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</div> <div class="collapse navbar-collapse" id="menu-primary"> <ul class="nav navbar-nav menu"> <li class="item-101 deeper parent"><a href="/" ><span>Home</span></a><ul class="nav-child"><li class="item-122 child"><a href="/home/sitemap?view=html&id=1" ><span>Sitemap</span></a></li><li class="item-123 child"><a href="/home/sign-in" ><span>Sign In</span></a></li><li class="item-471 child"><a href="/home/ieee-meeting-series-february-2018" ><span>IEEE Meeting Series - February 2018</span></a></li></ul></li><li class="item-353 child"><a href="/news" ><span>News</span></a></li><li class="item-155 deeper parent"><a href="/awards" ><span>Awards</span></a><ul class="nav-child"><li class="item-302 child"><a href="/awards" ><span>Awards Home</span></a></li><li class="item-670 child"><a href="/awards/new-award-approval-process" ><span>NEW Award Approval Process!!!</span></a></li><li class="item-215 child"><a href="/awards/mga-awards-and-recognition-program" ><span>MGA Awards and Recognition 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href="/volunteer-hub/geographic-unit-operations/geographic-units-and-groups/products" ><span>Recognition Products</span></a><ul class="nav-child"><li class="item-736 child"><a href="/volunteer-hub/geographic-unit-operations/geographic-units-and-groups/products/online-order-form" ><span>Online order form</span></a></li><li class="item-737 child"><a href="/volunteer-hub/geographic-unit-operations/geographic-units-and-groups/products/officer-recognition-certificates" ><span>Officer Recognition Certificates</span></a></li></ul></li></ul></li><li class="item-694 deeper parent"><a href="/volunteer-hub/geographic-unit-operations/reporting-and-forms" ><span>Reporting and Forms</span></a><ul class="nav-child"><li class="item-695 child"><a href="/volunteer-hub/geographic-unit-operations/reporting-and-forms/meeting-types" ><span>Meeting Types</span></a></li><li class="item-696 child"><a href="/volunteer-hub/geographic-unit-operations/reporting-and-forms/meeting-reporting" ><span>Meeting Reporting</span></a></li><li class="item-697 child"><a href="/volunteer-hub/geographic-unit-operations/reporting-and-forms/officer-forms" ><span>Officer Forms</span></a></li><li class="item-310 child"><a href="/volunteer-hub/geographic-unit-operations/reporting-and-forms/rebate-schedule" ><span>Rebate Schedule</span></a></li></ul></li><li class="item-698 child"><a href="/volunteer-hub/geographic-unit-operations/geographic-unit-compliance" ><span>Geographic Unit Compliance</span></a></li><li class="item-699 child"><a href="/volunteer-hub/geographic-unit-operations/geographic-unit-elections" ><span>Geographic Unit Elections</span></a></li><li class="item-700 child"><a href="/volunteer-hub/geographic-unit-operations/vitality" ><span>Vitality</span></a></li><li class="item-701 child"><a href="/volunteer-hub/geographic-unit-operations/geographic-unit-record-retention-schedule" ><span>Geographic Unit Record Retention Schedule</span></a></li><li class="item-730 child"><a href="/volunteer-hub/geographic-unit-operations/formations-and-petitions" ><span>Formations and Petitions</span></a></li><li class="item-740 child"><a href="/volunteer-hub/geographic-unit-operations/request-for-letter-to-employer" ><span>Request for letter to employer</span></a></li></ul></li><li class="item-676 active deeper parent"><a href="/volunteer-hub/volunteer-tools" ><span>Volunteer Tools</span></a><ul class="nav-child"><li class="item-703 deeper parent"><a href="/volunteer-hub/volunteer-tools/ou-analytics" ><span>OU Analytics</span></a><ul class="nav-child"><li class="item-705 child"><a href="/volunteer-hub/volunteer-tools/ou-analytics/who-has-access" ><span>Who Has Access</span></a></li><li class="item-706 child"><a href="/volunteer-hub/volunteer-tools/ou-analytics/data-access-and-use-policy" ><span>Data Access and Use Policy</span></a></li><li class="item-707 child"><a href="/volunteer-hub/volunteer-tools/ou-analytics/reference-materials" ><span>Reference Materials</span></a></li><li class="item-708 child"><a href="/volunteer-hub/volunteer-tools/ou-analytics/questions-answers" ><span>Questions & Answers</span></a></li><li class="item-709 child"><a href="/volunteer-hub/volunteer-tools/ou-analytics/ou-analytics-user-groups" ><span>OU Analytics - User Groups</span></a></li></ul></li><li class="item-704 child"><a href="/volunteer-hub/volunteer-tools/ieee-enotice-service" ><span>IEEE eNotice Service</span></a></li><li class="item-711 child"><a href="/volunteer-hub/volunteer-tools/remote-conferencing" ><span>Remote Conferencing</span></a></li><li class="item-712 child"><a href="https://kb.ieee.org/vtools/blog/kbtopic/vtools/" ><span>vTools</span></a></li></ul></li><li class="item-675 deeper parent"><a href="/volunteer-hub/volunteer-training" ><span>Volunteer Training</span></a><ul class="nav-child"><li class="item-714 child"><a href="/volunteer-hub/volunteer-training/volunteer-leadership-training-program-volt" ><span>Volunteer Leadership Training Program - VoLT</span></a></li></ul></li><li class="item-678 deeper parent"><a href="/volunteer-hub/volunteer-recruitment-retention-recognition" ><span>Volunteer Recruitment, Retention, & Recognition</span></a><ul class="nav-child"><li class="item-717 child"><a href="/volunteer-hub/volunteer-recruitment-retention-recognition/volunteer-recruitment-toolkit" ><span>Volunteer Recruitment Toolkit</span></a></li><li class="item-719 child"><a href="/volunteer-hub/volunteer-recruitment-retention-recognition/surveying-members" ><span>Surveying Members</span></a></li><li class="item-720 child"><a href="/volunteer-hub/volunteer-recruitment-retention-recognition/ieee-membership-the-elevator-pitch" ><span>IEEE Membership: The Elevator Pitch</span></a></li><li class="item-721 child"><a href="/volunteer-hub/volunteer-recruitment-retention-recognition/member-recruitment-best-practices" ><span>Member Recruitment Best Practices</span></a></li><li class="item-722 child"><a href="/volunteer-hub/volunteer-recruitment-retention-recognition/member-recruitment-best-practices-2" ><span>Member Retention Best Practices</span></a></li></ul></li><li class="item-677 deeper parent"><a href="/volunteer-hub/geographic-unit-conferences-and-events" ><span>Geographic Unit Conferences and Events</span></a><ul class="nav-child"><li class="item-724 deeper parent"><a href="/volunteer-hub/geographic-unit-conferences-and-events/sections-congress" ><span>Sections Congress</span></a><ul class="nav-child"><li class="item-727 child"><a href="/volunteer-hub/geographic-unit-conferences-and-events/sections-congress/2023" ><span>2023</span></a></li><li class="item-725 child"><a href="/volunteer-hub/geographic-unit-conferences-and-events/sections-congress/past-sections-congress-events" ><span>Past Sections Congress Events</span></a></li><li class="item-731 child"><a href="/volunteer-hub/geographic-unit-conferences-and-events/sections-congress/publicity-and-event-toolkit" ><span>Publicity and Event Toolkit</span></a></li></ul></li><li class="item-732 child"><a href="/volunteer-hub/geographic-unit-conferences-and-events/membership-recruitment-support-for-conferences" ><span>Membership Recruitment Support for Conferences</span></a></li><li class="item-733 child"><a href="/volunteer-hub/geographic-unit-conferences-and-events/mga-conference-data" ><span>MGA Conference Data</span></a></li><li class="item-734 child"><a href="https://www.ieee.org/conferences/index.html" ><span>Conference Resources</span></a></li></ul></li></ul></li><li class="item-163 deeper parent"><a href="/membership-development" ><span>Membership Development</span></a><ul class="nav-child"><li class="item-469 child"><a href="/membership-development" ><span>Membership Development</span></a></li><li class="item-484 child"><a href="/membership-development/membership-development-goals-and-recognition" ><span>Membership Development Goals and Recognition</span></a></li><li class="item-486 child"><a href="/membership-development/membership-development-reports" ><span>Membership Development Monthly Reports</span></a></li><li class="item-485 child"><a href="/membership-development/membership-development-webcast-archive" ><span>Membership Development Webcast Archive</span></a></li><li class="item-555 child"><a href="/membership-development/membership-development-kits" ><span>Order Membership Development Materials</span></a></li><li class="item-483 child"><a href="/membership-development/cmr" ><span>Membership Recruitment Support for Conferences</span></a></li><li class="item-490 child"><a href="/membership-development/membership-recruitment-and-recovery-committee" ><span>Membership Recruitment and Recovery Committee</span></a></li><li class="item-535 deeper parent"><a href="/membership-development/senior-member-program-volunteer-resources" ><span>Senior Member Program: Volunteer Resources</span></a><ul class="nav-child"><li class="item-543 child"><a href="/membership-development/senior-member-program-volunteer-resources/newly-elevated-senior-members" ><span>Newly Elevated Senior Members</span></a></li><li class="item-544 child"><a href="/membership-development/senior-member-program-volunteer-resources/status-of-senior-member-applications" ><span>Status of Senior Member Applications</span></a></li></ul></li></ul></li><li class="item-114 deeper parent"><a href="/contact-volunteers-staff" ><span>Contacts & Roster</span></a><ul class="nav-child"><li class="item-130 child"><a href="/contact-volunteers-staff/contacts-rosters" ><span>Contacts & Rosters</span></a></li><li class="item-180 child"><a href="/contact-volunteers-staff/support-center" ><span>Support Center</span></a></li><li class="item-491 child"><a href="/contact-volunteers-staff/ieee-rosters" ><span>IEEE Rosters</span></a></li></ul></li><li class="item-522 deeper parent"><a href="/resources" ><span>Resources</span></a><ul class="nav-child"><li class="item-523 child"><a href="/resources/annual-statistics" ><span>Annual Statistics</span></a></li><li class="item-671 child"><a href="https://www.ieee.org/about/corporate/annual-report-of-the-secretary.html" ><span>IEEE Annual Report of the Secretary</span></a></li><li class="item-524 child"><a href="/resources/collabratec" ><span>Collabratec</span></a></li><li class="item-525 child"><a href="https://brand-experience.ieee.org/" target="_blank" ><span>Communication templates</span></a></li><li class="item-643 child"><a href="/resources/communications" target="_blank"><span>Communications</span></a></li><li class="item-473 child"><a href="/news/general-data-protection-regulation-gdpr" ><span>General Data Protection Regulation (GDPR)</span></a></li><li class="item-474 child"><a href="/news/ieee-5g-world-forum-2018-–-call-for-papers,-tutorials,-and-proposals-submission-deadline-extended" ><span>IEEE 5G World Forum 2018 – Call for Papers, Tutorials, and Proposals (Submission Deadline Extended)</span></a></li><li class="item-475 child"><a href="/news/deadline-for-section-rebates" ><span>Deadline for Section Rebates!</span></a></li><li class="item-476 child"><a href="/news/register-early-for-the-2018-ieee-vision,-innovation,-and-challenges-summit-honors-ceremony-gala" ><span>REGISTER EARLY FOR THE 2018 IEEE VISION, INNOVATION, AND CHALLENGES SUMMIT & HONORS CEREMONY GALA!</span></a></li><li class="item-477 child"><a href="/news/ieee-global-hotel-partnership-program" ><span>IEEE global hotel partnership program</span></a></li><li class="item-478 child"><a href="/news/thank-you-for-submitting-officer,-meeting,-and-financial-reports" ><span>Thank You for Submitting Officer, Meeting, and Financial Reports</span></a></li><li class="item-479 child"><a href="/news/access-ieee-collabratec™-on-the-go-with-new-mobile-app" ><span>Access IEEE Collabratec™ on the go with new mobile app</span></a></li><li class="item-536 child"><a href="/news/mga-news-april-2018" ><span>MGA News - April 2018</span></a></li></ul></li></ul> </div> </div> </div> </nav> <div class="page-content"> <div class="container"> <div id="breadcrumb"> <div class="row"> <div class="col-md-12"> <ul class="breadcrumb"> <li class="active"><span class="divider icon-location"></span></li><li><a href="/" class="pathway">Home</a><span class="divider"></span></li><li><a href="/volunteer-hub" class="pathway">Volunteer Hub</a><span class="divider"></span></li><li class="active"><span>Volunteer Tools</span></li></ul> </div> </div> </div> </div> <div class="container"> <div id="content" class="row"> <article id="content-column-2" class="col-md-9 col-md-push-3"> <div itemprop="articleBody"> <h1>Volunteer Tools</h1> <h2>Many electronic tools exist to assist with volunteer administrative tasks.</h2> <h2>IEEE Data and Statistics</h2> <article> <ul> <li><a href="http://www.ieee.org/oua">IEEE OU Analytics </a>(Restricted access)</li> <li><a href="https://tblanalytics.ieee.org/#/site/IEEE/projects/62">Memberships and Subscriptions Monthly Statistics</a> (Restricted access)</li> <li><a href="https://tblanalytics.ieee.org/#/site/IEEE/workbooks/27/views">Real time Aggregate Data (Available to all Volunteers)</a></li> </ul> </article> <h2>Petitions</h2> <ul> <li>Use this tool to request the formation of a new local IEEE unit.</li> <li>Many of the geographic unit petitions can be submitted online. For some, automation is in progress and a form must be downloaded, circulated, and submitted'</li> <li>Click <a style="color: #0b55c4; text-decoration: underline;" href="/resources-operations/formations-petitions" target="_blank" rel="noopener">here</a> for additional information.</li> </ul> <h3 style="font-family: 'Helvetica Neue', Helvetica, Verdana, Arial, sans-serif;"><a class="callout" style="background-color: #ffffff; font-size: 14px;" href="#top">top of page<br /><br /></a></h3> <h2 style="font-family: 'Helvetica Neue', Helvetica, Verdana, Arial, sans-serif;"><strong>vTools</strong></h2> <ul> <ul> <li style="display: inline !important;"><a href="http://vtools.ieee.org">vTools </a>is a suite of applications designed by IEEE volunteers to <span style="font-family: 'Open Sans', sans-serif; font-size: 18px; text-align: justify;">simplify volunteer efforts and administrative tasks.  The suite includes: </span></li> <li style="display: inline !important;">eNotice, Events, Officer Reporting, Voting, Student Branch Reporting, WebInABox and Xtreme Registration.</li> The vTools homepage can be found at: </ul> </ul> <a style="text-decoration-line: underline; outline: 0px;" href="http://vtools.ieee.org">http://vtools.ieee.org</a> <h3 style="font-family: 'Helvetica Neue', Helvetica, Verdana, Arial, sans-serif;"><a class="callout" style="background-color: #ffffff; font-size: 14px;" href="#top">top of page</a></h3> <h2 style="font-family: 'Helvetica Neue', Helvetica, Verdana, Arial, sans-serif;">Web conferencing and recording</h2> <ul style="color: #333333; font-size: 14px;"> <li>IEEE MGA volunteers are seeking to expand the local technical meeting to a worldwide audience and to create a searchable recording meeting repository.</li> <li>To advance this effort, volunteers at IEEE Sections Congress 2014 approved a recommendation to "build, promote, record, host, and broadcast technical events at the local level and make them available to IEEE members."</li> <li>Please visit the vTools portal to learn about IEEE-recommended tools for conducting and recording remote or offline meetings and making them available for searching and viewing after the meeting. The portal includes information on accessing the tools, tutorials, and best practices.</li> <li><a href="http://sites.ieee.org/vtools/category/web-conferencing/">http://sites.ieee.org/vtools/category/web-conferencing/</a></li> </ul> <h3 style="font-family: 'Helvetica Neue', Helvetica, Verdana, Arial, sans-serif;"><a class="callout" style="background-color: #ffffff; font-size: 14px;" href="#top">top of page</a></h3> <h2>Web hosting</h2> <ul> <li>IEEE provides website hosting for IEEE organizational units at no charge.</li> <li> <h4 style="display: inline !important;"><a href="http://sites.ieee.org" target="_blank" rel="noopener">IEEE Entity Webhosting (EWH)</a> is a service intended to meet the needs of IEEE Organizational Units that want to develop, create and maintain their own websites on an IEEE host.</h4> </li> <li> <h4 style="display: inline !important;"> </h4> <a style="font-family: inherit; font-size: 1em; background-color: #ffffff;" href="https://webinabox.vtools.ieee.org">WebInABox </a><span style="color: inherit; font-family: inherit; font-size: 1em;">assists officers with generating simple section websites in an automated fashion with no dependence on webmaster availability. You must be an IEEE Officer (e.g., Section Chair, Webmaster or vTools Coordinator) in order to use this servic</span></li> </ul> <h3 style="font-family: 'Helvetica Neue', Helvetica, Verdana, Arial, sans-serif;"><a class="callout" style="background-color: #ffffff; font-size: 14px;" href="#top">top of page</a></h3> <h2> </h2> <div class="clearfix"></div></article> <div id="content-column-1" class="col-md-3 col-md-pull-9"> <hr class="visible-sm-block visible-xs-block" /> <div class="moduletable "> <ul class="nav navbar-nav menu"> <li id="secondary-nav" class="menu-title visible-sm visible-xs">Volunteer Tools</li><li class="item-673 parent"><a href="/volunteer-hub/geographic-unit-finances" ><span>Geographic Unit Finances</span></a></li><li class="item-674 parent"><a href="/volunteer-hub/geographic-unit-operations/geographic-units-and-groups" ><span>Geographic Unit Operations</span></a></li><li class="item-676 active deeper parent"><a href="/volunteer-hub/volunteer-tools" ><span>Volunteer Tools</span></a><ul class="nav-child"><li class="item-703 parent"><a href="/volunteer-hub/volunteer-tools/ou-analytics" ><span>OU Analytics</span></a></li><li class="item-704 child"><a href="/volunteer-hub/volunteer-tools/ieee-enotice-service" ><span>IEEE eNotice Service</span></a></li><li class="item-711 child"><a href="/volunteer-hub/volunteer-tools/remote-conferencing" ><span>Remote Conferencing</span></a></li><li class="item-712 child"><a href="https://kb.ieee.org/vtools/blog/kbtopic/vtools/" ><span>vTools</span></a></li></ul></li><li class="item-675 parent"><a href="/volunteer-hub/volunteer-training" ><span>Volunteer Training</span></a></li><li class="item-678 parent"><a href="/volunteer-hub/volunteer-recruitment-retention-recognition" ><span>Volunteer Recruitment, Retention, & Recognition</span></a></li><li class="item-677 parent"><a href="/volunteer-hub/geographic-unit-conferences-and-events" ><span>Geographic Unit Conferences and Events</span></a></li></ul> </div> </div> </div> </div> </div>  <footer class="hidden-print"> <div class="container"> <div class="row"> <div class="col-md-12"> <hr class="footer-separator"> </div> </div> <div class="row"> <div class="col-md-10"> <ul class="list-inline"> <li> <a href="https://mga.ieee.org/" title="Home">Home</a> </li> <li> <a href="https://mga.ieee.org/home/sitemap" title="Sitemap">Sitemap</a> </li> <li> <a href="https://mga.ieee.org/contact-volunteers-staff" title="Contact IEEE MGA">Contact IEEE MGA</a> </li> <li> <a href="http://www.ieee.org/accessibility_statement.html" title="Accessibility">Accessibility</a> </li> <li> <a href="http://www.ieee.org/about/corporate/governance/p9-26.html" title="Nondiscrimination Policy">Nondiscrimination Policy</a> </li> <li> <a href="https://secure.ethicspoint.com/domain/media/en/gui/20410/index.html" title="IEEE Ethics Reporting">IEEE Ethics Reporting</a> </li> <li> <a href="http://www.ieee.org/security_privacy.html" title="IEEE Privacy Policy">IEEE Privacy Policy</a> </li> <li> <a href="https://www.ieee.org/about/help/site-terms-conditions.html" title="Terms & Disclosures">Terms & Disclosures</a> </li> </ul> </div> <div class="col-md-2"> <a href="http://www.ieee.org" title="IEEE.org" class="pull-right"> <img src="/templates/ieeesitetemplate/images/ieee-mb-wh.png" alt="IEEE"> </a> </div> </div> <div class="row"> <div class="col-md-12"> <p> <span class="sitename">IEEE Member and Geographic Activities</span> <span class="sitetagline"></span> </p> </p> © Copyright 2024 IEEE - All rights reserved. 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