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<div class="wd-l-Container" id="container"> <div class="wd-l-Container-inner"> <div class="wd-l-Sidebar" id="sidebar"> <div class="wd-l-Sidebar-inner"> <ul class="wd-ResponsiveToggles"> <li><button class="wd-ResponsiveToggles-nav">menu</button></li> </ul> <div class="region region-sidebar-first"> <div id="block-wdhierarchy-wdnav" class="block block-wdhierarchy"> <div class="content"> <div class="content widget widget-navigation"> <ul class="menu navigation"> <li class="active-trail selected"><a href="/" class="active">Records Retention Schedule</a></li> <li class=""><a href="/proc" class="">Procedures & Standards</a></li> <li class=""><a href="/manage" class="">Managing Stored Records</a></li> <li class=""><a href="/def" class="">Definitions</a></li> <li class=""><a href="/resources" class="">Resources</a></li> <li class=""><a href="/alpha" class="">Alpha Index</a></li> <li class=""><a href="/policy-search" class="">Search</a></li> <li class=""><a href="/contacts" class="">Contacts</a></li> <li class=""><a href="http://www.policy.iastate.edu/policy/records/" class="">Records Retention Policy</a></li> </ul> </div> </div> </div> </div> </div> </div> <div class="wd-l-Content" id="content" role="main"> <div class="element-invisible"><a name="skip-content"></a></div> <div class="wd-l-Content-inner"> <h1> University Records Retention Schedule </h1> <div class="region region-content"> <div id="block-system-main" class="block block-system"> <div class="content"> <div id="node-1" class="node node-page clearfix" about="/node/1" typeof="foaf:Document"> <span property="dc:title" content="University Records Retention Schedule" class="rdf-meta element-hidden"></span> <div class="content"> <div class="field field-name-body field-type-text-with-summary field-label-hidden"><div class="field-items"><div class="field-item even" property="content:encoded"><h2>Welcome</h2> <p>The University Records Retention Schedule exists to provide the university community with guidance on the retention and disposal of university records. The schedule supports the university's <a href="http://www.policy.iastate.edu/policy/records">Records Retention Policy</a> and establishes retention periods based on the content and purpose of university records.</p> <p>The University Records Retention Schedule</p> <ul> <li>Describes various types of records existing within the University.</li> <li>Specifies the duration that records of a given type are to be retained.</li> <li>Applies to records identified as "university records" based on their purpose and content.</li> <li>Applies to university records without regard to the form or media in which the records exist (e.g., paper, email, server, tape, disk).</li> <li>Indicates the department or other unit responsible for the management and storage of retained records.</li> <li>Indicates for each record type a "data classification" which guides security practices for active and archived records, and the disposal of expired records. <strong>Please refer to the <a href="http://www.policy.iastate.edu/policy/records">Records Retention Policy</a> for cautions related to destruction of university records.</strong></li> </ul> </div></div></div> </div> </div> </div> </div> <div id="block-policy-records-search" class="block block-policy-records"> <div class="content"> <div class="policy-record-search-block"><form action="/" method="post" id="policy-records-search-form" accept-charset="UTF-8"><div><div class="form-item form-type-textfield form-item-s"> <input type="text" id="edit-s" name="s" value="" size="60" maxlength="128" class="form-text" /> </div> <input type="submit" id="edit-submit" name="op" value="Search" class="form-submit" /><p><a href="/policy-advsearch">Advanced Search</a><p><input type="hidden" name="form_build_id" value="form-wG7RsnLmsxRyu3-1w3MIZHS_C5-l3d9_XJcSt42Ps3U" /> <input type="hidden" name="form_id" value="policy_records_search_form" /> </div></form></div> </div> </div> <div id="block-policy-records-categories-list-details" class="block block-policy-records"> <div class="content"> <div class="policy-record-category-details-block"><h2><a href="/categories/17">Academics & Programs</a></h2><p>Teaching, Research, College, Department, Extension, Accreditation, Faculty</p><h2><a href="/categories/18">Administrative & Financial</a></h2><p>Calendars, Strategic Plans, Budget, Funding, Purchasing, Sales, Receivables</p><h2><a href="/categories/19">Facilities & Property</a></h2><p>Property, Inventory, Construction</p><h2><a href="/categories/20">Governance, Legal, Safety</a></h2><p>Regents, State, Federal, Contracts, Agreements, Donations, Public Safety, Risk Management</p><h2><a href="/categories/26">Institutional Research, University Statistical Data</a></h2><p>Surveys, Profiles, Comparison Reports</p><h2><a href="/categories/21">Personnel</a></h2><p>Applicants, Leave, Performance, Personnel Actions, Wage-Hour Reports</p><h2><a href="/categories/22">Public</a></h2><p>Events, Publications, Speeches, Dedications, Observances, Conferences</p><h2><a href="/categories/23">Reports, Correspondence & Meetings</a></h2><p>Letters, Memoranda, Consultants, Committees, Councils, Associations, Affiliates, Societies</p><h2><a href="/categories/24">Students & Alumni</a></h2><p>Applications, Admissions, Financial Aid, Grades, Graduates, Alumni Lists</p></div> </div> </div> </div> </div> </div> </div> </div> <div class="wd-l-Footer"> <div class="wd-l-Footer-inner"> <div class="wd-l-PageFooter" id="footer" role="contentinfo"> <div class="wd-l-PageFooter-inner"> <div class="wd-Grid wd-Grid--fitToFill wd-Grid--noGutter"> <div class="wd-Grid-cell wd-Grid-cell--1"> <div class="wd-l-PageFooter-nameplate"> <a class="wd-Nameplate" href="http://www.iastate.edu/"> <img alt="Iowa State University" src="/sites/all/themes/iastate_theme/img/sprite.png"/> </a> </div> </div> <div class="wd-Grid-cell wd-Grid-cell--2"> <div class="wd-l-PageFooter-content"> <p>Ames, Iowa 50011, (515) 294-4111, <a href="http://www.iastate.edu/contact/">Contact Us</a>.</p> <p>Copyright © 1995-2025, Iowa State University of Science and Technology. 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