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href="https://www.addthis.com/bookmark.php" target="_blank"><i class="fa fa-share-alt" aria-hidden="true"></i></a> </div> </div> </div> </div> </div> </header> <div id="content" class="site-content"><div class="mkb-root mkb-clearfix mkb-container mkb-add-base-html"><div class="mkb-content-main mkb-content-main--article"><div id="mkb-article-938"><div class="mkb-page-header"><h1 class="mkb-page-title">Sending an eNotice to Registrants</h1></div><div class="kb-header" style="background-color: #ffffff;"> <div class="kb-search-pattern" style="background-image: url();opacity: 1;"></div> <div class="kb-search"> <form class="kb-search__form" action="https://kb.ieee.org/vtools" method="get" autocomplete="off" novalidate> <div class="kb-search__input-wrap mkb-search-theme__mini" style="border-color: #a0a0a0;background-color: #a0a0a0;width: 100%;"> <input type="hidden" name="source" value="kb" /> <input class="kb-search__input" name="s" placeholder="ex.: Installation" type="text" 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href="https://kb.ieee.org/vtools/blog/kb/sending-an-enotice-to-registrants/"> KB Home </a> <i class="mkb-breadcrumbs-icon fa fa-caret-right"></i> </li> <li> <a href="https://kb.ieee.org/vtools/blog/kbtopic/vtools/"> vTools </a> <i class="mkb-breadcrumbs-icon fa fa-caret-right"></i> </li> <li> <a href="https://kb.ieee.org/vtools/blog/kbtopic/enotice/"> eNotice </a> <i class="mkb-breadcrumbs-icon fa fa-caret-right"></i> </li> <li> Sending an eNotice to Registrants </li> </ul> </div> <div class="mkb-single-content"><div class="mkb-single-content__featured"></div><div class="mkb-single-content__text"> <div class="mkb-article-header"> <div class="mkb-article-header__estimate"> <i class="mkb-estimated-icon fa fa-clock-o"></i> <span>Estimated reading time:</span> <span>1 min</span> </div> <div class="mkb-article-header__print"> <a href="https://kb.ieee.org/vtools/blog/kb/sending-an-enotice-to-registrants/?target=print" onclick="window.open('https://kb.ieee.org/vtools/blog/kb/sending-an-enotice-to-registrants/?target=print','newwindow','width=1000,height=800');return false;" target="_blank"> <i class="mkb-article-print-icon fa fa-print"></i> </a> </div> <div class="mkb-clearfix"></div><script>jQuery && jQuery('body').addClass('mkb-toc-active')</script> <div class="mkb-anchors-list mkb-anchors-list--dynamic mkb-anchors-list--hierarchical"> <div class="mkb-anchors-list__title"> In this article </div> <ul class="mkb-anchors-list__container"> <li class="mkb-anchors-list__item"> <a href="#" class="mkb-anchors-list__item-link" data-index="0"> <span class="mkb-anchors-list__item-link-label"> 1. What is "Send eNotice to Registrants"? </span> </a> </li> <li class="mkb-anchors-list__item"> <a href="#" class="mkb-anchors-list__item-link" data-index="1"> <span class="mkb-anchors-list__item-link-label"> 2. Sign in to vTools Events using your IEEE Account. </span> </a> </li> </ul> </div> </div> <div class="mkb-article-text mkb-clearfix"><h3>What is “Send eNotice to Registrants”?</h3> <p>vTools Events allows you (the creator of the event) to send an eNotice for a single event to all those who have registered for the event.</p> <p>This feature utilizes the registrant list to load the email addresses as a custom recipient list in eNotice.</p> <p>This feature is only for a list of registrants that have been saved to a single event.</p> <p><strong>NOTE</strong>: eNotice and Events do not support the manual upload of an email list at this time.</p> <p> </p> <h3>Sign in to vTools Events using your IEEE Account.</h3> <p><strong>Step 1: </strong>Click “Manage Events”, then “Send eNotice to Registrants”</p> <figure id="attachment_1397" aria-describedby="caption-attachment-1397" style="width: 370px" class="wp-caption aligncenter"><a href="https://kb.ieee.org/vtools/wp-content/uploads/sites/2/eNotice_to_registrants_1.gif"><img fetchpriority="high" decoding="async" class="size-medium wp-image-1397" src="https://kb.ieee.org/vtools/wp-content/uploads/sites/2/eNotice_to_registrants_1-370x278.gif" alt="" width="370" height="278" srcset="https://kb.ieee.org/vtools/wp-content/uploads/sites/2/eNotice_to_registrants_1-370x278.gif 370w, https://kb.ieee.org/vtools/wp-content/uploads/sites/2/eNotice_to_registrants_1-1024x771.gif 1024w, https://kb.ieee.org/vtools/wp-content/uploads/sites/2/eNotice_to_registrants_1-768x578.gif 768w" sizes="(max-width: 370px) 100vw, 370px" /></a><figcaption id="caption-attachment-1397" class="wp-caption-text">Click to Enlarge</figcaption></figure> <p> </p> <p>You can either select for vTools to generate the eNotice content (from the content of the event), or start with a blank eNotice which you can update yourself. This tutorial will show you how to use “<strong>Generate eNotice Content</strong>.”</p> <figure id="attachment_1398" aria-describedby="caption-attachment-1398" style="width: 370px" class="wp-caption aligncenter"><a href="https://kb.ieee.org/vtools/wp-content/uploads/sites/2/eNotice_to_registrants_2.gif"><img decoding="async" class="wp-image-1398 size-medium" src="https://kb.ieee.org/vtools/wp-content/uploads/sites/2/eNotice_to_registrants_2-370x165.gif" alt="" width="370" height="165" /></a><figcaption id="caption-attachment-1398" class="wp-caption-text">Click to Enlarge</figcaption></figure> <p> </p> <p><strong>Step 2: </strong>Once you select “Generate eNotice Content,” you will be brought over to eNotice. You will see that the eNotice has been populated with the registrant list and content from the event.</p> <div class="mceTemp"></div> <figure id="attachment_1799" aria-describedby="caption-attachment-1799" style="width: 370px" class="wp-caption aligncenter"><a href="https://kb.ieee.org/vtools/wp-content/uploads/sites/2/enoticetoregistrants1.gif"><img decoding="async" class="wp-image-1799 size-medium" src="https://kb.ieee.org/vtools/wp-content/uploads/sites/2/enoticetoregistrants1-370x223.gif" alt="" width="370" height="223" srcset="https://kb.ieee.org/vtools/wp-content/uploads/sites/2//enoticetoregistrants1-370x223.gif 370w, https://kb.ieee.org/vtools/wp-content/uploads/sites/2//enoticetoregistrants1-1024x616.gif 1024w, https://kb.ieee.org/vtools/wp-content/uploads/sites/2//enoticetoregistrants1-768x462.gif 768w" sizes="(max-width: 370px) 100vw, 370px" /></a><figcaption id="caption-attachment-1799" class="wp-caption-text">Click to Enlarge</figcaption></figure> <figure id="attachment_1400" aria-describedby="caption-attachment-1400" style="width: 370px" class="wp-caption aligncenter"><a href="https://kb.ieee.org/vtools/wp-content/uploads/sites/2/eNotice_to_registrants_4.gif"><img loading="lazy" decoding="async" class="wp-image-1400 size-medium" src="https://kb.ieee.org/vtools/wp-content/uploads/sites/2/eNotice_to_registrants_4-370x173.gif" alt="" width="370" height="173" srcset="https://kb.ieee.org/vtools/wp-content/uploads/sites/2/eNotice_to_registrants_4-370x173.gif 370w, https://kb.ieee.org/vtools/wp-content/uploads/sites/2/eNotice_to_registrants_4-1024x480.gif 1024w, https://kb.ieee.org/vtools/wp-content/uploads/sites/2/eNotice_to_registrants_4-768x360.gif 768w" sizes="(max-width: 370px) 100vw, 370px" /></a><figcaption id="caption-attachment-1400" class="wp-caption-text">Click to Enlarge</figcaption></figure> <figure id="attachment_1401" aria-describedby="caption-attachment-1401" style="width: 370px" class="wp-caption aligncenter"><a href="https://kb.ieee.org/vtools/wp-content/uploads/sites/2/eNotice_to_registrants_5.gif"><img loading="lazy" decoding="async" class="wp-image-1401 size-medium" src="https://kb.ieee.org/vtools/wp-content/uploads/sites/2/eNotice_to_registrants_5-370x189.gif" alt="" width="370" height="189" srcset="https://kb.ieee.org/vtools/wp-content/uploads/sites/2/eNotice_to_registrants_5-370x189.gif 370w, https://kb.ieee.org/vtools/wp-content/uploads/sites/2/eNotice_to_registrants_5-1024x523.gif 1024w, https://kb.ieee.org/vtools/wp-content/uploads/sites/2/eNotice_to_registrants_5-768x392.gif 768w" sizes="(max-width: 370px) 100vw, 370px" /></a><figcaption id="caption-attachment-1401" class="wp-caption-text">Click to Enlarge</figcaption></figure> <p> </p> <p><strong>Step 3:</strong> Review the eNotice and make any necessary updates (if desired), and click “Send.” You will see the eNotice as <strong>Submitted</strong> with the list of recipients shown on the “Manage” screen.</p> <figure id="attachment_1402" aria-describedby="caption-attachment-1402" style="width: 370px" class="wp-caption aligncenter"><a href="https://kb.ieee.org/vtools/wp-content/uploads/sites/2/eNotice_to_registrants_6.gif"><img loading="lazy" decoding="async" class="wp-image-1402 size-medium" src="https://kb.ieee.org/vtools/wp-content/uploads/sites/2/eNotice_to_registrants_6-370x200.gif" alt="" width="370" height="200" srcset="https://kb.ieee.org/vtools/wp-content/uploads/sites/2/eNotice_to_registrants_6-370x200.gif 370w, https://kb.ieee.org/vtools/wp-content/uploads/sites/2/eNotice_to_registrants_6-1024x554.gif 1024w, https://kb.ieee.org/vtools/wp-content/uploads/sites/2/eNotice_to_registrants_6-768x415.gif 768w" sizes="(max-width: 370px) 100vw, 370px" /></a><figcaption id="caption-attachment-1402" class="wp-caption-text">Click to Enlarge</figcaption></figure> <p> </p> <p><strong>Step 4:</strong> The eNotice will then show in the list with “Custom” Recipients list.</p> <figure id="attachment_1403" aria-describedby="caption-attachment-1403" style="width: 370px" class="wp-caption aligncenter"><a href="https://kb.ieee.org/vtools/wp-content/uploads/sites/2/eNotice_to_registrants_7.gif"><img loading="lazy" decoding="async" class="wp-image-1403 size-medium" src="https://kb.ieee.org/vtools/wp-content/uploads/sites/2/eNotice_to_registrants_7-370x160.gif" alt="" width="370" height="160" srcset="https://kb.ieee.org/vtools/wp-content/uploads/sites/2/eNotice_to_registrants_7-370x160.gif 370w, https://kb.ieee.org/vtools/wp-content/uploads/sites/2/eNotice_to_registrants_7-1024x442.gif 1024w, https://kb.ieee.org/vtools/wp-content/uploads/sites/2/eNotice_to_registrants_7-768x332.gif 768w" sizes="(max-width: 370px) 100vw, 370px" /></a><figcaption id="caption-attachment-1403" class="wp-caption-text">Click to Enlarge</figcaption></figure> </div> <div class="mkb-article-extra"> <div class="mkb-article-extra__hidden"> <span class="mkb-article-extra__tracking-data" data-article-id="938" 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