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<!DOCTYPE html> <html lang="en-US" class="no-js"> <head> <meta charset="UTF-8"> <meta name="viewport" content="width=device-width"> <link rel="profile" href="http://gmpg.org/xfn/11"> <link rel="pingback" href="https://gdpr-info.eu/xmlrpc.php">  <script>(function(html){html.className = html.className.replace(/\bno-js\b/,'js')})(document.documentElement);</script> <meta name='robots' content='index, follow, max-image-preview:large, max-snippet:-1, max-video-preview:-1' /> <style>img:is([sizes="auto" i], [sizes^="auto," i]) { contain-intrinsic-size: 3000px 1500px }</style>  <script> var _paq = window._paq = window._paq || []; /* tracker methods like "setCustomDimension" should be called before "trackPageView" */ _paq.push(["disableCookies"]); _paq.push(['trackPageView']); _paq.push(['enableLinkTracking']); (function() { var u="https://m.gdpr-info.eu/"; _paq.push(['setTrackerUrl', u+'matomo.php']); _paq.push(['setSiteId', '1']); var d=document, g=d.createElement('script'), s=d.getElementsByTagName('script')[0]; g.async=true; g.src=u+'matomo.js'; s.parentNode.insertBefore(g,s); })(); </script>   <title>Right of Access - General Data Protection Regulation (GDPR)</title> <link rel="preload" as="font" href="https://gdpr-info.eu/wp-content/themes/twentyfifteen-child/src/fonts/Roboto/Roboto-Light.otf" crossorigin> <link rel="preload" as="font" href="https://gdpr-info.eu/wp-content/themes/twentyfifteen-child/src/fonts/Roboto/Roboto-Medium.otf" crossorigin> <link rel="preload" as="font" href="https://gdpr-info.eu/wp-content/themes/twentyfifteen-child/src/fonts/Roboto/RobotoSlab-Medium.ttf" crossorigin> <link rel="preload" as="font" href="https://gdpr-info.eu/wp-content/themes/twentyfifteen-child/src/fonts/Roboto/RobotoSlab-Regular.ttf" crossorigin><link rel="preload" data-rocket-preload as="image" href="https://gdpr-info.eu/wp-content/themes/twentyfifteen-child/img/logo-intersoft-consulting.png" imagesrcset="https://gdpr-info.eu/wp-content/themes/twentyfifteen-child/img/logo-intersoft-consulting.png 1x, https://gdpr-info.eu/wp-content/themes/twentyfifteen-child/img/logo-intersoft-consulting@2x.png 2x" imagesizes="" fetchpriority="high"> <link rel="canonical" href="https://gdpr-info.eu/issues/right-of-access/" /> <meta property="og:locale" content="en_US" /> <meta property="og:type" content="article" /> <meta property="og:title" content="Right of Access - General Data Protection Regulation (GDPR)" /> <meta property="og:description" content="The right of access plays a central role in the General Data Protection Regulation (GDPR). 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On the one hand, because only the right of access allows the data subject to exercise further rights (such as rectification and erasure). On the other hand, because an omitted or incomplete disclosure is subject to fines.</p> <p>The answer to a right of access request includes two stages. First, the controller must check whether any personal data of the person seeking information is being processed at all. In any case, one must report a positive or negative result. If the answer should be positive, the second stage involves a whole range of information. The right of access includes information about the processing purposes, the categories of personal data processed, the recipients or categories of recipients, the planned duration of storage or criteria for their definition, information about the rights of the data subject such as rectification, erasure or restriction of processing, the right to object, instructions on the right to lodge a complaint with the authorities, information about the origin of the data, as long as these were not collected from the data subject himself, and any existence of an automated decision-taking process, including profiling, with meaningful information about the logic involved as well as the implications and intended effects of such procedures. Last but not least, if personal data is transmitted to a third country without an adequate level of protection, data subjects must be informed of all appropriate safeguards which have been taken.</p> <p>Information can be provided to the data subject in writing, electronically or verbally as per Art. 12(1) sentences 2 and 3 of the GDPR, depending on the circumstance. According to Art. 12(3) GDPR information must be provided without undue delay but at latest within one month. Only in reasoned cases may this one-month deadline be exceptionally exceeded. As a rule, the information has to be provided free of charge. If, in addition, further copies are requested, one can request a reasonable payment which reflects administrative costs. The controller is also allowed to refuse a data subject’s requests to right of access if it is unjustified or excessive. The controller additionally has the right, if he is processing a large volume of information about the data subject, that he or she specify their request within the right of access regarding specific data processing or kind of information.</p> <div class="empfehlung-dsgvo-artikel"> <h2>Suitable GDPR articles</h2>  <span><a href="https://gdpr-info.eu/art-12-gdpr/"><span class="bold-number">Art. 12 GDPR</span> Transparent information, communication and modalities for the exercise of the rights of the data subject</a></span> <span><a href="https://gdpr-info.eu/art-15-gdpr/"><span class="bold-number">Art. 15 GDPR</span> Right of access by the data subject</a></span> <span><a href="https://gdpr-info.eu/art-46-gdpr/"><span class="bold-number">Art. 46 GDPR</span> Transfers subject to appropriate safeguards</a></span>  </div> <div class="empfehlung-erwaegungsgruende"> <h2>Suitable Recitals</h2>  <span><a href="https://gdpr-info.eu/recitals/no-58/">(<span class="bold-number">58</span>) The Principle of Transparency</a></span> <span><a href="https://gdpr-info.eu/recitals/no-63/">(<span class="bold-number">63</span>) Right of Access</a></span> <span><a href="https://gdpr-info.eu/recitals/no-64/">(<span class="bold-number">64</span>) Identity Verification</a></span> <span><a href="https://gdpr-info.eu/recitals/no-73/">(<span class="bold-number">73</span>) Restrictions of Rights and Principles</a></span>  </div> <div class="empfehlung-externe-links"> <h2>External Links</h2> <p><strong>Authorities</strong></p> <ul> <li>Data Protection Authority UK ► Right of access (<a href="https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/right-of-access/" target="_blank" rel="noopener">Link</a>)</li> <li>Data Protection Authority Ireland ► Access Rights and Responsibilities (<a href="https://web.archive.org/web/20171104015352/https://dataprotection.ie/documents/AccessGuidance.pdf" target="_blank" rel="noopener">Link</a>)</li> <li>Data Protection Authority Ireland ► The Right of Access (<a href="https://www.dataprotection.ie/en/individuals/know-your-rights/right-access-information" target="_blank" rel="noopener">Link</a>)</li> <li>European Commission ► What personal data and information can an individual access on request? (<a href="https://ec.europa.eu/info/law/law-topic/data-protection/reform/rules-business-and-organisations/dealing-citizens/what-personal-data-and-information-can-individual-access-request_en" target="_blank" rel="noopener">Link</a>)</li> <li><label class="publication-label">EU publications</label> ► Handbook on European data protection law – The right of access to an individual’s own data, page 216 (<a href="https://publications.europa.eu/en/publication-detail/-/publication/5b0cfa83-63f3-11e8-ab9c-01aa75ed71a1" target="_blank" rel="noopener">Link</a>)</li> </ul> <p><strong>Expert contribution</strong></p> <ul> <li>Bird & Bird ► Subject access, rectification and portability (<a href="https://www.twobirds.com/-/media/pdfs/gdpr-pdfs/32--guide-to-the-gdpr--subject-access-rectification-and-portability.pdf" target="_blank" rel="noopener">Link</a>)</li> </ul> </div> <div class="link-to-overview"> <a class="btn btn-primary" role="button" href="https://gdpr-info.eu/issues/" rel="home">Key Issues</a> <span class="link-description">Table of contents</span> </div> <div class="feedback hidden-print"> <span class="feedback-title"><a href="https://gdpr-info.eu/gf/?TB_iframe=true&height=320" title="Your message" class="thickbox">Report error</a></span> </div> </div> </article> </main> </div> </div> <footer id="colophon" class="site-footer" role="contentinfo"> <div class="site-info"> <div id="widget-area" class="widget-area" role="complementary"> <aside id="media_image-3" class="widget-odd widget-first widget-1 ics-logo-footer widget widget_media_image"><h2 class="widget-title">Logo</h2><img width="320" height="82" src="https://gdpr-info.eu/wp-content/uploads/2019/06/logo-ics.jpg" class="image wp-image-5082 attachment-full size-full" alt="intersoft consulting services AG" style="max-width: 100%; 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