CINXE.COM

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</div> <div class="views-exposed-widget views-submit-button"> <input type="submit" id="edit-submit-sitewide-search" name="edit-submit-sitewide-search" value="Search" class="form-submit" /> </div> </div> </div> </div></form> </div> </div> </header> <div id="highlighted" class="highlighted"> </div> <div id="main" class="main clearfix"> <nav class="breadcrumb"><div class="element-invisible">You are here</div><a href="/">Home</a><div class="breadcrumb__trail" aria-hidden="true">></div> <a href="/policies-procedures">Policies & Procedures</a><div class="breadcrumb__trail" aria-hidden="true">></div> <a href="/university-policies-procedures-forms-and-guides">University Policies, Procedures, Forms, and Guides</a><div class="breadcrumb__trail" aria-hidden="true">></div> 9001 Recording Policy</nav> <div id="content" class="column main-content" tabindex="-1"> <a id="main-content"></a> <h1 class="page__title title" id="page-title">9001 Recording Policy</h1> <ul class="action-links"></ul> <div about="/policies-procedures/policies/9001-recording-policy" typeof="sioc:Item foaf:Document" class="ds-1col node node-60417 node--policy-from-archer clearfix node--view-mode-full view-mode-full clearfix"> <div class="field field-label-inline clearfix field--responsible-official"><div class="field-label">Responsible Official: </div><div class="field-items"><div class="field-item even">Provost</div></div></div><div class="field field-label-inline clearfix field--responsible-office"><div class="field-label">Responsible Office: </div><div class="field-items"><div class="field-item even">Office of the Provost</div></div></div><div class="field field-label-inline clearfix field--effective-date"><div class="field-label">Effective Date: </div><div class="field-items"><div class="field-item even"><span class="date-display-single" property="dc:date" datatype="xsd:dateTime" content="2024-01-08T00:00:00-05:00">January 8, 2024</span></div></div></div><div class="field field-label-inline clearfix field--date"><div class="field-label">Revision Date: </div><div class="field-items"><div class="field-item even"><span class="date-display-single" property="dc:date" datatype="xsd:dateTime" content="2024-01-10T00:00:00-05:00">January 10, 2024</span></div></div></div><div class="field field-label-hidden field--policy-sections-index"><div class="field-items"><div class="field-item even"><h2>Policy Sections</h2> <p style="margin-left:.25in"><a href="#9001.1">9001.1 Permitted Recordings</a></p> <p style="margin-left:.25in"><a href="#9001.2">9001.2 Recordings Permitted Subject to Restrictions</a></p> <p style="margin-left:.25in"><a href="#9001.3">9001.3 Prohibition on Surreptitious Recordings</a></p> <div> <h2>Scope</h2> </div> <p>This policy applies to all Yale faculty members, staff, students, trainees, contractors, and invited guests (Yale community members).</p> <div> <h2>Policy Statement</h2> </div> <p>To prohibit surreptitious recording of participants in Yale classes, University-related meetings, or University events, and to create standards regarding the recording of participants in such classes, meetings, or events. As used in this policy, “recording” refers to the use of any audio or visual recording device with respect to another person in any format or medium (for example, in-person, telephone,<a href="#Note 1"><sup>1</sup></a> or videoconference).</p> <div> <h2>Reason for the Policy</h2> </div> <p>It is expected that Yale community members will engage openly and forthrightly with other community members in the workplace and in educational settings. To this end, the purpose of this policy is to prohibit surreptitious recording and to create standards regarding the recording of participants in classes, University-related meetings, or University events. The policy is intended to foster a spirit of trust and promote the open exchange of viewpoints and ideas within the University community.</p> <div> <h2>Policy Sections</h2> </div> <div style="margin-left:.5in"> <h3><a name="9001.1" id="9001.1"></a>9001.1 Permitted Recordings</h3> </div> <p style="margin-left:.5in">The University’s authorized personnel may make recordings of University activities in furtherance of the academic and operational needs of the University. The University’s Office of Public Affairs and Communication may also authorize members of the media to record certain University events (see <a href="https://communications.yale.edu/media/filming-yale">Filming at Yale</a>). Recording at large public events, such as commencement or sporting events, where it is customary for attendees to take photos and videos, is allowed for personal use. Other recordings are subject to the following restrictions and requirements.<a href="#Note2"><sup>2</sup></a></p> <div style="margin-left:.5in"> <h3><a name="9001.2" id="9001.2"></a>9001.2 Recordings Permitted Subject to Restrictions</h3> </div> <p style="margin-left:.5in"><strong>A. Classes </strong></p> <p style="margin-left:.5in">Faculty members may record class and practice sessions after providing notice to students in advance (for example, by notice on the syllabus, on Canvas, or at the first lecture). Students may not record course content, such as lectures, discussions, presentations, critiques, or performances, without advance written permission from the instructor or, in the case of a request for a reasonable accommodation for a disability, from Student Accessibility Services. If permission is granted, the recording must not be shared beyond the class members without the written consent of all participants who were recorded.</p> <p style="margin-left:.5in"><strong>B. Meetings </strong></p> <p style="margin-left:.5in">Except as authorized by University personnel, participants in meetings in the course of employment or curricular or extracurricular activities may not record such meetings without the permission of all participants or, in the case of a request for a reasonable accommodation for a disability, from Human Resources, the Office of Institutional Equity and Accessibility, or Student Accessibility Services. If permission is granted, the recording must not be shared beyond the meeting participants without the written consent of all participants who were recorded.</p> <p style="margin-left:.5in"><strong>C</strong>. <strong>University Events </strong></p> <p style="margin-left:.5in">For University events open to Yale community members or to the public, such as lectures or performances, the event sponsor should inform attendees before the event if the event is being recorded. Event sponsors also are responsible for informing attendees whether individual recording by attendees is prohibited.</p> <div style="margin-left:.5in"> <h3><a name="9001.3" id="9001.3"></a>9001.3 Prohibition on Surreptitious Recordings</h3> </div> <p style="margin-left:.5in">Yale community members may not make surreptitious recordings of participants in classes, University-related meetings, or University events. Recording devices may be used only in an overt and conspicuous manner so that it is readily apparent to all participants that a recording is being made.</p> <div> <h2><a name="Notes" id="Notes"></a>Notes</h2> </div> <p><a name="Note 1" id="Note 1"></a>1. See Connecticut General Statute 52-270d regarding telephone conversations:</p> <p><em>(a) No person shall use any instrument, device or equipment to record an oral private telephonic communication unless the use of such instrument, device or equipment (1) is preceded by consent of all parties to the communication and such prior consent either is obtained in writing or is part of, and obtained at the start of, the recording, or (2) is preceded by verbal notification which is recorded at the beginning and is part of the communication by the recording party, or (3) is accompanied by an automatic tone warning device which automatically produces a distinct signal that is repeated at intervals of approximately fifteen seconds during the communication while such instrument, device or equipment is in use</em>.</p> <p><a name="Note2" id="Note2"></a>2. Additional requirements may apply in specialized contexts, for example, clinical or research activities.</p> </div></div></div><div class="field field-label-hidden field--tags-view"><div class="field-items"><div class="field-item even"></div></div></div></div> <div id="block-views-related-documents-block" class="block block--related-information block--views block--views-related-documents-block last even"> <h2 class="block__title block__title block-title">Related Resources</h2> <div class="view view--related-documents view--id-related_documents view--display-id-block view--dom-id-343a131ac47b68cc5b54b3ca672e57b7 view-related-documents view-id-related_documents view-display-id-block view-dom-id-343a131ac47b68cc5b54b3ca672e57b7"> <div class="view-content"> <div class="grouped-view"> <div class="views-row views-row-1 views-row-odd views-row-first views-row-last"> <div class="views-field views-field-field-related-policies-procedure"> <div class="field-content"></div> </div> </div> </div> </div> <div class="attachment attachment-after"> <div class="view view--related-documents view--id-related_documents view--display-id-attachment_1 view-related-documents view-id-related_documents view-display-id-attachment_1"> <div class="view-content"> <div class="grouped-view"> <div class="views-row views-row-1 views-row-odd views-row-first views-row-last"> <div class="views-field views-field-field-link-to-external-story"> <div class="field-content"><a href="https://communications.yale.edu/media/filming-yale">Filming at Yale</a></div> </div> </div> </div> </div> </div> </div> </div> </div> </div> <aside class="sidebars"> <section class="region region-sidebar-second column sidebar"> <div id="block-views-contact-information-block-2" class="block block--sidebar block--views block--views-contact-information-block-2 first last odd"> <h2 class="block__title block__title block-title">Contacts</h2> <div class="view view--contact-information view--id-contact_information view--display-id-block_2 view--dom-id-6ee7a4c5eef3e44ec88944a5ac978622 view-contact-information view-id-contact_information view-display-id-block_2 view-dom-id-6ee7a4c5eef3e44ec88944a5ac978622"> <div class="view-content"> <div class="grouped-view"> <div class="views-row views-row-1 views-row-odd views-row-first views-row-last"> <div class="views-field views-field-field-policy-contacts"> <div class="field-content"><p>Please direct questions regarding this policy to the following offices:</p> <ul> <li><strong>Staff-related matters</strong>: <em>Human Resources – Andrea Terrillion, Senior Director, Professionalism and Leadership</em>: <a href="mailto:andrea.terrillion@yale.edu">andrea.terrillion@yale.edu</a></li> <li><strong>Faculty and instructional matters</strong>: <em>Office of the Provost – Karen Anderson, Associate Provost for Academic Resources & Faculty Development</em>: <a href="mailto:k.anderson@yale.edu">k.anderson@yale.edu</a></li> <li><strong>Student matters</strong>: <em>Office of the Secretary and Vice President for University Life – Pilar Montalvo, Assistant Vice President for University Life</em>: <a href="mailto:pilar.montalvo@yale.edu">pilar.montalvo@yale.edu</a></li> </ul> </div> </div> </div> </div> </div> </div> </div> </section> </aside> </div> <div id="secondary-content" class="secondary-content"> </div> <footer id="footer" class="region region-footer clearfix"> <div class="footer__inner"> <div id="block-block-258" class="block footer-menu__column block--block block--block-258 first odd"> <h2 class="block__title block__title block-title">Helpful Links</h2> <ul> <li><a href="/operations">Operations</a></li> <li><a href="https://yaleedu.sharepoint.com/sites/inside-your-yale" target="_blank">Inside Your Yale</a></li> <li><a href="https://statusboard.apps.yale.edu/" target="_blank">Status Board</a></li> <li><a href="/work-yale/support">Support</a></li> </ul> </div> <div id="block-block-259" class="block footer-menu__column block--block block--block-259 even"> <h2 class="block__title block__title block-title">Required Information</h2> <ul> <li><a href="https://usability.yale.edu/web-accessibility/accessibility-yale">Accessibility at Yale</a></li> <li><a href="/federal-and-state-notice-requirements">Federal and State Notice Requirements</a></li> <li><a href="https://www.yale.edu/nondiscrimination">Nondiscrimination/Title IX</a></li> <li><a href="https://www.yale.edu/privacy-policy">Privacy Policy</a></li> </ul> </div> <div id="block-block-250" class="block footer-menu__column block--block block--block-250 odd"> <h2 class="block__title block__title block-title">Yale Shuttle</h2> <p><a href="/work-yale/campus-services/yale-transit/shuttle"><img alt="Yale Shuttle Map" src="/sites/default/files/images/shuttle-routes-web.png" style="width:185px; 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