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class="block block-system"> <div class="content"> <div id="node-426" class="node node-page slider-secondary clearfix" about="/closeout" typeof="sioc:Item foaf:Document"> <span property="dc:title" content="Closeout Award" class="rdf-meta element-hidden"></span><span property="sioc:num_replies" content="0" datatype="xsd:integer" class="rdf-meta element-hidden"></span> <div class="content"> <div class="field field-name-field-body field-type-text-long field-label-hidden"><div class="field-items"><div class="field-item even"><div class="collapse-item"> <div aria-expanded="true" class="header-text" role="button" style="background-color:#052049; color: #FFFFFF;" tabindex="0"> <p style="font-size:16px;" title="">Summary</p> </div> <div aria-hidden="false" class="content-text" role="region" tabindex="-1"> <p>Closeout is the process in which the awarding agency determines that all applicable administrative actions and all required work with the award have been completed by the recipient. This involves reviewing project expenditures, resolving open commitments, collecting subrecipient documents (including their final reports), and preparing required final reports and deliverables for submission to the sponsor.聽The deadline to submit final reports varies between 45-120 days based on the Sponsor.聽An automated notification from Contracts and Grants Accounting (CGA) will be sent to departments 45 days prior to the award end date that the award is coming to an end.</p> <p>If you have a programmatic reason for extending the award and have funds available to continue the project, a <a href="/award-modifications" target="_blank">no cost extension</a> should be requested. If you have a sub-award, the sub-recipient must submit all final billings well in advance of the 90 or 120 day period to ensure that it will be included. There is additional flexibility to charge publication and printing costs to federal awards prior to closeout that are incurred after the period of performance has ended without requesting a NCE (<a href="https://www.ecfr.gov/cgi-bin/text-idx?SID=735296d04227f0555e188faaae9bc1a5&node=pt2.1.200&rgn=div5#se2.1.200_1461" target="_blank">Uniform Guidance聽搂200.461-Publication and printing costs</a>).聽聽</p> </div> </div> <div class="collapse-item"> <div aria-expanded="false" class="header-text" role="button" style="background-color:#058488; color: #FFFFFF;" tabindex="0"> <p style="font-size:16px;">Agency-Specific Guidelines</p> </div> <div aria-hidden="true" class="content-text" role="region" tabindex="-1"> <ul> <li>National Science Foundation - Award and Administration Guide聽(<a href="https://www.nsf.gov/pubs/policydocs/pappguide/nsf16001/aag_2.jsp#IID5" target="_blank">Chapter II.D.5. Grant Closeout</a>)</li> <li>National Institutes of Health - Grants Policy Statement (<a href="http://grants.nih.gov/grants/policy/nihgps/nihgps.pdf" target="_blank">Part II, Section 8.6 Closeout</a>)</li> </ul> </div> </div> <div class="collapse-item"> <div aria-expanded="false" class="header-text" role="button" style="background-color:#007CBE; color: #FFFFFF;" tabindex="0"> <p style="font-size:16px;">Tips</p> </div> <div aria-hidden="true" class="content-text" role="region" tabindex="-1"> <p>If you need more time to complete your research,聽work the appropriate聽<a href="/find-my-support" target="_blank">O</a><a href="/find-my-support">SR</a><a href="/find-my-support" target="_blank">聽contact</a> to request an extension. Conflict of Interest must be cleared before the extension can be approved.聽</p> <p>If you will complete your research by the specified end date and an extension is not necessary,聽wrap up your project and prepare any required reports. This may include a final scientific report, as well as financial and final invention statements.</p> <p><strong>The following are considerations for the most commonly required reports:</strong></p> <ul> <li>Scientific: The final scientific report requirements may vary depending on sponsor. NIH allows the PI to upload and submit the final report through eRA Commons. For private sponsors, PIs may also be able to submit the final technical report themselves. However, if institutional sign-off is required, coordinate with OSR.</li> <li>Financial report: In general,聽<a href="http://controller.ucsf.edu/pam/" target="_blank">Contracts & Grants Accounting</a>聽(CGA) will coordinate with your post-award analyst to complete and transmit the financial report. If needed, CGA will coordinate with OSR.聽</li> <li>Final invention statement (NIH): The PI must disclose any patents or inventions that were conceived or first actually reduced to practice during the course of the award, including inventions previously reported as part of the grant or award. This statement will be submitted through eRA Commons by a Signing Official after it is verified by the聽<a href="https://innovation.ucsf.edu/venture/office-technology-management" target="_blank">Office of Technology Management</a>. Coordinate with OSR聽to provide the proper information.</li> </ul> </div> </div> <div class="wysiwyg_twocols layout--50-50"> <div class="wysiwyg_twocols--first bg--interactive-purple"> <h5>UCSF Resources</h5> <ul> <li><a href="https://controller.ucsf.edu/how-to-guides/contracts-grants-accounting/award-closeout" target="_blank">Contracts & Grants Accounting</a></li> <li><a href="https://controller.ucsf.edu/how-to-guides/contracts-grants-accounting/research-administration-system" target="_blank">Research Administration System (RAS)聽</a></li> <li><a href="https://controller.ucsf.edu/services/gift-foundation-accounting" target="_blank">Gifts and Endowments</a></li> <li><a href="https://ucsfonline.sharepoint.com/:x:/s/OSRStaff2-DepartmentChairMSOandDelegation/EXub0-ChlZJIp2twpFEVmEYBI4XVQs1kHe99BkKg6Ob5IA?e=TfW10S" target="_blank">OSR Teams, Department Chairs, MSOs and Delegated Authorities</a>聽(Requires UCSF Login)</li> </ul> </div> <div class="wysiwyg_twocols--second bg--interactive-dark-grey"> <h5>Sponsor Resources</h5> <ul> <li><a href="https://grants.nih.gov/grants/policy/nihgps/HTML5/section_8/8.6_closeout.htm" target="_blank">NIH聽Grants Policy Statement (Part II, Section 8.6 Closeout</a>)</li> <li><a href="http://youtu.be/gnXbBLWzrio" target="_blank">NIH Tutorial on Grant Closeout in eRA Commons</a></li> <li><a href="http://www.nsf.gov/pubs/policydocs/pappguide/nsf16001/aag_2.jsp#IID5" target="_blank">National Science Foundation - Award and Administration Guide聽(</a><a href="http://www.nsf.gov/pubs/policydocs/pappguide/nsf15001/aag_2.jsp" target="_blank">Chapter II.D.5. Grant Closeout</a><a href="http://www.nsf.gov/pubs/policydocs/pappguide/nsf16001/aag_2.jsp#IID5" target="_blank">)</a></li> </ul> </div> </div> </div></div></div> <div class="paragraphs-items paragraphs-items-field-paragraph-sections paragraphs-items-field-paragraph-sections-full paragraphs-items-full"> <div class="field field-name-field-paragraph-sections field-type-paragraphs field-label-hidden"><div class="field-items"><div class="field-item even"><div class="entity entity-paragraphs-item paragraphs-item-textarea"> <div class="content"> <div class="field field-name-field-pg-textarea-text field-type-text-long field-label-hidden"><div class="field-items"><div class="field-item even"><p><a href="/administer-award" target="_blank">Previous Step -聽 Administer Award</a></p> </div></div></div> </div> </div> </div></div></div></div> </div> </div> </div> </div> </div> </div> </div> <div id="sidebar" class="column"> <div class="sidebar"> <div class="section"> <div class="region region-sidebar"> <div id="block-fieldblock-node-page-default-field-blockref-sidebar" class="block block-fieldblock"> <div class="content"> <div class="field field-name-field-blockref-sidebar field-type-blockreference field-label-hidden"><div class="field-items"><div class="field-item even"><div id="block-block-106" class="block block-block"> <h3>Responsibilities</h3> <div class="content"> <h5>Principal Investigator</h5> <ul> <li>Complete final聽Progress Reports</li> <li>Disclose inventions</li> </ul> <hr /> <h5>OSR Staff</h5> <ul> <li>Provide timelines/responsibilities</li> </ul> <hr /> <h5>Department Staff</h5> <ul> <li>Notify OSR and PI聽</li> <li>Assist with final financial report</li> <li>Close liens</li> <li>Transfer payroll</li> <li>Close/update speed charts</li> <li>Close/update purchase orders</li> </ul> <hr /> <h5>Detailed Responsibilities聽</h5> <p><a href="/rms-service-partnership-agreement-spa">RMS Service Partnership Agreement (SPA)</a></p> <hr /> </div> </div></div><div class="field-item odd"><div id="block-block-11" class="block block-block"> <h3>Contact Us</h3> <div class="content"> <h5 style="color: #FFFFFF;"><em><u><a href="/find-my-support" target="_blank">Find Your OSR Support</a></u></em></h5> </div> </div></div><div class="field-item even"><div id="block-block-116" class="block block-block"> <div class="content"> <p><a class="btn--small btn--white--underline" href="https://ucsf.co1.qualtrics.com/jfe/form/SV_8HOu4QbWPyMy0zI" target="_blank">Provide Website Feedback</a></p> <p>聽</p> </div> </div></div></div></div> </div> </div> </div> </div> </div> </div> </div></div> <div id="footer"> <div class="section"> <div class="footer-bottom"> <nav aria-label="Footer Navigation" class="footer--navigation"> <ul> <li><a href="/cdn-cgi/l/email-protection#caa5b9b8a3a4aca58abfa9b9ace4afaebf">Contact Us</a></li> <li><a href="https://www.ucsf.edu/accessibility-resources">Accessibility</a></li> <li><a href="https://www.ucsf.edu/website-privacy-policy">Privacy Policy</a></li> <li><a href="https://websites.ucsf.edu/website-terms-use">Terms of Use </a></li> <li><a href="https://websites.ucsf.edu/azlist">A-Z Website List</a></li> </ul> </nav> <div class="footer--copyright"> <p>© 2024 The Regents of the University of California</p> </div> </div> </div> </div> </div> </div> <script data-cfasync="false" src="/cdn-cgi/scripts/5c5dd728/cloudflare-static/email-decode.min.js"></script><script type="text/javascript"> /*<![CDATA[*/ (function() { var sz = document.createElement('script'); sz.type = 'text/javascript'; sz.async = true; sz.src = '//siteimproveanalytics.com/js/siteanalyze_8343.js'; var s = document.getElementsByTagName('script')[0]; s.parentNode.insertBefore(sz, s); })(); /*]]>*/ </script> </body> </html>