Organize an Event

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<article id="post-298" class="post-298 page type-page status-publish hentry" role="article"> <div class="entry-container">  <section class="entry-content"> <div class="wpb-content-wrapper"><div data-vc-full-width="true" data-vc-full-width-init="false" class="vc_row wpb_row vc_row-fluid main-gradient large-slider-padding half organize vc_row-o-equal-height vc_row-o-content-middle vc_row-flex"><div class="large-slider-padding top bottom first slider white wpb_column vc_column_container vc_col-sm-6"><div class="vc_column-inner"><div class="wpb_wrapper"> <div class="wpb_text_column wpb_content_element vc_custom_1581442683325" > <div class="wpb_wrapper"> <h1>Your Event Planning Launchpad</h1> </div> </div> <div class="wpb_text_column wpb_content_element vc_custom_1683211738189 main-sl" > <div class="wpb_wrapper"> <p class="xl">Find useful resources to start planning your next IEEE event. Get organized with the Conference Timeline, complete your IEEE Conference Application, and search for conferences happening around the world.</p> <ul> <li><a href="#timeline">Review the conference organizer timeline</a></li> <li><a href="https://events.ieee.org/planning-basics/">Find resources on budgets, contracts, registration, technical program, publications, and more</a></li> </ul> </div> </div> </div></div></div><div class="second main-slider-img wpb_column vc_column_container vc_col-sm-6"><div class="vc_column-inner vc_custom_1570123793889"><div class="wpb_wrapper"> <div class="wpb_single_image wpb_content_element vc_align_right wpb_content_element vc_custom_1581436323181"> <figure class="wpb_wrapper vc_figure"> <div class="vc_single_image-wrapper vc_box_border_grey"><img fetchpriority="high" decoding="async" width="2560" height="1706" src="https://events.ieee.org/wp-content/uploads/2017-08-08-00.20.53.060-scaled.jpg" class="vc_single_image-img attachment-full" alt="Attendees listening to presentation" title="2017-08-08 00.20.53.060" srcset="https://events.ieee.org/wp-content/uploads/2017-08-08-00.20.53.060-scaled.jpg 2560w, https://events.ieee.org/wp-content/uploads/2017-08-08-00.20.53.060-300x200.jpg 300w, https://events.ieee.org/wp-content/uploads/2017-08-08-00.20.53.060-1920x1279.jpg 1920w, https://events.ieee.org/wp-content/uploads/2017-08-08-00.20.53.060-150x100.jpg 150w, https://events.ieee.org/wp-content/uploads/2017-08-08-00.20.53.060-768x512.jpg 768w, https://events.ieee.org/wp-content/uploads/2017-08-08-00.20.53.060-1536x1024.jpg 1536w, https://events.ieee.org/wp-content/uploads/2017-08-08-00.20.53.060-2048x1365.jpg 2048w" sizes="(max-width: 2560px) 100vw, 2560px" /></div> </figure> </div> </div></div></div></div><div class="vc_row-full-width vc_clearfix"></div><div id="timeline" data-vc-full-width="true" data-vc-full-width-init="false" data-vc-stretch-content="true" class="vc_row wpb_row vc_row-fluid main-section-padding top bottom vc_row-no-padding"><div class="wpb_column vc_column_container vc_col-sm-12"><div class="vc_column-inner"><div class="wpb_wrapper"> <div class="wpb_text_column wpb_content_element vc_custom_1585309107717" > <div class="wpb_wrapper"> <h2 style="text-align: center;">IEEE Conference Organizer Timeline</h2> </div> </div> <div class="vc_separator wpb_content_element vc_separator_align_center vc_sep_width_10 vc_sep_pos_align_center vc_separator_no_text vc_custom_1569937941143 wpb_content_element vc_custom_1569937941143 wpb_content_element separator" ><span class="vc_sep_holder vc_sep_holder_l"><span style="border-color:#78be20;" class="vc_sep_line"></span></span><span class="vc_sep_holder vc_sep_holder_r"><span style="border-color:#78be20;" class="vc_sep_line"></span></span> </div> <div class="wpb_text_column wpb_content_element vc_custom_1653496863961 custom-850" > <div class="wpb_wrapper"> <p class="lg" style="text-align: center;"><span style="font-weight: 400;">聽Review the IEEE Conference Organizer Timeline below to learn how far out to start planning your event activities by role. </span><a href="https://events.ieee.org/wp-content/uploads/ieee-conference-organizer-timeline.xls" target="_blank" rel="noopener">Download an editable timeline (XLS, 397 KB)</a>.</p> </div> </div> </div></div></div></div><div class="vc_row-full-width vc_clearfix"></div><div class="vc_row wpb_row vc_row-fluid vc_custom_1653495217336"><div class="wpb_column vc_column_container vc_col-sm-12"><div class="vc_column-inner"><div class="wpb_wrapper"><div class="vc_tta-container" data-vc-action="collapseAll"><div class="vc_general vc_tta vc_tta-accordion vc_tta-color-peacoc vc_tta-style-flat vc_tta-shape-rounded vc_tta-o-shape-group vc_tta-controls-align-default vc_tta-o-no-fill vc_tta-o-all-clickable vc_custom_1653497366025"><div class="vc_tta-panels-container"><div class="vc_tta-panels"><div class="vc_tta-panel vc_active" id="1648648843457-3f4ec85b-121b54b3-9661" data-vc-content=".vc_tta-panel-body"><div class="vc_tta-panel-heading"><h4 class="vc_tta-panel-title vc_tta-controls-icon-position-left"><a href="#1648648843457-3f4ec85b-121b54b3-9661" data-vc-accordion data-vc-container=".vc_tta-container"><i class="vc_tta-icon fas fa-flag"></i><span class="vc_tta-title-text">General Chair</span><i class="vc_tta-controls-icon vc_tta-controls-icon-plus"></i></a></h4></div><div class="vc_tta-panel-body"> <div class="wpb_raw_code wpb_raw_html wpb_content_element" > <div class="wpb_wrapper"> <table class="table"> <tbody> <tr> <td> <strong>Task</strong> </td> <td> <strong>Timeframe</strong> </td> </tr> <tr> <td> Establish Conference Organizing Committee; contact previous year鈥檚 Committee for best practices </td> <td> Start </td> </tr> <tr> <td><a href=" mailto:ieee-mce@ieee.org"> Contact CEE for conference mentor, education, guidance, policies, services, & tools</a> </td> <td> Start </td> </tr> <tr> <td> Reach out, apply, & obtain sponsorship information from all IEEE &/or non-IEEE OUs. Learn their requirements. </td> <td> Start </td> </tr> <tr> <td> Create & finalize scope, topic, or theme. Check for date/scope conflicts with other IEEE conferences. </td> <td> Start </td> </tr> <tr> <td> Engage with local IEEE Section leadership where your conference will be held. How can you partner? </td> <td> Start </td> </tr> <tr> <td> Select conference date, location, venue. Tip: avoid holidays, other conferences, and peak season. </td> <td> Start </td> </tr> <tr> <td><a href="https://ieeemce.org/planning-basics/getting-started/conference-branding-websites/">Create conference branding & basic website.</a> <a href=" mailto:ieee-mce@ieee.org">Share URL with CEE. Host your website for free with IEEE.</a> </td> <td> Start </td> </tr> <tr> <td> Ensure that all vendors and volunteers are fulfilling duties. Conduct periodic quality check in. </td> <td> Monthly </td> </tr> <tr> <td> <a href="https://www.ieee.org/conferences/organizers/conf-app.html"> After agreeing with sponsors, submit Conference Application to apply for IEEE sponsorship support & inclusion in IEEE Conference Search. Approve MOU.</a> </td> <td> 36-24 months out </td> </tr> <tr> <td> <a href="https://ieeemce.org/planning-basics/ieee-conference-application-business-essentials/pboc-coi-form/">Complete POBC/COI Form within 30 days of assuming Chair position</a> </td> <td> 36-12 months out </td> </tr> <tr> <td> Apply for grants for conference support </td> <td> 18-15 months out </td> </tr> <tr> <td> Notify CEE of on-site event emergencies <a href="mailto:eert@ieee.org">(eert@ieee.org)</a> & event conduct concerns <a href="mailto:eventconduct@ieee.org">(eventconduct@ieee.org)</a> </td> <td> On-site </td> </tr> <tr> <td> Hold post鈥恈onference wrap-up meeting. Include next year鈥檚 committee if possible. </td> <td> On-site </td> </tr> <tr> <td><a href="mailto:ieee-mce@ieee.org">Report statistics & lessons learned to OU with copy to CEE</a></td> <td> 1 month post </td> </tr> </tbody> </table> </div> </div> </div></div><div class="vc_tta-panel" id="1648650279505-2b5a9012-7f0254b3-9661" data-vc-content=".vc_tta-panel-body"><div class="vc_tta-panel-heading"><h4 class="vc_tta-panel-title vc_tta-controls-icon-position-left"><a href="#1648650279505-2b5a9012-7f0254b3-9661" data-vc-accordion data-vc-container=".vc_tta-container"><i class="vc_tta-icon fas fa-credit-card"></i><span class="vc_tta-title-text">Finance Chair/Treasurer</span><i class="vc_tta-controls-icon vc_tta-controls-icon-plus"></i></a></h4></div><div class="vc_tta-panel-body"> <div class="wpb_raw_code wpb_raw_html wpb_content_element" > <div class="wpb_wrapper"> <table class="table"> <tbody> <tr> <td> <strong>Task</strong> </td> <td> <strong>Timeframe</strong> </td> </tr> <tr> <td> Seek input and approval on registration fees and other key aspects of the conference budget </td> <td> Start </td> </tr> <tr> <td> Draft conference budget </td> <td> Start </td> </tr> <tr> <td> <a href="https://ieeemce.org/planning-basics/ieee-conference-application-business-essentials/pboc-coi-form/"> Complete POBC/COI Form within 30 days of assuming Treasurer position</a> </td> <td> Start </td> </tr> <tr> <td> <a href="https://www.ieee.org/conferences/organizers/conf-app.html?pageType=finance">Submit budget to IEEE CEE for review & approval</a> </td> <td> 36-12 months out </td> </tr> <tr> <td> <a href="https://ieeemce.org/planning-basics/finance-contracts/audit/">After budget approval, learn audit requirements for documentation throughout the life of the conference. Conferences that do not require an audit by Policy are open to random testing by IEEE Internal Audit.</a> </td> <td> 36-12 months out </td> </tr> <tr> <td> After budget approval, establish means for filing indirect taxes if applicable, prior to collecting any revenue or making payments </td> <td> 36-12 months out </td> </tr> <tr> <td> <a href="https://ieeemce.org/planning-basics/finance-contracts/choose-bank-account/">After budget approval, establish Bank Account and submit required documentation to assigned analyst</a> </td> <td> 36-12 months out </td> </tr> <tr> <td> Request loan to your conference account after establishing (if applicable) </td> <td> 36-12 months out </td> </tr> <tr> <td> <a href="https://legal.ieee.org/contracts/contract-templates/grant,-award,-honorarium,-and-contribution-agreement-templates"> Issue travel grants if applicable</a> </td> <td> 6-1 months out </td> </tr> <tr> <td> <a href=" mailto:conference-finance@ieee.org">Submit pre-conference forecast (including updates to projected attendance based on paper submission numbers, confirmed financial contributions, expenses, etc.). Multiple forecasts are helpful.</a> </td> <td> Monthly </td> </tr> <tr> <td> Monitor additional revenue & expenses on-site, request daily bills from vendors to review for accuracy, review on-site transactions with forecast numbers daily. Make registrar aware of any additional on-site revenue. </td> <td> On-site </td> </tr> <tr> <td> <a href="https://www.ieee.org/about/volunteers/tax-administration/related-info.html"> Collect tax forms from individuals receiving awards or any non-reimbursable payments</a> </td> <td> On-site </td> </tr> <tr> <td> Issue reimbursements for conference travel expenses </td> <td> On-site-1 month post </td> </tr> <tr> <td> Review 1099 1042 & make sure it is submitted to your Business Analyst by year end </td> <td> 1 month post-year end </td> </tr> <tr> <td> Ensure that support transfers from IEEE sponsors are submitted to your Business Analyst by year end </td> <td> 1 month post-year end </td> </tr> <tr> <td> <a href=" mailto:conference-finance@ieee.org"> Submit post-conference forecast</a> </td> <td> 1 month post </td> </tr> <tr> <td> Follow-up for any outstanding bills/final invoices </td> <td> 1 month post </td> </tr> <tr> <td> Close bank account, distribute surplus & loan if applicable to financial sponsors (no later than 6 months) </td> <td> 1-6 months post </td> </tr> <tr> <td> <a href="https://www.ieee.org/conferences/organizers/conf-app.html?pageType=finance"> Submit final financial report with Certificate of Accuracy (no later than 12 months after conference)</a> </td> <td> 1-12 months post </td> </tr> <tr> <td> Prepare & submit all audit material to IEEE auditor or independent auditor (as necessary) </td> <td> 1-12 months post </td> </tr> </tbody> </table> </div> </div> </div></div><div class="vc_tta-panel" id="1648651526252-cc82aecb-6a0754b3-9661" data-vc-content=".vc_tta-panel-body"><div class="vc_tta-panel-heading"><h4 class="vc_tta-panel-title vc_tta-controls-icon-position-left"><a href="#1648651526252-cc82aecb-6a0754b3-9661" data-vc-accordion data-vc-container=".vc_tta-container"><i class="vc_tta-icon fas fa-microphone"></i><span class="vc_tta-title-text">Technical Program Chair</span><i class="vc_tta-controls-icon vc_tta-controls-icon-plus"></i></a></h4></div><div class="vc_tta-panel-body"> <div class="wpb_raw_code wpb_raw_html wpb_content_element" > <div class="wpb_wrapper"> <table class="table"> <tbody> <tr> <td> <strong>Task</strong> </td> <td> <strong>Timeframe</strong> </td> </tr> <tr> <td> Develop technical program (include underrepresented groups: local, young professionals, women, students) </td> <td> 18-15 months out </td> </tr> <tr> <td> Establish paper submission process/deadlines. Include Crosscheck or plagiarism detection tool. </td> <td> 18-15 months out </td> </tr> <tr> <td> Set up online paper management system </td> <td> 18-15 months out </td> </tr> <tr> <td> Draft a Call for Papers (CFP) </td> <td> 18-15 months out </td> </tr> <tr> <td> Establish review committee. Complete paper review process. Notify authors </td> <td> 6-4 months out </td> </tr> <tr> <td> Finalize technical program. Sign off on final copy or delegate to ensure quality control. </td> <td> 6-4 months out </td> </tr> <tr> <td> Create & publish advanced program </td> <td> 6-4 months out </td> </tr> </tbody> </table> </div> </div> </div></div><div class="vc_tta-panel" id="1648651402944-5f7e8530-f4ca54b3-9661" data-vc-content=".vc_tta-panel-body"><div class="vc_tta-panel-heading"><h4 class="vc_tta-panel-title vc_tta-controls-icon-position-left"><a href="#1648651402944-5f7e8530-f4ca54b3-9661" data-vc-accordion data-vc-container=".vc_tta-container"><i class="vc_tta-icon fas fa-book-open"></i><span class="vc_tta-title-text">Publications Chair</span><i class="vc_tta-controls-icon vc_tta-controls-icon-plus"></i></a></h4></div><div class="vc_tta-panel-body"> <div class="wpb_raw_code wpb_raw_html wpb_content_element" > <div class="wpb_wrapper"> <table class="table"> <tbody> <tr> <td> <strong>Task</strong> </td> <td> <strong>Timeframe</strong> </td> </tr> <tr> <td> <a href="https://www.ieee.org/conferences/organizers/conf-app.html?appName=Publication"> Submit IEEE Conference Publication Form to request approval to submit papers to IEEE Xplore</a> </td> <td> 18-12 months out </td> </tr> <tr> <td> Register for PDF eXpress (optional) </td> <td> 15-12 months out </td> </tr> <tr> <td> Establish Production Services for conference content </td> <td> 15-12 months out </td> </tr> <tr> <td> Register for eCF for accepted papers 90 days prior to Notification of Acceptance </td> <td> 4 months out-launch </td> </tr> <tr> <td> Submit Conference Proceedings/Content per LoA 30 days post conference start date </td> <td> 2 weeks-1 month post </td> </tr> </tbody> </table> </div> </div> </div></div><div class="vc_tta-panel" id="1648651929426-9e972c4f-52ff54b3-9661" data-vc-content=".vc_tta-panel-body"><div class="vc_tta-panel-heading"><h4 class="vc_tta-panel-title vc_tta-controls-icon-position-left"><a href="#1648651929426-9e972c4f-52ff54b3-9661" data-vc-accordion data-vc-container=".vc_tta-container"><i class="vc_tta-icon fas fa-bullhorn"></i><span class="vc_tta-title-text">Publicity/Public Relations Chair</span><i class="vc_tta-controls-icon vc_tta-controls-icon-plus"></i></a></h4></div><div class="vc_tta-panel-body"> <div class="wpb_raw_code wpb_raw_html wpb_content_element" > <div class="wpb_wrapper"> <table class="table"> <tbody> <tr> <td> <strong>Task</strong> </td> <td> <strong>Timeframe</strong> </td> </tr> <tr> <td> Develop communications/audience development plan. Incorporate milestones - call for papers promotion, early bird deadlines, and speaker/program announcements. </td> <td> 16 months out </td> </tr> <tr> <td> Begin outreach to educational institutions, corporations, government, & industry for support & patronage. Ask companies to do press releases for keynotes as they accept. </td> <td> 15 months out </td> </tr> <tr> <td> Promote Call for Papers (CFP) & Exhibit Prospectus at current year鈥檚 conference, if applicable </td> <td> 15-12 months out </td> </tr> <tr> <td> Update website (Call for Papers, Exhibit Prospectus, venue/hotel, key dates, author instructions, & program) </td> <td> 12 months out-launch </td> </tr> <tr> <td> Promote conference through your sponsoring OU and local IEEE sections </td> <td> 12 months out-launch </td> </tr> <tr> <td> Share Event Conduct & Safety Statement with attendees </td> <td> On-site </td> </tr> <tr> <td> Promote next year鈥檚 conference with collateral, including Save the Date, Call For Papers, & Exhibit Prospectus </td> <td> On-site </td> </tr> <tr> <td> Send post-event thank you email & attendee survey </td> <td> 1 day - 1 week post </td> </tr> <tr> <td> Post photos, video content, multimedia & notices of appreciation on the website </td> <td> 1 day-1 month post </td> </tr> <tr> <td> Post next year鈥檚 date and location on the website </td> <td> 1 day-1 month post </td> </tr> </tbody> </table> </div> </div> </div></div><div class="vc_tta-panel" id="1648652363622-b75783fc-9ed854b3-9661" data-vc-content=".vc_tta-panel-body"><div class="vc_tta-panel-heading"><h4 class="vc_tta-panel-title vc_tta-controls-icon-position-left"><a href="#1648652363622-b75783fc-9ed854b3-9661" data-vc-accordion data-vc-container=".vc_tta-container"><i class="vc_tta-icon fas fa-map-marker-alt"></i><span class="vc_tta-title-text">Local Arrangements Chair</span><i class="vc_tta-controls-icon vc_tta-controls-icon-plus"></i></a></h4></div><div class="vc_tta-panel-body"> <div class="wpb_raw_code wpb_raw_html wpb_content_element" > <div class="wpb_wrapper"> <table class="table"> <tbody> <tr> <td> <strong>Task</strong> </td> <td> <strong>Timeframe</strong> </td> </tr> <tr> <td><a href="mailto:conference-contracts@ieee.org">Confirm venue & vendor contracts. Send contracts valuing over US $1,000 to contracts team for review.</a> </td> <td> 36-24 months out </td> </tr> <tr> <td> Review & reconfirm hotel meeting space & room block. Monitor attrition cut off dates. </td> <td> 12-9 months out </td> </tr> <tr> <td> Plan social activities and tour program, if applicable. and add to registration site </td> <td> 9-6 months out </td> </tr> <tr> <td> Work w/vendors/venue to finalize room layout, AV, food & beverage, & signage. Finalize volunteer assignments. </td> <td> 4 months out-launch </td> </tr> <tr> <td> Create Event Emergency Plan & share with conference committee, volunteers, & vendors on-site </td> <td> 4 months out-launch </td> </tr> <tr> <td> Order on-site items: registration materials, final program, proceedings, signage, giveaways, and items to promote next year鈥檚 conference. Ship to site. </td> <td> 4 months out-launch </td> </tr> <tr> <td> Arrive at conference location at least one day prior to conference start. Confirm on-site logistics with venue. </td> <td> On-site </td> </tr> <tr> <td> Monitor on-site activities & hold meetings with key organizers, vendors, and venue as needed </td> <td> On-site </td> </tr> </tbody> </table> </div> </div> </div></div><div class="vc_tta-panel" id="1648652059885-d8f24b3b-dc5554b3-9661" data-vc-content=".vc_tta-panel-body"><div class="vc_tta-panel-heading"><h4 class="vc_tta-panel-title vc_tta-controls-icon-position-left"><a href="#1648652059885-d8f24b3b-dc5554b3-9661" data-vc-accordion data-vc-container=".vc_tta-container"><i class="vc_tta-icon fas fa-id-badge"></i><span class="vc_tta-title-text">Registration Chair</span><i class="vc_tta-controls-icon vc_tta-controls-icon-plus"></i></a></h4></div><div class="vc_tta-panel-body"> <div class="wpb_raw_code wpb_raw_html wpb_content_element" > <div class="wpb_wrapper"> <table class="table"> <tbody> <tr> <td> <strong>Task</strong> </td> <td> <strong>Timeframe</strong> </td> </tr> <tr> <td> Determine registration process/vendor. Include IEEE Event Terms and Conditions & IEEE Privacy Policy. </td> <td> 12-9 months out </td> </tr> <tr> <td> Work with Finance Chair to develop registration scenarios (early bird, etc.) </td> <td> 12-9 months out </td> </tr> <tr> <td> Create GDPR-compliant registration form (& visa process if applicable). Ensure registration service is Payment Card Industry (PCI) compliant. </td> <td> 9-6 months out </td> </tr> <tr> <td><a href="mailto:ieee-mce@ieee.org"> Work with vendor on badging. Contact CEE to learn about discounts.</a> </td> <td> 4 months out-launch </td> </tr> <tr> <td> Manage on-site registration </td> <td> On-site </td> </tr> <tr> <td> Finalize attendee list - attendee name, item purchased, amount paid, payment method, date paid & no shows. Send to IEEE CEE with closing materials. </td> <td> 1 month post </td> </tr> </tbody> </table> </div> </div> </div></div><div class="vc_tta-panel" id="1648652177415-d235f523-7dcc54b3-9661" data-vc-content=".vc_tta-panel-body"><div class="vc_tta-panel-heading"><h4 class="vc_tta-panel-title vc_tta-controls-icon-position-left"><a href="#1648652177415-d235f523-7dcc54b3-9661" data-vc-accordion data-vc-container=".vc_tta-container"><i class="vc_tta-icon fas fa-store"></i><span class="vc_tta-title-text">Sponsorship/Exhibits Chair</span><i class="vc_tta-controls-icon vc_tta-controls-icon-plus"></i></a></h4></div><div class="vc_tta-panel-body"> <div class="wpb_raw_code wpb_raw_html wpb_content_element" > <div class="wpb_wrapper"> <table class="table"> <tbody> <tr> <td> <strong>Task</strong> </td> <td> <strong>Timeframe</strong> </td> </tr> <tr> <td> Work with Finance Chair to establish sponsorship targets & development of tiers </td> <td> 18-15 months out </td> </tr> <tr> <td> Prepare Exhibit Prospectus. Send request for proposal (RFP) to exhibit decorators. </td> <td> 18-15 months out </td> </tr> <tr> <td> Establish a means of exhibitor & sponsor invoicing & payment tracking </td> <td> 18-15 months out </td> </tr> <tr> <td> Create sponsor & exhibit report w/entity name, item purchased, amount paid, method of payment, & date paid </td> <td> 12-1 months out </td> </tr> <tr> <td> Finalize exhibitors, space assignments & exhibitor bios </td> <td> 4 months out-launch </td> </tr> <tr> <td> Collect & record payments and provide on-site information </td> <td> Monthly </td> </tr> <tr> <td> Set up for event: registration area, exhibit space, information booth, office area, signage, etc. </td> <td> On-site </td> </tr> <tr> <td> Establish location, schedule, & staffing sign-up for next year鈥檚 conference. Renew exhibitors on-site. </td> <td> On-site </td> </tr> </tbody> </table> </div> </div> </div></div></div></div></div></div></div></div></div></div><div class="vc_row wpb_row vc_row-fluid main-section-padding bottom box-tablet vc_custom_1648654760964"><div class="wpb_column vc_column_container vc_col-sm-12"><div class="vc_column-inner"><div class="wpb_wrapper"> <div class="wpb_text_column wpb_content_element vc_custom_1581442745414" > <div class="wpb_wrapper"> <h2 style="text-align: center;">Apply for IEEE Sponsorship for Your Conference</h2> </div> </div> <div class="vc_separator wpb_content_element vc_separator_align_center vc_sep_width_10 vc_sep_pos_align_center vc_separator_no_text vc_custom_1569937941143 wpb_content_element vc_custom_1569937941143 wpb_content_element separator" ><span class="vc_sep_holder vc_sep_holder_l"><span style="border-color:#78be20;" class="vc_sep_line"></span></span><span class="vc_sep_holder vc_sep_holder_r"><span style="border-color:#78be20;" class="vc_sep_line"></span></span> </div> <div class="wpb_text_column wpb_content_element custom-850" > <div class="wpb_wrapper"> <p class="lg" style="text-align: center;">An important step in your planning journey is completing the IEEE Conference Application. The IEEE Conference Application requests sponsorship approval from IEEE; permission for naming; and use of the IEEE Logo and Brand Name.</p> </div> </div> <div class="vc_row wpb_row vc_inner vc_row-fluid vc_custom_1570114839127"><div class="wpb_column vc_column_container vc_col-sm-4"><div class="vc_column-inner"><div class="wpb_wrapper"> <div class="wpb_single_image wpb_content_element vc_align_center wpb_content_element vc_custom_1717007763558 icon"> <figure class="wpb_wrapper vc_figure"> <a href="https://www.ieee.org/conferences/organizers/conf-app.html" target="_blank" class="vc_single_image-wrapper vc_box_border_grey"><img decoding="async" width="300" height="300" src="https://events.ieee.org/wp-content/uploads/start.jpg" class="vc_single_image-img attachment-full" alt="1x3 blocks" title="start" srcset="https://events.ieee.org/wp-content/uploads/start.jpg 300w, https://events.ieee.org/wp-content/uploads/start-150x150.jpg 150w" sizes="(max-width: 300px) 100vw, 300px" /></a> </figure> </div> <div class="vc_separator wpb_content_element vc_separator_align_center vc_sep_width_100 vc_sep_pos_align_center vc_separator_no_text vc_custom_1570114750520 wpb_content_element vc_custom_1570114750520 wpb_content_element custom-separator custom-350" ><span class="vc_sep_holder vc_sep_holder_l"><span style="border-color:#e87722;" class="vc_sep_line"></span></span><span class="vc_sep_holder vc_sep_holder_r"><span style="border-color:#e87722;" class="vc_sep_line"></span></span> </div> <div class="wpb_text_column wpb_content_element vc_custom_1570116225930" > <div class="wpb_wrapper"> <h3 style="text-align: center;">Start</h3> </div> </div> <div class="wpb_text_column wpb_content_element vc_custom_1717601547002 custom-350" > <div class="wpb_wrapper"> <p class="reg" style="text-align: center;">After <a href="https://events.ieee.org/planning-basics/getting-started/obtaining-sponsorship/">agreeing with sponsors</a>, provide key details about your event to apply for IEEE sponsorship and help CEE best assist you.</p> </div> </div> </div></div></div><div class="box-padding wpb_column vc_column_container vc_col-sm-4"><div class="vc_column-inner"><div class="wpb_wrapper"> <div class="wpb_single_image wpb_content_element vc_align_center wpb_content_element vc_custom_1717007832378 icon"> <figure class="wpb_wrapper vc_figure"> <a href="https://www.ieee.org/conferences/organizers/conf-app.html" target="_blank" class="vc_single_image-wrapper vc_box_border_grey"><img decoding="async" width="300" height="300" src="https://events.ieee.org/wp-content/uploads/complete.jpg" class="vc_single_image-img attachment-full" alt="3x3 blocks" title="complete" srcset="https://events.ieee.org/wp-content/uploads/complete.jpg 300w, https://events.ieee.org/wp-content/uploads/complete-150x150.jpg 150w" sizes="(max-width: 300px) 100vw, 300px" /></a> </figure> </div> <div class="vc_separator wpb_content_element vc_separator_align_center vc_sep_width_100 vc_sep_pos_align_center vc_separator_no_text vc_custom_1570114779746 wpb_content_element vc_custom_1570114779746 wpb_content_element custom-separator custom-350" ><span class="vc_sep_holder vc_sep_holder_l"><span style="border-color:#e87722;" class="vc_sep_line"></span></span><span class="vc_sep_holder vc_sep_holder_r"><span style="border-color:#e87722;" class="vc_sep_line"></span></span> </div> <div class="wpb_text_column wpb_content_element vc_custom_1570116249489" > <div class="wpb_wrapper"> <h3 style="text-align: center;">Complete</h3> </div> </div> <div class="wpb_text_column wpb_content_element vc_custom_1581442785142 custom-350" > <div class="wpb_wrapper"> <p class="reg" style="text-align: center;">Submit your application using the online form. Edit and save your work, track your progress, and preview your submission.</p> </div> </div> </div></div></div><div class="box-padding wpb_column vc_column_container vc_col-sm-4"><div class="vc_column-inner"><div class="wpb_wrapper"> <div class="wpb_single_image wpb_content_element vc_align_center wpb_content_element vc_custom_1717007905866 icon"> <figure class="wpb_wrapper vc_figure"> <a href="https://events.ieee.org/organize-an-event/ieee-conference-application-status-login/" target="_blank" class="vc_single_image-wrapper vc_box_border_grey"><img loading="lazy" decoding="async" width="300" height="300" src="https://events.ieee.org/wp-content/uploads/status.jpg" class="vc_single_image-img attachment-full" alt="Magnifying lens over 3x2 blocks" title="status" srcset="https://events.ieee.org/wp-content/uploads/status.jpg 300w, https://events.ieee.org/wp-content/uploads/status-150x150.jpg 150w" sizes="auto, (max-width: 300px) 100vw, 300px" /></a> </figure> </div> <div class="vc_separator wpb_content_element vc_separator_align_center vc_sep_width_100 vc_sep_pos_align_center vc_separator_no_text vc_custom_1570114779746 wpb_content_element vc_custom_1570114779746 wpb_content_element custom-separator custom-350" ><span class="vc_sep_holder vc_sep_holder_l"><span style="border-color:#e87722;" class="vc_sep_line"></span></span><span class="vc_sep_holder vc_sep_holder_r"><span style="border-color:#e87722;" class="vc_sep_line"></span></span> </div> <div class="wpb_text_column wpb_content_element vc_custom_1570116282179" > <div class="wpb_wrapper"> <h3 style="text-align: center;">Status</h3> </div> </div> <div class="wpb_text_column wpb_content_element vc_custom_1717007895399 custom-350" > <div class="wpb_wrapper"> <p class="reg" style="text-align: center;">Easily <a href="https://events.ieee.org/organize-an-event/ieee-conference-application-status-login/">check on the status of your request with our new tool</a>. Once approved, the IEEE Conference Application will appear in the IEEE Conference Search.</p> </div> </div> </div></div></div></div> <div class="wpb_text_column wpb_content_element vc_custom_1717007953089" > <div class="wpb_wrapper"> <p style="text-align: center;"><a href="https://events.ieee.org/organize-an-event/ieee-conference-application-status-login/" rel="noopener noreferrer"><button class="btn btn-outline-blue" type="button">Check Application Status</button></a></p> </div> </div> </div></div></div></div><div data-vc-full-width="true" data-vc-full-width-init="false" class="vc_row wpb_row vc_row-fluid large-slider-padding half reverse vc_row-o-equal-height vc_row-o-content-middle vc_row-flex"><div class="second main-slider-img wpb_column vc_column_container vc_col-sm-6 vc_hidden-xs"><div class="vc_column-inner vc_custom_1572305046322"><div class="wpb_wrapper"> <div class="wpb_single_image wpb_content_element vc_align_right wpb_content_element vc_custom_1573680353347"> <figure class="wpb_wrapper vc_figure"> <div class="vc_single_image-wrapper vc_box_border_grey"><img loading="lazy" decoding="async" width="1220" height="1074" src="https://events.ieee.org/wp-content/uploads/event-calendar@2x.jpg" class="vc_single_image-img attachment-full" alt="Two women reviewing schedule" title="event-calendar@2x" srcset="https://events.ieee.org/wp-content/uploads/event-calendar@2x.jpg 1220w, https://events.ieee.org/wp-content/uploads/event-calendar@2x-150x132.jpg 150w, https://events.ieee.org/wp-content/uploads/event-calendar@2x-300x264.jpg 300w, https://events.ieee.org/wp-content/uploads/event-calendar@2x-768x676.jpg 768w" sizes="auto, (max-width: 1220px) 100vw, 1220px" /></div> </figure> </div> </div></div></div><div class="large-slider-padding top bottom first slider mobile-center wpb_column vc_column_container vc_col-sm-6"><div class="vc_column-inner"><div class="wpb_wrapper"> <div class="wpb_text_column wpb_content_element vc_custom_1583871957766" > <div 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