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When the EDPS processes your personal data | European Data Protection Supervisor
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<div class="node__content clearfix"> <div class="clearfix text-formatted field field--name-field-edpsweb-body field--type-text-with-summary field--label-hidden field__item"><p>The EDPS, like other EU institutions, bodies, agencies and offices (<a href="https://europa.eu/european-union/about-eu/institutions-bodies_en">EU institutions</a>), may process your personal data (also known as personal information) for a number of reasons, from dealing with public requests for information, staff matters, visitor information to the handling of complaints, to name but a few.</p> <p> All EU institutions, including the EDPS, are obliged to comply with the <a href="https://eur-lex.europa.eu/legal-content/EN/TXT/?uri=uriserv:OJ.L_.2018.295.01.0039.01.ENG&toc=OJ:L:2018:295:TOC">data protection law</a> specifically applicable to them.</p> <p> In this section of our website, you will find information on how the EDPS processes personal data, on your rights when the EDPS processes your personal data and on our <a href="https://edps.europa.eu/node/4004">Data Protection Officer (DPO) team</a>.</p> <p> The EDPS, as all the other EU institutions, must maintain a register of records of activities under its responsibility involving processing (collection, storage, use etc.) of personal data.<br> The register has to be publicly accessible and must contain certain pieces of information explaining the purpose and conditions of the processing operations.</p> <p> You can consult the register to understand how the EDPS processes personal data in the course of its activities.</p> <p> For more information about how your personal data might be used when you visit this website, read our website <a href="https://edps.europa.eu/about-edps/data-protection-within-edps/data-protection-legal-notices_en">data protection notice </a>page. For more information about our use of cookies please go to our <a href="http://edps.europa.eu/about-edps/legal-notices_en">cookies page</a>.</p> <h5> <a id="yourrights" name="yourrights"><strong>Your rights when we process your personal data</strong></a></h5> <p>When your personal information is processed by the EDPS (or any EU institution), you have the right to know about it.</p> <p> You have the right to access the information and have it rectified without undue delay if it is inaccurate or incomplete.</p> <p> Under certain conditions, you have the right to ask that we delete your personal data or restrict its use. Where applicable, you have the right to object to our processing of your personal data, on grounds relating to your particular situation, at any time, and the right to data portability. We will consider your request, take a decision and communicate it to you without undue delay and in any event within one month of receipt of the request. That period may be extended by two further months where necessary.</p> <p> You can request that we communicate, as possible, any changes to your personal data to other parties to whom your data have been disclosed.</p> <p> You have also the right not to be subject to automated decisions (made solely by machines) affecting you, as defined by law.</p> <p> You have, in any case, the right to have <a href="https://edps.europa.eu/data-protection/our-role-supervisor/complaints_en">recourse to the EDPS </a>as a supervisory authority.</p> <p> You rights on your personal data are stated in Articles 17 to 24 of Regulation (EU) 2018/1725.</p> <p>Please note that in some cases restrictions under Article 25 of the Regulation may apply.</p> <p> </p> <h5><strong>How to exercise your data protection rights at the EDPS</strong></h5> <p>If the EDPS is processing your personal data and you would like to exercise your data protection rights, please send us a written enquiry.</p> <p> In principle, we cannot accept verbal enquiries (telephone or face-to-face) as we may not be able to deal with your request immediately without first analysing it and reliably identifying you.</p> <p> You can <a href="https://edps.europa.eu/about-edps/contact_en">send your request</a> to the EDPS by post in a sealed envelope or use our <a href="/form/edpsweb-contact-form_en">contact form</a>. </p> <p> Your request should contain a detailed, accurate description of the personal data you want access to. </p> <p>Where there are reasonable doubts regarding your identity, you might be asked to provide a copy of an identification document as a means to authenticate your identity. Should you provide a copy of your ID card or passport or any other document, personal details such as your name and address should be visible. Data such as photo and personal characteristics can be blacked out on the copy.</p> <p> Our use of the information on your identification document is strictly limited: we will only use the data to verify your identity and will not store them for longer than needed for this purpose.<br> </p> <p> </p> </div> </div> </article> </div> </div> </section> </main> <div class="sidebar_second sidebar col-md-4 order-last" id="sidebar_second"> <aside class="section" role="complementary"> <div class="views-element-container block block-views block-views-blockedpsweb-news-block-edpsweb-news-side card" id="block-edpsweb-news-side"> <div class="card-header"> <div class="float-right"> <a class="btn btn-sm btn-blue" href="/press-publications/press-news/news_en" title="+ View more news"> + <span class="d-none d-lg-inline">View more news</span></a> </div> <h2>News</h2> </div> <div class="card-body"> <div class="content"> <div><div class="view view-edpsweb-news view-id-edpsweb_news view-display-id-block_edpsweb_news_side js-view-dom-id-4c645a01577fa4397aa4b397b0bf2d4f94ddc5a425138c24b433add09898913e"> <div class="view-content"> <div class="views-row"> <article class="node node--type-edpsweb-news node--promoted clearfix"> <a id="news_13876"></a> <header> </header> <div class="node__content clearfix"> <h3 class="node__title"> <a href="/press-publications/press-news/news_en?page=0#news_13876" rel="bookmark"><span class="field field--name-title field--type-string field--label-hidden">A global and collective effort to embrace technologies in a human-centric way </span> </a> </h3> <div class="field field--name-field-edpsweb-date field--type-datetime field--label-hidden field__item"><time datetime="2024-11-19T12:00:00Z" class="datetime">19 November 2024</time> </div> <div class="clearfix text-formatted field field--name-field-edpsweb-news-intro field--type-text-long field--label-hidden field__item"><p>On 18th - 19th November 2024, the EDPS co-hosted the 74th Meeting of the International Working Group on Data Protection in Technology. <a href="https://www.edps.europa.eu/press-publications/press-news/blog/global-and-collective-effort-embrace-technologies-human-centric-way_en">Read about the event in the Supervisor's blogpost</a>. </p> </div> </div> </article> </div> <div class="views-row"> <article class="node node--type-edpsweb-news node--promoted clearfix"> <a id="news_13856"></a> <header> </header> <div class="node__content clearfix"> <h3 class="node__title"> <a href="https://20years.edps.europa.eu/en/talks/max-schrems" rel="bookmark"><span class="field field--name-title field--type-string field--label-hidden">New Talk with Max Schrems is out!</span> </a> </h3> <div class="field field--name-field-edpsweb-date field--type-datetime field--label-hidden field__item"><time datetime="2024-11-18T12:00:00Z" class="datetime">18 November 2024</time> </div> <div class="clearfix text-formatted field field--name-field-edpsweb-news-intro field--type-text-long field--label-hidden field__item"><p>Watch with us another episode with one of the most influential privacy activist and lawyer who became known for campaigns against privacy violations, advocating for stronger enforcement of data protection and privacy law against big tech companies</p> </div> <div class="field field--name-field-edpsweb-news-link field--type-link field--label-hidden field__item"><a href="https://20years.edps.europa.eu/en/talks/max-schrems">Interview is here</a></div> </div> </article> </div> <div class="views-row"> <article class="node node--type-edpsweb-news node--promoted clearfix"> <a id="news_13855"></a> <header> </header> <div class="node__content clearfix"> <h3 class="node__title"> <a href="https://www.edps.europa.eu/data-protection/technology-monitoring/techsonar_en" rel="bookmark"><span class="field field--name-title field--type-string field--label-hidden">TechSonar 2025</span> </a> </h3> <div class="field field--name-field-edpsweb-date field--type-datetime field--label-hidden field__item"><time datetime="2024-11-15T12:00:00Z" class="datetime">15 November 2024</time> </div> <div class="clearfix text-formatted field field--name-field-edpsweb-news-intro field--type-text-long field--label-hidden field__item"><div> <p paraid="424078993" paraeid="{98ce9dab-f10e-47c2-8eb2-c1bcf7b9cad7}{10}">This year, we focused on the rapidly growing AI technologies and described how emerging trends could impact the rights and freedoms of individuals . In the report you will find critical overview of six trends. </p> </div> </div> <div class="field field--name-field-edpsweb-news-link field--type-link field--label-hidden field__item"><a href="https://www.edps.europa.eu/data-protection/technology-monitoring/techsonar_en">Read the full report here</a></div> </div> </article> </div> </div> </div> </div> </div> </div> </div> <div id="block-edpsweb-agenda-sidebar" class="block block-edps-agenda card"> <div class="card-header"> <div class="float-right"> <a class="btn btn-sm btn-blue" href="/about-edps/members-mission/agenda_en" title="+ View full agenda"> + <span class="d-none d-lg-inline">View full agenda</span></a> </div> <h2>Agenda</h2> </div> <div class="card-body"> <div class="content"> <article class="node node--type-edpsweb-agenda node--promoted node--view-mode-teaser clearfix"> <a id="agenda_13865"></a> <header> <h3 class="node__title"> <time datetime="2024-11-22T12:00:00Z" class="datetime">22 November 2024</time> </h3> </header> 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