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class="clearfix"></div> </div> </div> <div id="content" role="main"> <article class="post-10856 page type-page status-publish hentry"> <h2 class="entry-title" style="display: none;">IEEE Experience Design Team Project Process</h2><span class="vcard" style="display: none;"><span class="fn"><a href="https://brand-experience.ieee.org/author/daivee/" title="Posts by Daivee" rel="author">Daivee</a></span></span><span class="updated" style="display:none">2023-02-06T13:53:27-05:00</span> <div class="page-content"> <div class="wpb-content-wrapper"><div class="vc_row wpb_row row top-row vc_custom_1675709499433 wpb_custom_034b39d9bc6c6b310d69e39f0ccf274f"><div class="vc_column_container col-md-3 text-right vc_custom_1675709563284"><div class="wpb_wrapper vc_column-inner"> <div class="wpb_single_image wpb_content_element vc_align_left wpb_content_element wpb_custom_81a4f7ef9830bf958462581aa01150fb"><div class="wpb_wrapper"> <div class="vc_single_image-wrapper vc_box_border_grey"><img decoding="async" width="150" height="150" src="https://brand-experience.ieee.org/wp-content/themes/porto/images/lazy.png" data-oi="https://brand-experience.ieee.org/wp-content/uploads/2023/02/1.png" class="porto-lazyload vc_single_image-img attachment-full" alt="" title="1" /></div> </div> </div> </div></div><div class="vc_column_container col-md-9"><div class="wpb_wrapper vc_column-inner"><div class="vc_icon_element vc_icon_element-outer vc_custom_1628707146990 vc_do_icon hideSection vc_icon_element-align-left"><div class="vc_icon_element-inner vc_icon_element-color-blue vc_icon_element-size-md vc_icon_element-style- vc_icon_element-background-color-grey" ><span class="vc_icon_element-icon fas fa-adjust" ></span></div></div> <div class="wpb_text_column wpb_content_element wpb_custom_7c91d232724f73626cc933bd95b25ff0" > <div class="wpb_wrapper"> <h3 style="color: #00619b;"><b>How do you open a project request?</b></h3> <ul> <li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400;">Initiate a project via the </span><a href="https://brand-experience.ieee.org/contact/exd-contact-form/"><span style="font-weight: 400;">IEEE Experience Design (ExD) Team Contact Form</span></a><span style="font-weight: 400;">. </span><i><span style="font-weight: 400;">We recommend not contacting the vendor directly; route requests to ExD first.</span></i></li> <li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400;">You will receive an email confirmation and an ExD team member will contact you within 2 business days. </span></li> </ul> </div> </div> </div></div></div><div class="vc_row wpb_row row top-row vc_custom_1675709436095 wpb_custom_034b39d9bc6c6b310d69e39f0ccf274f"><div class="vc_column_container col-md-3 vc_custom_1675709589464"><div class="wpb_wrapper vc_column-inner"> <div class="wpb_single_image wpb_content_element vc_align_left wpb_content_element wpb_custom_81a4f7ef9830bf958462581aa01150fb"><div class="wpb_wrapper"> <div class="vc_single_image-wrapper vc_box_border_grey"><img decoding="async" width="150" height="150" src="https://brand-experience.ieee.org/wp-content/themes/porto/images/lazy.png" data-oi="https://brand-experience.ieee.org/wp-content/uploads/2023/02/3.png" class="porto-lazyload vc_single_image-img attachment-full" alt="" title="3" /></div> </div> </div> </div></div><div class="vc_column_container col-md-9"><div class="wpb_wrapper vc_column-inner"> <div class="wpb_text_column wpb_content_element wpb_custom_7c91d232724f73626cc933bd95b25ff0" > <div class="wpb_wrapper"> <h3 style="color: #00843c;"><b>What is the process to start a project?</b></h3> <ul> <li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400;">Based on the size of the project, ExD will determine the appropriate resources to potentially support the project with your input and feedback. </span></li> <li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400;">The ExD team will schedule a discovery call for large projects. For smaller efforts, a scope call will be scheduled with the appropriate/preferred vendor based on availability and scope of effort.</span></li> <li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400;">The discovery call helps define the project brief, which guides the project from inception to completion. The brief outlines the goals, timing, risks, and production details.</span></li> <li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400;">An ExD-approved agency or contractor will develop an estimate based on your input and the project brief.</span></li> <li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400;">ExD reviews the estimate for accuracy and project due date and negotiates the price.</span></li> <li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400;">If you wish to proceed, you will need to sign the estimate and provide a (34-digit) GL code for chargeback of services. If the agency/contractor is not an approved ExD vendor, we recommend securing your own Purchase Order (PO). </span></li> <li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400;">After the PO is signed, a production schedule is developed so you will know what to expect based on the schedule and due date. </span></li> <li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400;">ExD coordinates a project kickoff call with the agency/contractor and provides limited project management, creative supervision, and technical support.</span></li> </ul> </div> </div> </div></div></div><div class="vc_row wpb_row row top-row vc_custom_1675709428701 wpb_custom_034b39d9bc6c6b310d69e39f0ccf274f"><div class="vc_column_container col-md-3 vc_custom_1675709594130"><div class="wpb_wrapper vc_column-inner"> <div class="wpb_single_image wpb_content_element vc_align_left wpb_content_element wpb_custom_81a4f7ef9830bf958462581aa01150fb"><div class="wpb_wrapper"> <div class="vc_single_image-wrapper vc_box_border_grey"><img decoding="async" width="150" height="150" src="https://brand-experience.ieee.org/wp-content/themes/porto/images/lazy.png" data-oi="https://brand-experience.ieee.org/wp-content/uploads/2023/02/4.png" class="porto-lazyload vc_single_image-img attachment-full" alt="" title="4" /></div> </div> </div> </div></div><div class="vc_column_container col-md-9"><div class="wpb_wrapper vc_column-inner"> <div class="wpb_text_column wpb_content_element wpb_custom_7c91d232724f73626cc933bd95b25ff0" > <div class="wpb_wrapper"> <h3 style="color: #e87721;"><b>What is the review process?</b></h3> <ul> <li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400;">Agencies/contractors supply initial concepts.</span></li> <li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400;">Initial concepts go through ExD first to ensure they meet the goal of the project brief. </span></li> <li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400;">Partners receive the next round for review. ExD and the agencies/contractors typically coordinate all feedback via an Adobe XD link that helps everyone to collaborate during reviews and feedback collection.</span></li> <li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400;">It is important to incorporate comprehensive comments in the first round in order to ensure you meet the delivery date and don’t go over budget.</span></li> <li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400;">Generally, three rounds of review are allocated for feedback. </span></li> <li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400;">If the project exceeds three rounds of review, the project may go over budget and ExD will coordinate a solution. It is recommended to keep the rounds of review to no more than three to ensure timely and cost-effective completion of your project.</span></li> </ul> </div> </div> </div></div></div><div class="vc_row wpb_row row top-row vc_custom_1675709419985 wpb_custom_034b39d9bc6c6b310d69e39f0ccf274f"><div class="vc_column_container col-md-3 vc_custom_1675709598504"><div class="wpb_wrapper vc_column-inner"> <div class="wpb_single_image wpb_content_element vc_align_left wpb_content_element wpb_custom_81a4f7ef9830bf958462581aa01150fb"><div class="wpb_wrapper"> <div class="vc_single_image-wrapper vc_box_border_grey"><img decoding="async" width="150" height="150" src="https://brand-experience.ieee.org/wp-content/themes/porto/images/lazy.png" data-oi="https://brand-experience.ieee.org/wp-content/uploads/2023/02/5.png" class="porto-lazyload vc_single_image-img attachment-full" alt="" title="5" /></div> </div> </div> </div></div><div class="vc_column_container col-md-9"><div class="wpb_wrapper vc_column-inner"> <div class="wpb_text_column wpb_content_element wpb_custom_7c91d232724f73626cc933bd95b25ff0" > <div class="wpb_wrapper"> <h3 style="color:#ba0b2e;"><b>Do you have templates for marketing deliverables?</b></h3> <ul> <li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400;">If you have a tight budget or need the project turned around quickly, ExD has a large library of templated solutions including banners, flyers, posters, websites, editable print and web ads, email and email banners, PowerPoint templates, reports, letterheads, business cards, certificates, badges, and postcards that can be updated with your branding colors, wordmark, photos, and copy. </span><a href="https://brand-experience.ieee.org/templates/"><span style="font-weight: 400;">See current templates available for use.</span></a></li> <li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400;">ExD sends the agency/contractor the template and your assets.</span></li> <li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400;">The agency/contractor edits the template and makes recommendations to enhance the deliverable.</span></li> </ul> </div> </div> </div></div></div><div class="vc_row wpb_row row top-row vc_custom_1675709411897 wpb_custom_034b39d9bc6c6b310d69e39f0ccf274f"><div class="vc_column_container col-md-3 vc_custom_1675709603926"><div class="wpb_wrapper vc_column-inner"> <div class="wpb_single_image wpb_content_element vc_align_left wpb_content_element wpb_custom_81a4f7ef9830bf958462581aa01150fb"><div class="wpb_wrapper"> <div class="vc_single_image-wrapper vc_box_border_grey"><img decoding="async" width="150" height="150" src="https://brand-experience.ieee.org/wp-content/themes/porto/images/lazy.png" data-oi="https://brand-experience.ieee.org/wp-content/uploads/2023/02/6.png" class="porto-lazyload vc_single_image-img attachment-full" alt="" title="6" /></div> </div> </div> </div></div><div class="vc_column_container col-md-9"><div class="wpb_wrapper vc_column-inner"> <div class="wpb_text_column wpb_content_element wpb_custom_7c91d232724f73626cc933bd95b25ff0" > <div class="wpb_wrapper"> <h3 style="color:#971d96;"><b>What happens when the project is over?</b></h3> <ul> <li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400;">The agency/contractor sends all final deliverable files to the partner. All final files (including editable files) are sent to ExD at the end of the project.</span></li> <li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400;">All files are stored in Teamwork and on the ExD server.</span></li> <li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400;">If any edits are required in the future, they can be made in house or by an agency/contractor.</span></li> <li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400;">ExD will send a survey to you at the end of the project asking for feedback so we can improve our internal process and increase efficiency with our vendors.</span></li> </ul> </div> </div> </div></div></div> </div> </div> </article> </div> </div> </div> </div> </div> <div class="footer-wrapper"> <div id="footer" class="footer footer-1" > <div class="footer-main"> <div class="container"> <div class="row"> <div class="col-lg-4"> <aside id="block-3" class="widget widget_block widget_text"> <p><strong style="font-size: 18px;">Explore more resources</strong></p> </aside><aside id="block-5" class="widget widget_block"><ul><li><a href="/ieee-brand/">The IEEE Brand</a></li><li><a href="/guidelines/">Assets & Guidelines</a></li><li><a href="/templates-tools-resources/">Templates</a></li><li><a href="/services/">Services</a></li><li><a href="/promo-library/">Promo Library</a></li><li><a href="/creative/">Toolkits</a></li><li><a href="/contact/exd-contact-form/">Contact</a></li><li><a href="/sitemap/" data-type="page" data-id="716">Sitemap</a></li></ul></aside> </div> <div class="col-lg-4"> <aside id="block-6" class="widget widget_block widget_text"> <p><strong style="font-size: 18px;">Subscribe to the IEEE Brand Experience Bulletin</strong></p> </aside><aside id="block-10" class="widget widget_block widget_text"> <p>Subscribe to receive our monthly newsletter with brand and digital resources for IEEE volunteers and staff.</p> </aside><aside id="block-7" class="widget widget_block"><a class="ieee-e87722-cta" href="/resources/ieee-brand-experience-bulletin/">Sign up!</a></aside> </div> <div class="col-lg-4"> <aside id="block-8" class="widget widget_block"><div class='footer-social-media'><a href="https://ieee-collabratec.ieee.org/" class="collabratec" title="Collabratec"><img src="https://brand-experience.ieee.org/wp-content/themes/porto-child/img/collabratec.png" alt="Collabratec icon"></a><a href="https://www.facebook.com/IEEE.org" class="facebook" title="Facebook"><i class="fas fa-users"></i></a><a href="https://twitter.com/IEEEorg" class="twitter" title="Twitter"><img src="https://brand-experience.ieee.org/wp-content/themes/porto-child/img/x-logo-white.png" width="17" height="20" alt="Collabratec icon"></a><a href="https://www.linkedin.com/company/ieee" class="linkedin" title="LinkedIn"><i class="fab fa-linkedin fa-lg"></i></a><a href="https://www.youtube.com/user/IEEEorg" class="youtube" title="YouTube"><i class="fab fa-youtube fa-lg"></i></a><a href="https://www.instagram.com/ieeeorg/" class="instagram" title="Instagram"><i class="fab fa-instagram fa-lg"></i></a></div><p></p></aside> </div> </div> </div> </div> <div class="footer-bottom"> <div class="container"> <div class="footer-left"> <span class="footer-copyright"><p><a href="/">Home</a> | <a href="/sitemap">Sitemap</a> | <a href="/contact/digital-contact-form/">Contact</a> | <a href="https://www.ieee.org/accessibility-statement.html">Accessibility</a> | <a href="https://www.ieee.org/about/corporate/governance/p9-26.html">Nondiscrimination Policy</a> | <a href="http://ieee-ethics-reporting.org/">IEEE Ethics Reporting</a> | <a href="https://www.ieee.org/security-privacy.html">IEEE Privacy Policy</a> | <a href="https://www.ieee.org/about/help/site-terms-conditions.html">Terms & Disclosures</a> | <a href="/home/site-feedback-form/">Site Feedback</a></p> <p>© Copyright 2024 IEEE – All rights reserved. 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