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<h1 id="firstHeading" class="firstHeading mw-first-heading"><span class="mw-page-title-main">Archives management</span></h1> <div id="p-lang-btn" class="vector-dropdown mw-portlet mw-portlet-lang" > <input type="checkbox" id="p-lang-btn-checkbox" role="button" aria-haspopup="true" data-event-name="ui.dropdown-p-lang-btn" class="vector-dropdown-checkbox mw-interlanguage-selector" aria-label="Go to an article in another language. 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.sidebar-list-title,html.skin-theme-clientpref-night .mw-parser-output .sidebar:not(.notheme) .sidebar-title-with-pretitle{background:transparent!important}html.skin-theme-clientpref-night .mw-parser-output .sidebar:not(.notheme) .sidebar-title-with-pretitle a{color:var(--color-progressive)!important}}@media screen and (prefers-color-scheme:dark){html.skin-theme-clientpref-os .mw-parser-output .sidebar:not(.notheme) .sidebar-list-title,html.skin-theme-clientpref-os .mw-parser-output .sidebar:not(.notheme) .sidebar-title-with-pretitle{background:transparent!important}html.skin-theme-clientpref-os .mw-parser-output .sidebar:not(.notheme) .sidebar-title-with-pretitle a{color:var(--color-progressive)!important}}@media print{body.ns-0 .mw-parser-output .sidebar{display:none!important}}</style><table class="sidebar sidebar-collapse nomobile nowraplinks hlist"><tbody><tr><td class="sidebar-pretitle">Part of a series on</td></tr><tr><th class="sidebar-title-with-pretitle"><a href="/wiki/Library_and_information_science" title="Library and information science">Library and information science</a></th></tr><tr><td class="sidebar-image"><span class="mw-image-border" typeof="mw:File/Frameless"><a href="/wiki/File:LIS_SidebarPicture.png" class="mw-file-description"><img src="//upload.wikimedia.org/wikipedia/commons/thumb/3/3a/LIS_SidebarPicture.png/250px-LIS_SidebarPicture.png" decoding="async" width="250" height="162" class="mw-file-element" srcset="//upload.wikimedia.org/wikipedia/commons/thumb/3/3a/LIS_SidebarPicture.png/375px-LIS_SidebarPicture.png 1.5x, //upload.wikimedia.org/wikipedia/commons/thumb/3/3a/LIS_SidebarPicture.png/500px-LIS_SidebarPicture.png 2x" data-file-width="2544" data-file-height="1644" /></a></span></td></tr><tr><td class="sidebar-above" style="padding-bottom:0.35em;"> <ul><li><a href="/wiki/Outline_of_library_and_information_science" title="Outline of library and information science">Outline</a></li> <li><a href="/wiki/Glossary_of_library_and_information_science" title="Glossary of library and information science">Glossary</a></li></ul></td></tr><tr><td class="sidebar-content" style="padding-top:0.2em;"> <div class="sidebar-list mw-collapsible mw-collapsed"><div class="sidebar-list-title" style="background:#ddddff; text-align:center;;color: var(--color-base)">Histories</div><div class="sidebar-list-content mw-collapsible-content"><a href="/wiki/History_of_libraries" title="History of libraries">Libraries</a> - <a href="/wiki/Information_history" title="Information history">Information</a></div></div></td> </tr><tr><td class="sidebar-content" style="padding-top:0.2em;"> <div class="sidebar-list mw-collapsible"><div class="sidebar-list-title" style="background:#ddddff; text-align:center;;color: var(--color-base)">Focus</div><div class="sidebar-list-content mw-collapsible-content"><a class="mw-selflink selflink">Archives management</a> - <a href="/wiki/Collections_management" title="Collections management">Collections management</a> (<a href="/wiki/Preservation_(library_and_archive)" title="Preservation (library and archive)">Preservation</a>) - <a href="/wiki/Data_management" title="Data management">Data management</a> - <a href="/wiki/Information_management" title="Information management">Information management</a> (<a href="/wiki/Cataloging_(library_science)" title="Cataloging (library science)">cataloguing</a>) - <a href="/wiki/Knowledge_management" title="Knowledge management">Knowledge management</a> - <a href="/wiki/Library_management" title="Library management">Library management</a></div></div></td> </tr><tr><td class="sidebar-content" style="padding-top:0.2em;"> <div class="sidebar-list mw-collapsible mw-collapsed"><div class="sidebar-list-title" style="background:#ddddff; text-align:center;;color: var(--color-base)">Curation</div><div class="sidebar-list-content mw-collapsible-content"><a href="/wiki/Data" title="Data">Data</a> - <a href="/wiki/Metadata" title="Metadata">Metadata</a> - <a href="/wiki/Information" title="Information">Information</a> - <a href="/wiki/Document" title="Document">Documents</a> - <a href="/wiki/Cultural_artifact" title="Cultural artifact">Artefacts</a> - <a href="/wiki/Knowledge" title="Knowledge">Knowledge</a></div></div></td> </tr><tr><td class="sidebar-content" style="padding-top:0.2em;"> <div class="sidebar-list mw-collapsible mw-collapsed"><div class="sidebar-list-title" style="background:#ddddff; text-align:center;;color: var(--color-base)">Interdisciplinary fields</div><div class="sidebar-list-content mw-collapsible-content"><a href="/wiki/Archival_science" title="Archival science">Archival science</a> - <a href="/wiki/Communication_studies" title="Communication studies">Communication studies</a> - <a href="/wiki/Computer_science" title="Computer science">Computer science</a> - <a href="/wiki/Data_science" title="Data science">Data science</a> - <a href="/wiki/Documentation_science" title="Documentation science">Documentation science</a> - <a href="/wiki/Epistemology" title="Epistemology">Epistemology</a> - <a href="/wiki/Library_science" class="mw-redirect" title="Library science">Library science</a> - <a href="/wiki/Information_science" title="Information science">Information science</a> - <a href="/wiki/Science_and_technology_studies" title="Science and technology studies">Science and technology studies</a></div></div></td> </tr><tr><td class="sidebar-content" style="padding-top:0.2em;"> <div class="sidebar-list mw-collapsible mw-collapsed"><div class="sidebar-list-title" style="background:#ddddff; text-align:center;;color: var(--color-base)">Areas</div><div class="sidebar-list-content mw-collapsible-content"><a href="/wiki/Academic_library" title="Academic library">Academic</a> - <a href="/wiki/Archive" title="Archive">Archival</a> - <a href="/wiki/Law_library" title="Law library">Legal</a> - <a href="/wiki/Medical_library" title="Medical library">Health</a> - <a href="/wiki/Private_library" title="Private library">Private</a> - <a href="/wiki/Public_library" title="Public library">Public</a> - <a href="/wiki/School_library" title="School library">School</a> - <a href="/wiki/Special_library" title="Special library">Special</a></div></div></td> </tr><tr><td class="sidebar-below" style="border-top:1px solid #aaa;border-bottom:1px solid #aaa;"> <ul><li><a href="/wiki/Wikipedia:WikiProject_Libraries" title="Wikipedia:WikiProject Libraries">WikiProject</a></li> <li><span class="nowrap"><span class="noviewer" typeof="mw:File"><span title="Category"><img alt="" src="//upload.wikimedia.org/wikipedia/en/thumb/9/96/Symbol_category_class.svg/16px-Symbol_category_class.svg.png" decoding="async" width="16" height="16" class="mw-file-element" srcset="//upload.wikimedia.org/wikipedia/en/thumb/9/96/Symbol_category_class.svg/23px-Symbol_category_class.svg.png 1.5x, //upload.wikimedia.org/wikipedia/en/thumb/9/96/Symbol_category_class.svg/31px-Symbol_category_class.svg.png 2x" data-file-width="180" data-file-height="185" /></span></span> <a href="/wiki/Category:Library_and_information_science" title="Category:Library and information science">Category</a></span></li></ul></td></tr><tr><td class="sidebar-navbar"><link rel="mw-deduplicated-inline-style" href="mw-data:TemplateStyles:r1129693374"><style data-mw-deduplicate="TemplateStyles:r1239400231">.mw-parser-output .navbar{display:inline;font-size:88%;font-weight:normal}.mw-parser-output .navbar-collapse{float:left;text-align:left}.mw-parser-output .navbar-boxtext{word-spacing:0}.mw-parser-output .navbar ul{display:inline-block;white-space:nowrap;line-height:inherit}.mw-parser-output .navbar-brackets::before{margin-right:-0.125em;content:"[ "}.mw-parser-output .navbar-brackets::after{margin-left:-0.125em;content:" ]"}.mw-parser-output .navbar li{word-spacing:-0.125em}.mw-parser-output .navbar a>span,.mw-parser-output .navbar a>abbr{text-decoration:inherit}.mw-parser-output .navbar-mini abbr{font-variant:small-caps;border-bottom:none;text-decoration:none;cursor:inherit}.mw-parser-output .navbar-ct-full{font-size:114%;margin:0 7em}.mw-parser-output .navbar-ct-mini{font-size:114%;margin:0 4em}html.skin-theme-clientpref-night .mw-parser-output .navbar li a abbr{color:var(--color-base)!important}@media(prefers-color-scheme:dark){html.skin-theme-clientpref-os .mw-parser-output .navbar li a abbr{color:var(--color-base)!important}}@media print{.mw-parser-output .navbar{display:none!important}}</style><div class="navbar plainlinks hlist navbar-mini"><ul><li class="nv-view"><a href="/wiki/Template:LibraryandInformation-TopicSidebar" title="Template:LibraryandInformation-TopicSidebar"><abbr title="View this template">v</abbr></a></li><li class="nv-talk"><a href="/wiki/Template_talk:LibraryandInformation-TopicSidebar" title="Template talk:LibraryandInformation-TopicSidebar"><abbr title="Discuss this template">t</abbr></a></li><li class="nv-edit"><a href="/wiki/Special:EditPage/Template:LibraryandInformation-TopicSidebar" title="Special:EditPage/Template:LibraryandInformation-TopicSidebar"><abbr title="Edit this template">e</abbr></a></li></ul></div></td></tr></tbody></table> <p><b>Archives management</b> is the area of management concerned with the maintenance and use of <a href="/wiki/Archives" class="mw-redirect" title="Archives">archives</a>. It is concerned with acquisition, care, arrangement, description and retrieval of records once they have been transferred from an organisation to the archival repository. Once records have been selected and transferred to archival custody, they become <a href="/wiki/Archive" title="Archive">archives</a>.<sup id="cite_ref-1" class="reference"><a href="#cite_note-1"><span class="cite-bracket">[</span>1<span class="cite-bracket">]</span></a></sup><sup id="cite_ref-2" class="reference"><a href="#cite_note-2"><span class="cite-bracket">[</span>2<span class="cite-bracket">]</span></a></sup> </p> <meta property="mw:PageProp/toc" /> <div class="mw-heading mw-heading2"><h2 id="Managing_archives">Managing archives</h2><span class="mw-editsection"><span class="mw-editsection-bracket">[</span><a href="/w/index.php?title=Archives_management&action=edit&section=1" title="Edit section: Managing archives"><span>edit</span></a><span class="mw-editsection-bracket">]</span></span></div> <p>The steps involved in managing archives include acquiring and receiving from the office of the origin, arranging and describing according to archival principles and practices, providing easy retrieval and access to archives.<sup id="cite_ref-3" class="reference"><a href="#cite_note-3"><span class="cite-bracket">[</span>3<span class="cite-bracket">]</span></a></sup><sup id="cite_ref-4" class="reference"><a href="#cite_note-4"><span class="cite-bracket">[</span>4<span class="cite-bracket">]</span></a></sup> </p> <div class="mw-heading mw-heading2"><h2 id="Archives_and_accessibility">Archives and accessibility</h2><span class="mw-editsection"><span class="mw-editsection-bracket">[</span><a href="/w/index.php?title=Archives_management&action=edit&section=2" title="Edit section: Archives and accessibility"><span>edit</span></a><span class="mw-editsection-bracket">]</span></span></div> <p>An increasingly relevant aspect of archives management is ensuring the <a href="/wiki/Accessibility" title="Accessibility">accessibility</a> of archives and archive materials to all users regardless of physical ability. Most archivist and library associations now include resources on educating archivists on how to manage their archives to be more accessible.<sup id="cite_ref-5" class="reference"><a href="#cite_note-5"><span class="cite-bracket">[</span>5<span class="cite-bracket">]</span></a></sup> Both archivists and <a href="/wiki/Special_collections" title="Special collections">special collections</a> librarians are faced with the issue of making their resources more accessible to the public, as their items were created prior to the consideration of accessibility.<sup id="cite_ref-6" class="reference"><a href="#cite_note-6"><span class="cite-bracket">[</span>6<span class="cite-bracket">]</span></a></sup> </p> <div class="mw-heading mw-heading2"><h2 id="See_also">See also</h2><span class="mw-editsection"><span class="mw-editsection-bracket">[</span><a href="/w/index.php?title=Archives_management&action=edit&section=3" title="Edit section: See also"><span>edit</span></a><span class="mw-editsection-bracket">]</span></span></div> <ul><li><a href="/wiki/Collections_management" title="Collections management">Collections management</a></li></ul> <div class="mw-heading mw-heading2"><h2 id="References">References</h2><span class="mw-editsection"><span class="mw-editsection-bracket">[</span><a href="/w/index.php?title=Archives_management&action=edit&section=4" title="Edit section: References"><span>edit</span></a><span class="mw-editsection-bracket">]</span></span></div> <style data-mw-deduplicate="TemplateStyles:r1239543626">.mw-parser-output .reflist{margin-bottom:0.5em;list-style-type:decimal}@media screen{.mw-parser-output .reflist{font-size:90%}}.mw-parser-output .reflist .references{font-size:100%;margin-bottom:0;list-style-type:inherit}.mw-parser-output .reflist-columns-2{column-width:30em}.mw-parser-output .reflist-columns-3{column-width:25em}.mw-parser-output .reflist-columns{margin-top:0.3em}.mw-parser-output .reflist-columns ol{margin-top:0}.mw-parser-output .reflist-columns li{page-break-inside:avoid;break-inside:avoid-column}.mw-parser-output .reflist-upper-alpha{list-style-type:upper-alpha}.mw-parser-output .reflist-upper-roman{list-style-type:upper-roman}.mw-parser-output .reflist-lower-alpha{list-style-type:lower-alpha}.mw-parser-output .reflist-lower-greek{list-style-type:lower-greek}.mw-parser-output .reflist-lower-roman{list-style-type:lower-roman}</style><div class="reflist"> <div class="mw-references-wrap"><ol class="references"> <li id="cite_note-1"><span class="mw-cite-backlink"><b><a href="#cite_ref-1">^</a></b></span> <span class="reference-text"><style data-mw-deduplicate="TemplateStyles:r1238218222">.mw-parser-output cite.citation{font-style:inherit;word-wrap:break-word}.mw-parser-output .citation q{quotes:"\"""\"""'""'"}.mw-parser-output .citation:target{background-color:rgba(0,127,255,0.133)}.mw-parser-output .id-lock-free.id-lock-free a{background:url("//upload.wikimedia.org/wikipedia/commons/6/65/Lock-green.svg")right 0.1em center/9px no-repeat}.mw-parser-output .id-lock-limited.id-lock-limited a,.mw-parser-output .id-lock-registration.id-lock-registration a{background:url("//upload.wikimedia.org/wikipedia/commons/d/d6/Lock-gray-alt-2.svg")right 0.1em center/9px no-repeat}.mw-parser-output .id-lock-subscription.id-lock-subscription a{background:url("//upload.wikimedia.org/wikipedia/commons/a/aa/Lock-red-alt-2.svg")right 0.1em center/9px no-repeat}.mw-parser-output .cs1-ws-icon a{background:url("//upload.wikimedia.org/wikipedia/commons/4/4c/Wikisource-logo.svg")right 0.1em center/12px no-repeat}body:not(.skin-timeless):not(.skin-minerva) .mw-parser-output .id-lock-free a,body:not(.skin-timeless):not(.skin-minerva) .mw-parser-output .id-lock-limited a,body:not(.skin-timeless):not(.skin-minerva) .mw-parser-output .id-lock-registration a,body:not(.skin-timeless):not(.skin-minerva) .mw-parser-output .id-lock-subscription a,body:not(.skin-timeless):not(.skin-minerva) .mw-parser-output .cs1-ws-icon a{background-size:contain;padding:0 1em 0 0}.mw-parser-output .cs1-code{color:inherit;background:inherit;border:none;padding:inherit}.mw-parser-output .cs1-hidden-error{display:none;color:var(--color-error,#d33)}.mw-parser-output .cs1-visible-error{color:var(--color-error,#d33)}.mw-parser-output .cs1-maint{display:none;color:#085;margin-left:0.3em}.mw-parser-output .cs1-kern-left{padding-left:0.2em}.mw-parser-output .cs1-kern-right{padding-right:0.2em}.mw-parser-output .citation .mw-selflink{font-weight:inherit}@media screen{.mw-parser-output .cs1-format{font-size:95%}html.skin-theme-clientpref-night .mw-parser-output .cs1-maint{color:#18911f}}@media screen and (prefers-color-scheme:dark){html.skin-theme-clientpref-os .mw-parser-output .cs1-maint{color:#18911f}}</style><cite class="citation web cs1"><a rel="nofollow" class="external text" href="https://library.unm.edu/cswr/docs/archives-and-records-management.pdf">"Management data"</a> <span class="cs1-format">(PDF)</span>. library.unm.edu<span class="reference-accessdate">. Retrieved <span class="nowrap">2020-02-18</span></span>.</cite><span title="ctx_ver=Z39.88-2004&rft_val_fmt=info%3Aofi%2Ffmt%3Akev%3Amtx%3Abook&rft.genre=unknown&rft.btitle=Management+data&rft.pub=library.unm.edu&rft_id=https%3A%2F%2Flibrary.unm.edu%2Fcswr%2Fdocs%2Farchives-and-records-management.pdf&rfr_id=info%3Asid%2Fen.wikipedia.org%3AArchives+management" class="Z3988"></span></span> </li> <li id="cite_note-2"><span class="mw-cite-backlink"><b><a href="#cite_ref-2">^</a></b></span> <span class="reference-text"><link rel="mw-deduplicated-inline-style" href="mw-data:TemplateStyles:r1238218222"><cite class="citation web cs1"><a rel="nofollow" class="external text" href="https://www2.archivists.org/glossary/terms/a/archives-management">"archives management | Society of American Archivists"</a>. <i>www2.archivists.org</i>.</cite><span title="ctx_ver=Z39.88-2004&rft_val_fmt=info%3Aofi%2Ffmt%3Akev%3Amtx%3Ajournal&rft.genre=unknown&rft.jtitle=www2.archivists.org&rft.atitle=archives+management+%26%23124%3B+Society+of+American+Archivists&rft_id=https%3A%2F%2Fwww2.archivists.org%2Fglossary%2Fterms%2Fa%2Farchives-management&rfr_id=info%3Asid%2Fen.wikipedia.org%3AArchives+management" class="Z3988"></span></span> </li> <li id="cite_note-3"><span class="mw-cite-backlink"><b><a href="#cite_ref-3">^</a></b></span> <span class="reference-text"><link rel="mw-deduplicated-inline-style" href="mw-data:TemplateStyles:r1238218222"><cite class="citation web cs1"><a rel="nofollow" class="external text" href="https://web.archive.org/web/20180323031050/https://www.hw.ac.uk/services/docs/ArchivesManagement.pdf">"Archived copy"</a> <span class="cs1-format">(PDF)</span>. Archived from <a rel="nofollow" class="external text" href="https://www.hw.ac.uk/services/docs/ArchivesManagement.pdf">the original</a> <span class="cs1-format">(PDF)</span> on 2018-03-23<span class="reference-accessdate">. Retrieved <span class="nowrap">2018-03-22</span></span>.</cite><span title="ctx_ver=Z39.88-2004&rft_val_fmt=info%3Aofi%2Ffmt%3Akev%3Amtx%3Abook&rft.genre=unknown&rft.btitle=Archived+copy&rft_id=https%3A%2F%2Fwww.hw.ac.uk%2Fservices%2Fdocs%2FArchivesManagement.pdf&rfr_id=info%3Asid%2Fen.wikipedia.org%3AArchives+management" class="Z3988"></span><span class="cs1-maint citation-comment"><code class="cs1-code">{{<a href="/wiki/Template:Cite_web" title="Template:Cite web">cite web</a>}}</code>: CS1 maint: archived copy as title (<a href="/wiki/Category:CS1_maint:_archived_copy_as_title" title="Category:CS1 maint: archived copy as title">link</a>)</span></span> </li> <li id="cite_note-4"><span class="mw-cite-backlink"><b><a href="#cite_ref-4">^</a></b></span> <span class="reference-text"><link rel="mw-deduplicated-inline-style" href="mw-data:TemplateStyles:r1238218222"><cite class="citation web cs1"><a rel="nofollow" class="external text" href="https://www.archives.gov/research/alic/reference/archives-resources/terminology.html">"Archives and Records Management Resources"</a>. <i>National Archives</i>. August 15, 2016.</cite><span title="ctx_ver=Z39.88-2004&rft_val_fmt=info%3Aofi%2Ffmt%3Akev%3Amtx%3Ajournal&rft.genre=unknown&rft.jtitle=National+Archives&rft.atitle=Archives+and+Records+Management+Resources&rft.date=2016-08-15&rft_id=https%3A%2F%2Fwww.archives.gov%2Fresearch%2Falic%2Freference%2Farchives-resources%2Fterminology.html&rfr_id=info%3Asid%2Fen.wikipedia.org%3AArchives+management" class="Z3988"></span></span> </li> <li id="cite_note-5"><span class="mw-cite-backlink"><b><a href="#cite_ref-5">^</a></b></span> <span class="reference-text"><link rel="mw-deduplicated-inline-style" href="mw-data:TemplateStyles:r1238218222"><cite class="citation web cs1"><a rel="nofollow" class="external text" href="https://www2.archivists.org/groups/amrtrmrt-working-group-on-accessibility/a-quick-guide-to-accessibility-and-archives">"A Quick Guide to Accessibility and Archives | Society of American Archivists"</a>. <i>www2.archivists.org</i>.</cite><span title="ctx_ver=Z39.88-2004&rft_val_fmt=info%3Aofi%2Ffmt%3Akev%3Amtx%3Ajournal&rft.genre=unknown&rft.jtitle=www2.archivists.org&rft.atitle=A+Quick+Guide+to+Accessibility+and+Archives+%26%23124%3B+Society+of+American+Archivists&rft_id=https%3A%2F%2Fwww2.archivists.org%2Fgroups%2Famrtrmrt-working-group-on-accessibility%2Fa-quick-guide-to-accessibility-and-archives&rfr_id=info%3Asid%2Fen.wikipedia.org%3AArchives+management" class="Z3988"></span></span> </li> <li id="cite_note-6"><span class="mw-cite-backlink"><b><a href="#cite_ref-6">^</a></b></span> <span class="reference-text"><link rel="mw-deduplicated-inline-style" href="mw-data:TemplateStyles:r1238218222"><cite class="citation web cs1"><a rel="nofollow" class="external text" href="https://www.oclc.org/content/dam/research/publications/2015/oclcresearch-making-special-collections-accessible-2015.pdf">"Making special collections"</a> <span class="cs1-format">(PDF)</span>. www.oclc.org. 2015<span class="reference-accessdate">. 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