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class="vector-toc-list-item vector-toc-level-1 vector-toc-list-item-expanded"> <a class="vector-toc-link" href="#Timeline"> <div class="vector-toc-text"> <span class="vector-toc-numb">5</span> <span>Timeline</span> </div> </a> <ul id="toc-Timeline-sublist" class="vector-toc-list"> </ul> </li> <li id="toc-Plan_a_conference_or_event" class="vector-toc-list-item vector-toc-level-1 vector-toc-list-item-expanded"> <a class="vector-toc-link" href="#Plan_a_conference_or_event"> <div class="vector-toc-text"> <span class="vector-toc-numb">6</span> <span>Plan a conference or event</span> </div> </a> <ul id="toc-Plan_a_conference_or_event-sublist" class="vector-toc-list"> </ul> </li> <li id="toc-Submit_report" class="vector-toc-list-item vector-toc-level-1 vector-toc-list-item-expanded"> <a class="vector-toc-link" href="#Submit_report"> <div class="vector-toc-text"> <span class="vector-toc-numb">7</span> <span>Submit report</span> </div> </a> <ul id="toc-Submit_report-sublist" class="vector-toc-list"> </ul> </li> <li id="toc-Program_Officer" class="vector-toc-list-item vector-toc-level-1 vector-toc-list-item-expanded"> <a class="vector-toc-link" href="#Program_Officer"> <div class="vector-toc-text"> <span class="vector-toc-numb">8</span> <span>Program Officer</span> </div> </a> <ul id="toc-Program_Officer-sublist" class="vector-toc-list"> </ul> </li> <li id="toc-Resources" class="vector-toc-list-item vector-toc-level-1 vector-toc-list-item-expanded"> <a class="vector-toc-link" href="#Resources"> <div class="vector-toc-text"> <span class="vector-toc-numb">9</span> <span>Resources</span> </div> </a> <ul id="toc-Resources-sublist" class="vector-toc-list"> </ul> </li> <li id="toc-Photos_from_funded_events" class="vector-toc-list-item vector-toc-level-1 vector-toc-list-item-expanded"> <a class="vector-toc-link" href="#Photos_from_funded_events"> <div class="vector-toc-text"> <span class="vector-toc-numb">10</span> <span>Photos from funded events</span> </div> 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#navbar-row-news-and-events,.mw-parser-output .wmf-navbar-body-row3{display:none}.mw-parser-output .funds-title{padding:1em 0 .5em 0;font-size:2em;font-weight:bold;color:#202122}.mw-parser-output .funds-subtitle{padding:0 0 .5em 0;font-size:1.2em;font-weight:bold;color:#202122}.mw-parser-output .funds-menu li small{display:block;margin-top:.5em;font-size:60%}.mw-parser-output .mw-pt-languages{border-radius:2px;padding:.5em;border:1px solid #EAECF0}@media only screen and (max-width:900px){.mw-parser-output .funds-menu-selected-1 li:nth-child(1),.mw-parser-output .funds-menu-selected-2 li:nth-child(2),.mw-parser-output .funds-menu-selected-3 li:nth-child(3),.mw-parser-output .funds-menu-selected-4 li:nth-child(4),.mw-parser-output .funds-menu-selected-5 li:nth-child(5),.mw-parser-output .funds-menu-selected-6 li:nth-child(6),.mw-parser-output .funds-menu-selected-7 li:nth-child(7),.mw-parser-output .funds-menu-selected-8 li:nth-child(8){padding-bottom:1px}}</style> <div class="wmf-navbar-body-row1" lang="en" dir="ltr"> <div id="wmf-navbar-header-logo"></div> <div class="wmf-navbar-body-row1-links funds-menu-selected-3"> <ul><li><a href="/wiki/Special:MyLanguage/Grants:Programs/Wikimedia_Community_Fund/General_Support_Fund" title="Special:MyLanguage/Grants:Programs/Wikimedia Community Fund/General Support Fund">General Support Fund</a></li> <li><a href="/wiki/Special:MyLanguage/Grants:Project/Rapid" title="Special:MyLanguage/Grants:Project/Rapid">Rapid Fund</a></li> <li><a href="/wiki/Special:MyLanguage/Grants:Conference" title="Special:MyLanguage/Grants:Conference">Conference Fund</a></li> <li><a href="/wiki/Special:MyLanguage/Grants:Programs/Wikimedia_Hub_Fund" title="Special:MyLanguage/Grants:Programs/Wikimedia Hub Fund">Hub Fund</a></li> <li><a href="/wiki/Special:MyLanguage/Grants:Programs/Wikimedia_Research_Fund" title="Special:MyLanguage/Grants:Programs/Wikimedia Research Fund">Research Fund</a></li></ul> </div> </div> <link rel="mw-deduplicated-inline-style" href="mw-data:TemplateStyles:r27518807"> <div class="wmf-navbar-body-row1"> <div id="wmf-navbar-header-logo"></div> <div class="wmf-navbar-body-row1-links funds-menu-selected-1"> <ul><li><a href="/wiki/Special:MyLanguage/Grants:Conference_Grants" title="Special:MyLanguage/Grants:Conference Grants">Start</a></li> <li><a href="/wiki/Special:MyLanguage/Grants:Conference_Grants/Plan" title="Special:MyLanguage/Grants:Conference Grants/Plan">Plan conference</a></li> <li><a href="/wiki/Special:MyLanguage/Grants:Conference_Grants/Conference_management_resources" title="Special:MyLanguage/Grants:Conference Grants/Conference management resources">Resources</a></li> <li><a href="/wiki/Special:MyLanguage/Grants:Conference_Grants/Committee" title="Special:MyLanguage/Grants:Conference Grants/Committee">Committee</a></li> <li><a href="/wiki/Special:MyLanguage/Grants:Conference/Funded_Conferences/2025" title="Special:MyLanguage/Grants:Conference/Funded Conferences/2025">Upcoming conferences</a></li> <li><a href="/wiki/Special:MyLanguage/Grants:Conference_Grants/Browse_applications" title="Special:MyLanguage/Grants:Conference Grants/Browse applications">Review proposals</a></li> <li><a href="/wiki/Special:MyLanguage/Grants:Conference_Grants/Edit_%26_review_reports" title="Special:MyLanguage/Grants:Conference Grants/Edit & review reports">Review reports</a></li> <li><a href="/wiki/Special:MyLanguage/Grants:Conference/Expressions_of_Interests_for_Regional_Conferences" title="Special:MyLanguage/Grants:Conference/Expressions of Interests for Regional Conferences">Express interest</a></li></ul> </div></div><style data-mw-deduplicate="TemplateStyles:r27362708">.mw-parser-output .fmbox{clear:both;margin:0.2em 0;width:100%;border:1px solid #a2a9b1;background-color:var(--background-color-interactive-subtle,#f8f9fa);box-sizing:border-box;color:var(--color-base,#202122)}.mw-parser-output .fmbox-warning{border:1px solid #bb7070;background-color:#ffdbdb}.mw-parser-output .fmbox-editnotice{background-color:transparent}.mw-parser-output .fmbox .mbox-text{border:none;padding:0.25em 0.9em;width:100%}.mw-parser-output .fmbox .mbox-image{border:none;padding:2px 0 2px 0.9em;text-align:center}.mw-parser-output .fmbox .mbox-imageright{border:none;padding:2px 0.9em 2px 0;text-align:center}.mw-parser-output .fmbox .mbox-invalid-type{text-align:center}@media screen{html.skin-theme-clientpref-night .mw-parser-output .fmbox-warning{background-color:#300}}@media screen and (prefers-color-scheme:dark){html.skin-theme-clientpref-os .mw-parser-output .fmbox-warning{background-color:#300}}</style><table class="plainlinks fmbox fmbox-system" role="presentation" style="background-color: #EAF3FF; padding: .5em 1em .5em .5em; border: none;"><tbody><tr><td class="mbox-image"><span typeof="mw:File"><a href="/wiki/Grants:Programs/Wikimedia_Community_Fund/Updates" title="Grants:Programs/Wikimedia Community Fund/Updates"><img src="//upload.wikimedia.org/wikipedia/commons/thumb/d/d4/Echo_generic.svg/20px-Echo_generic.svg.png" decoding="async" width="20" height="20" class="mw-file-element" srcset="//upload.wikimedia.org/wikipedia/commons/thumb/d/d4/Echo_generic.svg/30px-Echo_generic.svg.png 1.5x, //upload.wikimedia.org/wikipedia/commons/thumb/d/d4/Echo_generic.svg/40px-Echo_generic.svg.png 2x" data-file-width="20" data-file-height="20" /></a></span></td><td class="mbox-text"><div style="clear:both;"></div> <ul><li>November 21, 2024: <a href="/wiki/Special:MyLanguage/Grants:Conference/Funded_Conferences/2025" title="Special:MyLanguage/Grants:Conference/Funded Conferences/2025">Overview of community-led conferences in 2025</a> funded by Conference and Event Fund.</li> <li>October 15, 2024: <a href="/wiki/Special:MyLanguage/Grants:Programs/Wikimedia_Community_Fund/General_Support_Fund" title="Special:MyLanguage/Grants:Programs/Wikimedia Community Fund/General Support Fund">General Support Fund</a> (GSF) recipients will no longer required to submit any affiliate reporting information to the <a href="/wiki/Special:MyLanguage/Wikimedia_Affiliates_Data_Portal" title="Special:MyLanguage/Wikimedia Affiliates Data Portal">Wikimedia Affiliate Data</a>. All affiliate reporting requirements will be met by the <a href="/wiki/Special:MyLanguage/Grants:Programs/Wikimedia_Community_Fund/General_Support_Fund#Final_learning_report" title="Special:MyLanguage/Grants:Programs/Wikimedia Community Fund/General Support Fund">final GSF report</a> in Fluxx.<div style="float: right; font-size: .7em;"><a href="/wiki/Special:MyLanguage/Grants:Programs/Updates" title="Special:MyLanguage/Grants:Programs/Updates">(archive)</a></div></li></ul></td></tr></tbody></table> <style data-mw-deduplicate="TemplateStyles:r27136615">.mw-parser-output .funds-intro-container{display:flex;flex-direction:row;flex-wrap:wrap}.mw-parser-output .funds-intro-items{padding:15px 30px;width:10rem;background:#F1F3F5;border:2px solid white;font-size:90%;display:block;flex-grow:0;flex-shrink:1;flex-basis:auto;align-self:auto}.mw-parser-output .funds-intro-title{font-weight:bold}</style> <div class="wmf-department-info-container"> <div class="wmf-department-info-title" style="font-weight: 700;font-size: 2.25rem; margin-top: 3rem; line-height: 2.5rem;color: #202122;">Conference and Event Fund</div> <div style="font-size: 1rem; line-height: 150%; color: #202122; margin-top: 2rem;"><div class="funds-intro-container"> <div class="funds-intro-items" style="background:#C0E6FF"> <p class="funds-intro-title">Who?</p> <p class="funds-intro-desc">Groups, individuals, Wikimedia affiliates or organisations that are looking to bring together <style data-mw-deduplicate="TemplateStyles:r25770563">.mw-parser-output .term>a,.mw-parser-output .term>a:visited,.mw-parser-output .term>a:active{color:#3a25ff;text-decoration:none;border-bottom:1px blue dotted}.mw-parser-output .term a:hover{color:#3a25ff;text-decoration:underline;border:none}</style><span class="term"><a href="/wiki/Special:MyLanguage/Grants:Glossary#WMM" title="Special:MyLanguage/Grants:Glossary"><span style="cursor:help">Wikimedians</span></a></span></p> </div> <div class="funds-intro-items" style="background:#DBF3EC"> <p class="funds-intro-title">What?</p> <p class="funds-intro-desc">Local, regional and thematic conferences focused on sharing, skill-building, and networking</p></div> <div class="funds-intro-items" style="background:#D5D1EC"> <p class="funds-intro-title">When?</p> <p class="funds-intro-desc">3 months processing time, 2 rounds in a year</p> </div> <div class="funds-intro-items" style="background:#F9DDE9"> <p class="funds-intro-title">How much?</p> <p class="funds-intro-desc">Starting from 10,000 USD</p></div> </div></div> </div> <meta property="mw:PageProp/toc" /> <div class="mw-heading mw-heading2"><h2 id="How_to_apply">How to apply</h2></div> <ol><li>Read about the fund and how to plan an event below.</li> <li>Contact the <link rel="mw-deduplicated-inline-style" href="mw-data:TemplateStyles:r25770563"><span class="term"><a href="/wiki/Special:MyLanguage/Grants:Glossary#PO" title="Special:MyLanguage/Grants:Glossary"><span style="cursor:help">Program Officer</span></a></span> at conferencegrants<span class="mailto" style="white-space:nowrap"><span class="skin-invert" typeof="mw:File"><span title="(_AT_)"><img alt="(_AT_)" src="//upload.wikimedia.org/wikipedia/commons/thumb/8/88/At_sign.svg/16px-At_sign.svg.png" decoding="async" width="16" height="16" class="mw-file-element" srcset="//upload.wikimedia.org/wikipedia/commons/thumb/8/88/At_sign.svg/24px-At_sign.svg.png 1.5x, //upload.wikimedia.org/wikipedia/commons/thumb/8/88/At_sign.svg/32px-At_sign.svg.png 2x" data-file-width="145" data-file-height="145" /></span></span></span>wikimedia.org to discuss timelines and process. They will help you understand what round to apply for and will support you in the process. Two months before the grant round begins is a great time to contact.</li> <li>Go to <a rel="nofollow" class="external text" href="https://wmf.fluxx.io/"><b>Wikimedia Foundation Grantee Portal (Fluxx)</b></a> and log in. <ul><li>If you do not have an account, click <b>Register Now</b> and provide the requested information. You will receive confirmation of your registration within one working day.</li></ul></li> <li>Select the <b>Apply for Conference and Event Fund</b> button on the main page. Click <b>Save and Continue</b> or <b>Save and Close</b> to save the application.</li> <li>Follow the instructions on the application form. You will need to give information about your event and upload some documents.</li> <li>Click <b>Submit</b> to submit the application for review.</li></ol> <ul><li>We accept applications in any language. We will support translation for applications and discussions as needed.</li> <li>Applications will be published to Meta-Wiki automatically within two days. This is done for community review and feedback.</li> <li>You can prepare the application offline. Make a copy of the application form, answer the questions and copy the text to Fluxx.</li></ul> <style data-mw-deduplicate="TemplateStyles:r25732104">.mw-parser-output .langdoc-container{margin:1em;display:table;border:1px solid #eaecf0;box-sizing:border-box;line-height:1.2;width:90%;clear:both;overflow:auto}.mw-parser-output .langdoc-label{display:table-cell;width:30%;background-color:#eaecf0;padding:1em;font-weight:bold}.mw-parser-output .langdoc-content{display:table-cell;padding:1em;vertical-align:middle}</style> <div class="langdoc-container"> <div class="langdoc-label"><figure class="mw-halign-left" typeof="mw:File/Frameless"><span><img src="//upload.wikimedia.org/wikipedia/commons/thumb/c/c4/OOjs_UI_icon_article-ltr.svg/30px-OOjs_UI_icon_article-ltr.svg.png" decoding="async" width="30" height="30" class="mw-file-element" srcset="//upload.wikimedia.org/wikipedia/commons/thumb/c/c4/OOjs_UI_icon_article-ltr.svg/45px-OOjs_UI_icon_article-ltr.svg.png 1.5x, //upload.wikimedia.org/wikipedia/commons/thumb/c/c4/OOjs_UI_icon_article-ltr.svg/60px-OOjs_UI_icon_article-ltr.svg.png 2x" data-file-width="20" data-file-height="20" /></span><figcaption></figcaption></figure> Conference & Event Fund Application Form (Google Docs)</div> <div class="langdoc-content"> <style data-mw-deduplicate="TemplateStyles:r24720806">.mw-parser-output .hlist dl,.mw-parser-output .hlist ol,.mw-parser-output .hlist ul{margin:0;padding:0}.mw-parser-output .hlist dd,.mw-parser-output .hlist dt,.mw-parser-output .hlist li{margin:0;display:inline}.mw-parser-output .hlist.inline,.mw-parser-output .hlist.inline dl,.mw-parser-output .hlist.inline ol,.mw-parser-output .hlist.inline ul,.mw-parser-output .hlist dl dl,.mw-parser-output .hlist dl ol,.mw-parser-output .hlist dl ul,.mw-parser-output .hlist ol dl,.mw-parser-output .hlist ol ol,.mw-parser-output .hlist ol ul,.mw-parser-output .hlist ul dl,.mw-parser-output .hlist ul ol,.mw-parser-output .hlist ul ul{display:inline}.mw-parser-output .hlist .mw-empty-li,.mw-parser-output .hlist .mw-empty-elt{display:none}.mw-parser-output .hlist dt:after{content:": "}.mw-parser-output .hlist dd:after,.mw-parser-output .hlist li:after{content:" · ";font-weight:bold}.mw-parser-output .hlist dd:last-child:after,.mw-parser-output .hlist dt:last-child:after,.mw-parser-output .hlist li:last-child:after{content:none}.mw-parser-output .hlist dd dd:first-child:before,.mw-parser-output .hlist dd dt:first-child:before,.mw-parser-output .hlist dd li:first-child:before,.mw-parser-output .hlist dt dd:first-child:before,.mw-parser-output .hlist dt dt:first-child:before,.mw-parser-output .hlist dt li:first-child:before,.mw-parser-output .hlist li dd:first-child:before,.mw-parser-output .hlist li dt:first-child:before,.mw-parser-output .hlist li li:first-child:before{content:" (";font-weight:normal}.mw-parser-output .hlist dd dd:last-child:after,.mw-parser-output .hlist dd dt:last-child:after,.mw-parser-output .hlist dd li:last-child:after,.mw-parser-output .hlist dt dd:last-child:after,.mw-parser-output .hlist dt dt:last-child:after,.mw-parser-output .hlist dt li:last-child:after,.mw-parser-output .hlist li dd:last-child:after,.mw-parser-output .hlist li dt:last-child:after,.mw-parser-output .hlist li li:last-child:after{content:")";font-weight:normal}.mw-parser-output .hlist ol{counter-reset:listitem}.mw-parser-output .hlist ol>li{counter-increment:listitem}.mw-parser-output .hlist ol>li:before{content:" "counter(listitem)"\a0 "}.mw-parser-output .hlist dd ol>li:first-child:before,.mw-parser-output .hlist dt ol>li:first-child:before,.mw-parser-output .hlist li ol>li:first-child:before{content:" ("counter(listitem)"\a0 "}</style><div class="hlist"><ul><li><a rel="nofollow" class="external text" href="https://docs.google.com/document/d/1x28hmRcyOTJ1DUl3cc7YB53-pArbF8gRdoBplCrZ8bA/edit">English</a></li></ul></div> </div> </div> <div class="mw-heading mw-heading2"><h2 id="What_we_fund">What we fund</h2></div> <p>The Conference and Event Fund gives funding and planning support to organise local or regional conferences. These events bring Wikimedians together for experience sharing, skill-building, and networking. </p><p>We prioritise proposals that: </p> <ul><li>Are from <a href="/wiki/Community_Engagement/Defining_Emerging_Communities" title="Community Engagement/Defining Emerging Communities">underrepresented communities</a> that have capacity-building as a main goal.</li> <li>Support implementation of the <link rel="mw-deduplicated-inline-style" href="mw-data:TemplateStyles:r25770563"><span class="term"><a href="/wiki/Special:MyLanguage/Grants:Glossary#MSR" title="Special:MyLanguage/Grants:Glossary"><span style="cursor:help">Wikimedia 2030 Strategy recommendations</span></a></span>.</li> <li>Partner with affiliates to create <a href="/wiki/Grants:Conference/EventCategories" class="mw-redirect" title="Grants:Conference/EventCategories">regional, thematic, growth groups</a> in the Wikimedia movement.</li> <li>Include outreach and partnering with open knowledge organisations, expanding our global reach.</li> <li>Empower new participants and contributions with a clear newcomer engagment plan.</li> <li>Are creating <a href="/wiki/Grants:Conference/Remote_Event_Guidelines" title="Grants:Conference/Remote Event Guidelines">virtual events</a> instead of in-person.</li></ul> <p>Note: For grants under 5,000 USD, please see the <a href="/wiki/Grants:Project/Rapid" title="Grants:Project/Rapid">Rapid Fund</a> program. </p> <style data-mw-deduplicate="TemplateStyles:r25860983">.mw-parser-output .collapse-mobile>.mw-collapsible-toggle{background:none;border:none;background-size:1.27em;background-repeat:no-repeat;background-position:left center;padding-left:2em;color:#202122;float:none;user-select:unset}.mw-parser-output .collapse-mobile>.mw-collapsible-toggle h1{font-family:"Georgia",serif;border-bottom:none}html.client-js .mw-parser-output div.collapse-mobile::before{content:none}.mw-parser-output .collapse-mobile>.mw-collapsible-content>div{font-family:"Helvetica Neue",sans-serif;clear:right}.mw-parser-output .collapse-mobile-content{padding-top:10px}.mw-parser-output .collapse-mobile>.mw-collapsible-toggle-collapsed{background-image:url("https://upload.wikimedia.org/wikipedia/commons/a/a1/OOjs_UI_icon_caretDown.svg")}.mw-parser-output .collapse-mobile>.mw-collapsible-toggle-expanded{background-image:url("https://upload.wikimedia.org/wikipedia/commons/1/1b/OOjs_UI_icon_caretUp.svg")}.mw-parser-output .collapse-mobile-borders{border-bottom:1px solid #eaecf0;padding-top:12px;padding-bottom:12px}.mw-parser-output .collapse-mobile-title{font-family:"Helvetica Neue",sans-serif;font-weight:bold}@media(max-width:800px){.mw-parser-output .collapse-mobile>.mw-collapsible-toggle{padding-left:0;background-position:right center}}</style> <div class="mw-collapsible mw-collapsed collapse-mobile collapse-mobile-borders"><div class="mw-collapsible-toggle collapse-mobile-title toccolours">Event categories and dates</div> <div class="mw-collapsible-content collapse-mobile-content"><div style="clear:both;"></div> <p><b>Funding is generally awarded to three broad categories of movement events:</b> </p> <ul><li>Thematic events such as GLAM Bootcamp, WikiWomen's Camp and Wiki Loves Monuments International team strategy meeting</li> <li>National and regional conferences like WikiConference India, WikiConference North America and Regional affiliate meetings such as WikiArabia, CEE Meeting and Wiki Indaba</li> <li>Growth events which focus on new innovative ideas and events focusing on movement growth</li></ul> <style data-mw-deduplicate="TemplateStyles:r25666114">.mw-parser-output .cr-learn-link>a{font-family:"Helvetica Neue";font-weight:bold;color:#3A25FF!important}.mw-parser-output .cr-learn-link>a:hover{text-decoration:none}</style> <p class="cr-learn-link"><a href="/wiki/Grants:Conference/EventCategories" class="mw-redirect" title="Grants:Conference/EventCategories">Read more about each category here</a> <span typeof="mw:File"><a href="/wiki/Grants:Conference/EventCategories" title="Grants:Conference/EventCategories"><img alt="→" src="//upload.wikimedia.org/wikipedia/commons/thumb/4/4a/ArrowNext.svg/14px-ArrowNext.svg.png" decoding="async" width="14" height="14" class="mw-file-element" srcset="//upload.wikimedia.org/wikipedia/commons/thumb/4/4a/ArrowNext.svg/21px-ArrowNext.svg.png 1.5x, //upload.wikimedia.org/wikipedia/commons/thumb/4/4a/ArrowNext.svg/28px-ArrowNext.svg.png 2x" data-file-width="20" data-file-height="20" /></a></span></p></div></div> <div class="mw-heading mw-heading2"><h2 id="Eligibility_requirements">Eligibility requirements</h2></div> <p><b>This fund is for you if you</b>: </p> <ul><li>Are a group or organisation with no outstanding reports. You and the fiscal sponsor should be in compliance with our funding and Wikimedia Foundation agreements.</li> <li>Have an organisation or shared bank account. Groups with no shared bank account and individuals will need to have a <link rel="mw-deduplicated-inline-style" href="mw-data:TemplateStyles:r25770563"><span class="term"><a href="/wiki/Special:MyLanguage/Grants:Glossary#FS" title="Special:MyLanguage/Grants:Glossary"><span style="cursor:help">fiscal sponsor</span></a></span>.</li> <li>Received Wikimedia Foundation Funds before. If you did not receive funding over 5,000 USD before, contact conferencegrants<span class="mailto" style="white-space:nowrap"><span class="skin-invert" typeof="mw:File"><span title="(_AT_)"><img alt="(_AT_)" src="//upload.wikimedia.org/wikipedia/commons/thumb/8/88/At_sign.svg/16px-At_sign.svg.png" decoding="async" width="16" height="16" class="mw-file-element" srcset="//upload.wikimedia.org/wikipedia/commons/thumb/8/88/At_sign.svg/24px-At_sign.svg.png 1.5x, //upload.wikimedia.org/wikipedia/commons/thumb/8/88/At_sign.svg/32px-At_sign.svg.png 2x" data-file-width="145" data-file-height="145" /></span></span></span>wikimedia.org to discuss.</li> <li>Are applying to organise a future, planned event or conference.</li> <li>Are a Wikimedia affiliate who wants to organise an international or regional conference. Examples are GLAMWiki conference, Wikisource Conference, WikiIndaba, CEE Meeting.</li></ul> <link rel="mw-deduplicated-inline-style" href="mw-data:TemplateStyles:r25860983"> <div class="mw-collapsible mw-collapsed collapse-mobile collapse-mobile-borders"><div class="mw-collapsible-toggle collapse-mobile-title toccolours">Legal and conduct requirements</div> <div class="mw-collapsible-content collapse-mobile-content"><div style="clear:both;"></div> <p>Primary and secondary contacts, agreement signatories, bank account signatories, and any individuals in roles that direct the implementation of grant activities, must: </p> <ul><li>Follow the <a href="https://foundation.wikimedia.org/wiki/Special:MyLanguage/Policy:Universal_Code_of_Conduct" class="extiw" title="foundation:Special:MyLanguage/Policy:Universal Code of Conduct">Universal Code of Conduct</a> and <a href="/wiki/Special:MyLanguage/Friendly_space_policies" title="Special:MyLanguage/Friendly space policies">Friendly Space Policies</a>.</li> <li>Comply with all requirements and be in good standing for any current activities funded through the Wikimedia Foundation.</li> <li>Be in good standing in regard to ethical behavior within the community (e.g. social behavior, financial behavior, legal behavior, etc.), as determined through the due diligence process of the grant program.</li> <li>Have no recent or recurring violations: <ul><li>Must not be blocked on any Wikimedia project, even if the proposed work is unrelated to that project.</li> <li>Within the past year, must not have been blocked, banned, or flagged by Wikimedia Foundation staff or affiliates for violations of the Universal Code of Conduct, Friendly Space Policies, or other conduct issues.</li> <li>Must not have been repeatedly blocked or flagged for the same issue on a Wikimedia project.</li> <li>If prior issues or blocks have occurred, must demonstrate learning and understanding in regard to the cause for the issue, such that they are ready to serve as a role model for others as a grantee.</li></ul></li> <li>Not appear on the United States Department of Treasury <a rel="nofollow" class="external text" href="https://home.treasury.gov/policy-issues/financial-sanctions/specially-designated-nationals-and-blocked-persons-list-sdn-human-readable-lists">Specially Designated Nationals And Blocked Persons List (SDN)</a>.</li> <li>Be located in a <a href="/wiki/Special:MyLanguage/Grants:Administration/Countries" title="Special:MyLanguage/Grants:Administration/Countries">a country that can legally receive funding for the described activities and expenses</a> in accordance with the laws governing the sending and receiving of funds in the United States and their respective country.</li> <li>Not be <a href="https://wikimediafoundation.org/role/staff-contractors/" class="extiw" title="foundationsite:role/staff-contractors/">Wikimedia Foundation staff members or contractors</a> working more than part time (over 20 hours per week).</li> <li>Provide all information and documentation needed to receive the funding from the Wikimedia Foundation.</li></ul> The project includes lobbying activities, as per United States Internal Revenue Service definitions.</div></div> <link rel="mw-deduplicated-inline-style" href="mw-data:TemplateStyles:r25860983"> <div class="mw-collapsible mw-collapsed collapse-mobile collapse-mobile-borders"><div class="mw-collapsible-toggle collapse-mobile-title toccolours">Youth Safety</div> <div class="mw-collapsible-content collapse-mobile-content"><div style="clear:both;"></div> <p><a href="https://foundation.wikimedia.org/wiki/Friendly_space_policy#Youth_Safety" class="extiw" title="foundation:Friendly space policy">Youth Safety Policy</a> must be in place for any activity that involves underage community members. </p> <ul><li>If the proposal indicates direct contact with children or youth, it also outlines compliance with international and local laws for working with children and youth, and provides documentation of the local laws in the annex.</li> <li>The proposal demonstrates how they will ensure the safe engagement of young people in all of the project’s activities.</li> <li>The proposal demonstrates that any adults who will be working in close contact with young people have been properly vetted and trained.</li> <li>The proposal outlines an action protocol in the case that incidents occur relating to the physical and psychological safety of young people.</li></ul></div></div> <link rel="mw-deduplicated-inline-style" href="mw-data:TemplateStyles:r25666114"> <p class="cr-learn-link"><a href="/wiki/Grants:Administration/Eligibility" title="Grants:Administration/Eligibility">Review all compliance requirements</a> <span typeof="mw:File"><a href="/wiki/Grants:Administration/Eligibility" title="Grants:Administration/Eligibility"><img alt="→" src="//upload.wikimedia.org/wikipedia/commons/thumb/4/4a/ArrowNext.svg/14px-ArrowNext.svg.png" decoding="async" width="14" height="14" class="mw-file-element" srcset="//upload.wikimedia.org/wikipedia/commons/thumb/4/4a/ArrowNext.svg/21px-ArrowNext.svg.png 1.5x, //upload.wikimedia.org/wikipedia/commons/thumb/4/4a/ArrowNext.svg/28px-ArrowNext.svg.png 2x" data-file-width="20" data-file-height="20" /></a></span></p> <link rel="mw-deduplicated-inline-style" href="mw-data:TemplateStyles:r25666114"> <p class="cr-learn-link"><a href="/wiki/Events_Team_Portal/Community_space/Funding_events_FAQ" title="Events Team Portal/Community space/Funding events FAQ">Funding FAQ</a> <span typeof="mw:File"><a href="/wiki/Events_Team_Portal/Community_space/Funding_events_FAQ" title="Events Team Portal/Community space/Funding events FAQ"><img alt="→" src="//upload.wikimedia.org/wikipedia/commons/thumb/4/4a/ArrowNext.svg/14px-ArrowNext.svg.png" decoding="async" width="14" height="14" class="mw-file-element" srcset="//upload.wikimedia.org/wikipedia/commons/thumb/4/4a/ArrowNext.svg/21px-ArrowNext.svg.png 1.5x, //upload.wikimedia.org/wikipedia/commons/thumb/4/4a/ArrowNext.svg/28px-ArrowNext.svg.png 2x" data-file-width="20" data-file-height="20" /></a></span></p> <div class="mw-heading mw-heading2"><h2 id="Review_and_application_process">Review and application process</h2></div> <p>Proposals are reviewed according to the following criteria: </p> <ul><li>Community engagement <ul><li>How do you aim to engage your community in the planning process?</li></ul></li> <li>Impact potential <ul><li>Is there a demonstrated need for the event?</li> <li>Are goals and intended outcomes clearly articulated, high priority, and reasonably achievable?</li> <li>Is there a plan for follow up after the event?</li></ul></li> <li>Ability to execute <ul><li>Are there enough community members with the time and ability to plan and execute the event?</li></ul></li></ul> <p>After submission, the application will be processed with the following steps: </p> <ul><li>Committee review and feedback of proposals (14 days)</li> <li>Applicants make adjustments to their proposal where needed. Should the applicant need it, they can schedule phone calls with the program officer or committee members. (14 days)</li> <li>Funding decision is posted within 4 weeks of submission.</li> <li>After approval, monthly check-in calls will be scheduled with the Program Officer.</li></ul> <div class="mw-heading mw-heading2"><h2 id="Timeline">Timeline</h2></div> <link rel="mw-deduplicated-inline-style" href="mw-data:TemplateStyles:r25860983"> <div class="mw-collapsible collapse-mobile collapse-mobile-borders"><div class="mw-collapsible-toggle mw-collapsible-toggle-expanded collapse-mobile-title toccolours">Round 2 (Deadline: February 3, 2025)</div> <div class="mw-collapsible-content collapse-mobile-content"><style data-mw-deduplicate="TemplateStyles:r25780843">.mw-parser-output .funds-timeline-steps{display:flex;flex-wrap:wrap}.mw-parser-output .funds-timeline-steps .funds-timeline-step{align-items:center;display:flex;flex-direction:column;position:relative;margin:1rem .5rem}@media(min-width:300px){.mw-parser-output .funds-timeline-steps .funds-timeline-step:not(:last-child):after{content:"";display:block;border-top:1px solid black;width:3.46rem;position:absolute;left:7.5rem;top:.4rem}.mw-parser-output .funds-timeline-steps .funds-timeline-step:not(:first-child):before{content:"";display:block;border-top:1px solid black;width:3.8125rem;position:absolute;right:7.5rem;top:.4rem}}.mw-parser-output .funds-timeline-steps .funds-timeline-content{width:9rem;text-align:center}.mw-parser-output .funds-timeline-steps .funds-timeline-content .inner-circle{border-radius:1.5rem;height:1rem;width:1rem;display:inline-flex;align-items:center;justify-content:center}.mw-parser-output .funds-timeline-date{padding:6px;text-align:center;border-radius:25px}.mw-parser-output .start-circle{width:5.5rem;font-weight:bold;display:flex;align-items:center;justify-content:center;font-size:120%;align-items:center;flex-direction:column;position:relative;margin:.1rem .1rem;border:1px solid #EAECF0;border-radius:25px;padding:.5rem}@media(max-width:800px){.mw-parser-output .funds-timeline-steps{justify-content:center}}</style> <div class="timeline-container"> <div class="funds-timeline-steps"> <div class="funds-timeline-step-start"> <div class="funds-timeline-content"> <div class="start-circle">Round 2</div> </div> </div> <div class="funds-timeline-step"> <div class="funds-timeline-content"> <div class="inner-circle" style="background-color: #C0E6FF"></div> <p class="funds-timeline-date" style="background-color: #C0E6FF">February 3, 2025</p> <p>Submission deadline</p> </div> </div> <div class="funds-timeline-step"> <div class="funds-timeline-content"> <div class="inner-circle" style="background-color: #DBF3EC"></div> <p class="funds-timeline-date" style="background-color: #DBF3EC">February 3 - February 24</p> <p>Staff and compliance review <br /> Community review</p> </div> </div><div class="funds-timeline-step"> <div class="funds-timeline-content"> <div class="inner-circle" style="background-color: #D5D1EC"></div> <p class="funds-timeline-date" style="background-color: #D5D1EC">February 24 - March 3</p> <p>Receiving and engaging with feedback</p> </div> </div><div class="funds-timeline-step"> <div class="funds-timeline-content"> <div class="inner-circle" style="background-color: #F9DDE9"></div> <p class="funds-timeline-date" style="background-color: #F9DDE9">March 3 - March 17</p> <p>Committee review</p> </div> </div><div class="funds-timeline-step"> <div class="funds-timeline-content"> <div class="inner-circle" style="background-color: #FBDFC5"></div> <p class="funds-timeline-date" style="background-color: #FBDFC5">March 28, 2025</p> <p>Decision announced</p> </div> </div><div class="funds-timeline-step"> <div class="funds-timeline-content"> <div class="inner-circle" style="background-color: #FBEEBF"></div> <p class="funds-timeline-date" style="background-color: #FBEEBF">June - December 2025</p> <p>Event dates</p> </div> </div> </div> </div></div></div><link rel="mw-deduplicated-inline-style" href="mw-data:TemplateStyles:r25860983"> <div class="mw-collapsible mw-collapsed collapse-mobile collapse-mobile-borders"><div class="mw-collapsible-toggle collapse-mobile-title toccolours">Round 1 (Deadline: September 1, 2025)</div> <div class="mw-collapsible-content collapse-mobile-content"><link rel="mw-deduplicated-inline-style" href="mw-data:TemplateStyles:r25780843"> <div class="timeline-container"> <div class="funds-timeline-steps"> <div class="funds-timeline-step-start"> <div class="funds-timeline-content"> <div class="start-circle">Round 1</div> </div> </div> <div class="funds-timeline-step"> <div class="funds-timeline-content"> <div class="inner-circle" style="background-color: #C0E6FF"></div> <p class="funds-timeline-date" style="background-color: #C0E6FF">September 1, 2025</p> <p>Submission deadline</p> </div> </div> <div class="funds-timeline-step"> <div class="funds-timeline-content"> <div class="inner-circle" style="background-color: #DBF3EC"></div> <p class="funds-timeline-date" style="background-color: #DBF3EC">September 1 - September 22</p> <p>Staff and compliance review <br /> Community review</p> </div> </div><div class="funds-timeline-step"> <div class="funds-timeline-content"> <div class="inner-circle" style="background-color: #D5D1EC"></div> <p class="funds-timeline-date" style="background-color: #D5D1EC">September 22 - September 29</p> <p>Receiving and engaging with feedback</p> </div> </div><div class="funds-timeline-step"> <div class="funds-timeline-content"> <div class="inner-circle" style="background-color: #F9DDE9"></div> <p class="funds-timeline-date" style="background-color: #F9DDE9">September 29 - October 13</p> <p>Committee review</p> </div> </div><div class="funds-timeline-step"> <div class="funds-timeline-content"> <div class="inner-circle" style="background-color: #FBDFC5"></div> <p class="funds-timeline-date" style="background-color: #FBDFC5">October 27, 2025</p> <p>Decision announced</p> </div> </div><div class="funds-timeline-step"> <div class="funds-timeline-content"> <div class="inner-circle" style="background-color: #FBEEBF"></div> <p class="funds-timeline-date" style="background-color: #FBEEBF">January - June 2026</p> <p>Event dates</p> </div> </div> </div> </div></div></div> <link rel="mw-deduplicated-inline-style" href="mw-data:TemplateStyles:r25860983"> <div class="mw-collapsible mw-collapsed collapse-mobile collapse-mobile-borders"><div class="mw-collapsible-toggle collapse-mobile-title toccolours">Full timeline</div> <div class="mw-collapsible-content collapse-mobile-content"><style data-mw-deduplicate="TemplateStyles:r26639456">.mw-parser-output .resource-card{padding:1em;background-color:#F8F9FA;display:inline-block;border:1px solid #EAECF0;border-radius:5px;width:28%;margin:.7em .5em 0 0;vertical-align:top;position:relative}.mw-parser-output .resource-cardsmall{padding:1em;background-color:#F8F9FA;display:inline-block;border:1px solid #EAECF0;border-radius:5px;width:20%;margin:.7em .5em 0 0;vertical-align:top;position:relative}.mw-parser-output .info-card{padding:1em;background-color:#F8F9FA;margin:0.5625em;display:inline-block;border:1px solid #EAECF0;border-radius:2px;width:20%;vertical-align:top;position:relative}.mw-parser-output .resource-card-icon{display:table}.mw-parser-output .info-card-number{font-size:3em;line-height:1em;margin:.3em 0}.mw-parser-output .resource-card-header{font-size:1.2em;font-weight:bold;line-height:1em}.mw-parser-output .resource-card-header-big{font-size:1.4em;font-weight:bold;line-height:1.2em;margin-bottom:.5em}.mw-parser-output .resource-card-footer{padding-top:.5em;font-size:.8em}.mw-parser-output .resource-card-linkicon{vertical-align:top;padding-top:0.5625em}.mw-parser-output .resource-card-link{font-size:1em;margin:.5em 0;font-weight:bold;padding-right:8px}.mw-parser-output .resource-sharer{margin:.5em 0}.mw-parser-output .resource-card-link-icon{background-image:url("//upload.wikimedia.org/wikipedia/commons/3/3d/OOjs_UI_icon_arrowNext-ltr-progressive.svg");padding-left:30px;background-size:16px;background-repeat:no-repeat;background-position:left center}.mw-parser-output .resource-card-link-external-icon{background-image:url("//upload.wikimedia.org/wikipedia/commons/2/29/OOjs_UI_icon_link-ltr-progressive.svg");padding-left:20px;background-size:16px;background-repeat:no-repeat;background-position:left center}.mw-parser-output .resource-email{display:flex;flex-direction:row;align-items:center;gap:.5em;padding:.5em 0;margin-top:1.5em}.mw-parser-output .resource-email-icon{content:url("//upload.wikimedia.org/wikipedia/commons/7/7f/OOjs_UI_icon_message.svg");height:1rem}.mw-parser-output .resource-calendar-icon,.mw-parser-output .resource-map-icon,.mw-parser-output .resource-mappin-icon,.mw-parser-output .resource-star-icon,.mw-parser-output .resource-article-icon{padding-left:30px;background-size:16px;background-repeat:no-repeat;background-position:left center}.mw-parser-output .resource-calendar-icon{background-image:url("//upload.wikimedia.org/wikipedia/commons/8/8b/OOjs_UI_icon_calendar-ltr.svg")}.mw-parser-output .resource-map-icon{background-image:url("//upload.wikimedia.org/wikipedia/commons/b/b4/OOjs_UI_icon_map-ltr.svg")}.mw-parser-output .resource-mappin-icon{background-image:url("//upload.wikimedia.org/wikipedia/commons/f/fe/OOjs_UI_icon_mapPin.svg")}.mw-parser-output .resource-star-icon{background-image:url("//upload.wikimedia.org/wikipedia/commons/c/c3/OOjs_UI_icon_unStar.svg")}.mw-parser-output .resource-article-icon{background-image:url("//upload.wikimedia.org/wikipedia/commons/c/c4/OOjs_UI_icon_article-ltr.svg")}.mw-parser-output .resource-container{margin:1em 0}@media only screen and (max-width:1024px){.mw-parser-output .resource-card,.mw-parser-output .info-card{width:auto;margin:0;margin-bottom:0.5625em}.mw-parser-output .resource-cardsmall{width:100%;margin:0;margin-bottom:0.5625em}}</style> <div class="resource-card"><div class="resource-card-icon"><span typeof="mw:File"><span><img src="//upload.wikimedia.org/wikipedia/commons/thumb/8/8b/OOjs_UI_icon_calendar-ltr.svg/20px-OOjs_UI_icon_calendar-ltr.svg.png" decoding="async" width="20" height="20" class="mw-file-element" srcset="//upload.wikimedia.org/wikipedia/commons/thumb/8/8b/OOjs_UI_icon_calendar-ltr.svg/30px-OOjs_UI_icon_calendar-ltr.svg.png 1.5x, //upload.wikimedia.org/wikipedia/commons/thumb/8/8b/OOjs_UI_icon_calendar-ltr.svg/40px-OOjs_UI_icon_calendar-ltr.svg.png 2x" data-file-width="20" data-file-height="20" /></span></span></div> <div class="resource-card-intro">Conference Fund</div> <p><span class="resource-card-header">Round 2 (2024-2025)</span> </p> <div><div style="margin-top:1em"> <ul><li><b>Submission deadline:</b> February 3, 2025</li> <li>Eligibility check: February 3 - February 24, 2025</li> <li>Staff review and feedback: February 3 - February 24, 2025</li> <li>Community review: February 3 - February 24, 2025</li> <li>Engaging with feedback: February 24 - March 3, 2025</li> <li>Committee review: March 3 - March 17, 2025</li> <li><b>Decisions announced:</b> March 28, 2025</li> <li>Event dates: June - December 2025</li></ul></div></div> </div> <link rel="mw-deduplicated-inline-style" href="mw-data:TemplateStyles:r26639456"> <div class="resource-card"><div class="resource-card-icon"><span typeof="mw:File"><span><img src="//upload.wikimedia.org/wikipedia/commons/thumb/8/8b/OOjs_UI_icon_calendar-ltr.svg/20px-OOjs_UI_icon_calendar-ltr.svg.png" decoding="async" width="20" height="20" class="mw-file-element" srcset="//upload.wikimedia.org/wikipedia/commons/thumb/8/8b/OOjs_UI_icon_calendar-ltr.svg/30px-OOjs_UI_icon_calendar-ltr.svg.png 1.5x, //upload.wikimedia.org/wikipedia/commons/thumb/8/8b/OOjs_UI_icon_calendar-ltr.svg/40px-OOjs_UI_icon_calendar-ltr.svg.png 2x" data-file-width="20" data-file-height="20" /></span></span></div> <div class="resource-card-intro">Conference Fund</div> <p><span class="resource-card-header">Round 1 (2025-2026)</span> </p> <div><div style="margin-top:1em"> <ul><li><b>Submission deadline:</b> September 1, 2025</li> <li>Eligibility check: September 1 - September 22, 2025</li> <li>Staff review and feedback: September 1 - September 22, 2025</li> <li>Community review: September 1 - September 22, 2025</li> <li>Engaging with feedback: September 22 - September 29, 2025</li> <li>Committee review: September 29 - October 13, 2025</li> <li><b>Decisions announced:</b> October 27, 2025</li> <li>Event dates: January - June 2026</li></ul></div></div> </div></div></div> <div class="mw-heading mw-heading2"><h2 id="Plan_a_conference_or_event">Plan a conference or event</h2></div> <p>These are the best practices for creating a successful conference grant proposal. Find all resources on the Events Portal in the <a href="/wiki/Events_Team_Portal/Community_space" title="Events Team Portal/Community space">Events Team Portal – Community space</a> section. </p> <link rel="mw-deduplicated-inline-style" href="mw-data:TemplateStyles:r25860983"> <div class="mw-collapsible mw-collapsed collapse-mobile collapse-mobile-borders"><div class="mw-collapsible-toggle collapse-mobile-title toccolours">Step 1: Send out community engagement survey</div> <div class="mw-collapsible-content collapse-mobile-content">The Community Engagement survey is used to show the importance of this event for your community. It will help to show the topics your community finds important. <ol><li>Open the <a rel="nofollow" class="external text" href="https://docs.google.com/forms/d/1xXWc7aO0utQYPZqIttefHdIJxZvsE-YaJzSv2M39Yzk/edit"><b>community engagement survey template</b></a> and make a copy. This is a master file, please do not edit but make a Copy.</li> <li>Do not remove any questions. You are welcome to add more questions. You can also translate the survey.</li> <li>Send the survey out to people of interest in your community. Set a deadline for survey responses and send out reminders.</li> <li>You will add the results in the application form.</li></ol> Important note: The community engagement survey is required.</div></div> <link rel="mw-deduplicated-inline-style" href="mw-data:TemplateStyles:r25860983"> <div class="mw-collapsible mw-collapsed collapse-mobile collapse-mobile-borders"><div class="mw-collapsible-toggle collapse-mobile-title toccolours">Step 2: Learn from similar events and best practices</div> <div class="mw-collapsible-content collapse-mobile-content">The Wikimedia community is a resource of knowledge! Make sure you <a href="/wiki/Special:MyLanguage/Grants:Conference/Browse_applications" title="Special:MyLanguage/Grants:Conference/Browse applications">review applications and reports</a> from similar events. Here are some things to consider. <p><b>Partnerships & scholarships:</b> </p> <ul><li>Active and experienced editors and volunteers should be engaged in the group. These are also the best participants for travel scholarships.</li> <li>Conferences can be an expensive and ineffective way to do outreach.</li> <li>Consider offering partial scholarships. Or asking applicants how much funding they need to attend the event.</li></ul> <p><b>Location & Timing:</b> </p> <ul><li>Choose a central location for participants. This will keep travel costs lower and allow you to give more travel scholarships to those who need them.</li> <li>Keep conference and working group meetings to two or three days.</li> <li>Limit sightseeing trips to evenings, after the conference program has ended.</li></ul></div></div> <link rel="mw-deduplicated-inline-style" href="mw-data:TemplateStyles:r25860983"> <div class="mw-collapsible mw-collapsed collapse-mobile collapse-mobile-borders"><div class="mw-collapsible-toggle collapse-mobile-title toccolours">Step 3: Plan your budget</div> <div class="mw-collapsible-content collapse-mobile-content"><b>Venue & Materials:</b> <ul><li>Partnering with like-minded institutions with free or discounted spaces can be beneficial.</li> <li>If a venue does have a few, do offer reasons around why you've selected it. Is it low cost, located centrally?</li> <li>Limit merchandise to low-cost items like stickers.</li> <li>Keep printed banners and signs general enough for use at later events.</li></ul> <p><b>Travel & Meals:</b> </p> <ul><li>Scholarships can include round-trip travel, shared accommodations, conference registration, and visa fees.</li> <li>Funding for food should be limited to lunches during the conference. Coffee breaks and one group dinner can also be included.</li></ul> <p><b>Event Planning & Support:</b> You may request for funding to pay for the following: </p> <ul><li>Travel agent fees</li> <li>Administrative support, eg. processing visa application letters and reimbursements.</li> <li>Paid facilitators or trainers. Do discuss this with your program officer early in the application process.</li> <li>Planning costs, eg. meeting space and local transportation.</li> <li>Up to 10% unforeseen expenses can be included in the request.</li></ul> <p><b>Alternate sources of funding:</b> </p> <ul><li>In-kind donations can open doors to interesting partner organisations. These donations include goods and services rather than money, eg. free use of venues, reduced costs for meals or services.</li> <li>Get in touch with organisations who support your work in the region, they may be valuable partners.</li></ul></div></div> <link rel="mw-deduplicated-inline-style" href="mw-data:TemplateStyles:r25860983"> <div class="mw-collapsible mw-collapsed collapse-mobile collapse-mobile-borders"><div class="mw-collapsible-toggle collapse-mobile-title toccolours">Step 4: Gather a strong organising team</div> <div class="mw-collapsible-content collapse-mobile-content">Understanding the size of your conference will help you decide the number of volunteers necessary. The roles below can act as a guide. Additional roles can be added. Conference experience is not necessary, but can assist with momentum in planning. <p><i>Grant coordinators</i> act as your main contact for grant support. </p> <ul><li>Ensure plans are on track, and provide updates grant program officers from the team.</li> <li>Tracks the budget and collects expense documentation.</li></ul> <p>The <i>logistics team</i> coordinates research and confirmation of event details. </p> <ul><li>Including event venue, timelines, official documentation, contracts, with experience of negotiating vendors.</li></ul> <p>The <i>conference program team</i> coordinates the planning survey, proposal, and develops the program. </p> <ul><li>Collects documentation of outcomes and action items from each session.</li></ul> <p><i>Communications team</i> keeps the event page updated and coordinate community engagement. The <i>scholarship committee</i> manages the scholarship application process. They send a list of selected recipients to the program officer before notifying recipients. </p> <i>Volunteer coordinator</i> checks in on volunteers and keeps notes on all sessions.</div></div> <div class="mw-heading mw-heading2"><h2 id="Submit_report">Submit report</h2></div> <p>If your Conference and Event Fund is approved, you will need to send a report. Send the report within 60 days after you complete the project. </p> <ol><li>Go to <a rel="nofollow" class="external text" href="https://wmf.fluxx.io/"><b>Wikimedia Foundation Grantee Portal (Fluxx)</b></a> and log in.</li> <li>Find the <b>Reports</b> section on the left sidebar. Select the <b>Upcoming</b> link and you will see all upcoming reports.</li> <li>Select the report and click <b>Edit</b>. Answer the questions in the form. You can write it in any preferred language.</li> <li>When your report is complete, click <b>Submit</b> to send it for review.</li></ol> <ul><li>You can prepare the report offline. Make a copy of the report form, answer the questions and copy the text to Fluxx.</li></ul> <link rel="mw-deduplicated-inline-style" href="mw-data:TemplateStyles:r25732104"> <div class="langdoc-container"> <div class="langdoc-label"><figure class="mw-halign-left" typeof="mw:File/Frameless"><a href="/wiki/File:OOjs_UI_icon_journal-ltr.svg" class="mw-file-description"><img src="//upload.wikimedia.org/wikipedia/commons/thumb/b/b9/OOjs_UI_icon_journal-ltr.svg/30px-OOjs_UI_icon_journal-ltr.svg.png" decoding="async" width="30" height="30" class="mw-file-element" srcset="//upload.wikimedia.org/wikipedia/commons/thumb/b/b9/OOjs_UI_icon_journal-ltr.svg/45px-OOjs_UI_icon_journal-ltr.svg.png 1.5x, //upload.wikimedia.org/wikipedia/commons/thumb/b/b9/OOjs_UI_icon_journal-ltr.svg/60px-OOjs_UI_icon_journal-ltr.svg.png 2x" data-file-width="20" data-file-height="20" /></a><figcaption></figcaption></figure> Conference & Event Fund Final Report Form (Google Docs)</div> <div class="langdoc-content"> <link rel="mw-deduplicated-inline-style" href="mw-data:TemplateStyles:r24720806"><div class="hlist"><ul><li><a rel="nofollow" class="external text" href="https://docs.google.com/document/d/1AZEyKZzCbwLPE8r1b3K2eMwSpvZzcMIOyP6LMXRBJ_g/edit">English</a></li></ul></div> </div> </div> <link rel="mw-deduplicated-inline-style" href="mw-data:TemplateStyles:r25666114"> <p class="cr-learn-link"><a href="/wiki/Special:MyLanguage/Grants:Conference_Grants/Evaluate-and-report" title="Special:MyLanguage/Grants:Conference Grants/Evaluate-and-report">Learn more about evaluation and reporting</a> <span typeof="mw:File"><a href="/wiki/Special:MyLanguage/Grants:Conference_Grants/Evaluate-and-report" title="Special:MyLanguage/Grants:Conference Grants/Evaluate-and-report"><img alt="→" src="//upload.wikimedia.org/wikipedia/commons/thumb/4/4a/ArrowNext.svg/14px-ArrowNext.svg.png" decoding="async" width="14" height="14" class="mw-file-element" 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.po-location-icon{content:url("//upload.wikimedia.org/wikipedia/commons/f/fe/OOjs_UI_icon_mapPin.svg");height:1rem}.mw-parser-output .po-language-icon{content:url("//upload.wikimedia.org/wikipedia/commons/4/43/OOjs_UI_icon_language-ltr.svg");height:1rem}.mw-parser-output .po-thematic-area-icon{content:url("//upload.wikimedia.org/wikipedia/commons/f/fb/OOjs_UI_icon_puzzle-ltr.svg");height:1rem}.mw-parser-output .po-timezone-icon{content:url("//upload.wikimedia.org/wikipedia/commons/d/dd/OOjs_UI_icon_clock.svg");height:1rem}.mw-parser-output .po-calendar-icon{content:url("//upload.wikimedia.org/wikipedia/commons/8/8b/OOjs_UI_icon_calendar-ltr.svg");height:1rem}@media only screen and (max-width:1024px){.mw-parser-output .po-photo{display:none}.mw-parser-output .po-details{grid-template-columns:repeat(2,1fr)}.mw-parser-output .po-container{display:flex;flex-direction:column;gap:.7em}}</style> <div class="po-container"> <div class="po-intro"> <div class="po-name"><a href="/wiki/User:CAlmog_(WMF)" title="User:CAlmog (WMF)">Chen Almog</a></div> <div class="po-title">Lead Program Officer for Conference & Events Funds</div> <div class="po-title"></div> <div class="po-email"><div class="po-email-icon"></div><div><span class="contact-email">conferencegrants<span class="mailto" style="white-space:nowrap"><span class="skin-invert" typeof="mw:File"><span title="(_AT_)"><img alt="(_AT_)" src="//upload.wikimedia.org/wikipedia/commons/thumb/8/88/At_sign.svg/16px-At_sign.svg.png" decoding="async" width="16" height="16" class="mw-file-element" srcset="//upload.wikimedia.org/wikipedia/commons/thumb/8/88/At_sign.svg/24px-At_sign.svg.png 1.5x, //upload.wikimedia.org/wikipedia/commons/thumb/8/88/At_sign.svg/32px-At_sign.svg.png 2x" data-file-width="145" data-file-height="145" /></span></span></span>wikimedia.org</span></div></div> </div> <div class="po-details"> <div class="po-photo"><span typeof="mw:File"><a href="/wiki/File:Almog,_Chen_Jan_2020.jpg" class="mw-file-description"><img src="//upload.wikimedia.org/wikipedia/commons/thumb/1/18/Almog%2C_Chen_Jan_2020.jpg/200px-Almog%2C_Chen_Jan_2020.jpg" decoding="async" width="200" height="165" class="mw-file-element" srcset="//upload.wikimedia.org/wikipedia/commons/thumb/1/18/Almog%2C_Chen_Jan_2020.jpg/300px-Almog%2C_Chen_Jan_2020.jpg 1.5x, //upload.wikimedia.org/wikipedia/commons/thumb/1/18/Almog%2C_Chen_Jan_2020.jpg/400px-Almog%2C_Chen_Jan_2020.jpg 2x" data-file-width="1000" data-file-height="824" /></a></span></div> <div class="po-info"><div class="po-line"><div class="po-location-icon"></div><div>Location: Pittsburgh, USA</div></div> <div class="po-line"><div class="po-timezone-icon"></div><div>Timezone: GMT-5</div></div> <div class="po-line"><div class="po-language-icon"></div><div>Language(s) spoken: Hebrew, English</div></div> </div> <div class="po-contacts"> <div class="po-line"><div class="po-wikimedia-account-icon"></div><div><a href="/wiki/User:CAlmog_(WMF)" title="User:CAlmog (WMF)">CAlmog (WMF)</a></div></div> <p><br /> </p><p><br /> </p> </div></div></div> <link rel="mw-deduplicated-inline-style" href="mw-data:TemplateStyles:r25661803"> <div class="po-container"> <div class="po-intro"> <div class="po-name"><a href="/wiki/User:CKibelka_(WMF)" title="User:CKibelka (WMF)">Cornelius Kibelka</a></div> <div class="po-title">Conference and Events Funds Program Officer</div> <div class="po-title"></div> <div class="po-email"><div class="po-email-icon"></div><div><span class="contact-email">conferencegrants<span class="mailto" style="white-space:nowrap"><span class="skin-invert" typeof="mw:File"><span title="(_AT_)"><img alt="(_AT_)" src="//upload.wikimedia.org/wikipedia/commons/thumb/8/88/At_sign.svg/16px-At_sign.svg.png" decoding="async" width="16" height="16" class="mw-file-element" srcset="//upload.wikimedia.org/wikipedia/commons/thumb/8/88/At_sign.svg/24px-At_sign.svg.png 1.5x, //upload.wikimedia.org/wikipedia/commons/thumb/8/88/At_sign.svg/32px-At_sign.svg.png 2x" data-file-width="145" data-file-height="145" /></span></span></span>wikimedia.org</span></div></div> </div> <div class="po-details"> <div class="po-photo"><span typeof="mw:File"><a href="/wiki/File:Cornelius_Kibelka_at_Wikimania_2024_(small).jpg" class="mw-file-description"><img src="//upload.wikimedia.org/wikipedia/commons/thumb/c/cf/Cornelius_Kibelka_at_Wikimania_2024_%28small%29.jpg/200px-Cornelius_Kibelka_at_Wikimania_2024_%28small%29.jpg" decoding="async" width="200" height="209" class="mw-file-element" srcset="//upload.wikimedia.org/wikipedia/commons/thumb/c/cf/Cornelius_Kibelka_at_Wikimania_2024_%28small%29.jpg/300px-Cornelius_Kibelka_at_Wikimania_2024_%28small%29.jpg 1.5x, //upload.wikimedia.org/wikipedia/commons/thumb/c/cf/Cornelius_Kibelka_at_Wikimania_2024_%28small%29.jpg/400px-Cornelius_Kibelka_at_Wikimania_2024_%28small%29.jpg 2x" data-file-width="1596" data-file-height="1665" /></a></span></div> <div class="po-info"><div class="po-line"><div class="po-location-icon"></div><div>Location: São Paulo, Brazil</div></div> <div class="po-line"><div class="po-timezone-icon"></div><div>Timezone: GMT-3</div></div> <div class="po-line"><div class="po-language-icon"></div><div>Language(s) spoken: German, English, Portuguese, Spanish</div></div> </div> <div class="po-contacts"> <div class="po-line"><div class="po-wikimedia-account-icon"></div><div><a href="/wiki/User:CKibelka_(WMF)" title="User:CKibelka (WMF)">CKibelka (WMF)</a></div></div> <p><br /> </p><p><br /> </p> </div></div></div> <p>We can not do this work without <a href="/wiki/Grants:Conference_Grants/Committee" title="Grants:Conference Grants/Committee">our community committee</a>! </p> <div class="mw-heading mw-heading2"><h2 id="Resources">Resources</h2></div> <ul><li>Send an email to conferencegrants<span class="mailto" style="white-space:nowrap"><span class="skin-invert" typeof="mw:File"><span title="(_AT_)"><img alt="(_AT_)" src="//upload.wikimedia.org/wikipedia/commons/thumb/8/88/At_sign.svg/16px-At_sign.svg.png" decoding="async" width="16" height="16" class="mw-file-element" srcset="//upload.wikimedia.org/wikipedia/commons/thumb/8/88/At_sign.svg/24px-At_sign.svg.png 1.5x, //upload.wikimedia.org/wikipedia/commons/thumb/8/88/At_sign.svg/32px-At_sign.svg.png 2x" data-file-width="145" data-file-height="145" /></span></span></span>wikimedia.org to ask any questions.</li> <li><a href="/wiki/Grants:Conference/Funded_Conferences/2023-24" title="Grants:Conference/Funded Conferences/2023-24">Approved conferences in FY 2023-24</a></li> <li><a href="/wiki/Special:MyLanguage/Grants:Conference/Conference_management_resources" title="Special:MyLanguage/Grants:Conference/Conference management resources">Conference management resources</a></li> <li><a href="/wiki/Special:MyLanguage/Grants:Knowledge_Sharing#Fluxx_Tutorials" title="Special:MyLanguage/Grants:Knowledge Sharing">Grantee Portal (Fluxx) video tutorials</a></li></ul> <div class="mw-heading mw-heading2"><h2 id="Photos_from_funded_events">Photos from funded events</h2></div> <ul class="gallery mw-gallery-packed-hover"> <li class="gallerybox" style="width: 272px"> <div class="thumb" style="width: 270px;"><span typeof="mw:File"><a href="/wiki/File:Participants_-_Wiki_Conference_India_2023_-_Hyderabad_2023-04-30_8794.jpg" class="mw-file-description" title="Wiki Conference India 2023"><img alt="Wiki Conference India 2023" src="//upload.wikimedia.org/wikipedia/commons/thumb/a/a0/Participants_-_Wiki_Conference_India_2023_-_Hyderabad_2023-04-30_8794.jpg/405px-Participants_-_Wiki_Conference_India_2023_-_Hyderabad_2023-04-30_8794.jpg" decoding="async" width="270" height="180" class="mw-file-element" srcset="//upload.wikimedia.org/wikipedia/commons/thumb/a/a0/Participants_-_Wiki_Conference_India_2023_-_Hyderabad_2023-04-30_8794.jpg/608px-Participants_-_Wiki_Conference_India_2023_-_Hyderabad_2023-04-30_8794.jpg 1.5x, 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title="ESEAP Conference 2024"><img alt="ESEAP Conference 2024" src="//upload.wikimedia.org/wikipedia/commons/thumb/f/f4/ESEAP_Conference_Kota_Kinabalu_2024_group_photo_04.jpg/405px-ESEAP_Conference_Kota_Kinabalu_2024_group_photo_04.jpg" decoding="async" width="270" height="180" class="mw-file-element" srcset="//upload.wikimedia.org/wikipedia/commons/thumb/f/f4/ESEAP_Conference_Kota_Kinabalu_2024_group_photo_04.jpg/608px-ESEAP_Conference_Kota_Kinabalu_2024_group_photo_04.jpg 1.5x, //upload.wikimedia.org/wikipedia/commons/thumb/f/f4/ESEAP_Conference_Kota_Kinabalu_2024_group_photo_04.jpg/810px-ESEAP_Conference_Kota_Kinabalu_2024_group_photo_04.jpg 2x" data-file-width="6240" data-file-height="4160" /></a></span></div> <div class="gallerytextwrapper" style="width: 250px"><div class="gallerytext">ESEAP Conference 2024</div> </div> </li> </ul> </div> <style data-mw-deduplicate="TemplateStyles:r26152682">.mw-parser-output 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