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Top 5 essential tools for running an online event!

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How are you planning your events now?</span><span style="font-weight: 400;"> </span></p> <p><span style="font-weight: 400;">Since the global pandemic started, SaaS and cloud solution companies have experienced unprecedented growth. And it seems that they will continue doing so.</span></p> <p><span style="font-weight: 400;">Unfortunately for us, the pandemic came to stay, and the future looks online.</span></p> <p><span style="font-weight: 400;">This brings to the table whole new opportunities for businesses to grow, and it’s the perfect time to think about embarking on an adventure with your own online business.</span></p> <p><span style="font-weight: 400;">This applies to online events. Online events are now one of the best options to promote your business, generate new leads, and create new connections.</span></p> <p><span style="font-weight: 400;">Now ask yourself the following questions: When is the date for your next online event? Well, just considering that you’re into the online event game.</span></p> <p><span style="font-weight: 400;">If you’re not, don’t panic. It’s not too late. We’re here to help you catch the wave on time. </span></p> <p><span style="font-weight: 400;">We created this blog post to vanish your worries and fears about planning and running online events. And we’ve come up with five </span><b>essential tools for event management</b><span style="font-weight: 400;"> you and your company need.</span></p> <p>&nbsp;</p> <h2><b>Let’s start from the beginning: Follow-up and planning.</b></h2></div> </div> <!-- .et_pb_text --><div class="et_pb_module et_pb_image et_pb_image_0"> <span class="et_pb_image_wrap "><img decoding="async" src="https://blog.speakerengage.com/wp-content/uploads/2022/02/man-having-an-online-meeting-for-work-scaled.jpg" alt="" title="" srcset="" sizes="" /></span> </div><div class="et_pb_module et_pb_text et_pb_text_2 et_pb_bg_layout_light et_pb_text_align_left"> <div class="et_pb_text_inner"><p>&nbsp;</p> <p><span style="font-weight: 400;">Before you dive deep into the whole planning and running of an event, one may think that the first thing you need is a plan. Do you agree with me?</span></p> <p><span style="font-weight: 400;">Our mission is to make things easier for you.</span></p> <p><span style="font-weight: 400;">Forget about complex Excel spreadsheets and having the information scattered all over your hard drive (or cloud service).</span></p> <p><span style="font-weight: 400;">One thing we love about Airtable is its flexibility. You can create databases, tasks lists, schedules, all in one place.</span></p> <p><span style="font-weight: 400;">Also, it gives you the option to create new interfaces and grid views for those who are more visually functional.</span></p> <p><span style="font-weight: 400;">Collaboration is the name of the game for Airtable. You can connect with other collaborators and share your content. Everyone gets updated with the information.</span></p> <p><span style="font-weight: 400;">Another great feature is the ability to integrate other services into Airtable. Now you can connect with Asana, Dropbox, Eventbrite, LinkedIn, Google Calendar &amp; Gmail, Slack, and so many others.</span></p> <p><span style="font-weight: 400;">You can sign-up for free for individuals or small teams by visiting their </span><a href="https://www.airtable.com/"><span style="font-weight: 400;">website</span></a><span style="font-weight: 400;">.</span></p> <p>&nbsp;</p> <h2><b>You need to manage the ticket sales for registrations for your event.</b></h2></div> </div> <!-- .et_pb_text --><div class="et_pb_module et_pb_image et_pb_image_1"> <span class="et_pb_image_wrap "><img decoding="async" src="https://blog.speakerengage.com/wp-content/uploads/2022/02/Captura-de-Pantalla-2022-02-08-a-las-11.58.23-a.-m..png" alt="" title="" srcset="" sizes="" /></span> </div><div class="et_pb_module et_pb_text et_pb_text_3 et_pb_bg_layout_light et_pb_text_align_left"> <div class="et_pb_text_inner"><p><a href="https://www.eventbrite.com/"><span style="font-weight: 400;">Eventbrite</span></a><span style="font-weight: 400;"> is our favorite service for selling tickets for your events. </span></p> <p><span style="font-weight: 400;">It’s super user-friendly and has many features that you’ll find extremely useful when going through this step of your event management.</span></p> <p><span style="font-weight: 400;">With Eventbrite, you can create the landing page for your event with a direct link to the streaming service you’re using. It has Zoom integrated by default, but you can specify the link to other services like Remo or Microsoft Teams.</span></p> <p><span style="font-weight: 400;">You also don’t have to worry about considering making it a free or paid event. Eventbrite will give you both options to choose from.</span></p> <p><span style="font-weight: 400;">Another great feature that will help you with your marketing strategy is creating discount codes for people to use when purchasing tickets.</span></p> <p>&nbsp;</p> <h2><b>Don’t forget about your presentation.</b></h2> <p>&nbsp;</p></div> </div> <!-- .et_pb_text --><div class="et_pb_module et_pb_image et_pb_image_2"> <span class="et_pb_image_wrap "><img decoding="async" src="https://blog.speakerengage.com/wp-content/uploads/2022/02/young-team-leader-in-big-corporation-briefing-coworkers-pointing-at-graph-meeting-corporate-staff-scaled.jpg" alt="" title="" srcset="" sizes="" /></span> </div><div class="et_pb_module et_pb_text et_pb_text_4 et_pb_bg_layout_light et_pb_text_align_left"> <div class="et_pb_text_inner"><p><span style="font-weight: 400;">If you’re having an event, that means you have content to share, right? </span><a href="https://www.beautiful.ai/"><span style="font-weight: 400;">Beautiful.ia</span></a><span style="font-weight: 400;"> is a great option.</span><span style="font-weight: 400;"> </span></p> <p><span style="font-weight: 400;">Although it is paid, the amount of time you will save using Beautiful.ia will make it worth it.</span></p> <p><span style="font-weight: 400;">Mainly because you can work with your entire team. Perfect for collaboration.</span></p> <p><span style="font-weight: 400;">Beautiful.ia offers you tons of gorgeous and curated slides templates, so you don’t waste any time designing your slides from scratch.</span><span style="font-weight: 400;"> </span></p> <p><span style="font-weight: 400;">But you can go even further. It also offers you presentation templates! Just make a few tweaks and adjustments and get your presentation ready in no time.</span></p> <p>&nbsp;</p> <h2><b>Create beautiful visuals for your promotional content</b></h2> <p>&nbsp;</p></div> </div> <!-- .et_pb_text --><div class="et_pb_module et_pb_image et_pb_image_3"> <span class="et_pb_image_wrap "><img decoding="async" src="https://blog.speakerengage.com/wp-content/uploads/2022/02/hands-of-graphic-designers-using-laptop-and-digital-tablet-scaled.jpg" alt="" title="" srcset="" sizes="" /></span> </div><div class="et_pb_module et_pb_text et_pb_text_5 et_pb_bg_layout_light et_pb_text_align_left"> <div class="et_pb_text_inner"><p><span style="font-weight: 400;">This one is an easy one to recommend. Forget about spending crazy amounts of money on designing companies for your promotional content and visual creatives.</span></p> <p><span style="font-weight: 400;">And yes, we’re talking about </span><a href="https://www.canva.com/"><span style="font-weight: 400;">Canva</span></a><span style="font-weight: 400;">. You can do fantastic work with your creatives using this incredible service.</span></p> <p><span style="font-weight: 400;">And the best part? You can create a free account and start working. That’s it! However, it has some limitations.</span></p> <p><span style="font-weight: 400;">If you want to have complete control of the creative process and access tons of resources, you can also get a paid subscription.</span></p> <p><span style="font-weight: 400;">If you have a team or a group of friends who want to use Canva, you can pay their monthly subscription divided into members. Saving money is music to our ears.</span></p> <p>&nbsp;</p> <h2><b>Manage your email communications—and more!</b></h2> <p>&nbsp;</p></div> </div> <!-- .et_pb_text --><div class="et_pb_module et_pb_image et_pb_image_4"> <span class="et_pb_image_wrap "><img decoding="async" src="https://blog.speakerengage.com/wp-content/uploads/2022/02/inbox-communication-notification-e-mail-mail-concept-scaled.jpg" alt="" title="" srcset="" sizes="" /></span> </div><div class="et_pb_module et_pb_text et_pb_text_6 et_pb_bg_layout_light et_pb_text_align_left"> <div class="et_pb_text_inner"><p><span style="font-weight: 400;">We left the best for the end.</span><span style="font-weight: 400;"> </span></p> <p><span style="font-weight: 400;">The speakers are one of the most critical aspects of an event in general (it doesn’t matter if it’s in person or online).</span><span style="font-weight: 400;"> </span></p> <p><span style="font-weight: 400;">And if you have managed an event previously, online or not, you know it can turn into absolute madness.</span></p> <p><span style="font-weight: 400;">If you have run an event in the past, you know how chaotic and time-consuming can be to manage the communications for your event.</span></p> <p><span style="font-weight: 400;">You have to create a contact list database, organize them by sessions, create your emails one by one, follow up on their response, connect with your attendees, and the list goes on and on.</span></p> <p><span style="font-weight: 400;">That indeed requires several platforms and services to carry one. And that translates into investing time learning how to use each one of these platforms.</span></p> <p>&nbsp;</p> <h2><b>Speaker Engage: The one solution to rule them all</b></h2> <p>&nbsp;</p> <p><span style="font-weight: 400;">Luckily for us, we have </span><a href="https://www.speakerengage.com/"><span style="font-weight: 400;">Speaker Engage</span></a><span style="font-weight: 400;">. Speaker Engage is the all-in-one event automation platform. And it for sure must have its place in our top 5 essential tools for event management list.</span></p> <p><span style="font-weight: 400;">But what exactly is a communications engine? Let’s take a look at some of the Speaker Engage’s features:</span></p> <ul> <li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400;">You can manage multiple events at the same time.</span></li> <li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400;">You can link the registration website to the events you’re creating.</span></li> <li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400;">You can create application forms for event speakers. And you can set up a database for your speakers with all their information!</span></li> <li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400;">You can create email templates for your communications.</span></li> <li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400;">You can add resources for your emails.</span></li> <li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400;">You can manage all of your speakers and send invitation emails within the platform.</span></li> <li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400;">You can automate and schedule emails and save time with your speaker curation.</span></li> <li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400;">And much more!</span></li> </ul> <p><span style="font-weight: 400;">Speaker Engage is a real game-changer for speaker curation and email communications. The old Excel spreadsheet days are gone for good.</span></p> <p>&nbsp;</p> <h2><b>BONUS: The Ultimate Co-Sell Event Planning Toolkit</b></h2> <p>&nbsp;</p></div> </div> <!-- .et_pb_text --><div class="et_pb_module et_pb_image et_pb_image_5"> <span class="et_pb_image_wrap "><img decoding="async" src="https://blog.speakerengage.com/wp-content/uploads/2022/02/top-view-notebook-with-checklist-on-desk-scaled.jpg" alt="" title="" srcset="" sizes="" /></span> </div><div class="et_pb_module et_pb_text et_pb_text_7 et_pb_bg_layout_light et_pb_text_align_left"> <div class="et_pb_text_inner"><p><span style="font-weight: 400;">We couldn’t let you leave without a final surprise.</span></p> <p><span style="font-weight: 400;">Although this is not a platform or a service, our </span><b>Ultimate Co-Sell Event Planning Toolkit</b><span style="font-weight: 400;"> is, without a doubt, an essential tool for event management.</span><span style="font-weight: 400;"> </span></p> <p><span style="font-weight: 400;">It is good to have all of the tools you need for managing an event, right? But, what do you do next? What are the next steps, and how do you plan and run an event?</span></p> <p><span style="font-weight: 400;">Well, we thought about it, and guess what? We’ve solved that problem for you.</span><span style="font-weight: 400;"> </span></p> <p><span style="font-weight: 400;">With all of our years of experience planning, running, and managing live events, we’ve come up with a solution that will get you on track for your events in no time, especially if you’re looking to plan your next Co-Sell event.</span></p> <p><span style="font-weight: 400;">Not convinced yet? Let us list five reasons why you need this essential tool for event management and why it gives you a complete insight on every step of making a Co-Sell Webinar.</span><span style="font-weight: 400;"> </span></p> <p><span style="font-weight: 400;">With this toolkit, you’ll be able to:</span><b> </b></p> <ul> <li style="font-weight: 400;" aria-level="1"><b>Set up your co-sell webinar plan.</b></li> <li style="font-weight: 400;" aria-level="1"><b>Set up your co-sell webinar communications engine.</b></li> <li style="font-weight: 400;" aria-level="1"><b>Set up your co-sell webinar registration platform.</b></li> <li style="font-weight: 400;" aria-level="1"><b>Develop your co-sell webinar creatives and presentation</b></li> <li style="font-weight: 400;" aria-level="1"><b>Publicize your Co-Sell Webinar.</b></li> </ul> <p><span style="font-weight: 400;">Sounds good! Keep reading to find out how to get it at a very special price. </span></p> <p>&nbsp;</p> <h2><b>Conclusion</b></h2> <p>&nbsp;</p> <p><span style="font-weight: 400;">Now that you have the Swiss army for essential tools for event management, no one can stop you.</span></p> <p><span style="font-weight: 400;">First, you have a great tool to serve you as a communications engine. Time is money, and we know it. Speaker Engage is the best tool for two of the most time-consuming event management processes: email communications and speaker curation.</span></p> <p><span style="font-weight: 400;">You can visit the Speaker Engage </span><a href="https://www.speakerengage.com/"><span style="font-weight: 400;">website</span></a><span style="font-weight: 400;"> and get more information about it. You can also request a </span><b>demo </b><span style="font-weight: 400;">and get a </span><b>30-day free trial</b><span style="font-weight: 400;">.</span></p> <p><span style="font-weight: 400;">Second, after all of our years of experience, we’ve learned one thing: </span><b>frameworks work</b><span style="font-weight: 400;">.</span></p> <p><span style="font-weight: 400;">Frameworks make your life so much easier! They’re a step-by-step to success and perfect execution.</span></p> <p><span style="font-weight: 400;">And we want you to go through all of this process flawlessly. That’s why we developed </span><b>The Ultimate Co-Sell Event Planning Toolkit</b><span style="font-weight: 400;">. So, you don’t have to go through the same mistakes people make when planning online events.</span></p> <p><span style="font-weight: 400;">You can get the Toolkit now in Appsumo at a special price!</span></p> <p>&nbsp;</p> <h2><b>There’s a new opportunity to learn how to Co-Sell with Microsoft for you</b></h2> <p>&nbsp;</p> <p><span style="font-weight: 400;">We’re full of surprises this time!</span></p> <p><span style="font-weight: 400;">We’re thrilled to announce that we have launched a new </span><a href="https://www.udemy.com/course/cosell-webinar-challenge/%7D"><span style="font-weight: 400;">Udemy Course</span></a><span style="font-weight: 400;">: The </span><b>5-Day Co-Sell Webinar with Microsoft Challenge</b><span style="font-weight: 400;">!</span></p> <p><span style="font-weight: 400;">Subscribe and learn how to plan &amp; host your Co-Sell Webinar with Microsoft directly from the experts! No prior webinar experience is required. You’ll learn the step-by-step process for setting your webinar from scratch.</span></p> <p><span style="font-weight: 400;">The only requirement is that you must be looking for a great opportunity to promote and sell your cloud/SaaS solution through webinars, and preferably be a Microsoft partner. </span><span style="font-weight: 400;">Click </span><a href="https://www.udemy.com/course/cosell-webinar-challenge/"><span style="font-weight: 400;">here</span></a><span style="font-weight: 400;"> for more information!</span></p></div> </div> <!-- .et_pb_text --> </div> <!-- .et_pb_column --> </div> <!-- .et_pb_row --> </div> <!-- .et_pb_section --> </div><!-- .et_builder_inner_content --> </div><!-- .et-l --> </div><!-- #et-boc --> </div> <!-- .entry-content --> <div class="et_post_meta_wrapper"> <!-- You can start editing here. --> <section id="comment-wrap"> <div id="comment-section" class="nocomments"> <!-- If comments are open, but there are no comments. --> </div> <div id="respond" 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data-video-id="4wndkBQU5sY" style="margin-bottom: 5px;"> <div class="sby_video_thumbnail_wrap"> <a class="sby_video_thumbnail sby_item_video_thumbnail" href="https://www.youtube.com/watch?v=4wndkBQU5sY" target="_blank" rel="noopener" data-full-res="https://i.ytimg.com/vi/4wndkBQU5sY/maxresdefault.jpg" data-img-src-set="{&quot;120&quot;:&quot;https:\/\/i.ytimg.com\/vi\/4wndkBQU5sY\/default.jpg&quot;,&quot;320&quot;:&quot;https:\/\/i.ytimg.com\/vi\/4wndkBQU5sY\/mqdefault.jpg&quot;,&quot;480&quot;:&quot;https:\/\/i.ytimg.com\/vi\/4wndkBQU5sY\/hqdefault.jpg&quot;,&quot;640&quot;:&quot;https:\/\/i.ytimg.com\/vi\/4wndkBQU5sY\/sddefault.jpg&quot;}" data-video-id="4wndkBQU5sY" data-video-title="How to Publicize and Promote Your Webinar - 5-Day Co-Sell Webinar with Microsoft Challenge"> <img src="https://blog.speakerengage.com/wp-content/plugins/feeds-for-youtube/img/placeholder.png" alt="Create your event promotion plan and get them up and running! Set up the promo kit for your Co-Sell event. Publicize your Co-Sell Event through digital marketing engines and communities. Every journey comes to an end. But yours has just begun! Let&#039;s make a quick recap of what you&#039;ve learned during this Challenge! - You learned how to plan and curate your Co-Selling Webinar using our Co-Sell Planning Master Checklist. - You discovered the most efficient and practical way of creating your Webinar&#039;s Communications Engine with Speaker Engage. - You also learned the power of choosing the proper Registration and Event platform and how vital is that decision to your Webinar. - You discovered the importance of aesthetics and consistency for successful presentations and creatives. And there&#039;s one last lesson for you! By the end of this day, you&#039;ll be ready for your next Co-Sell event! Of course, you will! Let&#039;s get to the finish line together. We&#039;ll meet you today from 5 to 6 PM PDT, at your last Office Hours for this Challenge. Today is all about going public and reaching all of your potential clients! Here&#039;s what to expect from your last session: Demo video on how to set up your promo kit and publicize your event. - We&#039;ll discuss digital marketing engines. - Best practices for promoting your Co-Sell event and how to get more attendants. - A deeper insight on promoting your Co-Sell Webinar with Microsoft sellers."> <div class="sby_thumbnail_hover"> <span class="sby_video_title">How to Publicize and Promote Your Webinar - 5-Day Co-Sell Webinar with Microsoft Challenge</span> </div> <span class="sby-screenreader">YouTube Video VVVkd1NXTDhDTEY2bkx1ZUJNQUZIY3ZnLjR3bmRrQlFVNXNZ</span> <div class="sby_play_btn"> <span class="sby_play_btn_bg"></span> <svg aria-hidden="true" focusable="false" data-prefix="fab" data-icon="youtube" role="img" xmlns="http://www.w3.org/2000/svg" viewBox="0 0 576 512" class="svg-inline--fa fa-youtube fa-w-18"><path fill="currentColor" d="M549.655 124.083c-6.281-23.65-24.787-42.276-48.284-48.597C458.781 64 288 64 288 64S117.22 64 74.629 75.486c-23.497 6.322-42.003 24.947-48.284 48.597-11.412 42.867-11.412 132.305-11.412 132.305s0 89.438 11.412 132.305c6.281 23.65 24.787 41.5 48.284 47.821C117.22 448 288 448 288 448s170.78 0 213.371-11.486c23.497-6.321 42.003-24.171 48.284-47.821 11.412-42.867 11.412-132.305 11.412-132.305s0-89.438-11.412-132.305zm-317.51 213.508V175.185l142.739 81.205-142.739 81.201z" class=""></path></svg> </div> <span class="sby_loader sby_hidden" style="background-color: rgb(255, 255, 255);"></span> </a> <div id="sby_player_4wndkBQU5sY" class="sby_player_wrap"></div> </div> </div><div class="sby_item sby_new sby_transition" id="sby_VVVkd1NXTDhDTEY2bkx1ZUJNQUZIY3ZnLjFMNUFTWjFodVRF" data-date="1636032096" data-video-id="1L5ASZ1huTE" style="margin-bottom: 5px;"> <div class="sby_video_thumbnail_wrap"> <a class="sby_video_thumbnail sby_item_video_thumbnail" href="https://www.youtube.com/watch?v=1L5ASZ1huTE" target="_blank" rel="noopener" data-full-res="https://i.ytimg.com/vi/1L5ASZ1huTE/maxresdefault.jpg" data-img-src-set="{&quot;120&quot;:&quot;https:\/\/i.ytimg.com\/vi\/1L5ASZ1huTE\/default.jpg&quot;,&quot;320&quot;:&quot;https:\/\/i.ytimg.com\/vi\/1L5ASZ1huTE\/mqdefault.jpg&quot;,&quot;480&quot;:&quot;https:\/\/i.ytimg.com\/vi\/1L5ASZ1huTE\/hqdefault.jpg&quot;,&quot;640&quot;:&quot;https:\/\/i.ytimg.com\/vi\/1L5ASZ1huTE\/sddefault.jpg&quot;}" data-video-id="1L5ASZ1huTE" data-video-title="Design Your Webinar Presentation and Creatives! - 5-Day Co-Sell Webinar with Microsoft Challenge"> <img src="https://blog.speakerengage.com/wp-content/plugins/feeds-for-youtube/img/placeholder.png" alt="Developing Your Webinar Creatives &amp; Presentation Today&#039;s session is all about design and creativity! In today&#039;s session, you&#039;ll learn all about designing with Canva and Beautiful.ia. It&#039;s about being consistent and creating aesthetic creatives for your promo content and your presentation. Your creatives might be seen by thousands of people. The more attractive they are, the more potential clients you&#039;ll get. We&#039;ll focus on the Front-End Presentation for your Webinar. Are you ready to make the best Creatives and Presentation for your Co-Sell event? If so, join us, as usual, later today at the Office Hours! We&#039;ll go deep into the world of designing and creating your Webinar&#039;s Presentation and Promo Creatives! Here&#039;s what to expect: - Demo video of Canva and Beautiful.ia in the hands of one of our experts. - How to use our Canva &amp; Beautiful.ia Templates to create your promo Creatives and Presentation. - Best practices for designing your Webinar materials, keeping in mind aesthetics and consistency. - A deeper insight on running a Co-Sell Webinar with Microsoft."> <div class="sby_thumbnail_hover"> <span class="sby_video_title">Design Your Webinar Presentation and Creatives! - 5-Day Co-Sell Webinar with Microsoft Challenge</span> </div> <span class="sby-screenreader">YouTube Video VVVkd1NXTDhDTEY2bkx1ZUJNQUZIY3ZnLjFMNUFTWjFodVRF</span> <div class="sby_play_btn"> <span class="sby_play_btn_bg"></span> <svg aria-hidden="true" focusable="false" data-prefix="fab" data-icon="youtube" role="img" xmlns="http://www.w3.org/2000/svg" viewBox="0 0 576 512" class="svg-inline--fa fa-youtube fa-w-18"><path fill="currentColor" d="M549.655 124.083c-6.281-23.65-24.787-42.276-48.284-48.597C458.781 64 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