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class="marker marker--page">Guide</a> <header class="content-longform__header"> <div class="l-main-panel"> <h1 class="page-title">Making your digital collections easier to discover</h1> <p class="field field-type-text-long article-full__strapline">Developing techniques to increase reach of your digital collections, optimise them for discovery and evaluate their usage and impact.</p> </div> <div class="l-side-panel"> <div class="boxout"> <div class="linklist"> <p class="linklist__title">About this guide</p> <p class="linklist__subtitle">Authors</p> <ul> <li class="linklist__item"><p class="field field-type-text">Ian Chowcat</p> Sero Consulting </li><li class="linklist__item"><p class="field field-type-text">David Kay</p> Sero Consulting </li><li class="linklist__item"><p class="field field-type-text">Owen Stephens</p> Owen Stephens Consulting </li>  <li class="linklist__item"> <a href="/web/20220420005237/https://www.jisc.ac.uk/staff/karen-colbron"> Karen Colbron </a> <p> Product manager </p> </li>  <li class="linklist__item"> Published: <time property="dc:date" datatype="xsd:dateTime" content="2014-03-05T00:00:00+00:00" datetime="2014-03-05T00:00:00+00:00">5 March 2014</time> </li> <li class="linklist__item"> Updated: <time>7 May 2021</time> </li> </ul> </div>  </div>  <div class="linkbox"> <a class="linkbox__link" href="/web/20220420005237/https://www.jisc.ac.uk/full-guide/making-your-digital-collections-easier-to-discover"> <div class="duo"> <div class="duo__side"> <span class="fal fa-file-alt linkbox__icon" aria-hidden="true"></span> </div> <div class="duo__body"> <p class="linkbox__link-copy">View full guide as a single page</p> </div> </div> </a> </div>  </div>  </header> </div> </div> <div class="l-centre-offset"> <section class="content-longform__main localnav__wrapper"> <div class="book-menu span-9"> <section class="l-gutter--right is-collapsible is-collapsible--blue user-created cx_collapsibles__container cx_collapsibles--is-expanded"> <h3 class="cx_collapsibles__trigger"> <span class="icon-menu"></span> <a href="#">Contents</a> </h3> <div class="cx_collapsibles__target" style="display:block"> <div class="book-root"><a href="/web/20220420005237/https://www.jisc.ac.uk/guides/making-your-digital-collections-easier-to-discover" class="active">Making your digital collections easier to discover</a></div><ul><li><a href="/web/20220420005237/https://www.jisc.ac.uk/guides/making-your-digital-collections-easier-to-discover/make-google-searches-work" class="first leaf">Make Google searches work for you</a></li> <li><a href="/web/20220420005237/https://www.jisc.ac.uk/guides/making-your-digital-collections-easier-to-discover/using-social-media" class="leaf">Using social media to promote your digital collections</a></li> <li><a href="/web/20220420005237/https://www.jisc.ac.uk/guides/making-your-digital-collections-easier-to-discover/use-aggregators" class="leaf">Use aggregators to boost your collection</a></li> <li><a href="/web/20220420005237/https://www.jisc.ac.uk/guides/making-your-digital-collections-easier-to-discover/learning-and-teaching" class="leaf">Make your collection available for learning and teaching</a></li> <li><a href="/web/20220420005237/https://www.jisc.ac.uk/guides/making-your-digital-collections-easier-to-discover/using-popular-websites" class="leaf">Using popular websites to reach broader audiences</a></li> <li><a href="/web/20220420005237/https://www.jisc.ac.uk/guides/making-your-digital-collections-easier-to-discover/improve-the-user-experience" class="leaf">Improve the user experience of your digital collection</a></li> <li><a href="/web/20220420005237/https://www.jisc.ac.uk/guides/making-your-digital-collections-easier-to-discover/reaching-academic-researchers" class="leaf">Ensuring your digital collections reach academic researchers</a></li> <li><a href="/web/20220420005237/https://www.jisc.ac.uk/guides/making-your-digital-collections-easier-to-discover/create-champions" class="leaf">Create champions for your digital collections</a></li> <li><a href="/web/20220420005237/https://www.jisc.ac.uk/guides/making-your-digital-collections-easier-to-discover/integrate-with-systems" class="last leaf">Ensure your digital collections integrate with your organisation’s systems</a></li> </ul> </div> </section> </div> <div class="row"> <div class="col span-2"> </div> <div class="col span-12"> <div class="l-gutter--right"> <div class=" article-full__body"> <p>Universities and other organisations have made considerable investment in creating collections of digitised resources for learning, teaching and research. However, these resources are not always as discoverable as they could be by online audiences.<br/><br/>This means that students and learners may miss opportunities to benefit from valuable primary source material. It can also limit the impact of digital collections on education and research, both locally and internationally.<br/><br/>This guide aims to help you make your digitised collections more discoverable and easier to use, including advice on demonstrating usage and impact of your collections.<br/><br/>If you have any questions about this guide, contact Karen Colbron (<a href="http://web.archive.org/web/20220420005237/mailto:karen.colbron@jisc.ac.uk">karen.colbron@jisc.ac.uk</a>).</p><h2>Related reports</h2><h3>Spotlight on the digital: recent trends and research in scholarly behaviour</h3><p>Ian Chowcat, Jisc (2015).</p><p>This report provides an update on the literature relating to the academic library role in discovery for both students and scholars since the earlier literature review published by the Spotlight project in late 2013.</p><p><a href="http://web.archive.org/web/20220420005237/https://repository.jisc.ac.uk/6599/1/recent-trends-and-research-in-scholarly-behaviour-2015.pdf">Read the report (pdf).</a></p><h2><a id="case-studies" name="case-studies"></a>Resource discovery in action: case studies</h2><p>In 2018 Jisc commissioned Sero <span class="lexicon-term has-tooltip" title="higher education"><abbr title="higher education">HE</abbr></span> to interview academics who were actively engaging with digital archival collections in learning, teaching and research.</p><p>From embedding digital archival collections into the curriculum, to creating open educational resources to support students and researchers, to using digital tools to help students develop better skills of reflection, analysis and evaluation, these case studies demonstrate how the variety and depth of interaction with digital archives can improve pedagogy in both undergraduate and postgraduate studies in the United Kingdom.</p><section class="is-collapsible is-collapsible--blue user-created "><h3 class="cx_collapsibles__trigger">Digital archives built by students: inherited learning at University of Hertfordshire</h3><div class="cx_collapsibles__target"><p>Inherited learning is the latest stage of a programme to develop digital history methods in the undergraduate curriculum at the University of Hertfordshire’s history department.</p><p>Involving more members of staff than before and a range of topics, it engages students in discovering visual and textual material from online archives in response to specific remits. Learners construct the results into new archival collections that are published on the open web and used as a resource on which subsequent student cohorts can build. Harnessing students’ propensity to use digital technology in their studies, as well as generally in their lives, it puts this to use in the service of techniques integral to the evolution of the discipline and the construction of genuine historical knowledge.</p><p><a href="http://web.archive.org/web/20220420005237/https://repository.jisc.ac.uk/7129/8/uni-of-hertfordshire-digital-archives-built-by-students-case-study.pdf">Read the case study (pdf)</a>.</p></div></section><section class="is-collapsible is-collapsible--blue user-created "><h3 class="cx_collapsibles__trigger">Digital diseases: creating 3D models of human bones at the University of Bradford</h3><div class="cx_collapsibles__target"><p><a href="http://web.archive.org/web/20220420005237/http://digitiseddiseases.org/">Digitised diseases</a> is a collection of 3D models of human bones created at the University of Bradford in partnership with the Royal College of Surgeons of England and Museum of London Archaeology.</p><p>The collection provides an open access resource for both students and researchers which supports the study of human osteology and palaeopathology, physical anthropology and related medical disciplines. Students can use this collection in conjunction with hands-on access to real specimens, in an innovative and integrated learning environment.</p><p><a href="http://web.archive.org/web/20220420005237/https://repository.jisc.ac.uk/7129/1/bradford-uni-digitised-diseases-case-study.pdf">Read the case study (pdf)</a>.</p></div></section><section class="is-collapsible is-collapsible--blue user-created "><h3 class="cx_collapsibles__trigger">Turning students into scholars: embedding digital collections in the history collection at Cardiff University</h3><div class="cx_collapsibles__target"><p>Working directly with primary sources in an online digital archive, primarily the UK Medical History Library, has been embedded into the curriculum of a second year social history of medicine module at Cardiff University.</p><p>The aim is to take advantage of the accessibility of digital archives so as to introduce students to working with primary source materials early in their education, to offer a grounding in techniques associated with the digital humanities and to progress them faster towards independent research.</p><p><a href="http://web.archive.org/web/20220420005237/https://repository.jisc.ac.uk/7129/2/cardiff-uni-turning-students-into-scholars-case-study.pdf">Read the case study (pdf)</a>.</p></div></section><section class="is-collapsible is-collapsible--blue user-created "><h3 class="cx_collapsibles__trigger">Wikimedia in the curriculum: addressing the challenges of digital and information literacy, digital scholarship and open knowledge at the University of Edinburgh</h3><div class="cx_collapsibles__target"><p>The University of Edinburgh is the first university in the UK to appoint a university-wide Wikimedian in residence. Their role is to work with course teams and students across the university, to demonstrate how learning to contribute to Wikipedia can become part of the university’s strategy to help develop information and digital literacy skills.</p><p><a href="http://web.archive.org/web/20220420005237/https://repository.jisc.ac.uk/7129/11/edinburgh-uni-wikimedia-in-the-curriculum-case-study.pdf">Read the case study (pdf).</a></p></div></section><section class="is-collapsible is-collapsible--blue user-created "><h3 class="cx_collapsibles__trigger">Teaching with digital archives to improve pedagogy: teaching digital history techniques to undergraduates at Loughborough University</h3><div class="cx_collapsibles__target"><p>Good teaching in a digital world requires that students learn the digital skills they need both for their studies and their future careers. With imagination and willingness to experiment, university teachers can use digital tools to help students develop better skills of reflection, analysis and evaluation.</p><p>However, experience in history at Loughborough University shows that, with imaginative use of digital archival collections, it is possible to go further, enabling students to work directly with primary sources in ways not previously feasible.</p><p><a href="http://web.archive.org/web/20220420005237/https://repository.jisc.ac.uk/7129/4/loughborough-uni-teaching-with-digital-archives-to-improve-pedagogy-case-study.pdf">Read the case study (pdf).</a></p></div></section><section class="is-collapsible is-collapsible--blue user-created "><h3 class="cx_collapsibles__trigger">Observing the 80s: creating and curating a digital archive collection at University of Sussex</h3><div class="cx_collapsibles__target"><p><a href="http://web.archive.org/web/20220420005237/http://blogs.sussex.ac.uk/observingthe80s">Observing the 80s</a> is a collection of digitised material drawn from multiple sources including the mass observation project at the University of Sussex.</p><p>Having been created in 2013/14 as a collaborative project with undergraduate and postgraduate students working together with academic staff, librarians and IT experts, the materials are now available as an open educational resource (OER) and used for a variety of teaching purposes at the university fo Sussex, including the module "1984: Thatcher's Britain".</p><p><a href="http://web.archive.org/web/20220420005237/https://repository.jisc.ac.uk/7129/7/sussex-uni-observing-the-80s-case-study.pdf">Read the case study (pdf).</a></p></div></section><section class="is-collapsible is-collapsible--blue user-created "><h3 class="cx_collapsibles__trigger"><a id="historical-case-studies" name="historical-case-studies"></a>Panopticon and the people: digital approaches to the history of crime and punishment at University of Liverpool</h3><div class="cx_collapsibles__target"><p>The undergraduate module 'panopticon and the people’ was developed by Dr Zoe Alker, Lecturer in the department of sociology, social policy and criminology at the University of Liverpool. Launched in 2017/18 the module uses a range of digital archive collections, both freely available and subscription services, to engage students directly with primary sources.</p><p><a href="http://web.archive.org/web/20220420005237/https://repository.jisc.ac.uk/7129/9/uni-of-liverpool-panopticon-and-the-people-case-study.pdf">Read the case study (pdf).</a></p></div></section><h2>Resource discovery in action: historical case studies</h2><p>Since the launch of this guide in 2014, Jisc has worked with UK higher education academics and librarians to highlight resource discovery and the use of digital collections. The audio and written case studies created between 2014 and 2017 provide valuable insights into the methods used by academics and librarians to showcase digital collections.</p><section class="is-collapsible is-collapsible--blue user-created "><h3 class="cx_collapsibles__trigger">Board of Longitude: Huw Jones, Cambridge University Digital Library</h3><div class="cx_collapsibles__target"><p>Huw Jones, Cambridge University Digital Library, illustrates the huge impact that engaging with academic researchers can have on the discovery and use of digital materials through use of the Board of Longitude project.</p><figure class="media"><div class="media__video-wrapper media__video-ratio--16-9"><iframe allowfullscreen="" frameborder="0" height="315" src="http://web.archive.org/web/20220420005237if_/https://www.youtube-nocookie.com/embed/Dbq93UDjIk8?rel=0" width="560"></iframe></div></figure></div></section><section class="is-collapsible is-collapsible--blue user-created "><h3 class="cx_collapsibles__trigger">Modelling, reconstructions, virtual worlds - connecting collections, researchers and the public: Louise Hampson, the Centre for the Study of Christianity and Culture, University of York</h3><div class="cx_collapsibles__target"><p>Louise Hampson, the Centre for the Study of Christianity and Culture, University of York, discusses the use of modelling, reconstructions and virtual worlds to bring collections and original academic research together.</p><figure class="media"><div class="media__video-wrapper media__video-ratio--16-9"><iframe allowfullscreen="" frameborder="0" height="315" src="http://web.archive.org/web/20220420005237if_/https://www.youtube-nocookie.com/embed/2EmSlXZYh24?rel=0" width="560"></iframe></div></figure></div></section><section class="is-collapsible is-collapsible--blue user-created "><h3 class="cx_collapsibles__trigger">In the loop: Linda Newington, University of Southampton</h3><div class="cx_collapsibles__target"><p>As an example of social media in action Linda Newington, University of Southampton, discusses the success of temporarily using Twitter to promote the <a href="http://web.archive.org/web/20220420005237/http://www.southampton.ac.uk/intheloop/">Knitting Reference Library</a> @intheloop3 activities.</p><figure class="media"><div class="media__video-wrapper media__video-ratio--16-9"><iframe allowfullscreen="" frameborder="0" height="315" src="http://web.archive.org/web/20220420005237if_/https://www.youtube-nocookie.com/embed/loxcP1O5etc?rel=0" width="560"></iframe></div></figure></div></section><section class="is-collapsible is-collapsible--blue user-created "><h3 class="cx_collapsibles__trigger">Social media and the balanced value impact model at the Museum of Design and Architecture, Middlesex University</h3><div class="cx_collapsibles__target"><p>Focusing resource discovery activities and social media strategies at the Museum of Design and Architecture, Middlesex University using the balanced value impact model.</p><p><a href="http://web.archive.org/web/20220420005237/https://repository.jisc.ac.uk/6603/1/case_study_resource_discovery_MODA_update.pdf">Read the full case study (pdf).</a></p></div></section><section class="is-collapsible is-collapsible--blue user-created "><h3 class="cx_collapsibles__trigger">Using Flickr to promote special collections at Queen's University, Belfast</h3><div class="cx_collapsibles__target"><p>Uploading photographs of 19<sup>th</sup> and early 20<sup>th</sup> century China from the Sir Robert Hart Collection to Flickr by Queen's University, Belfast.</p><p><a href="http://web.archive.org/web/20220420005237/https://repository.jisc.ac.uk/6604/1/case_study_resource_discovery_QUB_update.pdf">Read the full case study (pdf).</a></p></div></section><section class="is-collapsible is-collapsible--blue user-created "><h3 class="cx_collapsibles__trigger">Using Google Search console to track impact and use of collections at the University of Sheffield</h3><div class="cx_collapsibles__target"><p>Implementing search engine optimisation (SEO) to understand users and use of special collections and the National Fairground Archive at the University of Sheffield.</p><p><a href="http://web.archive.org/web/20220420005237/https://repository.jisc.ac.uk/6605/1/case_study_resource_discovery_sheffield.pdf">Read the full case study (pdf).</a></p></div></section><section class="is-collapsible is-collapsible--blue user-created "><h3 class="cx_collapsibles__trigger">Using resource discovery techniques to create a user-friendly web presence at the Museum of English Rural Life, University of Reading</h3><div class="cx_collapsibles__target"><p>Adopting best practices in resource discovery and website design to re-launch the Museum of Rural English Life at the University of Reading.</p><p><a href="http://web.archive.org/web/20220420005237/https://repository.jisc.ac.uk/6602/1/case_study_resource_discovery_MERL_update.pdf">Read the full case study (pdf).</a></p></div></section><section class="is-collapsible is-collapsible--blue user-created "><h3 class="cx_collapsibles__trigger">Improving student engagement with Box of Broadcasts at the University of West London</h3><div class="cx_collapsibles__target"><p>Promoting internal use of the <a href="http://web.archive.org/web/20220420005237/https://learningonscreen.ac.uk/ondemand/">Box of Broadcasts (BoB)</a> at the University of West London to improve student engagement with the library.</p><p><a href="http://web.archive.org/web/20220420005237/https://repository.jisc.ac.uk/6607/1/case_study_resource_discovery_UWL_BoB_update.pdf">Read the full case study (pdf).</a></p></div></section><section class="is-collapsible is-collapsible--blue user-created "><h3 class="cx_collapsibles__trigger">Promoting use of The Education Times Collection at University College London</h3><div class="cx_collapsibles__target"><p>Maximising visibility and the impact of online digital collections at University College London.</p><p><a href="http://web.archive.org/web/20220420005237/https://repository.jisc.ac.uk/6606/1/case_study_resource_discovery_ucl_update.pdf">Read the full case study (pdf).</a></p></div></section><section class="is-collapsible is-collapsible--blue user-created "><h3 class="cx_collapsibles__trigger">Case study: Promoting the institutional repository at the University of West London</h3><div class="cx_collapsibles__target"><p>Strategies to promote take-up in deposit and discovery of materials in the institutional repository at the University of West London.</p><p><a href="http://web.archive.org/web/20220420005237/https://repository.jisc.ac.uk/6608/1/case_study_resource_discovery_uwl_repository_update.pdf">Read the full case study (pdf).</a></p></div></section><h2>What you can do now</h2><p>This guide is supported by two online courses: <a href="http://web.archive.org/web/20220420005237/https://beta.jisc.ac.uk/training/maximising-the-use-of-digital-collections-in-learning-and-research">maximising the use of digital collections in learning and research</a> and <a href="http://web.archive.org/web/20220420005237/https://beta.jisc.ac.uk/training/measuring-usage-and-impact-with-digital-collections">measuring usage and impact with digital collections</a> that aim to transform learning from theory to practice. Each course comprises of two two-hour sessions split over the course of a week, with one week between each online course. Each two-hour session offers a mix of presentations, audio and interactive chat and assignments both as a whole class, with a short assignment to be completed between session one and two.</p><p>During the sessions you will have plenty of opportunities for discussions and communication with your peers. We encourage participation and hope that you will feel able to share your experiences and examples of good practice with the group. You will also receive access to a dedicated online course support area where you can continue your learning and get support post-course.</p><h2>Further information</h2><ul><li><strong>History and legacy: the impact of TIDSR on resource discovery of digitised collections</strong><br/>The toolkit for the impact of digitised scholarly resources (TIDSR) was a ground-breaking guide offering comprehensive approaches and tools to measure the impact of digitised collections. <a href="/web/20220420005237/https://www.jisc.ac.uk/guides/toolkit-for-the-impact-of-digitised-scholarly-resources">Read a reflection on the guide and its outputs</a></li><li><a href="http://web.archive.org/web/20220420005237/http://digitisation.jiscinvolve.org/wp/2014/06/03/spotlight-on-the-digital-final-recommendations-and-outputs/">Spotlight on the Digital Web Assessment Summary</a>, Jisc, 2014</li><li><a href="http://web.archive.org/web/20220420005237/https://journals.tdl.org/llm/index.php/llm/article/view/7146/6374">Using Impact as a Strategic Tool for Developing the Digital Library via the Balanced Value Impact Model</a>. Tanner, S. Library Leadership and Management, Vol 30, 4. August 2016</li><li><a href="http://web.archive.org/web/20220420005237/https://www.bodleian.ox.ac.uk/__data/assets/pdf_file/0009/197118/Oxford-Resource-Discovery-Final-Report.pdf">User behaviours and an overview of resource discovery at the University of Oxford, 2015</a></li></ul> </div> <nav id="book-navigation-26498" class="book-navigation" role="navigation"> <ul><li><a href="/web/20220420005237/https://www.jisc.ac.uk/guides/making-your-digital-collections-easier-to-discover/make-google-searches-work" class="first leaf">Make Google searches work for you</a></li> <li><a href="/web/20220420005237/https://www.jisc.ac.uk/guides/making-your-digital-collections-easier-to-discover/using-social-media" class="leaf">Using social media to promote your digital collections</a></li> <li><a href="/web/20220420005237/https://www.jisc.ac.uk/guides/making-your-digital-collections-easier-to-discover/use-aggregators" class="leaf">Use aggregators to boost your collection</a></li> <li><a href="/web/20220420005237/https://www.jisc.ac.uk/guides/making-your-digital-collections-easier-to-discover/learning-and-teaching" class="leaf">Make your collection available for learning and teaching</a></li> <li><a href="/web/20220420005237/https://www.jisc.ac.uk/guides/making-your-digital-collections-easier-to-discover/using-popular-websites" class="leaf">Using popular websites to reach broader audiences</a></li> <li><a href="/web/20220420005237/https://www.jisc.ac.uk/guides/making-your-digital-collections-easier-to-discover/improve-the-user-experience" class="leaf">Improve the user experience of your digital collection</a></li> <li><a href="/web/20220420005237/https://www.jisc.ac.uk/guides/making-your-digital-collections-easier-to-discover/reaching-academic-researchers" class="leaf">Ensuring your digital collections reach academic researchers</a></li> <li><a href="/web/20220420005237/https://www.jisc.ac.uk/guides/making-your-digital-collections-easier-to-discover/create-champions" 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