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field-type-text-long field-label-hidden"><div class="field-items"><div class="field-item even"><h1>Reservations</h1> <h2>Non-Academic Events/General Events</h2> <p>For non-academic and general events, please use the <a href="https://25live.collegenet.com/ucsf">25Live</a> online submission system.</p> <p><em>Please note that numbered academic courses are scheduled ahead of non-academic and general events. Submissions made are not processed until the academic course scheduling has been completed. If room requested is not available, pending availability, an alternate room will be assigned.</em></p> <p>Cole Hall is an exception which may be reserved up to one year in advance for symposia, seminars and workshops. Call (415) 476-4436 or email for more information.</p> <p>All requests are processed on a first-come first-served basis. Please wait for an email confirmation to finalize your request.</p> <p><strong>Modification or Cancellation of Classroom Reservation </strong><br /> To modify or cancel your classroom reservation, please <strong>reply</strong> to the confirmation email you will receive when the event is confirmed. If your reservation involves multiple dates, please be clear regarding which dates are to be affected. Note: you may be charged a no-show fee if you fail to cancel a reservation.</p> <h2>Academic Events (Quarterly Courses, Mid-Term Exams, Final Exams, and New Student Orientation)</h2> <p>To reserve a room, please complete the following steps:</p> <h5>Step 1.</h5> <p>Submit your <a href="/sites/g/files/tkssra2746/f/migrate/pdfs/Reservation%2520Request%2520Form%258-21-13.pdf">Room Reservation Request Form</a> to Classroom Scheduling by the established <a href="/scheduling-deadlines">quarterly deadlines</a>. <em>Please note: Quarterly Courses are courses that are listed on the UCSF Course Catalog.</em></p> <p>Courses are scheduled on quarterly basis per University <a href="http://registrar.ucsf.edu/academic-calendar">Administrative and Academic Calendar</a>.</p> <p>All scheduling is processed and confirmed on an academic quarterly basis. A separate request will need to be submitted for courses that hold sessions in two different quarters (i.e. courses that overlap two quarters). We confirm any event, including academic courses, beyond the deadline dates that apply to each future quarter. Courses that overlap with the following quarter may end up with different room assignments for each quarter.</p> <h5>Step 2.</h5> <p>Classroom Scheduling will return a <strong>draft copy</strong> of your assignments to you prior to finalization of the assignments. Please <strong>do not</strong> distribute the draft assignments to the instructors until the assignments are final. The Scheduler will contact you to notify you of finalization of the process.</p> <h2>Grand Rounds</h2> <p>To reserve a room, please submit a <a href="/sites/g/files/tkssra2746/f/migrate/pdfs/Reservation%2520Request%2520Form%258-21-13.pdf">Room Reservation Request Form</a> to Classroom Scheduling located in the Medical Sciences Building, room S 43. You may submit the form to Sally Huey-Lee, via e-mail to <a href="/cdn-cgi/l/email-protection" class="__cf_email__" data-cfemail="4211232e2e3b6c0a37273b6f0e272702372131246c272637">[email protected]</a>.</p> <p><strong>Please note:</strong><br /> Grand Rounds are scheduled on quarterly basis per University <a href="http://registrar.ucsf.edu/academic-calendar">Administrative and Academic Calendar</a>. Scheduling of Grand Round will follow the completion of UCSF Quarterly Courses. Classroom Scheduling will try to keep Grand Rounds in the same room location for each quarter, however, depending on the pattern of courses offered, a change of room assignment(s) may be unavoidable.</p> <h5>Links to Reserving Other Rooms on Campus (Please note that these offices may have special policies/requirements regarding the use of their rooms/spaces.)</h5> <ul class="list"> <li><a href="http://pharmacy.ucsf.edu/pharmd/students/comp/labs/" target="new">Computer Labs</a></li> <li><a href="https://studentlife.ucsf.edu/implementing-regulations#:~:text=Special%20Use%20Areas%20are%20open,campus%20departments%20for%20noncommercial%20activities">Special Use Area Guidelines</a></li> <li><a href="http://www.chc.ucsf.edu/administration.htm" target="new">Center for Health and Community Laurel Heights Conference Rooms</a></li> <li><strong>CVRI Building - </strong>Please contact Marissa Larkin (<a href="http://Marissa.Larkin@ucsf.edu"><span class="__cf_email__" data-cfemail="276a46554e545446096b46554c4e49675244544109424352">[email protected]</span></a>) or Peter Lee (<a href="http://Peter.Lee2@ucsf.edu"><span class="__cf_email__" data-cfemail="1444716071663a5871712654617767723a717061">[email protected]</span></a>) to check availability</li> <li><a href="https://25live.collegenet.com/pro/ucsf#!/home/location/469/details">Mission Bay - Bank of America Terrace - Center</a></li> <li><a href="https://25live.collegenet.com/pro/ucsf#!/home/location/468/details">Mission Bay - Bank of America Terrace South Area</a></li> <li><a href="https://bch-shared.ucsf.edu/gh/" target="new">Mission Bay Genentech Hall Rooms (Genentech Hall Calendar)</a></li> <li><a href="https://cin.ucsf.edu/cin-conference-rooms">Mission Bay Rock Hall Rooms</a> (Rock Hall Calendar)</li> <li><a href="https://25live.collegenet.com/pro/ucsf#!/home/location/465/details">Mission bay - Gene Friend Way Plaza Center Area</a></li> <li><a href="https://25live.collegenet.com/pro/ucsf#!/home/location/464/details">Mission Bay - Gene Friend Way Plaza East</a></li> <li><a href="https://25live.collegenet.com/pro/ucsf#!/home/location/466/details">Mission Bay - Gene Friend Way Plaza West</a></li> <li><a href="https://25live.collegenet.com/pro/ucsf#!/home/location/243/details">Mission Bay - Genentech Hall Atrium 1st Level</a></li> <li><a href="https://25live.collegenet.com/pro/ucsf#!/home/location/247/details">Mission Bay - Genentech Hall Atrium 2nd Level</a></li> <li><a href="https://25live.collegenet.com/pro/ucsf#!/home/location/456/details">Mission Bay - Koret Quad A South West Bowl</a></li> <li><a href="https://25live.collegenet.com/pro/ucsf#!/home/location/462/details">Mission Bay - Koret Quad B South Bowl</a></li> <li><a href="https://25live.collegenet.com/pro/ucsf#!/home/location/460/details">Mission Bay - Koret Quad C South East Hill</a></li> <li><a href="https://25live.collegenet.com/pro/ucsf#!/home/location/459/details">Mission Bay - Koret Quad D North East Hill</a></li> <li><a href="https://25live.collegenet.com/pro/ucsf#!/home/location/257/details">Mission Bay - Koret Quad E North Bowl</a></li> <li><a href="https://25live.collegenet.com/pro/ucsf#!/home/location/461/details">Mission Bay - Koret Quad F North West</a></li> <li><a href="http://qb3.ucsf.edu/conference-rooms/calendars.shtml">Mission Bay - QB3 Scheduling</a></li> <li><a href="https://25live.collegenet.com/pro/ucsf#!/home/location/363/details">Mission Bay - Mission Hall Atrium/Lobby</a></li> <li><a href="https://25live.collegenet.com/ucsf/#details&obj_type=space&obj_id=363%5B2%5D">Mission Bay - </a><a href="https://25live.collegenet.com/ucsf/#details&obj_type=space&obj_id=265%5B6%5D">The Plaza (between 3rd and 4th Street)</a></li> <li><a href="https://campuslifeservices.ucsf.edu/conference/services/venues/millberry_union">Parnassus - Millberry Union Conference Services</a> (Golden Gate/City Lights Rooms)</li> <li><a href="https://alumni.ucsf.edu/ucsf-faculty-alumni-house">Parnassus - Faculty Alumni House</a></li> <li><a href="http://www.library.ucsf.edu/">Parnassus - Library</a></li> <li><a href="https://spacescheduling.ucsf.edu/#What-types-of-spaces-can-it-be-used-for">Virtual EMS</a> Event Management System Scheduling - Hospital and other locations such as BCH Oakland, Campus Life Services Venues, MBH Conference Center.</li> <li><a href="https://weillintranet.ucsf.edu/weill-conference-rooms">Weill Neurosciences Building Conference Rooms</a> - 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