Institutional Reporting | Grants & Funding

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Learn about assistance programs, how to identify a potential funding organization, and past NIH funding." class="nav-link position-relative px-0 btn btn-primary rounded-0 text-lg-center text-uppercase fw-bold me-0 py-2 px-3 py-lg-3 d-flex collapsed justify-content-between d-lg-block" data-bs-toggle="collapse" data-bs-target="#Funding" aria-expanded="false" data-drupal-link-system-path="node/23"> Funding <i class="bi bi-caret-down-fill"></i> </a> <div> <div class="container-fluid rounded-0 w-100 start-0 bg-white text-black shadow position-absolute collapse z-3" id="Funding" data-bs-parent="#block-nihod5-subtheme-main-navigation"> <div class="container"> <div class="row"> <div class="col-12 col-lg-6 px-4 p-lg-5"> <strong class="h4 d-none d-lg-block text-secondary">Funding</strong> <p class="d-none d-lg-block">As the largest public funder of biomedical research in the world, NIH supports a variety of programs from grants and contracts to loan repayment. Learn about assistance programs, how to identify a potential funding organization, and past NIH funding.</p> <a href="/funding" title="As the largest public funder of biomedical research in the world, NIH supports a variety of programs from grants and contracts to loan repayment. Learn about assistance programs, how to identify a potential funding organization, and past NIH funding." class="btn btn-block btn-primary ms-0 my-3 my-lg-0 px-4" data-drupal-link-system-path="node/23">Explore Funding</a> </div> <div class="col-12 col-lg-6 px-4 pb-3 p-lg-5 ps-lg-0"> <div class="border-start ps-4"> <ul class="bg-white p-0 start-0 ps-lg-5 border-lg-start border-light h-100 menu-level-1"> <li class="nav-item d-flex flex-wrap flex-column position-static mb-2"> <a href="/funding/nih-guide-for-grants-and-contracts" class="1 nav-link position-relative px-0 py-2 py-lg-1 fw-bold" data-drupal-link-system-path="node/45">NIH Guide for Grants and Contracts</a> </li> <li class="nav-item d-flex flex-wrap flex-column position-static mb-2"> <a href="/funding/funding-categories" class="1 nav-link position-relative px-0 py-2 py-lg-1 fw-bold" data-drupal-link-system-path="node/21">Funding Categories</a> </li> <li class="nav-item d-flex flex-wrap flex-column position-static mb-2"> <a href="/funding/find-a-fit-for-your-research-nih-institutes-centers-offices" class="1 nav-link position-relative px-0 py-2 py-lg-1 fw-bold" data-drupal-link-system-path="node/25">Find a Fit for Your Research: NIH Institutes, Centers, and Offices</a> </li> <li class="nav-item d-flex flex-wrap flex-column position-static mb-2"> <a href="/funding/explore-data-on-funded-projects" class="1 nav-link position-relative px-0 py-2 py-lg-1 fw-bold" data-drupal-link-system-path="node/24">Explore Who and What NIH Funds</a> </li> </ul> </div> </div> </div> </div> </div> </div> </li> <li class="nav-item d-flex flex-wrap flex-column position-static d-lg-block flex-grow-1"> <a href="/grants-process" title="Take time to learn about each step in the grants process from planning to apply through developing and submitting your application to award and post-award reporting." class="nav-link position-relative px-0 btn btn-primary rounded-0 text-lg-center text-uppercase fw-bold me-0 py-2 px-3 py-lg-3 d-flex collapsed justify-content-between d-lg-block" data-bs-toggle="collapse" data-bs-target="#GrantsProcess" aria-expanded="false" data-drupal-link-system-path="node/49"> Grants Process <i class="bi bi-caret-down-fill"></i> </a> <div> <div class="container-fluid rounded-0 w-100 start-0 bg-white text-black shadow position-absolute collapse z-3" id="GrantsProcess" data-bs-parent="#block-nihod5-subtheme-main-navigation"> <div class="container"> <div class="row"> <div class="col-12 col-lg-6 px-4 p-lg-5"> <strong class="h4 d-none d-lg-block text-secondary">Grants Process</strong> <p class="d-none d-lg-block">Take time to learn about each step in the grants process from planning to apply through developing and submitting your application to award and post-award reporting.</p> <a href="/grants-process" title="Take time to learn about each step in the grants process from planning to apply through developing and submitting your application to award and post-award reporting." class="btn btn-block btn-primary ms-0 my-3 my-lg-0 px-4" data-drupal-link-system-path="node/49">Explore Grants Process</a> </div> <div class="col-12 col-lg-6 px-4 pb-3 p-lg-5 ps-lg-0"> <div class="border-start ps-4"> <ul class="bg-white p-0 start-0 ps-lg-5 border-lg-start border-light h-100 menu-level-1"> <li class="nav-item d-flex flex-wrap flex-column position-static mb-2"> <a href="/grants-process/plan-to-apply" title="Plan ahead, assess funding opportunities, and take other early steps. Learn to work with your organization, assess resources and teammates, identify a funding opportunity, check application policies, and lay out your timeline." class="1 nav-link position-relative px-0 py-2 py-lg-1 fw-bold" data-drupal-link-system-path="node/1073">Plan to Apply</a> </li> <li class="nav-item d-flex flex-wrap flex-column position-static mb-2"> <a href="/grants-process/write-application" title="Find the official grant application instructions, preview application forms, get advice on grant writing, check out sample grant applications, and read our tips on specific application attachments and sections." class="1 nav-link position-relative px-0 py-2 py-lg-1 fw-bold" data-drupal-link-system-path="node/670">Write Application</a> </li> <li class="nav-item d-flex flex-wrap flex-column position-static mb-2"> <a href="/grants-process/submit" title="Learn about the steps you must take after filling out your application forms to complete the submission process, how NIH checks your application for completeness prior to review, and NIH submission policies." class="1 nav-link position-relative px-0 py-2 py-lg-1 fw-bold" data-drupal-link-system-path="node/43">Submit</a> </li> <li class="nav-item d-flex flex-wrap flex-column position-static mb-2"> <a href="/grants-process/review" title="What happens between the time you submit the application and NIH lets you know you will be funded? 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Learn about reporting and monitoring requirements." class="1 nav-link position-relative px-0 py-2 py-lg-1 fw-bold" data-drupal-link-system-path="node/349">Post-Award Monitoring and Reporting</a> </li> </ul> </div> </div> </div> </div> </div> </div> </li> <li class="nav-item d-flex flex-wrap flex-column position-static d-lg-block flex-grow-1"> <a href="/policy-and-compliance" title="By accepting a grant award, recipients agree to comply with the requirements in the NIH Grants Policy Statement unless the notice of award states otherwise." class="nav-link position-relative px-0 btn btn-primary rounded-0 text-lg-center text-uppercase fw-bold me-0 py-2 px-3 py-lg-3 d-flex collapsed justify-content-between d-lg-block bg-gradient shadow" data-bs-toggle="collapse" data-bs-target="#PolicyCompliance" aria-expanded="false" data-drupal-link-system-path="node/3"> Policy & Compliance <i class="bi bi-caret-down-fill"></i> </a> <div> <div class="container-fluid rounded-0 w-100 start-0 bg-white 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or Biospecimens Flowchart</a> <div class="d-none"> </div> </li> <li class="level-4 py-0 px-0 border-0 list-inline"> <a href="/policy-and-compliance/policy-topics/human-subjects/research/public-health" class="dropdown-item py-2 ps-2 text-wrap" role="button" title="Expand menu Public Health Surveillance Exclusions" data-drupal-link-system-path="node/703">Public Health Surveillance Exclusions</a> <div class="d-none"> </div> </li> </ul> </div> </li> <li class="level-3 py-0 px-0 border-0 dropdown list-inline"> <a href="/policy-and-compliance/policy-topics/human-subjects/pre-and-post-award-processes" class="dropdown-item py-2 ps-2 text-wrap d-flex justify-content-between align-items-center" role="button" title="Expand menu Pre-Award and Post-Award Processes for Projects Involving Human Subjects Research" data-drupal-link-system-path="node/547"> Pre-Award and Post-Award Processes for Projects Involving Human Subjects Research <i class="bi bi-caret-right me-24"></i> </a> <div class="d-none"> 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Funding Opportunities Specific to COVID-19" data-drupal-link-system-path="policy-and-compliance/policy-topics/natural-disasters/corona-virus/funding-opportunities">Funding Opportunities Specific to COVID-19</a> <div class="d-none"> </div> </li> <li class="level-4 py-0 px-0 border-0 list-inline"> <a href="/policy-and-compliance/policy-topics/natural-disasters/corona-virus/nih-omb-memo" class="dropdown-item py-2 ps-2 text-wrap" role="button" title="Expand menu NIH Implementation of OMB Memorandum M-20-26 “Extension of Administrative Relief for Recipients and Applicants of Federal Financial Assistance Directly Impacted by the Novel Coronavirus (COVID-19) due to Loss of Operations” dated June 18, 2020" data-drupal-link-system-path="node/747">NIH Implementation of OMB Memorandum M-20-26 “Extension of Administrative Relief for Recipients and Applicants of Federal Financial Assistance Directly Impacted by the Novel Coronavirus (COVID-19) due to Loss of Operations” dated June 18, 2020</a> <div 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role="button" title="Expand menu Peer Review Policies and Practices" data-drupal-link-system-path="node/744"> Peer Review Policies and Practices <i class="bi bi-caret-right me-24"></i> </a> <div class="d-none"> <ul data-block="sidebar_first" block="block-nihod5-subtheme-mainnavigation" class="list-group list-group-flush ps-3"> <li class="level-3 py-0 px-0 border-0 dropdown list-inline"> <a href="/policy-and-compliance/policy-topics/peer-review/simplifying-review" class="dropdown-item py-2 ps-2 text-wrap d-flex justify-content-between align-items-center" role="button" title="Expand menu Simplifying Review of Research Project Grant Applications" data-drupal-link-system-path="node/482"> Simplifying Review of Research Project Grant Applications <i class="bi bi-caret-right me-24"></i> </a> <div class="d-none"> <ul data-block="sidebar_first" block="block-nihod5-subtheme-mainnavigation" class="list-group list-group-flush ps-3"> <li class="level-4 py-0 px-0 border-0 list-inline"> <a 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data-drupal-link-system-path="node/848">Applicant Guidance for Simplifying the Review Framework for Most Research Project Grants</a> <div class="d-none"> </div> </li> <li class="level-4 py-0 px-0 border-0 list-inline"> <a href="/policy-and-compliance/policy-topics/peer-review/simplifying-review/notices" class="dropdown-item py-2 ps-2 text-wrap" role="button" title="Expand menu Notices, Statements and Reports" data-drupal-link-system-path="node/110">Notices, Statements and Reports</a> <div class="d-none"> </div> </li> </ul> </div> </li> <li class="level-3 py-0 px-0 border-0 dropdown list-inline"> <a href="/policy-and-compliance/policy-topics/peer-review/revisions-nih-fellowship-application-review-process" class="dropdown-item py-2 ps-2 text-wrap d-flex justify-content-between align-items-center" role="button" title="Expand menu Revisions to the NIH Fellowship Application and Review Process" data-drupal-link-system-path="node/499"> Revisions to the NIH Fellowship Application and Review 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Harassment on an NIH-Funded Project at a Recipient Institution" data-drupal-link-system-path="node/114">NIH Process for Handling Allegations of Harassment on an NIH-Funded Project at a Recipient Institution</a> <div class="d-none"> </div> </li> </ul> </div> </li> <li class="level-3 py-0 px-0 border-0 dropdown list-inline"> <a href="/policy-and-compliance/policy-topics/harassment/find-help" class="dropdown-item py-2 ps-2 text-wrap d-flex justify-content-between align-items-center" role="button" title="Expand menu Find Help" data-drupal-link-system-path="node/569"> Find Help <i class="bi bi-caret-right me-24"></i> </a> <div class="d-none"> <ul data-block="sidebar_first" block="block-nihod5-subtheme-mainnavigation" class="list-group list-group-flush ps-3"> <li class="level-4 py-0 px-0 border-0 list-inline"> <a href="/policy-and-compliance/policy-topics/harassment/notify" class="dropdown-item py-2 ps-2 text-wrap" role="button" title="Expand menu What to Expect When Notifying NIH" 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Harassment and Discrimination Concerns" data-drupal-link-system-path="node/757">Data - Harassment and Discrimination Concerns</a> <div class="d-none"> </div> </li> <li class="level-3 py-0 px-0 border-0 list-inline"> <a href="https://hr.nih.gov/workforce/workplace-civility-and-equity-survey" class="dropdown-item py-2 ps-2 text-wrap" role="button" title="Expand menu Resources to Evaluate Workplace Climate">Resources to Evaluate Workplace Climate</a> <div class="d-none"> </div> </li> <li class="level-3 py-0 px-0 border-0 list-inline"> <a href="/policy-and-compliance/policy-topics/harassment/related-statements" class="dropdown-item py-2 ps-2 text-wrap" role="button" title="Expand menu Related Statements" data-drupal-link-system-path="node/343">Related Statements</a> <div class="d-none"> </div> </li> <li class="level-3 py-0 px-0 border-0 list-inline"> <a href="https://www.nih.gov/anti-sexual-harassment/nih-staff" class="dropdown-item py-2 ps-2 text-wrap" role="button" title="Expand menu Anti-Sexual Harassment Policies and Resources for NIH Staff">Anti-Sexual Harassment Policies and Resources for NIH Staff</a> <div class="d-none"> </div> </li> </ul> </div> </li> </ul> </div> </li> </ul> </div> </li> </ul> </nav> </div> </div> <div class="order-1 order-lg-2 syndicate col-12 col-lg-9 ps-0 ps-lg-5"> <div class="region region-content"> <div data-drupal-messages-fallback class="hidden"></div> <div id="block-nihod5-subtheme-page-title" class="block block-core block-page-title-block"> <h1><strong><span class="field field--name-title field--type-string field--label-hidden">Institutional Reporting</span> </strong></h1> </div> <div id="block-nihod5-subtheme-content" class="block block-system block-system-main-block"> <article class="node node--type-page node--view-mode-full"> <div class="node__content"> <div class="layout layout--onecol"> <div class="layout__region layout__region--content"> <div class="block block-layout-builder block-field-block-node-page-field-scope-note"> <div class="clearfix text-formatted field field--name-field-scope-note field--type-text-long field--label-visually_hidden"> <div class="field__label visually-hidden">Scope Note</div> <div class="field__item"><p>Are you an institutional official who needs to report that an individual identified as PD/PI or other Senior/Key personnel has been removed from their position or otherwise disciplined due to concerns about harassment, bullying, retaliation or hostile working conditions? Learn how to report the action and what happens when you do.</p></div> </div> </div> <div class="block block-layout-builder block-field-block-node-page-body"> <div class="clearfix text-formatted field field--name-body field--type-text-with-summary field--label-hidden field__item"><div data-ds-id="aas23v54" class="d-flex mb-4"> <div class="d-flex flex-column"> <small class="bg-secondary bi bi-pencil-fill d-flex p-1 rounded-circle text-white"></small> <div class="d-flex h-100 justify-content-around mt-1 mx-2"> <div class="bg-secondary h-100" style="width: 3px;"></div> </div> </div> <div class="ps-3"> <strong>Note</strong> <div>The procedures below are effective July 9, 2022. See <a href="https://grants.nih.gov/grants/guide/notice-files/NOT-OD-22-129.html">NOT-OD-22-129</a>.</div> </div> </div> <h2> Standard Procedure </h2> <table data-ds-id="jyy8ojkr" class="h-100"> <tr> <td> <i class="bi bi-1-circle h2"></i> </td> <td class="ps-4"> <strong class="h4">Authorized Organization Official of recipient institution notifies NIH within 30 days of disciplinary action being taken.</strong> </td> </tr> <tr class="h-100"> <td class="h-100 py-1"> <div class="bg-opacity-25 bg-primary h-100 mx-auto w-25"> </div> </td> <td class="ps-4"> <p>Notifications must include, at a minimum:</p> <ul> <li> The name of the Authorized Organization Representative submitting the notification </li> <li> The name of the individual of concern </li> <li> A description of the concerns </li> <li> The action(s) taken </li> <li> Any anticipated impact on the NIH-funded award(s) </li> </ul> </td> </tr> <tr> <td> <i class="bi bi-2-circle h2"></i> </td> <td class="ps-4"> <strong class="h4">NIH's Office of Extramural Research (OER) assesses the report, checking for whether:</strong> </td> </tr> <tr class="h-100"> <td class="h-100 py-1"> <div class="bg-opacity-25 bg-primary h-100 mx-auto w-25"> </div> </td> <td class="ps-4"> <ol> <li> Staff are key personnel on an NIH-funded grant </li> <li> If NIH-funded grants are involved </li> <li> Whether the person of concern is involved in and should be removed from peer review service </li> </ol> <p> Notification is done via this web form: <a href="https://public.era.nih.gov/shape/public/index.era" target="_blank">Notify NIH</a> </p> </td> </tr> <tr> <td> <i class="bi bi-3-circle h2"></i> </td> <td class="ps-4"> <strong class="h4">OER may reach out to the institution to better understand</strong> </td> </tr> <tr class="h-100"> <td> <div class="bg-opacity-25 bg-primary h-100 mx-auto w-25"> </div> </td> <td class="ps-4"> <ol> <li> If an institutional investigation commenced; if there was a finding </li> <li> The impact, if any, on NIH research </li> <li> If any identified risks to research staff and/or students have been mitigated </li> <li> Actions taken and safeguards that have been put in place </li> <li> Other factors and actions relevant to the allegation </li> </ol> </td> </tr> <tr> <td> <i class="bi bi-4-circle h2"></i> </td> <td class="ps-4"> <strong class="h4">Appropriate actions are taken to ensure NIH-funded research is occurring in a safe environment</strong> </td> </tr> <tr class="h-100"> <td></td> <td class="ps-4"> <p>These actions may include, but are not limited to:</p> <ol> <li> Coordinating with funding NIH Institute on necessary grants management actions, which may include requesting the recipient institution identify a replacement principal investigator on the award </li> <li> Holding pending awards associated with the PI of concern while compliance issues are resolved </li> <li> Declining to approve requests to transfer grants involving the PI to another institution </li> <li> Requiring special reporting requirements from the institution </li> <li> Requiring follow-ups with institutions to ensure issues have been fully addressed </li> </ol> </td> </tr> </table> <div data-ds-id="1ysql345" class="card mb-3 w-50"> <img src="/images/institutional-reporting.svg" class="card-img-top" alt="..." /> <div class="card-body"> <h5 class="card-title">Overview of Institution Reporting Process</h5> <p class="card-text">Alt: Flow chart displaying the institution reporting process.</p> </div> </div></div> </div> <div class="block block-layout-builder block-extra-field-block-node-page-workbench-moderation-control"> </div> </div> </div> </div> </article> </div> <div id="block-grants-learningcenterresources" class="block block-oer-resources-module block-learning-center-resources-block"> <div class="border-2 border-secondary border-top container mb-5 mt-5" id="faq-wrapper"> <div class="row"> <h3 class="border-5 border-secondary border-top col-12 col-md-3 pt-3 text-secondary">FAQs</h3> <div class="border-5 border-top border-white col-12 col-md-9 pt-3"> <div id="featured-faq-wrapper"></div> </div> </div> </div> <script> let faq_block = document.getElementById("faq-wrapper"); 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