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Starting and running an alumni group | Alumni | Imperial College London
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globally</a></li> </ul> </li> </ul> </li> <li><a href="/alumni/groups/alumni-affinity-networks/">Alumni Affinity Networks</a> <ul class="multilevel-linkul-1"> <li><a href="/alumni/groups/alumni-affinity-networks/imperial-women/">Imperial Women's Alumni Network</a></li> <li><a href="/alumni/groups/alumni-affinity-networks/imperial-marketing-alumni-network/">Imperial Marketing Alumni Network</a></li> <li><a href="/alumni/groups/alumni-affinity-networks/iban/">Imperial Black Alumni Network</a></li> </ul> </li> </ul> </li><li><a href="/alumni/volunteer/">Volunteer</a> <ul class="multilevel-linkul-0"> <li><a href="/alumni/volunteer/volunteer-opportunities/">Volunteer opportunities</a> <ul class="multilevel-linkul-1"> <li><a href="/alumni/volunteer/volunteer-opportunities/inspire-future-students-/">Inspire future students </a></li> <li><a href="/alumni/volunteer/volunteer-opportunities/support-current-students-/">Support current students </a></li> <li><a href="/alumni/volunteer/volunteer-opportunities/enhance-your-alumni-community/">Enhance your alumni community</a></li> <li><a href="/alumni/volunteer/volunteer-opportunities/other-opportunities-/">Other opportunities </a></li> </ul> </li> <li><a href="/alumni/volunteer/register-your-interest/">Register your interest</a></li> <li><a href="/alumni/volunteer/volunteer-stories/">Volunteer stories</a> <ul class="multilevel-linkul-1"> <li><a href="/alumni/volunteer/volunteer-stories/madhu-bhabuta/">Madhu Bhabuta</a></li> <li><a href="/alumni/volunteer/volunteer-stories/suvichak-thongborisoot/">Suvichak Thongborisoot</a></li> <li><a href="/alumni/volunteer/volunteer-stories/claire-milne/">Claire Milne</a></li> <li><a href="/alumni/volunteer/volunteer-stories/jill-crowther/">Jill Crowther</a></li> <li><a href="/alumni/volunteer/volunteer-stories/oliver-woolley/">Oliver Woolley</a></li> <li><a href="/alumni/volunteer/volunteer-stories/dong-ping-zhang/">Dong Ping Zhang</a></li> <li><a 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<div class="container"> <p class="step-1">In this section</p> <nav class="nav-fallback"> <ul class="nav-fallback__parent"> <li> <a class="lwi" href="/alumni/"> Alumni </a> </li> </ul> <ul class="cluster cluster--pad-m"><li><a href="/alumni/groups/regional-groups/alumni-group-resources/start-and-run/expectations-of-groups/">Expectations of groups</a></li></ul> </nav> </div> </div> <div class="container content-template" id="content"> <nav class="page-area-heading"> <a href="/alumni/">Alumni</a> </nav> <div class="page-heading lg-8 sm-12"> <div class="breadcrumbs"> <ul> <li><a href="/">Imperial Home</a></li> <li><a href="/alumni/">Alumni</a></li><li><a href="/alumni/groups/">Groups</a></li><li><a href="/alumni/groups/regional-groups/">Regional groups</a></li><li><a href="/alumni/groups/regional-groups/alumni-group-resources/">Alumni group resources</a></li><li><a href="/alumni/groups/regional-groups/alumni-group-resources/start-and-run/">Starting and running an alumni group</a></li> </ul> </div> <h1>Starting and running an alumni group</h1> </div> <div class="row row--space-between flow-opposite top" id=""> <aside class="col lg-3 md-4 sm-12"> <div class="section-sidebar"> <button class="section-sidebar__button" aria-expanded="false" aria-controls="section-sidebar-content"> <h2 class="section-sidebar__heading">In this section</h2> <svg role="img" aria-hidden="true" focusable="false" class="icon icon--m"> <use xlink:href="/assets/website/images/svg/icons.svg#chevron-down"></use> </svg> </button> <div class="section-sidebar__content" id="section-sidebar-content"> <ul class="section-sidebar__list flow-2xs"><li><a href="/alumni/groups/regional-groups/alumni-group-resources/start-and-run/expectations-of-groups/">Expectations of groups</a></li> </ul> </div> </div> </aside> <div class="col lg-8 sm-12" role="main" id="primary-content"> <!-- Search text crawl start --> <div class="module flow-m"> <!-- begin Banner -bottom block js TEST--> <div class="col lg-12 full page-banner"> <picture> <source type="image/webp" srcset=" https://pxl-imperialacuk.terminalfour.net/fit-in/539x152/filters:format(webp)/prod01/channel_3/media/migration/alumni/taiwan-gc-2019_1627644419389_x4.jpg 534w, https://pxl-imperialacuk.terminalfour.net/fit-in/1079x305/filters:format(webp)/prod01/channel_3/media/migration/alumni/taiwan-gc-2019_1627644419389_x4.jpg 1079w, https://pxl-imperialacuk.terminalfour.net/fit-in/2158x610/filters:upscale()/filters:format(webp)/prod01/channel_3/media/migration/alumni/taiwan-gc-2019_1627644419389_x4.jpg 2158w, https://pxl-imperialacuk.terminalfour.net/fit-in/4316x1220/filters:upscale()/filters:format(webp)/prod01/channel_3/media/migration/alumni/taiwan-gc-2019_1627644419389_x4.jpg 4316w" sizes=" (min-width: 1520px) 1079px, (min-width: 1025px) calc(75vw - 82px), (min-width: 930px) calc(75vw - 50px), 100vw" > <source type="image/jpeg" srcset=" https://pxl-imperialacuk.terminalfour.net/fit-in/539x152/prod01/channel_3/media/migration/alumni/taiwan-gc-2019_1627644419389_x4.jpg 534w, https://pxl-imperialacuk.terminalfour.net/fit-in/1079x305/prod01/channel_3/media/migration/alumni/taiwan-gc-2019_1627644419389_x4.jpg 1079w, https://pxl-imperialacuk.terminalfour.net/fit-in/2158x610/filters:upscale()/prod01/channel_3/media/migration/alumni/taiwan-gc-2019_1627644419389_x4.jpg 2158w, https://pxl-imperialacuk.terminalfour.net/fit-in/4316x1220/filters:upscale()/prod01/channel_3/media/migration/alumni/taiwan-gc-2019_1627644419389_x4.jpg 4316w" > <img src="https://pxl-imperialacuk.terminalfour.net/fit-in/1079x305/prod01/channel_3/media/migration/alumni/taiwan-gc-2019_1627644419389_x4.jpg" alt="The Taiwan group at a local event" width="4316" height="1220" class="full" fetchpriority="high" loading="eager"> </picture> <div class="intro-text primary"> <p>A guide to the amount of activity your group should arrange each year</p> </div> </div> <!-- end Banner -bottom block --> <div class="row wysiwyg"> <h2>Expectations</h2> <p>Once you have <a href="/alumni/groups/regional-groups/alumni-group-resources/how-to-run-an-event/">run two successful events</a>, we can start to think about formalising your status as an alumni group. There are a number of things to consider.</p> <ul> <li><span><strong>Sign the terms of reference:</strong> All groups need to sign the </span><a href="https://imperial.eu.qualtrics.com/jfe/form/SV_9MPGVxlMIm8USrP" style="font-size: 15px;" target="_blank" title="terms of reference form link opens in a new window">terms of reference form</a><span>. </span><span>Please read this document carefully and familiarise yourself with <span>our </span><a href="/alumni/groups/regional-groups/alumni-group-resources/start-and-run/expectations-of-groups/">expectations of groups and how we will support you</a>. The document will get updated from time to time, so if you have feedback please get in touch: </span><a href="mailto:alumni@imperial.ac.uk" style="font-size: 15px;" target="_blank" title="alumni@imperial.ac.uk link opens in a new window">alumni@imperial.ac.uk</a><span>.</span></li> <li><span><strong>Select your tier:</strong> The College has set out three levels of alumni groups (tiers one, two and three) to act as rough guides to how much activity you should be organising, based on the number of alumni in your area. They also suggest some of the types of activity you could be thinking about. </span>Please refer to the tiers guidance below for more information. When you digitally sign the terms of reference document, you will be asked to indicate which tier you think your group is<span> – if there are any issues, we will be in touch.</span></li> <li><strong>Write a mission statement:</strong> You may wish to think about crafting a vision or mission statement, or clarify some goals, to outline what your group would like to achieve. Generally, our alumni groups aim to connect local alumni and support one another, raise the profile of the College, and support the College with its activities in your area (where applicable). Alumni groups should never be commercially motivated, and should act in the best interests of the College and the local alumni network at all times. Groups should always strive to be as inclusive as possible. We are happy to look at a draft vision or mission statement for you and to provide feedback. </li> </ul> </div><div class="row wysiwyg"> <h2>Alumni group tier guide</h2> <p>These guidelines will give you an idea of how much activity you should aim to deliver each year - and some great ideas for your <span>organisational structure. All alumni groups need to provide a single point of contact to the College.</span></p> </div><!-- begin Accordion widget --> <div class="heading"> <h2 class="title sr-only"> Alumni group tier guide </h2> </div> <div class="a11y-accordion-tabs wysiwyg"> <div class="accordion-tabs js-tabs" data-tabs-allowed="false" data-start-collapsed="true"> <ul role="tablist" class="tabs-tab-list"> <li role="presentation"> <a href="#tabpanel_971656" role="tab" id="tab_971656" aria-controls="tabpanel_971656" aria-selected="true" class="tabs-trigger js-tabs-trigger"> Tier one </a> </li><li role="presentation"> <a href="#tabpanel_971657" role="tab" id="tab_971657" aria-controls="tabpanel_971657" aria-selected="true" class="tabs-trigger js-tabs-trigger"> Tier two </a> </li><li role="presentation"> <a href="#tabpanel_971658" role="tab" id="tab_971658" aria-controls="tabpanel_971658" aria-selected="true" class="tabs-trigger js-tabs-trigger"> Tier three </a> </li> </ul> <section id='tabpanel_971656' role='tabpanel' aria-labelledby='tab_971656' class='tabs-panel js-tabs-panel' tabindex='0'> <div class='accordion-trigger js-accordion-trigger' aria-controls='tabpanel_971656' tabindex='0'> Tier one <svg role='img' aria-hidden='true' focusable='false' class='icon icon--m'><use xlink:href='/assets/website/images/svg/icons.svg#chevron-down'></use></svg> </div> <div class='content' aria-hidden='false'> <div class="fill"> <table style="width: 100%;"><caption>Overview of tier one</caption> <thead> <tr><th id="A0" scope="col" style="width: 25%;">Alumni population</th><th id="A1" scope="col" style="width: 25%;">Minimum number of events</th><th id="A2" scope="col" style="width: 25%;">Mailings (one per event)</th><th id="A3" scope="col" style="width: 25%;">Organisational structure</th></tr> </thead> <tbody> <tr> <td> 1,000+</td> <td> <p>Six, including one for the Alumni Weekend Global Celebrations.</p> <p>Two further events must be drawn from the list below.</p> <p>Imperial academics travelling to these areas are prioritised. Imperial may offer additional logistical support for some of your events. </p> </td> <td>Six </td> <td> <p>Committee with at least a leader, treasurer and secretary. </p> <p>Should have at least one recent graduate on the organising committee.</p> </td> </tr> </tbody> <tfoot> <tr> <td colspan="4">If you wish to discuss the tier allocation of your group, please get in touch: alumni@imperial.ac.uk</td> </tr> </tfoot> <caption class="sr-only">Expectations of a tier one group</caption></table> </div> </div> </section><!-- .content --><section id='tabpanel_971657' role='tabpanel' aria-labelledby='tab_971657' class='tabs-panel js-tabs-panel' tabindex='0'> <div class='accordion-trigger js-accordion-trigger' aria-controls='tabpanel_971657' tabindex='0'> Tier two <svg role='img' aria-hidden='true' focusable='false' class='icon icon--m'><use xlink:href='/assets/website/images/svg/icons.svg#chevron-down'></use></svg> </div> <div class='content' aria-hidden='false'> <div class="fill"> <table style="width: 100%;"><caption>Overview of tier two</caption> <thead> <tr><th id="A0" scope="col" style="width: 25%;">Alumni population</th><th id="A1" scope="col" style="width: 25%;">Minimum number of events</th><th id="A2" scope="col" style="width: 25%;">Mailings (one per event)</th><th id="A3" scope="col" style="width: 25%;">Organisational structure</th></tr> </thead> <tbody> <tr> <td> 400+</td> <td> <p>Three, including one for the Alumni Weekend Global Celebrations.</p> <p>One further event must be drawn from the list below.</p> </td> <td>Three</td> <td> <p>Two named officers. </p> <p>Should have at least one recent graduate involved in organising events.</p> </td> </tr> </tbody> <tfoot> <tr> <td colspan="4">If you wish to discuss the tier allocation of your group, please get in touch: alumni@imperial.ac.uk</td> </tr> </tfoot> <caption class="sr-only">Expectations of a tier one group</caption></table> </div> </div> </section><!-- .content --><section id='tabpanel_971658' role='tabpanel' aria-labelledby='tab_971658' class='tabs-panel js-tabs-panel' tabindex='0'> <div class='accordion-trigger js-accordion-trigger' aria-controls='tabpanel_971658' tabindex='0'> Tier three <svg role='img' aria-hidden='true' focusable='false' class='icon icon--m'><use xlink:href='/assets/website/images/svg/icons.svg#chevron-down'></use></svg> </div> <div class='content' aria-hidden='false'> <div class="fill"> <table style="width: 100%;"><caption>Overview of tier three</caption> <thead> <tr><th id="A0" scope="col" style="width: 25%;">Alumni population</th><th id="A1" scope="col" style="width: 25%;">Minimum number of events</th><th id="A2" scope="col" style="width: 25%;">Mailings (one per event)</th><th id="A3" scope="col" style="width: 25%;">Organisational structure</th></tr> </thead> <tbody> <tr> <td> 50+</td> <td> <p>One, for the Alumni Weekend Global Celebrations.</p> </td> <td>One</td> <td> <p>One point of contact.</p> </td> </tr> </tbody> <tfoot> <tr> <td colspan="4">If you wish to discuss the tier allocation of your group, please get in touch: alumni@imperial.ac.uk</td> </tr> </tfoot> <caption class="sr-only">Expectations of a tier one group</caption></table> </div> </div> </section><!-- .content --> </div> </div> <!-- end Accordion widget --><div class="row wysiwyg"> <h2>Types of events</h2> <div class="SCXW65114187 BCX0"> <div class="ListContainerWrapper SCXW65114187 BCX0"> <ul> <li><span><strong>Celebrate:</strong> Events which celebrate a connection to Imperial and to the alumni community, for example formal/annual dinners.</span></li> <li><span><strong>Discover:</strong> Events that encourage life-long learning and intellectual engagement with a specific subject or area. For example academic talks (including those from College academics) and tours to business, scientific or industrial facilities.</span></li> <li><span><strong>Learn:</strong> Career-focussed topics covering professional and personal development.</span></li> <li><span><strong>Connect – next generation:</strong> Events focussed on providing the specific types of support that recent graduates need, such as networking events for recent graduates, or formal panels or presentations with senior alumni discussing their careers. It may be possible to support incoming or current students also - please speak to the Alumni Relations Office for more information.</span></li> </ul> </div> </div> </div> <!-- begin Slideshow widget --> <!-- begin slideshow wrapper --> <div class="row full" > <div class="col lg-12"> <!-- begin slideshow --> <div class="media-item lg slideshow"> <div class="items"> <!-- Slideshow item - banner --> <div class="item"> <div class="media"> <img srcset="https://pxl-imperialacuk.terminalfour.net/fit-in/959x430/prod01/channel_3/media/migration/alumni/fb-photo_1636385600788_x4.jpg 959w, https://pxl-imperialacuk.terminalfour.net/fit-in/1918x860/filters:upscale()/prod01/channel_3/media/migration/alumni/fb-photo_1636385600788_x4.jpg 1918w, https://pxl-imperialacuk.terminalfour.net/fit-in/3836x1720/filters:upscale()/prod01/channel_3/media/migration/alumni/fb-photo_1636385600788_x4.jpg 3836w" sizes="(min-width: 1520px) 958px, (min-width: 1025px) calc((100vw - 80px) * 0.75), (min-width: 930px) calc(100vw - 48px), 100vw" alt="" src="https://pxl-imperialacuk.terminalfour.net/prod01/channel_3/media/migration/alumni/fb-photo_1636385600788_x4.jpg" width="3836" height="1720" loading="lazy"> </div> <div class="content"> <div class="title"><p>Celebrate – ICinNY hosted an informal get-together in a pub for local alumni to come along and get to know one another</p></div> </div> </div> <!-- end Slideshow item - banner --><!-- Slideshow item - banner --> <div class="item"> <div class="media"> <img srcset="https://pxl-imperialacuk.terminalfour.net/fit-in/959x430/prod01/channel_3/media/migration/alumni/professor-martin-siegert-in-beijing_1636385444586_x4.jpg 959w, https://pxl-imperialacuk.terminalfour.net/fit-in/1918x860/filters:upscale()/prod01/channel_3/media/migration/alumni/professor-martin-siegert-in-beijing_1636385444586_x4.jpg 1918w, https://pxl-imperialacuk.terminalfour.net/fit-in/3836x1720/filters:upscale()/prod01/channel_3/media/migration/alumni/professor-martin-siegert-in-beijing_1636385444586_x4.jpg 3836w" sizes="(min-width: 1520px) 958px, (min-width: 1025px) calc((100vw - 80px) * 0.75), (min-width: 930px) calc(100vw - 48px), 100vw" alt="A visit from Professor Martin Siegert to Beijing was a chance for recent graduates to network " src="https://pxl-imperialacuk.terminalfour.net/prod01/channel_3/media/migration/alumni/professor-martin-siegert-in-beijing_1636385444586_x4.jpg" width="3836" height="1720" loading="lazy"> </div> <div class="content"> <div class="title"><p>Connect – A visit from Professor Martin Siegert to Beijing was a chance for recent graduates to network </p></div> </div> </div> <!-- end Slideshow item - banner --><!-- Slideshow item - banner --> <div class="item"> <div class="media"> <img srcset="https://pxl-imperialacuk.terminalfour.net/fit-in/959x430/prod01/channel_3/media/migration/alumni/img-0022_1636385512899_x4.jpg 959w, https://pxl-imperialacuk.terminalfour.net/fit-in/1918x860/filters:upscale()/prod01/channel_3/media/migration/alumni/img-0022_1636385512899_x4.jpg 1918w, https://pxl-imperialacuk.terminalfour.net/fit-in/3836x1720/filters:upscale()/prod01/channel_3/media/migration/alumni/img-0022_1636385512899_x4.jpg 3836w" sizes="(min-width: 1520px) 958px, (min-width: 1025px) calc((100vw - 80px) * 0.75), (min-width: 930px) calc(100vw - 48px), 100vw" alt="alumni in Thailand welcomed three alumni speakers working in the electric car industry to share the latest insights with the group over dinner" src="https://pxl-imperialacuk.terminalfour.net/prod01/channel_3/media/migration/alumni/img-0022_1636385512899_x4.jpg" width="3836" height="1720" loading="lazy"> </div> <div class="content"> <div class="title"><p>Discover – Alumni in Thailand welcomed three alumni speakers working in the electric car industry to share the latest insights with the group over dinner</p></div> </div> </div> <!-- end Slideshow item - banner --><!-- Slideshow item - banner --> <div class="item"> <div class="media"> <img srcset="https://pxl-imperialacuk.terminalfour.net/fit-in/959x430/prod01/channel_3/media/migration/alumni/pic-from-event_1636385695043_x4.jpg 959w, https://pxl-imperialacuk.terminalfour.net/fit-in/1918x860/filters:upscale()/prod01/channel_3/media/migration/alumni/pic-from-event_1636385695043_x4.jpg 1918w, https://pxl-imperialacuk.terminalfour.net/fit-in/3836x1720/filters:upscale()/prod01/channel_3/media/migration/alumni/pic-from-event_1636385695043_x4.jpg 3836w" sizes="(min-width: 1520px) 958px, (min-width: 1025px) calc((100vw - 80px) * 0.75), (min-width: 930px) calc(100vw - 48px), 100vw" alt="" src="https://pxl-imperialacuk.terminalfour.net/prod01/channel_3/media/migration/alumni/pic-from-event_1636385695043_x4.jpg" width="3836" height="1720" loading="lazy"> </div> <div class="content"> <div class="title"><p>Learn – An online event hosted by the Swiss group (Geneva) with an alumni speaker sharing his expertise on impact investing</p></div> </div> </div> <!-- end Slideshow item - banner --> </div> </div><!-- end slideshow --> </div> </div><!-- end slideshow wrapper --> <!-- end Slideshow widget --><div class="row wysiwyg"> <h2>Supporting the College</h2> <p>As well as providing a network of like-minded alumni to interact with, lots of our groups wish to provide further support for the College. There are a lot of different ways you can do this. Below are some ideas:</p> </div><!-- 3 Column general content block --> <div class="row equal-height-columns"> <h2 class="sr-only">Supporting the College</h2> <div class="col lg-4 md-4 wysiwyg"> <div class="media-item full secondary reverse equal-height"> <div class="content"> <h3 class="title">Awareness</h3> <p><span>You may wish to let alumni know about the </span><a href="/alumni/benefits/">benefits and services</a><span> available to them, or to update alumni on news from the College (sign up for </span><a href="/media/imperial-today/">Imperial Today</a><span> for a daily news digest). We can also provide you with a short set of PowerPoint slides on recent news and benefits – get in touch with </span><a href="mailto:eilidh.campbell@imperial.ac.uk" target="_blank" title="Eilidh Campbell link opens in a new window">Eilidh Campbell</a><span>, Alumni Engagement Officer, for more information.</span></p> </div> </div> </div> <div class="col lg-4 md-4 wysiwyg"> <div class="media-item full primary reverse equal-height"> <div class="content"> <h3 class="title">Volunteering</h3> <p><span>As well as the work that you do as an alumni group, there are lots of other ways </span><a href="/alumni/volunteer/">alumni can contribute their time to Imperial</a><span>, to inspire future students, support student experiences and to enhance the alumni community. Many of these roles can be done remotely from anywhere in the world. We appreciate the work that our alumni groups do to update others on </span>these opportunities<span>.</span></p> </div> </div> </div> <div class="col lg-4 md-4 wysiwyg"> <div class="media-item full info reverse equal-height"> <div class="content"> <h3 class="title">Fundraising</h3> <p><span>Some of our groups wish to fundraise for the College or to raise the profile of fundraising amongst their peers. Although it is not expected of our groups, it is very much appreciated and can have a huge impact on Imperial’s future. The easiest thing to do is to gently remind others of </span><a href="/giving/">how they can donate and what they can support</a><span>. If you have other ideas we would be very happy to discuss these with you.</span></p> </div> </div> </div> </div> <!-- end 3 Column general content block --> </div> <section class="supplementary-content row"> <div class="supplementary-content__sizer col"></div> <!-- begin Colour block --> <div class="col lg-12 primary text reverse"> <div class="module flow-xs"> <h2 class="fake-h3">Contact us about groups</h2> <p><strong>Kristin Gembiak</strong><br><strong>Alumni Engagement Officer</strong><br>+44 (0)20 7594 9238<br><a title="eilidh.campbell@imperial.ac.uk link opens in a new window" href="mailto:eilidh.campbell@imperial.ac.uk" target="_blank">k.gembiak@imperial.ac.uk</a></p> </div> </div> <!-- end Colour block --><div class="col lg-12"><div class="module btn-container"><a href="/alumni/imperial-plexus/" class="btn"><span>Explore Imperial Plexus</span><svg role="img" aria-hidden="true" focusable="false" class="icon icon--m"><use 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