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Fellowships and the Institutional Review Board (IRB) | Fellowships and Funding | Yale University
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</section> </header> <section class="pagetitlewrap"> <div class="row pagetitle"> <h1 class="title span7" id="page-title">Fellowships and the Institutional Review Board (IRB)</h1> <h2 class="element-invisible">You are here</h2><div class="breadcrumbwrap span5"><a href="/">Home</a> / <a href="/prepare-apply">Prepare and Apply</a> / Institutional Review Board (IRB) / Fellowships and the Institutional Review Board (IRB)</div> </div> <div class="clearfix"></div> </section> <section id="firstcontentcontainer" class="container"> <div class="row-fluid"> <div class="region content span9 "> <div class="tabs clearfix"> </div> <a id="main-content"></a> <div id="block-system-main" class="block block-system"> <div id="node-556" class="node node-static-page clearfix" about="/prepare-apply/fellowships-institutional-review" typeof="sioc:Item foaf:Document"> <!-- BEGIN NODE WRAPPER --> <div class="blogpost"> <!-- BEGIN BLOGPOST --> <div class="page_body"><h3> What is the Institutional Review Board?</h3> <p>The <a href="http://your.yale.edu/research-support/human-research">Yale Human Research Protection Program</a> provides administrative and regulatory support to 4 Institutional Review Boards (IRBs) for biomedical research known as Human Investigation Committee (HIC I, HIC II, HIC III, HIC IV) and one IRB for social, behavioral and educational research known as Human Subjects Committee (HSC).</p> <blockquote> <p>TOC:</p> </blockquote> <h3> Why is the IRB necessary?</h3> <p>As explained on the <a href="http://your.yale.edu/research-support/human-research">Human Research website</a>, Yale has made a commitment to ensure that all Yale research complies with federal and state regulations, University policy, and the highest ethical standards. You can also see this as an opportunity to reflect upon your research from different perspectives to make sure that you are being as ethical and responsible as possible in your methodology and approach.</p> <h3> How do I know if my research requires IRB review?</h3> <p>If you are applying for, or have been awarded a fellowship, this <a href="/sites/default/files/files/FELLOWSHIP%20IRB%20Decision%20Tree.pdf" target="_blank">decision tree</a> may help you determine whether your research requires IRB or exemption. Please note, you cannot determine exemption for yourself. Exemption must be applied for and can only be granted by the IRB.</p> <blockquote> <p>Tip: Be sure to check the Human Research website for an overview on <a href="https://your.yale.edu/research-support/human-research-protection-program/yale-irb-yale-university-institutional-review-0" target="_blank">how to approach the IRB application process</a>.</p> </blockquote> <h3> What does it mean if my research requires IRB review?</h3> <p>If your project requires IRB review, it means that you will need to go through the Institutional Review Board that is relevant to your project to seek approval or exemption, before you can start your research and before a fellowship check can be released to you. For CIPE fellowships, this is usually the <a href="http://your.yale.edu/research-support/human-research">Human Subjects Committee (HSC)</a>. If your research will involve animals, <a href="http://your.yale.edu/research-support/animal-research">please go here for further details</a>.</p> <h3> When should I submit my IRB application?</h3> <p>At certain times of the year, such as the spring semester, the IRB has to process lots of applications from all over Yale. Some CIPE fellowships (such as the Global Health fellowships and the CIPE Summer Research fellowships) ask in the application that you start your IRB application before you submit your fellowship award. If that is the case, please start your IRB application as soon as possible to avoid a delay in receiving your fellowship award as IRB review takes, on average, 25 days. For most other fellowships, you should not start your IRB application until you have been notified that you are the recipient of a fellowship award. Please refer to the instructions in your fellowship application for further details.</p> <h3> How can I prepare for the IRB application process?</h3> <p>You are strongly advised to read the "What is the IRB application process" section of this page before you begin.</p> <p>Once you have read the information below, the Human Research website has some useful guidelines as to how you can prepare to submit an IRB application for review. <a href="https://your.yale.edu/research-support/human-research-protection-program/yale-irb-yale-university-institutional-review-0">Go to this page </a>and scroll down to click on "General FAQs for Student Research" for information specific to undergraduate applications. Once you have started your IRB application, you will be able to access the forms you will need from within the <a href="https://your.yale.edu/research-support/human-research-protection-program/yale-irb-yale-university-institutional-review-2" target="_blank">IRES system</a>. The verbal information sheet and written consent forms can be <a href="https://your.yale.edu/research-support/human-research-protection-program/policies-procedures-guidance-and-related-0" target="_blank">found on this page</a>.</p> <blockquote> <p>Tip: You must <a href="/sites/default/files/files/FELLOWSHIP%20APPLICATION%20REMINDERS(2).DOCX">read and adhere to this checklist</a> before submitting to avoid your application being returned or delayed.</p> </blockquote> <h3> Can anyone help me as I prepare my IRB application?</h3> <p>As a Yale student, your research will most likely be supervised by a Yale faculty member. You may need to collaborate with your supervisor, who will likely be familiar with the IRB process, as you submit your IRB application. Your faculty supervisor will also be required to sign your application protocol. The staff and committee members of the Yale IRBs are very understanding in their approach, and recognize that for many undergraduates the IRB process can sound daunting. The <a href="https://your.yale.edu/research-support/human-research-protection-program" target="_blank">resources available on the Human Research website</a> can help you be sure that your application is as complete as possible before you submit it. Once you have submitted your application, the Regulatory Analyst assigned to your application will be in touch with any changes or questions.</p> <h3> What is the role of my faculty supervisor/adviser in the IRB process?</h3> <p>Before you commit to carrying out research, you should make sure that the person who will be your faculty supervisor/adviser has agreed to work with you in that role, that they are aware of, and comfortable with, what that role entails (this may vary depending on the advising style of the faculty member, their department and your project) and that they will be present or, at least, easily reachable and available to you as you plan and carry out your research. Be sure to discuss your plans thoroughly with your faculty supervisor/advisor to reach a mutual understanding regarding the terms of your working relationship.</p> <p>Your faculty superviser/adviser will also be a vital resource for discussing any ethical and practical concerns or questions you may have about your research and how it might impact your participants.</p> <h3> If I am carrying out research abroad, do I need to be in touch with a local IRB?</h3> <p>If you are carrying out human subjects research abroad, you will need to go through the Yale IRB process and you may also need to seek IRB approval in your host country. To locate an IRB for your host country, go to the <a href="https://ohrp.cit.nih.gov/search/irbsearch.aspx?styp=bsc">OHRP IRB database</a> and click on "Advanced Search" to search by country. When planning, be aware that the process of getting approval from an international IRB may take a long time and involve a cost. Contact <a href="mailto:Human.Subjects@yale.edu">Human.Subjects@yale.edu</a> for further guidance.</p> <h3> What is the IRB application process?</h3> <blockquote> <p>Tip: IRB applications cannot be processed until the requirements of steps 1 and 2 have been met.</p> </blockquote> <h4> Step 1.</h4> <p>All students and faculty advisors need to complete <a href="https://your.yale.edu/research-support/human-research-protection-program/education-and-training/human-research-training" target="_blank">Human Subjects Protection Training</a>.</p> <h4> Step 2.</h4> <p>All students and faculty advisors need to submit a Conflict of Interest Disclosure.</p> <p>Please contact the Conflict of Interest Office at <a href="mailto: conflicts@yale.edu"> conflicts@yale.edu</a> so that an account can be created for you to complete the External Interests Disclosure form. To reach the form, click on “Access the External Interests Disclosure form” on the left side of the <a href="http://your.yale.edu/research-support/conflict-interest">Conflict of Interest</a> page. Please note: This is a university requirement and must be fulfilled, regardless of the funding source.</p> <blockquote> <p>Tip: IRB applications for research funded by fellowships must be submittted via the <a href="https://your.yale.edu/research-support/human-research-protection-program/yale-irb-yale-university-institutional-review-2" target="_blank">IRES IRB Submission System</a>.</p> <p> <strong> Important:</strong> <a href="/sites/default/files/files/FELLOWSHIP%20APPLICATION%20REMINDERS(2).DOCX">Read and adhere to this checklist </a>before submitting. Incomplete submissions will be returned and applications which have not been appropriately flagged as fellowships may be delayed.</p> </blockquote> <h4> Step 3.</h4> <p>Once you have completed steps 1 and 2, you will need to submit the following via the <a href="https://your.yale.edu/research-support/human-research-protection-program/yale-irb-yale-university-institutional-review-2" target="_blank">IRES IRB Submission System</a>:</p> <ul> <li> A completed HSC application, along with survey questions and consent forms. These can be found within the IRES system - click "Library" in the menu bar and then click on the "Templates" tab.</li> <li> A completed International Research Checklist (if applicable)</li> </ul> <blockquote> <p>Tip: Access to the IRES IRB Submission System requires your NetID and password.</p> <p>To be able to log in to the IRES IRB Submission System using your NetID, you will need to be registered as a student worker. If you have applied for, or been awarded, a CIPE fellowship, this will be done on your behalf and may take up to 2 working days.</p> <p>If you are unable to log in to the IRES IRB Submission System, contact <a href="mailto:irb.support@yale.edu">irb.support@yale.edu</a></p> </blockquote> </div> </div> <!-- END BLOGPOST --> </div> <!-- END NODE WRAPPER --> <div id="page_specific_sidebar_wrapper"> <div id="page_specific_sidebar"> <div class="footertitle"> <h2>Useful links</h2> </div> <div class="block-categories block"> <ul> <li> <a href="/sites/default/files/files/FELLOWSHIP%20IRB%20Decision%20Tree.pdf">IRB Decision Tree for Fellowships</a></li> <li> <a href="https://your.yale.edu/research-support/human-research/submission-irb/submission-process" target="_blank">Getting Started with an IRB application</a></li> <li> <a href="https://your.yale.edu/research-support/human-research-protection-program/education-and-training/human-research-training" target="_blank">Human Research Training</a></li> <li> <a href="http://your.yale.edu/research-support/conflict-interest">Conflict of Interest</a></li> <li> <a href="/sites/default/files/files/FELLOWSHIP%20APPLICATION%20REMINDERS.DOCX">Essential Submission Checklist</a></li> <li> <a href="https://your.yale.edu/research-support/human-research/forms-templates" target="_blank">Forms and Templates for Human Subjects Committee IRB</a></li> <li> <span style="display: none;"> </span><a href="https://your.yale.edu/research-support/human-research/submission-irb/submission-process" target="_blank">Submission process for Human Subjects Committee IRB</a></li> <li> <a href="/sites/default/files/files/Human%20Subjects%20Research-Fellowship(1).pdf" target="_blank">PowerPoint: Intro to Human Subjects Research</a></li> </ul> </div> </div> </div> <script type="text/javascript"> jQuery(window).load(function() { var pageTitle = jQuery('h1#page-title').html(); var pageTitleTrimmed = jQuery.trim(pageTitle); var breadCrumb = jQuery('div.breadcrumbwrap').html(); var cleanBreadCrumb = breadCrumb.replace(' / ' + pageTitleTrimmed, ''); var cleanBreadCrumb2 = cleanBreadCrumb.replace('Home', '<i class="icon-home"></i>'); jQuery('div.breadcrumbwrap').html(cleanBreadCrumb2).show(); var parentPath = jQuery('.menu-block-wrapper .first a').attr('href').split('/'); jQuery('.sidebar .block-menu-block h2').wrapInner('<a href="/' + parentPath[1] + '"></a>'); jQuery('.sidebar-second.sidebar').append(jQuery('#page_specific_sidebar_wrapper').html()); /* IMAGE CAPTION */ var imgTtl = jQuery('.postmedia_wrap .postmedia img').attr('title'); var imgAlt = jQuery('.postmedia_wrap .postmedia img').attr('alt'); jQuery('.postmedia_wrap .postmedia img').removeAttr('title'); jQuery('.postmedia_wrap .postmedia img').attr('alt', imgTtl + ' - ' + imgAlt); }); </script> </div> </div> <div class="region sidebar-second span3 sidebar"> <div id="block-menu-block-5" class="block block-menu-block block-categories"> <div class="footertitle"> <h2>Prepare and Apply</h2> </div> <div class="menu-block-wrapper menu-block-5 menu-name-menu-study-abroad-main parent-mlid-0 menu-level-2"> <ul><li class="first collapsed menu-mlid-1103"><a href="/prepare-apply/plan-your-application">Plan Your Application</a></li> <li class="leaf menu-mlid-4150"><a href="/previous-winners">Previous winners</a></li> <li class="leaf menu-mlid-3966"><a href="/prepare-apply/recorded-presentations-workshops">Recorded Presentations & Workshops</a></li> <li class="collapsed menu-mlid-5476"><a href="/prepare-apply/planning-toolkits">Planning Toolkits</a></li> <li class="leaf active-trail active menu-mlid-1310 active"><a href="/prepare-apply/fellowships-institutional-review" class="active-trail active">Institutional Review Board (IRB)</a></li> <li class="last leaf menu-mlid-5899"><a href="/prepare-apply/fellowship-pre-departure-resources">Pre-Departure Resources</a></li> </ul></div> </div><div id="block-block-20" class="block block-block narrative_sidebar_spacer"> <!-- SPACE... 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class="form-textarea-wrapper resizable"><textarea required="required" placeholder="Please avoid links, email addresses, and URLs in your message as they will trigger the spam filter." id="edit-submitted-message" name="submitted[message]" cols="60" rows="5" class="form-textarea required"></textarea></div> </div> <input type="hidden" name="details[sid]" /> <input type="hidden" name="details[page_num]" value="1" /> <input type="hidden" name="details[page_count]" value="1" /> <input type="hidden" name="details[finished]" value="0" /> <input type="hidden" name="form_build_id" value="form-UCAn3fIJIuXjfuzQUGBgGRmAUQ3E0nCpttBGT1FdTzU" /> <input type="hidden" name="form_id" value="webform_client_form_30" /> <div class="captcha"><input type="hidden" name="captcha_sid" value="1044326" /> <input type="hidden" name="captcha_token" value="04068fdd62713b1a4114e4a2aa580662" /> <input type="hidden" name="captcha_response" value="Google no captcha" /> <div class="g-recaptcha" data-sitekey="6Lc5yAgTAAAAAJp70z507fLx98cN1htrsFijT57y" data-theme="light" data-type="image" data-size="compact"></div><input type="hidden" name="captcha_cacheable" value="1" /> </div><div class="form-actions"><input class="webform-submit button-primary btn btn-primary form-submit" type="submit" name="op" value="Send" /></div></div></form></div> </div> <div class="region footer-fourth span3 "> <div id="block-block-9" class="block block-block block-posts"> <div class="footertitle"> <h2>About Fellowships</h2> </div> <p>Yale and outside funding options can help support research, study abroad, public service, unpaid internships, and self-designed projects, in New Haven and around the globe. Postgraduate fellowships support independent projects, graduate study, and much more. The Office of Fellowships and Funding helps students identify funding opportunities and navigate the application process.</p> <p><em>Do something <strong>amazing</strong>.</em></p></div> </div> </div> </section> <section class="subfooterwrap wide"> <div class="subfooter"> <div class="row"> <div class="region footer-fifth span6 lefttext"> <div id="block-block-12" class="block block-block"> ©2025 <a href="http://yale.edu/" target="_blank">Yale University</a>. 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