Event Producers FAQ

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data-sv-core-textbox data-guid="9f2ead53-afd3-466b-bd85-0dfaaac0cbc4"> <h1>Event Producers FAQ</h1> <p>The Welcomers Network is an asset to arts and culture organizations, special event producers and attractions in Cincinnati USA/Northern Kentucky. Partnering with the Network is an effective way to connect with experienced volunteers who may be able to lend their time and talents to participating organizations and events. Learn more about becoming a member below.</p> </section></div><div data-civid="636018878cd29e67f81af532" class="contentRender contentRender_10 contentRender_type_widget contentRender_name_plugins_collections_type_custom_faq_question contentRender_name_plugins_collections_template_custom_faqs" data-sv-time="51" data-sv-index="10" data-gtm-vars='{ "tCore" : { "contentNum" : "1" } }'> <section class="core-faqs" data-guid="43277545-23df-4799-b236-bfcd181a0529" data-js="plugins_collections_custom_faqs" > <h2 class="group-heading">Organization and Event Producer Questions</h2> <div data-sem-label="For which type of organizations is the Network ideal?"> <details id="43277545-23df-4799-b236-bfcd181a0529_1_1" class="faq-item" open data-sem-faq="toggle" data-sem-text="For which type of organizations is the Network ideal?"> <summary class="question"> <h4><strong>For which type of organizations is the Network ideal?</strong></h4> </summary> <div class="answer"> <p>Our target is arts and cultural activities, special events and attractions in Cincinnati USA/Northern Kentucky. Organizations or events must also have their own volunteer administrator.</p> </div> </details> </div> <div data-sem-label="Which organizations are members of the Network?"> <details id="43277545-23df-4799-b236-bfcd181a0529_1_2" class="faq-item" open data-sem-faq="toggle" data-sem-text="Which organizations are members of the Network?"> <summary class="question"> <h4><strong>Which organizations are members of the Network?</strong></h4> </summary> <div class="answer"> <p>Approximately 14 organizations with volunteer administrators hare members, providing insight to volunteer recruitment, management software, event and industry needs, and more. These organizations have been trained to use the volunteer management software (Better Impact Enterprise Edition) and are participating in the pilot program.</p> </div> </details> </div> <div data-sem-label="Can more organizations or events join the Network?"> <details id="43277545-23df-4799-b236-bfcd181a0529_1_3" class="faq-item" open data-sem-faq="toggle" data-sem-text="Can more organizations or events join the Network?"> <summary class="question"> <h4><strong>Can more organizations or events join the Network?</strong></h4> </summary> <div class="answer"> <p>Our license with Better Impact Enterprise software allows us to offer it for use with an unlimited number of organizations for arts, cultural activities, special events and attractions,  Please email <a data-sv-linklookup-id="mailto: welcomers.network.manager@gmail.com" data-sv-linklookup-type="plugins_nav_mailto_link" data-sv-targetauto="true" href="mailto: welcomers.network.manager@gmail.com" target="_blank">welcomers.network.manager@gmail.com</a> to learn about the Network and if your event or organization would be a fit.</p> </div> </details> </div> <div data-sem-label="What can participating organizations or events expect?"> <details id="43277545-23df-4799-b236-bfcd181a0529_1_4" class="faq-item" open data-sem-faq="toggle" data-sem-text="What can participating organizations or events expect?"> <summary class="question"> <h4><strong>What can participating organizations or events expect?</strong></h4> </summary> <div class="answer"> <p>Organizations and events that officially partner with the Welcomers will have many new organizational tools to recruit and manage volunteers.</p> <p>The Welcomers' software platform (Better Impact Enterprise Edition) is an industry-leading tool that includes a variety of features for scheduling and communication with volunteers. It can be customized to meet the unique facet of each group's volunteer program. Additionally, with so many regional volunteers using the same volunteer scheduling software, it is an easier experience for volunteers to stay engaged online.</p> <p>New openings and events can be shared with all of the community volunteers in the Network (as long as the volunteers have given permission to be contacted),offers a larger pool of potential volunteers with specific hospitality or event experience.</p> </div> </details> </div> <div data-sem-label="How are organizations charged for becoming part of the Network?"> <details id="43277545-23df-4799-b236-bfcd181a0529_1_5" class="faq-item" open data-sem-faq="toggle" data-sem-text="How are organizations charged for becoming part of the Network?"> <summary class="question"> <h4><strong>How are organizations charged for becoming part of the Network?</strong></h4> </summary> <div class="answer"> <p>Organizations are charged a nominal annual surcharge, based on their volunteer numbers, which covers their usage of the volunteer management software. Organizations are responsible for any data migration or other customization they may need to use the software.</p> </div> </details> </div> <div data-sem-label="What other obligations do organizations have to the Network?"> <details id="43277545-23df-4799-b236-bfcd181a0529_1_6" class="faq-item" open data-sem-faq="toggle" data-sem-text="What other obligations do organizations have to the Network?"> <summary class="question"> <h4><strong>What other obligations do organizations have to the Network?</strong></h4> </summary> <div class="answer"> <p>In addition to adopting the common platform established by the Welcomers (which facilitates collaboration among all users), organizations are supportive of their volunteers becoming active in the Welcomers and learning about other volunteer opportunities. We also ask that they acknowledge on their website that they are part of the Welcomers Community Volunteer Network.</p> </div> </details> </div> <div data-sem-label="What is Better Impact Enterprise Edition software? Where can I learn more about the software?"> <details id="43277545-23df-4799-b236-bfcd181a0529_1_7" class="faq-item" open data-sem-faq="toggle" data-sem-text="What is Better Impact Enterprise Edition software? Where can I learn more about the software?"> <summary class="question"> <h4><strong>What is Better Impact Enterprise Edition software? Where can I learn more about the software?</strong></h4> </summary> <div class="answer"> <p>You can learn more and preview the software at: <a href="http://www.volunteer2.com/">www.volunteer2.com</a></p> </div> </details> </div> </section> <script type="application/ld+json" data-sv-faqschema> { "@context": "https://schema.org", "@type": "FAQPage", "mainEntity": [ { "@type": "Question", "name": "For which type of organizations is the Network ideal?", "acceptedAnswer": { "@type": "Answer", "text": "Our target is arts and cultural activities, special events and attractions in Cincinnati USA/Northern Kentucky. 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{ "contentNum" : "1" } }'> <div class="logo-footer" data-guid="8e24c752-3022-499a-a989-e30a31125b7a" > <a href="/" target="_self" aria-label="Welcomers Logo"> <img src="https://assets.simpleviewinc.com/simpleview/image/upload/c_pad,h_154,q_75,w_398/v1/clients/cincy/welcomers_lg_color_7876d026-35ba-4581-a52b-fa1d62178d5b.png" srcset="https://assets.simpleviewinc.com/simpleview/image/upload/c_pad,h_154,q_75,w_398/v1/clients/cincy/welcomers_lg_color_7876d026-35ba-4581-a52b-fa1d62178d5b.png 1x, https://assets.simpleviewinc.com/simpleview/image/upload/c_pad,h_290,q_75,w_750/v1/clients/cincy/welcomers_lg_color_7876d026-35ba-4581-a52b-fa1d62178d5b.png 2x" alt="Welcomers Logo" loading="lazy" width="398" height="154" /> </a> </div></div> </div> </div> <div class="footer-content-container"> <div class="client-details"> <div class="footer-content"> <div data-civid="6374dedb544b740bdc0b9141" class="contentRender contentRender_18 contentRender_type_widget contentRender_name_plugins_core_textbox" data-sv-time="19" data-sv-index="18" data-gtm-vars='{ "tCore" : { "contentNum" : "2" } }'><section data-sv-core-textbox data-guid="818399da-8c77-4b94-8aab-12566046521b"> <h4><a data-sv-linklookup-id="https://www.visitcincy.com/about-us/" data-sv-linklookup-type="plugins_nav_external_link" data-sv-targetauto="true" href="https://www.visitcincy.com/about-us/" target="_self">VISIT CINCY</a> & <a data-sv-linklookup-id="https://www.meetnky.com/about-us/" data-sv-linklookup-type="plugins_nav_external_link" data-sv-targetauto="true" href="https://www.meetnky.com/about-us/" target="_blank">MEETNKY</a></h4> </section></div> </div> <div class="info"> <i class="fas fa-building" aria-hidden="true"></i> <address><div data-civid="6374dedb544b740bdc0b9143" class="contentRender contentRender_19 contentRender_type_widget contentRender_name_plugins_core_textbox" data-sv-time="16" data-sv-index="19" data-gtm-vars='{ "tCore" : { "contentNum" : "3" } }'><section data-sv-core-textbox data-guid="feb3d7fd-3d0d-4359-81e4-fd85a82e3c9b"> <p>525 Vine Street Suite 1200</p> <p>Cincinnati, OH 45202</p> </section></div></address> </div> <div class="info"> <i class="fas fa-phone-alt" aria-hidden="true"></i> <div data-civid="6374dedb544b740bdc0b9145" class="contentRender contentRender_20 contentRender_type_widget contentRender_name_plugins_core_textbox" data-sv-time="16" data-sv-index="20" data-gtm-vars='{ "tCore" : { "contentNum" : "4" } }'><section data-sv-core-textbox data-guid="e3d386c9-1166-479a-a43c-4b8533344f9d"> <p>513-621-2142</p> </section></div> </div> </div> <div class="footer-nav"> <div data-civid="6374dedb544b740bdc0b9147" class="contentRender contentRender_21 contentRender_type_widget contentRender_name_plugins_nav_footer" data-sv-time="18" data-sv-index="21" data-gtm-vars='{ "tCore" : { "contentNum" : "1" } }'> <ul class="navigation-footer"> <li class="item item-parent row-1"> <a href="https://cincyregion.simpleviewcrm.com/webapi/rsvp/v2/?action=details&noredirect=1&eventId=2503" target="_self" class="" title="2025 Annual Meeting" data-gtm-click data-gtm-vars='{ "tClient_ga4" : { "eventName" : "navigation_click", "navType" : "Footer", "linkObject" : "2025%20Annual%20Meeting" } }' > 2025 Annual Meeting </a> </li> <li class="item item-parent row-2 has-submenu"> <a href="/about-us/" target="_self" class=" has-children" title="About Us" data-gtm-click data-gtm-vars='{ "tClient_ga4" : { "eventName" : "navigation_click", "navType" : "Footer", "linkObject" : "About%20Us" } }' > About Us </a> </li> <li class="item item-parent row-3"> <a href="/careers/" target="_blank" class="" title="Careers" data-gtm-click data-gtm-vars='{ "tClient_ga4" : { "eventName" : "navigation_click", "navType" : "Footer", "linkObject" : "Careers" } }' > Careers </a> </li> <li class="item item-parent row-4"> <a href="/contact/" target="_self" class="" title="Contact" data-gtm-click data-gtm-vars='{ "tClient_ga4" : { "eventName" : "navigation_click", "navType" : "Footer", "linkObject" : "Contact" } }' > Contact </a> </li> <li class="item item-parent row-5 has-submenu"> <a href="/media/" target="_self" class=" has-children" title="Media" data-gtm-click data-gtm-vars='{ "tClient_ga4" : { "eventName" : "navigation_click", "navType" : "Footer", "linkObject" : "Media" } }' > Media </a> </li> <li class="item item-parent row-6 has-submenu"> <a href="/partnership/" target="_self" class=" has-children" title="Partnership" data-gtm-click data-gtm-vars='{ "tClient_ga4" : { "eventName" : "navigation_click", "navType" : "Footer", "linkObject" : "Partnership" } }' > Partnership </a> </li> <li class="item item-parent row-7"> <a href="/sitemap/" target="_self" class="" title="Sitemap" data-gtm-click data-gtm-vars='{ "tClient_ga4" : { "eventName" : "navigation_click", "navType" : "Footer", "linkObject" : "Sitemap" } }' > Sitemap </a> </li> <li class="item item-parent row-8 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</a> </li> <li class="social-network"> <a class="social-link" href="https://www.youtube.com/@visit_cincy" target="_blank" rel="noopener" title="Visit our Youtube page" aria-label="Visit our Youtube page" data-gtm-click data-gtm-vars='{ "tClient_ga4" : { "eventName" : "navigation_click", "navType" : "Social Links", "linkObject" : "Social | Youtube" } }' > <i class="social-icon fab fa-youtube" aria-hidden="true" ></i> </a> </li> </ul></div> </div> <div class="partners-cont"> <h4 class="partners-title">REGIONAL TOURISM ALLIANCE PARTNERS</h4> <div class="rta-partners"> <a href="https://www.cincyusa.com/" target="_blank" width="75" height="40"> <img src="/includes/public/assets/shared/visit_cincy.svg" alt="Visit Cincy Logo"> </a> <a href="https://www.meetnky.com/" target="_blank" width="140" height="33"> <img src="/includes/public/assets/shared/MeetNKY_small.svg" alt="Northern Kentucky CVB Logo"> </a> </div> <h4 class="partners-title">PARTNERS</h4> <div class="other-partners"> <a href="https://ohio.org/" target="_blank" width="86" height="40"> <img src="/includes/public/assets/shared/ohio-logo.png" alt="Ohio Logo"> </a> <a href="https://www.kentuckytourism.com/" target="_blank" width="120" height="30"> <img src="/includes/public/assets/shared/kentucky-logo.png" alt="Kentucky Unlimited Sprint Logo"> </a> <a href="https://www.visittheusa.com/" target="_blank" width="61" height="31"> <img src="/includes/public/assets/shared/Brand_USA_small.svg" alt="USA Logo"> </a> <a href=" https://www.go-metro.com/" target="_blank" width="115" height="25"> <img src="/includes/public/assets/shared/metro.svg" alt="Metro Logo"> </a> </div> </div> </div> <div class="attributions"> <div class="attribution-content-container"> <a class="made-by-sv" href="https://www.simpleviewinc.com/our-services/creative-design/" target="_blank" rel="noopener" > <img src="/includes/public/assets/shared/made-by-sv-white.svg" alt="Made by Simpleview" loading="lazy" width="385" height="54" /> </a> <p>© 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