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Reimbursement formalities | IT Department

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</li> </ul> </div> <!-- /.navbar-collapse --> </div> <!-- /.container-fluid --> </nav> </nav> </div> </div> <div class="wrapper-center col-md-9 col-sm-12 col-xs-12"> <div class="region region-content"> <div data-drupal-messages-fallback class="hidden"></div> <section class="language-switcher-language-session settings-tray-editable block block-language block-language-blocklanguage-content clearfix" id="block-languageswitchercontenu" role="navigation" data-drupal-settingstray="editable"> <ul class="links"><li data-drupal-link-system-path="node/335" class="en is-active"><a href="/staff/secretariat/reimbursement-formalities" class="language-link session-active is-active" data-drupal-link-system-path="node/335">English</a></li><li data-drupal-link-query="{&quot;language&quot;:&quot;fr&quot;}" data-drupal-link-system-path="node/335" class="fr"><a href="/staff/secretariat/reimbursement-formalities?language=fr" class="language-link" data-drupal-link-query="{&quot;language&quot;:&quot;fr&quot;}" data-drupal-link-system-path="node/335">Fran莽ais</a></li></ul> </section> <h1 class="page-header"> <span>Reimbursement formalities</span> </h1> <article data-history-node-id="335" about="/staff/secretariat/reimbursement-formalities" class="secretariat-pages full clearfix"> <div class="content"> <div class="field field--name-body field--type-text-with-summary field--label-hidden field--item"><h3><span lang="en">EDUCATION FEES (from the 2017-2018 school year onwards)</span></h3> <p><span lang="en">Fill in the <strong><a href="https://edh.cern.ch/Document/Claims/EducationFees" target="_blank">Education Fees claim </a></strong>in EDH and attach the substantiating documents (in pdf format).</span></p> <p><span lang="en">The full procedure can be found in the <strong><a href="https://admin-eguide.web.cern.ch/en/procedure/payment-education-fees-summary" target="_blank">admin e-guide</a></strong></span></p> <hr> <h3><span lang="en">REIMBURSEMENT OF EXPENSES FOR LECTURERS</span></h3> <p><span lang="en">Regarding requests of reimbursement of expenses for lecturers, the rules for <strong><a href="https://admin-eguide.web.cern.ch/en/procedure/duty-travel-january-2020" target="_blank">Duty travels</a></strong> apply.</span></p> <p><span lang="en">In any case, all requests must be justified by an invitation letter (or equivalent)<em> </em><strong><u>and approved by the Head of Department.</u></strong></span></p> <p><span lang="en">Please see the procedure about <strong><a href="https://admin-eguide.web.cern.ch/en/procedure/people-registered-external" target="_blank">People registered as External</a></strong> for full details.</span></p> <hr> <h3><span lang="en">SUNDRY EXPENSES</span></h3> <p><span lang="en">Sundry expenses can only be reimbursed if they have been incurred for the needs of the department and with the approval of the Group Leader and cannot be made by the Procurement Service or by another relevant service. In practice, this applies to small items of equipment or supplies which the Procurement Service has <strong>previously </strong>recommended should be purchased by the member of the personnel (restrictions do apply).</span></p> <p><span lang="en">You need to provide the secretariat with all your receipts and proofs of payment in order to be reimbursed.</span></p> <p><span lang="en">Please see the procedure in the <strong><a href="https://admin-eguide.web.cern.ch/en/procedure/small-purchases-and-their-reimbursement" target="_blank">admin eGuide</a></strong> for full details.</span></p> </div> </div> </article> </div> </div> </div> </main> <footer role="contentinfo"> <div class="row cern-footer"> <div class="col-xs-12 col-sm-3 col-md-3 col-lg-3 footer-first-col"> <div class="region region-footercolumn1"> <section id="block-cernclean-inpersonithelp" class="settings-tray-editable block block-block-content block-block-content6493ebb4-e07b-4955-970b-6dbbbded36e2 clearfix" data-drupal-settingstray="editable"> <h2 class="block-title">Drop-in IT Support Desk</h2> <div class="layout layout--twocol"> <div class="layout__region layout__region--top"> <div class="field field--name-body field--type-text-with-summary field--label-hidden field--item"><h4><a href="https://cern.service-now.com/service-portal?id=it_sos">IT-SOS | IT Support On Site</a></h4> <ul> <li>In Restaurant 2, <a href="https://maps.cern.ch/mapsearch/mapsearch.htm?n=['504/R-005']" rel="noopener" target="_blank" title="Go to CERN maps">504/R-005</a></li> <li>Mon-Fri, 8am-5pm non-stop</li> </ul> </div> </div> </div> </section> </div> </div> <div class="col-xs-12 col-sm-8 col-md-8 col-lg-8 footer-second-col"> <div class="row"> <!-- CONTACT US --> <div class="col-sm-5 col-md-4 col-md-offset-0 col-lg-4 col-lg-offset-0"> <div class="region region-footercolumn2"> <section id="block-cernclean-servicedesk" class="settings-tray-editable block block-block-content block-block-content16b90748-963c-40b7-8171-dadc04cb5f00 clearfix" data-drupal-settingstray="editable"> <h2 class="block-title">Help</h2> <div class="layout layout--twocol"> <div class="layout__region layout__region--top"> <div class="field field--name-body field--type-text-with-summary field--label-hidden field--item"><h4>Service Desk</h4> <ul> <li>telephone<strong>: 77777</strong></li> <li>website<strong>: <a href="https://cern.service-now.com/service-portal/">Service Portal</a></strong></li> </ul> </div> </div> </div> </section> </div> </div> <!-- general info --> <div class="col-sm-6 col-sm-offset-1 col-md-4 col-md-offset-0 col-lg-4"> <div class=" mb-4"> <div class="region region-footercolumn3"> <section id="block-cern-overwrite-block-23" class="settings-tray-editable block block-block-content block-block-contentf0695b3f-83ca-4df8-885a-14c3c8c7b053 clearfix" data-drupal-settingstray="editable"> <h2 class="block-title">About this website</h2> <div class="layout layout--twocol"> <div class="layout__region layout__region--top"> <div class="field field--name-body field--type-text-with-summary field--label-hidden field--item"><ul> <li><span style="font-size:12px;"><a href="/accessibility-statement">- Accessibility statement</a></span></li> <li><span style="font-size:12px;"><a href="https://cern.service-now.com/service-portal?id=sc_cat_item&amp;name=it-web-feedback&amp;se=IT-administration">- Report an issue about this website</a></span></li> <li>- <span style="font-size:10px;">Former IT websites: <a href="https://it-dep-archive.web.cern.ch/default.asp">2006-2012</a>, <a href="http://it-d7-archive.web.cern.ch/it-d7-archive/">2013-2020</a></span></li> </ul> </div> </div> </div> </section> </div> </div> </div> <!-- cern and you --> <div class="col-sm-6 col-sm-offset-6 col-md-4 col-md-offset-0 col-lg-4 col-lg-offset-0"> <div class=" mb-4"> </div> </div> </div> </div> <div class="col-xs-1 col-sm-1 col-md-1 col-lg-1 footer-last-logo"> <a href="https://home.cern/" title="CERN" target="_blank"><img src="/themes/custom/cern-theme/logo.svg" alt="CERN"/></a> </div> </div> <div class="copy-wrapper light"> <a href="https://copyright.web.cern.ch/"> Copyright </a> &nbsp;&copy; 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