-nav__item md-nav__item--nested"> <input class="md-nav__toggle md-toggle " type="checkbox" id="__nav_5" > <label class="md-nav__link" for="__nav_5" id="__nav_5_label" tabindex="0"> <span class="md-ellipsis"> Event Surveys </span> <span class="md-nav__icon md-icon"></span> </label> <nav class="md-nav" data-md-level="1" aria-labelledby="__nav_5_label" aria-expanded="false"> <label class="md-nav__title" for="__nav_5"> <span class="md-nav__icon md-icon"></span> Event Surveys </label> <ul class="md-nav__list" data-md-scrollfix> <li class="md-nav__item"> <a href="../surveys/about/" class="md-nav__link"> <span class="md-ellipsis"> Introduction </span> </a> </li> <li class="md-nav__item"> <a href="../surveys/setup/" class="md-nav__link"> <span class="md-ellipsis"> Setting up a Survey </span> </a> </li> <li class="md-nav__item"> <a href="../surveys/opening/" class="md-nav__link"> <span class="md-ellipsis"> Opening/Closing a Survey </span> </a> </li> </ul> </nav> </li> <li class="md-nav__item md-nav__item--nested"> <input class="md-nav__toggle md-toggle " type="checkbox" id="__nav_6" > <label class="md-nav__link" for="__nav_6" id="__nav_6_label" tabindex="0"> <span class="md-ellipsis"> Other features </span> <span class="md-nav__icon md-icon"></span> </label> <nav class="md-nav" data-md-level="1" aria-labelledby="__nav_6_label" aria-expanded="false"> <label class="md-nav__title" for="__nav_6"> <span class="md-nav__icon md-icon"></span> Other features </label> <ul class="md-nav__list" data-md-scrollfix> <li class="md-nav__item"> <a href="../reminders/" class="md-nav__link"> <span class="md-ellipsis"> Reminders </span> </a> </li> <li class="md-nav__item"> <a href="../calendar_import/" class="md-nav__link"> <span class="md-ellipsis"> Importing into Calendaring tools </span> </a> </li> <li class="md-nav__item"> <a href="../custom_roles/" class="md-nav__link"> <span class="md-ellipsis"> Using custom roles </span> </a> </li> </ul> </nav> </li> <li class="md-nav__item md-nav__item--nested"> <input class="md-nav__toggle md-toggle " type="checkbox" id="__nav_7" > <label class="md-nav__link" for="__nav_7" id="__nav_7_label" tabindex="0"> <span class="md-ellipsis"> Plugins </span> <span class="md-nav__icon md-icon"></span> </label> <nav class="md-nav" data-md-level="1" aria-labelledby="__nav_7_label" aria-expanded="false"> <label class="md-nav__title" for="__nav_7"> <span class="md-nav__icon md-icon"></span> Plugins </label> <ul class="md-nav__list" data-md-scrollfix> <li class="md-nav__item"> <a href="../plugins/zoom/" class="md-nav__link"> <span class="md-ellipsis"> Zoom </span> </a> </li> </ul> </nav> </li> <li class="md-nav__item"> <a href="../faq/" class="md-nav__link"> <span class="md-ellipsis"> FAQ </span> </a> </li> </ul> </nav> </div> </div> </div> <div class="md-sidebar md-sidebar--secondary" data-md-component="sidebar" data-md-type="toc" > <div class="md-sidebar__scrollwrap"> <div class="md-sidebar__inner"> <nav class="md-nav md-nav--secondary" aria-label="Table of contents"> <label class="md-nav__title" for="__toc"> <span class="md-nav__icon md-icon"></span> Table of contents </label> <ul class="md-nav__list" data-md-component="toc" data-md-scrollfix> <li class="md-nav__item"> <a href="#managing-event-privacy-settings" class="md-nav__link"> <span class="md-ellipsis"> Managing event privacy settings </span> </a> <nav class="md-nav" aria-label="Managing event privacy settings"> <ul class="md-nav__list"> <li class="md-nav__item"> <a href="#data-controller" class="md-nav__link"> <span class="md-ellipsis"> Data controller </span> </a> </li> <li class="md-nav__item"> <a href="#privacy-notice" class="md-nav__link"> <span class="md-ellipsis"> Privacy notice </span> </a> </li> </ul> </nav> </li> <li class="md-nav__item"> <a href="#participant-visibility" class="md-nav__link"> <span class="md-ellipsis"> Participant visibility </span> </a> </li> <li class="md-nav__item"> <a href="#data-retention-period" class="md-nav__link"> <span class="md-ellipsis"> Data retention period </span> </a> </li> </ul> </nav> </div> </div> </div> <div class="md-content" data-md-component="content"> <article class="md-content__inner md-typeset"> <a href="https://github.com/indico/indico-user-docs/edit/master/docs/privacy.md" title="Edit this page" class="md-content__button md-icon"> <svg xmlns="http://www.w3.org/2000/svg" viewBox="0 0 24 24"><path d="M10 20H6V4h7v5h5v3.1l2-2V8l-6-6H6c-1.1 0-2 .9-2 2v16c0 1.1.9 2 2 2h4zm10.2-7c.1 0 .3.1.4.2l1.3 1.3c.2.2.2.6 0 .8l-1 1-2.1-2.1 1-1c.1-.1.2-.2.4-.2m0 3.9L14.1 23H12v-2.1l6.1-6.1z"/></svg> </a> <a href="https://github.com/indico/indico-user-docs/raw/master/docs/privacy.md" title="View source of this page" class="md-content__button md-icon"> <svg xmlns="http://www.w3.org/2000/svg" viewBox="0 0 24 24"><path d="M17 18c.56 0 1 .44 1 1s-.44 1-1 1-1-.44-1-1 .44-1 1-1m0-3c-2.73 0-5.06 1.66-6 4 .94 2.34 3.27 4 6 4s5.06-1.66 6-4c-.94-2.34-3.27-4-6-4m0 6.5a2.5 2.5 0 0 1-2.5-2.5 2.5 2.5 0 0 1 2.5-2.5 2.5 2.5 0 0 1 2.5 2.5 2.5 2.5 0 0 1-2.5 2.5M9.27 20H6V4h7v5h5v4.07c.7.08 1.36.25 2 .49V8l-6-6H6a2 2 0 0 0-2 2v16a2 2 0 0 0 2 2h4.5a8.2 8.2 0 0 1-1.23-2"/></svg> </a> <h1 id="privacy">Privacy</h1> <p>Indico includes a number of privacy features to help you manage your participants' registration data and to keep the participants informed about how their personal data is handled.</p> <h3 id="managing-event-privacy-settings">Managing event privacy settings</h3> <p>The event privacy settings are accessible from the management area in a separate tab called <em>Privacy</em>. From here, you can manage all privacy related settings of your event.</p> <p><img alt="Privacy dashboard" src="../assets/privacy/privacy_dashboard.png" /></p> <h4 id="data-controller">Data controller</h4> <p>The first section of the privacy dashboard specifies the <em>Data controller</em>.</p> <p>If in your event you collect personal data and are subject to GDPR or a similar data privacy legislature, you may specify the name and contact information of your designated Data controller here.</p> <p><img alt="Data controller" src="../assets/privacy/data_controller.png" /></p> <h4 id="privacy-notice">Privacy notice</h4> <p>In the following section, you can set a privacy notice for your event. You may choose between linking to an external page containing the privacy notice or entering a privacy notice in the text field.</p> <p>If needed, you can also specify multiple external notices by clicking the <em>Add</em> button and adding a title and the external url.</p> <p><img alt="Privacy notice" src="../assets/privacy/privacy_notice.png" /></p> <p>The privacy information is accessible to participants in both meetings and conferences. For meetings, the privacy information is available from a popup in the top right corner of the event header, while for conferences there is a new menu entry with a separate page.</p> <p><img alt="Privacy notice meetings" src="../assets/privacy/privacy_meeting.png" /> <img alt="Privacy notice conferences" src="../assets/privacy/privacy_conference.png" /></p> <h3 id="participant-visibility">Participant visibility</h3> <p>By default, Indico displays all registered participants on the event page. However, some participants may prefer that this information not be visible to everyone.</p> <p>To this end, Indico allows you to set the participant visibility settings for every registration form in your event. The visibility settings can be adjusted separately for registered participants and the general public.</p> <p>The visibility options are:</p> <ul> <li> <p>Hidden</p> </li> <li> <p>Visible if the participant gives consent</p> </li> <li> <p>Always visible regardless of consent</p> </li> </ul> <p>When registering, participants are presented with an option to agree to being shown in the participant list. This corresponds to the second option from the list above.</p> <p>The last option which makes the participant always visible is discouraged and should not be used unless there is a legitimate interest to have the participant list visible. Moreover, this option can only be selected as long as there are no registered participants.</p> <p>The last section of the privacy dashboard shows the current visibility settings for all registration forms in the given event.</p> <p><img alt="Data controller" src="../assets/privacy/participant_visibility.png" /></p> <p>The visibility settings can be managed by clicking on the cog icon corresponding to the registration form you wish to update. This opens the registration privacy settings which can also be reached by going to the registration form settings and selecting <em>Privacy settings</em>.</p> <p><img alt="Data controller" src="../assets/privacy/privacy_settings.png" /></p> <p>On this page you can change the participant visibility settings and the visibility duration, which when set will automatically hide the participant list after a given number of months. </p> <p><img alt="Data controller" src="../assets/privacy/visibility_settings.png" /></p> <h3 id="data-retention-period">Data retention period</h3> <p>Indico allows you to automatically delete registration data after a set amount of time by setting a retention period.</p> <p>A retention period can be set registration-wide which then applies to the whole registration form. Once this period expires, all registrations are automatically deleted along with any data, including the participant list.</p> <p>In conjunction, it is also possible to set a retention period for individual registration fields. This granularity is useful in case some fields need to be kept while others can be deleted. Once the retention period expires, only the data of the field where the retention period was set is deleted.</p> <p>The retention period is counted relative to the end date of the event.</p> <p>The registration-wide retention period can be set on the registration privacy settings page just under the visibility settings:</p> <p><img alt="Data controller" src="../assets/privacy/visibility_settings_retention.png" /></p> <p>To set a retention period on a registration field, first open the registration form designer by going to <em>Registration</em> -> <em>Manage</em> -> <em>Registration Form</em>.</p> <p><img alt="Data controller" src="../assets/privacy/regform_designer.png" /></p> <p>Then, open the field settings by clicking on the cog icon next to the field you want to edit.</p> <p><img alt="Data controller" src="../assets/privacy/retention_period_field.png" /></p> <p>You can set the retention period at the bottom of the settings dialog:</p> <p><img alt="Data controller" src="../assets/privacy/retention_period_settings.png" /></p> <p>Additionally, fields which have a retention period will display a clock icon next to their name.</p> <p><img alt="Data controller" src="../assets/privacy/retention_period_icon.png" /></p> </article> </div> <script>var target=document.getElementById(location.hash.slice(1));target&&target.name&&(target.checked=target.name.startsWith("__tabbed_"))</script> </div> </main> <footer class="md-footer"> <nav class="md-footer__inner md-grid" aria-label="Footer" > <a href="../conferences/people/" class="md-footer__link md-footer__link--prev" aria-label="Previous: People management"> <div class="md-footer__button md-icon"> <svg xmlns="http://www.w3.org/2000/svg" viewBox="0 0 24 24"><path d="M20 11v2H8l5.5 5.5-1.42 1.42L4.16 12l7.92-7.92L13.5 5.5 8 11z"/></svg> </div> <div class="md-footer__title"> <span class="md-footer__direction"> Previous </span> <div class="md-ellipsis"> People management </div> </div> </a> <a href="../event_series/" class="md-footer__link md-footer__link--next" aria-label="Next: Event Series"> <div class="md-footer__title"> <span class="md-footer__direction"> Next </span> <div class="md-ellipsis"> Event Series </div> </div> <div class="md-footer__button md-icon"> <svg xmlns="http://www.w3.org/2000/svg" viewBox="0 0 24 24"><path d="M4 11v2h12l-5.5 5.5 1.42 1.42L19.84 12l-7.92-7.92L10.5 5.5 16 11z"/></svg> </div> </a> </nav> <div class="md-footer-meta md-typeset"> <div class="md-footer-meta__inner md-grid"> <div class="md-copyright"> Made with <a href="https://squidfunk.github.io/mkdocs-material/" target="_blank" rel="noopener"> Material for MkDocs </a> </div> </div> </div> </footer> </div> <div class="md-dialog" data-md-component="dialog"> <div class="md-dialog__inner md-typeset"></div> </div> <script id="__config" type="application/json">{"base": "..", "features": ["content.code.copy", "content.action.edit", "content.action.view", "navigation.footer"], "search": "../assets/javascripts/workers/search.f8cc74c7.min.js", "translations": {"clipboard.copied": "Copied to clipboard", "clipboard.copy": "Copy to clipboard", "search.result.more.one": "1 more on this page", "search.result.more.other": "# more on this page", "search.result.none": "No matching documents", "search.result.one": "1 matching document", "search.result.other": "# matching documents", "search.result.placeholder": "Type to start searching", "search.result.term.missing": "Missing", "select.version": "Select version"}}</script> <script src="../assets/javascripts/bundle.f1b6f286.min.js"></script> <script src="../assets/external/unpkg.com/mermaid@11/dist/mermaid.min.js"></script> </body> </html>

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