Budgeting for Research Data Management (RDM) Costs | Research

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<a class="lwi" href="/research-and-innovation/support-for-staff/scholarly-communication/"> Scholarly Communication </a> </li> </ul> </nav> </div> </div> <div class="container content-template" id="content"> <nav class="page-area-heading"> <a href="/research-and-innovation/support-for-staff/scholarly-communication/">Scholarly Communication</a> </nav> <div class="page-heading lg-8 sm-12"> <div class="breadcrumbs"> <ul> <li><a href="/">Imperial Home</a></li> <li><a href="/research-and-innovation/">Research</a></li><li><a href="/research-and-innovation/support-for-staff/">Support for staff</a></li><li><a href="/research-and-innovation/support-for-staff/scholarly-communication/">Scholarly Communication</a></li><li><a href="/research-and-innovation/support-for-staff/scholarly-communication/research-data-management/">Research data management</a></li><li><a href="/research-and-innovation/support-for-staff/scholarly-communication/research-data-management/data-management-planning/">Data management planning</a></li><li><a href="/research-and-innovation/support-for-staff/scholarly-communication/research-data-management/data-management-planning/budgeting/">Budgeting for Research Data Management (RDM) Costs</a></li> </ul> </div> <h1>Budgeting for Research Data Management (RDM) Costs</h1> </div> <div class="row row--space-between flow-opposite top" id=""> <aside class="col lg-3 md-4 sm-12"> </aside> <div class="col lg-8 sm-12" role="main" id="primary-content">  <div class="module flow-m"> <div class="row wysiwyg"> <div class="wiki-content" id="main-content"> <p data-ccp-border-bottom="0.3333333333333333px solid #e3e3e3" data-ccp-padding-bottom="0px"><span data-contrast="none">It is important to consider any costs associated with research data management.  These could include additional staff time, equipment or external services necessary for managing research data throughout the project's lifespan.</span><span data-ccp-props="{"201341983":0,"335557856":16777215,"335559738":300,"335559739":300,"335559740":240,"335572071":2,"335572072":0,"335572073":14935011,"335572075":2,"335572076":0,"335572077":14935011,"335572079":2,"335572080":0,"335572081":14935011,"335572083":2,"335572084":0,"335572085":14935011,"469789798":"single","469789802":"single","469789806":"single","469789810":"single"}"> </span></p> <p data-ccp-border-top="0.3333333333333333px solid #e3e3e3" data-ccp-padding-top="0px" data-ccp-border-bottom="0.3333333333333333px solid #e3e3e3" data-ccp-padding-bottom="0px"><span data-contrast="none">Many funding bodies permit the inclusion of data management costs in funding applications, provided they are reasonable and proportionate and incurred before the end of the project. You cannot claim costs for services that are centrally supported by indirect costing, but directly incurred costs associated with research data management - such as expenses for data storage, software, personnel, and other directly attributable resources - are typically allowable. </span><span data-ccp-props="{"201341983":0,"335557856":16777215,"335559739":300,"335559740":240,"335572071":2,"335572072":0,"335572073":14935011,"335572075":2,"335572076":0,"335572077":14935011,"335572079":2,"335572080":0,"335572081":14935011,"335572083":2,"335572084":0,"335572085":14935011,"469789798":"single","469789802":"single","469789806":"single","469789810":"single"}"> </span></p> <p><span class="inplacedisplayid4siteid0"><span class="inplacedisplayid4siteid0"><a href="/research-and-innovation/support-for-staff/scholarly-communication/research-data-management/introduction-to-research-data-management/what-does-my-funder-require/" title="What%20does%20my%20funder%20require%3F">Find out whether your funder will accept data management costs</a></span><br /></span></p> <p data-ccp-border-top="0.3333333333333333px solid #e3e3e3" data-ccp-padding-top="0px" data-ccp-border-bottom="0.3333333333333333px solid #e3e3e3" data-ccp-padding-bottom="0px"><span data-contrast="none">Data management activities that are integrated into routine research practices may incur minimal or no additional costs. However, for data that are large-scale or complex, the associated costs can be higher. </span><span data-ccp-props="{"201341983":0,"335557856":16777215,"335559739":300,"335559740":240,"335572071":2,"335572072":0,"335572073":14935011,"335572075":2,"335572076":0,"335572077":14935011,"335572079":2,"335572080":0,"335572081":14935011,"335572083":2,"335572084":0,"335572085":14935011,"469789798":"single","469789802":"single","469789806":"single","469789810":"single"}"> </span></p> <p data-ccp-border-top="0.3333333333333333px solid #e3e3e3" data-ccp-padding-top="0px"><span data-contrast="none">Examples of costs associated with specific data management activities include:</span></p> <ul> <li data-ccp-border-top="0.3333333333333333px solid #e3e3e3" data-ccp-padding-top="0px"><strong>Data documentation and description:</strong> Low or no additional cost if carried out during data creation, but higher if added afterwards</li> <li data-ccp-border-top="0.3333333333333333px solid #e3e3e3" data-ccp-padding-top="0px"><strong>Transcription:</strong> While transcription costs can be modest, large datasets may necessitate additional staffing or the use of a data transcription service.</li> <li data-ccp-border-top="0.3333333333333333px solid #e3e3e3" data-ccp-padding-top="0px"><strong>Anonymisation:</strong> Anonymising quantitative data during transcription can be relatively inexpensive, but qualitative data anonymisation can pose challenges. The cost varies depending on the sensitivity and complexity of the data (see <a href="https://ukdataservice.ac.uk/learning-hub/research-data-management/anonymisation/anonymising-qualitative-data/" target="_blank" rel="noopener">UK Data Service: Anonymising qualitative data</a>)</li> <li data-ccp-border-top="0.3333333333333333px solid #e3e3e3" data-ccp-padding-top="0px"><strong>Data storage:</strong> The university offers free data storage within specified limits, but additional or specialized data storage may incur costs. (See our web page <a href="/research-and-innovation/support-for-staff/scholarly-communication/research-data-management/data-storage-and-security/box/">Storing live data</a>)</li> <li data-ccp-border-top="0.3333333333333333px solid #e3e3e3" data-ccp-padding-top="0px"><strong>Data preservation and sharing:</strong> While most public data repositories are free, some may charge a fee. Most funders consider this an allowable cost provided it is incurred before the end of the project.</li> </ul> Budgeting for research data management should be undertaken during the proposal stage of the research project. Developing a <a style="font-weight: bold;" href="/research-and-innovation/support-for-staff/scholarly-communication/research-data-management/data-management-planning/data-management-plan/">data management plan</a> can assist in identifying which data management activities will be performed during the project and estimating the required time and resources for each activity. Although calculating data management costs can be challenging, these tools are available to help you calculate the costs of research data management: </div> <div> <ul> <li data-leveltext="" data-font="Symbol" data-listid="3" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" aria-setsize="-1" data-aria-posinset="1" data-aria-level="1"><a href="https://ukdataservice.ac.uk/app/uploads/costingtool.pdf">The UK Data Service Costing Tool and Checklist</a>.</li> <li data-leveltext="" data-font="Symbol" data-listid="3" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" aria-setsize="-1" data-aria-posinset="1" data-aria-level="1"><a href="https://www.openaire.eu/how-to-comply-to-h2020-mandates-rdm-costs">OpenAIRE RDM Costing Tool</a>.</li> <li data-leveltext="" data-font="Symbol" data-listid="3" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" aria-setsize="-1" data-aria-posinset="1" data-aria-level="1"><a href="https://libguides.vu.nl/ld.php?content_id=34692283">LCRDM guide on research data management costs</a> </li> </ul> </div> </div> </div> <section class="supplementary-content row"> <div class="supplementary-content__sizer col"></div> </section>  </div> </div> </div> </main> <footer class="footer" role="contentinfo"> <section 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