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Breadcrumbs_breadcrumbs__clickableText__foYWZ Typography_align-match-parent__4bejd" style="--TypographyColor:#585163">Event Production</p></a><i class="Icon_root__1fy91 Icon_icon-xsmall__1fy91" aria-hidden="true"> <svg xmlns="http://www.w3.org/2000/svg" width="24" height="24" fill="none" viewbox="0 0 24 24"> <path d="m10.224 17 4.936-5-4.936-5-1.397 1.414L12.367 12l-3.54 3.585L10.224 17Z" clip-rule="evenodd"></path> </svg></i> </div> <div class="Breadcrumbs_breadcrumbs__textDiv__ruypS"> <p class="Typography_root__4bejd #585163 Typography_body-md__4bejd Typography_align-match-parent__4bejd" style="--TypographyColor:#585163">Event Audiovisual Equipment: Create an Engaging Sensory Experience</p> </div> </div> <p class="Typography_root__4bejd #585163 Typography_heading-sm__4bejd ArticleContent_topic_title__OLyfi Typography_align-match-parent__4bejd" style="--TypographyColor:#585163">Event Production</p> <h1 class="Typography_root__4bejd #261b36 Typography_heading-lg__4bejd Typography_align-match-parent__4bejd" style="--TypographyColor:#261b36">Event Audiovisual Equipment: Create an Engaging Sensory Experience</h1> <p class="Typography_root__4bejd #3a3247 Typography_body-lg__4bejd ArticleContent_article_description__lyuLN Typography_align-match-parent__4bejd" style="--TypographyColor:#3a3247">From boosting audience engagement to elevating quality, investing in event audiovisual equipment is a great way to create an immersive sensory experience.</p> <div class="RichTextRender_rich_text_render__uCmoe "> <p class="Typography_root__4bejd #13002d Typography_body-lg__4bejd Typography_align-match-parent__4bejd" style="font-weight:400;line-height:2rem">Lights, camera, action. Whether you’re hosting a <a href="https://www-eventbrite-com.translate.goog/blog/virtual-events/?_x_tr_sl=auto&_x_tr_tl=en&_x_tr_hl=auto"><u>Zoom</u></a> Q&A or a <a href="https://www-eventbrite-com.translate.goog/blog/hybrid-events/?_x_tr_sl=auto&_x_tr_tl=en&_x_tr_hl=auto"><u>hybrid</u></a> conference, audiovisual (AV) technologies — such as speakers, microphones, and sound systems — play a key role in delighting your audience.</p> <p class="Typography_root__4bejd #13002d Typography_body-lg__4bejd Typography_align-match-parent__4bejd" style="font-weight:400;line-height:2rem">From crisp sound to clear video, audiovisual equipment is all about creating an immersive experience by putting sensory details front and center. Discover our tips on using AV to amp up your next event and deliver an unforgettable experience. <b>Key takeaways</b></p> <ul> <li><p class="Typography_root__4bejd #13002d Typography_body-lg__4bejd Typography_align-match-parent__4bejd" style="font-weight:400;line-height:2rem">High-quality audiovisual (AV) equipment is key to boosting audience engagement, enhancing quality, and creating immersive and memorable experiences for your attendees </p></li> <li><p class="Typography_root__4bejd #13002d Typography_body-lg__4bejd Typography_align-match-parent__4bejd" style="font-weight:400;line-height:2rem">Key AV equipment includes microphones, speakers, sound systems, projectors, monitors and lighting fixtures, and must be chosen carefully to align with your event goals and its purpose </p></li> <li><p class="Typography_root__4bejd #13002d Typography_body-lg__4bejd Typography_align-match-parent__4bejd" style="font-weight:400;line-height:2rem">During the AV setup process, careful preparation and collaboration with AV professionals is essential — from assessing your event needs to testing equipment thoroughly </p></li> </ul> <h2 class="Typography_root__4bejd #13002d Typography_heading-md__4bejd Typography_align-match-parent__4bejd" style="--TypographyColor:#13002d"><b>The importance of audiovisual equipment in event planning</b></h2> <p class="Typography_root__4bejd #13002d Typography_body-lg__4bejd Typography_align-match-parent__4bejd" style="font-weight:400;line-height:2rem">Picture being at the cinema: the audio is crystal clear and the video quality is razor sharp. There are no distractions: no glitchy internet connection to interrupt the film, no phones buzzing, no muffled audio. You can focus on the story easily and become absorbed in the world in front of you.</p> <p class="Typography_root__4bejd #13002d Typography_body-lg__4bejd Typography_align-match-parent__4bejd" style="font-weight:400;line-height:2rem">This is what a great event should feel like too. AV equipment has one goal: it should enhance — and not detract from — this experience. With its power to engage your audience, enhance presentations, and create memorable experiences, AV equipment should be an important part of your <a href="https://www-eventbrite-com.translate.goog/resources/event-planning/?_x_tr_sl=auto&_x_tr_tl=en&_x_tr_hl=auto"><u>event planning</u></a>. </p> <h3 class="Typography_root__4bejd #13002d Typography_heading-sm__4bejd Typography_align-match-parent__4bejd" style="--TypographyColor:#13002d"><b>Boosting audience engagement</b></h3> <p class="Typography_root__4bejd #13002d Typography_body-lg__4bejd Typography_align-match-parent__4bejd" style="font-weight:400;line-height:2rem">Did you know that, according to <a href="https://translate.google.com/website?sl=auto&tl=en&hl=auto&u=https://www.sweap.io/en/blog/event-planning-statistics" target="_blank" rel="nofollow noopener noreferrer"><u>one study of event organizers</u></a>, the biggest annoyance at virtual events is a bad connection, closely followed by faulty microphones and poor-quality cameras? It’s easy to see why: these glitches take the audience out of the experience and disrupt engagement. </p> <p class="Typography_root__4bejd #13002d Typography_body-lg__4bejd Typography_align-match-parent__4bejd" style="font-weight:400;line-height:2rem">Crystal-clear audio and high-res video, however, mean it’s easier for attendees to immerse themselves in the moment. High-quality AV equipment is a key way to promote engagement at your event — whether that’s increasing interaction during Q&As or maintaining attention during a <a href="https://www-eventbrite-com.translate.goog/blog/livestream-basics-virtual-events/?_x_tr_sl=auto&_x_tr_tl=en&_x_tr_hl=auto"><u>livestream</u></a>. </p> <h3 class="Typography_root__4bejd #13002d Typography_heading-sm__4bejd Typography_align-match-parent__4bejd" style="--TypographyColor:#13002d"><b>Enhancing presentations</b></h3> <p class="Typography_root__4bejd #13002d Typography_body-lg__4bejd Typography_align-match-parent__4bejd" style="font-weight:400;line-height:2rem">Delivering a great presentation relies on capturing the attention of the audience. According to one study on the science of effective presentations, audiences are <a href="https://translate.google.com/website?sl=auto&tl=en&hl=auto&u=https://www.wilmu.edu/edtech/documents/the-science-of-effective-presenations---prezi-vs-powerpoint.pdf" target="_blank" rel="nofollow noopener noreferrer"><u>two times more likely</u></a> to remember interactive content than static content — and this is where high-quality AV equipment can step in. </p> <p class="Typography_root__4bejd #13002d Typography_body-lg__4bejd Typography_align-match-parent__4bejd" style="font-weight:400;line-height:2rem">Premium visual aids, such as videos, animations, and slideshows, can help to keep attendees engaged, while confidence monitors can be placed strategically for presenters to see their slides without turning away from the audience, ensuring smooth delivery. In a large crowd — such as a <a href="https://www-eventbrite-com.translate.goog/blog/conference-planning-checklist/?_x_tr_sl=auto&_x_tr_tl=en&_x_tr_hl=auto"><u>conference</u></a> — quality microphones and speakers ensure all guests can hear the presentation well. </p> <h3 class="Typography_root__4bejd #13002d Typography_heading-sm__4bejd Typography_align-match-parent__4bejd" style="--TypographyColor:#13002d"><b>Creating unforgettable experiences</b></h3> <p class="Typography_root__4bejd #13002d Typography_body-lg__4bejd Typography_align-match-parent__4bejd" style="font-weight:400;line-height:2rem">The recipe for an immersive event experience relies on several AV ingredients: powerful audio, compelling video, and other technologies such as virtual reality and augmented reality. These elements can work together to transport attendees into the world of the event.</p> <p class="Typography_root__4bejd #13002d Typography_body-lg__4bejd Typography_align-match-parent__4bejd" style="font-weight:400;line-height:2rem">You can couple audio and visual equipment with other sensory elements to delight your attendees: think interactive features like touchscreens, delicious refreshments, or atmospheric lighting to set the mood. Comprehensive AV setups, when combined with the right design details and <a href="https://www-eventbrite-com.translate.goog/resources/event-marketing/branding/?_x_tr_sl=auto&_x_tr_tl=en&_x_tr_hl=auto"><u>event branding</u></a>, can help to orchestrate an unforgettable experience for your guests.</p> <h2 class="Typography_root__4bejd #13002d Typography_heading-md__4bejd Typography_align-match-parent__4bejd" style="--TypographyColor:#13002d"><b>Essential audiovisual equipment checklist</b></h2> <p class="Typography_root__4bejd #13002d Typography_body-lg__4bejd Typography_align-match-parent__4bejd" style="font-weight:400;line-height:2rem">The type of audiovisual equipment you need will vary depending on your event — its size, scale, and purpose. </p> <p class="Typography_root__4bejd #13002d Typography_body-lg__4bejd Typography_align-match-parent__4bejd" style="font-weight:400;line-height:2rem">For instance, a mid-size book launch is likely to need three microphones (one for the author, one for the interviewer, and another for audience questions), while a <a href="https://www-eventbrite-com.translate.goog/l/music/?_x_tr_sl=auto&_x_tr_tl=en&_x_tr_hl=auto"><u>music</u></a> festival is likely to require a higher number of microphones, speakers, mixing desks, and lighting equipment. </p> <p class="Typography_root__4bejd #13002d Typography_body-lg__4bejd Typography_align-match-parent__4bejd" style="font-weight:400;line-height:2rem">Most important, however, is that your AV equipment enhances the attendee experience and helps the event run smoothly. Make sure to consider the following when deciding on your equipment:</p> <ul> <li><p class="Typography_root__4bejd #13002d Typography_body-lg__4bejd Typography_align-match-parent__4bejd" style="font-weight:400;line-height:2rem"><b>Ease of use:</b> Is the equipment easy for staff to use, or will you need to hire additional AV support?</p></li> <li><p class="Typography_root__4bejd #13002d Typography_body-lg__4bejd Typography_align-match-parent__4bejd" style="font-weight:400;line-height:2rem"><b>Frequency of use:</b> Will you need this equipment for all events, or just one? This may factor into your decision to rent or purchase equipment. </p></li> <li><p class="Typography_root__4bejd #13002d Typography_body-lg__4bejd Typography_align-match-parent__4bejd" style="font-weight:400;line-height:2rem"><b>Scalability:</b> Is the equipment easy to use on a larger scale? This may be important if you’re considering scaling your events in the future.</p></li> </ul> <h3 class="Typography_root__4bejd #13002d Typography_heading-sm__4bejd Typography_align-match-parent__4bejd" style="--TypographyColor:#13002d"><b>Audio equipment</b></h3> <p class="Typography_root__4bejd #13002d Typography_body-lg__4bejd Typography_align-match-parent__4bejd" style="font-weight:400;line-height:2rem">First up: audio. Audio equipment — such as sound systems and microphones — is fundamental for delivering clear, crisp audio and ensuring an immersive experience for event attendees. It may especially be worth investing in audio equipment if sound is an integral part of your event: such as the <a href="https://www-eventbrite-com.translate.goog/blog/stream-live-concert-equipment-software/?_x_tr_sl=auto&_x_tr_tl=en&_x_tr_hl=auto"><u>streaming of a live concert</u></a>, or an event with a large audience. </p> <p class="Typography_root__4bejd #13002d Typography_body-lg__4bejd Typography_align-match-parent__4bejd" style="font-weight:400;line-height:2rem">You might want to consider the following audio equipment:</p> <h4 class="Typography_root__4bejd #13002d Typography_body-lg-bold__4bejd Typography_align-match-parent__4bejd" style="--TypographyColor:#13002d">Microphones</h4> <p class="Typography_root__4bejd #13002d Typography_body-lg__4bejd Typography_align-match-parent__4bejd" style="font-weight:400;line-height:2rem">Microphones capture sound at your event. Opt for wired or wireless microphones, or lapel microphones for your speakers, performers, and talent. Wired microphones are a good option for static performances — such as lectures at a conference — while wireless or lapel designs are best for more dynamic performances, allowing speakers to move around the stage.</p> <h4 class="Typography_root__4bejd #13002d Typography_body-lg-bold__4bejd Typography_align-match-parent__4bejd" style="--TypographyColor:#13002d">Speakers and amplifiers</h4> <p class="Typography_root__4bejd #13002d Typography_body-lg__4bejd Typography_align-match-parent__4bejd" style="font-weight:400;line-height:2rem">Speakers deliver sound at your event, while amplifiers boost it. You might choose to use powered speakers with built-in amplifiers, or those without — your choice will depend on the size of your audience and your venue (in other words, how far you need the sound to travel). If you’re working with an AV company, make sure to ask them which speakers and amplifiers are best for your event. </p> <h4 class="Typography_root__4bejd #13002d Typography_body-lg-bold__4bejd Typography_align-match-parent__4bejd" style="--TypographyColor:#13002d">Mixers</h4> <p class="Typography_root__4bejd #13002d Typography_body-lg__4bejd Typography_align-match-parent__4bejd" style="font-weight:400;line-height:2rem">Mixers allow you to control, adjust, and enhance sound at your event. These are particularly useful for events with multiple sound sources — for instance, multiple microphones or instruments for live music. </p> <p class="Typography_root__4bejd #13002d Typography_body-lg__4bejd Typography_align-match-parent__4bejd" style="font-weight:400;line-height:2rem">For a large event or an event with complex sound requirements, you may want to consider audio equipment with premium signal processing capabilities. Signal processors enhance audio signal quality by removing noise and applying effects, while audio mixers and various sound system configurations (such as mono, stereo, or surround) can achieve the desired sound output for the event.</p> <h3 class="Typography_root__4bejd #13002d Typography_heading-sm__4bejd Typography_align-match-parent__4bejd" style="--TypographyColor:#13002d"><b>Visual equipment</b></h3> <p class="Typography_root__4bejd #13002d Typography_body-lg__4bejd Typography_align-match-parent__4bejd" style="font-weight:400;line-height:2rem">Next: the visuals. Similarly to audio equipment, it may be worth spending more on your visual equipment if it plays a key role in your event — such as a <a href="https://www-eventbrite-com.translate.goog/l/film-events/?_x_tr_sl=auto&_x_tr_tl=en&_x_tr_hl=auto"><u>film festival</u></a> or a livestreamed <a href="https://translate.google.com/website?sl=auto&tl=en&hl=auto&u=https://www.eventbrite.co.uk/l/create-esports-tournament/"><u>eSports tournament</u></a>. Consider the following visual equipment:</p> <h4 class="Typography_root__4bejd #13002d Typography_body-lg-bold__4bejd Typography_align-match-parent__4bejd" style="--TypographyColor:#13002d">Projectors and panels</h4> <p class="Typography_root__4bejd #13002d Typography_body-lg__4bejd Typography_align-match-parent__4bejd" style="font-weight:400;line-height:2rem">Projectors and wall panels can be a good option to display video on a large scale at your event. The option you choose will likely depend on the size and scale of your event visuals: for instance, a high-resolution projector can be a good choice to display a presentation, animations, or video — while modular LED panels can create engaging custom-sized video walls at an <a href="https://www-eventbrite-com.translate.goog/blog/sensorio-event-ds00/?_x_tr_sl=auto&_x_tr_tl=en&_x_tr_hl=auto"><u>immersive art installation</u></a>.</p> <h4 class="Typography_root__4bejd #13002d Typography_body-lg-bold__4bejd Typography_align-match-parent__4bejd" style="--TypographyColor:#13002d">Cameras</h4> <p class="Typography_root__4bejd #13002d Typography_body-lg__4bejd Typography_align-match-parent__4bejd" style="font-weight:400;line-height:2rem">Cameras capture footage of your event, which can then be used to livestream events in real time or used as <a href="https://www-eventbrite-com.translate.goog/resources/event-marketing/strategies-event-promotion/?_x_tr_sl=auto&_x_tr_tl=en&_x_tr_hl=auto"><u>marketing material</u></a> afterward. Make sure to discuss with your AV equipment company as to which cameras will best suit your needs. </p> <h4 class="Typography_root__4bejd #13002d Typography_body-lg-bold__4bejd Typography_align-match-parent__4bejd" style="--TypographyColor:#13002d">Video streaming </h4> <p class="Typography_root__4bejd #13002d Typography_body-lg__4bejd Typography_align-match-parent__4bejd" style="font-weight:400;line-height:2rem">If you’re planning to stream pre-recorded video footage or other visuals at your event, you’ll likely need a laptop, computer, or other device to stream from (plus relevant cables, such as HDMI) in addition to a projector. </p> <h3 class="Typography_root__4bejd #13002d Typography_heading-sm__4bejd Typography_align-match-parent__4bejd" style="--TypographyColor:#13002d"><b>Lighting and stage setup</b></h3> <p class="Typography_root__4bejd #13002d Typography_body-lg__4bejd Typography_align-match-parent__4bejd" style="font-weight:400;line-height:2rem">Finally, lighting and stage design are important aspects of event design. Lighting (like programmable LEDs or strobe lighting) plays an essential role in creating the atmosphere and mood of the event. Develop a robust lighting plan to decide on the style—such as static lights or dynamic lighting—and aesthetic.</p> <p class="Typography_root__4bejd #13002d Typography_body-lg__4bejd Typography_align-match-parent__4bejd" style="font-weight:400;line-height:2rem">If your event involves a stage, make sure to consider its setup: including stage lighting, layout, positioning of AV equipment (such as speakers and microphones), and furnishings (such as tables and seating for panels and talks). You’ll also want to consider screens and backdrops, such as holding slides and videos to add visual interest to the stage setup. </p> <h2 class="Typography_root__4bejd #13002d Typography_heading-md__4bejd Typography_align-match-parent__4bejd" style="--TypographyColor:#13002d"><b>Tips for selecting and using AV equipment</b></h2> <p class="Typography_root__4bejd #13002d Typography_body-lg__4bejd Typography_align-match-parent__4bejd" style="font-weight:400;line-height:2rem">How can you decide which AV equipment is right for your event? From assessing your event’s needs to testing equipment ahead of time, discover our tips on selecting and using the right equipment. </p> <h3 class="Typography_root__4bejd #13002d Typography_heading-sm__4bejd Typography_align-match-parent__4bejd" style="--TypographyColor:#13002d"><b>Assessing your event's needs</b></h3> <p class="Typography_root__4bejd #13002d Typography_body-lg__4bejd Typography_align-match-parent__4bejd" style="font-weight:400;line-height:2rem">The first step in selecting your AV equipment is to go back to basics: what does your event need to run? To think about this, you might want to consider:</p> <ul> <li><p class="Typography_root__4bejd #13002d Typography_body-lg__4bejd Typography_align-match-parent__4bejd" style="font-weight:400;line-height:2rem"><b>Your event purpose: </b>Keep your <a href="https://www-eventbrite-com.translate.goog/resources/event-planning/checklist/?_x_tr_sl=auto&_x_tr_tl=en&_x_tr_hl=auto"><u>event’s purpose</u></a> front and center when you choose your AV equipment. For instance, if the purpose of your event is to widen access to the arts, make sure your AV equipment facilitates this. This might be tech with built-in accessibility features, or high-quality video that extends the experience to remote attendees. </p></li> <li><p class="Typography_root__4bejd #13002d Typography_body-lg__4bejd Typography_align-match-parent__4bejd" style="font-weight:400;line-height:2rem"><b>Your event goals:</b> Similarly, your <a href="https://translate.google.com/website?sl=auto&tl=en&hl=auto&u=https://www.atlassian.com/blog/productivity/how-to-write-smart-goals" target="_blank" rel="nofollow noopener noreferrer"><u>SMART goals</u></a> should be the driving force behind your equipment decisions. For instance, if your goal is to educate people on a specific topic at a <a href="https://www-eventbrite-com.translate.goog/blog/ds00-the-best-way-to-moderate-a-panel/?_x_tr_sl=auto&_x_tr_tl=en&_x_tr_hl=auto"><u>conference panel</u></a>, how can your AV equipment help you to do this? This might include prioritizing visual stimuli to aid learning — such as video or animation — and might mean you prioritize audio quality and live caption technology so that all attendees can access the talk.</p></li> <li><p class="Typography_root__4bejd #13002d Typography_body-lg__4bejd Typography_align-match-parent__4bejd" style="font-weight:400;line-height:2rem"><b>Speakers and presenter requirements: </b>What equipment do your participants need to succeed? Think audience clickers to keep their <a href="https://www-eventbrite-com.translate.goog/blog/interactive-presentation-ideas/?_x_tr_sl=auto&_x_tr_tl=en&_x_tr_hl=auto"><u>presentations interactive</u></a>, or lapel microphones so they can move across a stage as they talk. Talking to your talent beforehand can help to clarify the technical requirements for your AV equipment. </p></li> <li><p class="Typography_root__4bejd #13002d Typography_body-lg__4bejd Typography_align-match-parent__4bejd" style="font-weight:400;line-height:2rem"><b>Audience size:</b> This is essential for determining the scale of your equipment needs. For instance, a <a href="https://www-eventbrite-com.translate.goog/blog/roundtable-discussion-ds00/?_x_tr_sl=auto&_x_tr_tl=en&_x_tr_hl=auto"><u>roundtable discussion</u></a> with a large audience may require multiple roving microphones to speed up questions, while festivals with multiple stages will require multiple PA systems. </p></li> </ul> <h3 class="Typography_root__4bejd #13002d Typography_heading-sm__4bejd Typography_align-match-parent__4bejd" style="--TypographyColor:#13002d"><b>Testing and troubleshooting</b></h3> <p class="Typography_root__4bejd #13002d Typography_body-lg__4bejd Typography_align-match-parent__4bejd" style="font-weight:400;line-height:2rem">As with all elements of event planning, the best way to identify any roadblocks is to stage rehearsals beforehand — so make sure to build in plenty of time for tech run-throughs in your planning schedule. </p> <p class="Typography_root__4bejd #13002d Typography_body-lg__4bejd Typography_align-match-parent__4bejd" style="font-weight:400;line-height:2rem">Before the event, check that all AV devices are configured correctly and ensure they’re compatible with your system and other devices. This can help you prevent technical issues on the day-of. You might also choose to run individual component checks, verifying the signal at each connection point to isolate and troubleshoot issues.</p> <p class="Typography_root__4bejd #13002d Typography_body-lg__4bejd Typography_align-match-parent__4bejd" style="font-weight:400;line-height:2rem">As with all elements of event planning, make sure your AV equipment has a <a href="https://www-eventbrite-com.translate.goog/resources/event-planning/contingency-plan/?_x_tr_sl=auto&_x_tr_tl=en&_x_tr_hl=auto"><u>contingency plan</u></a> in place — this might mean carrying spare parts (like HDMI cables) or having AV experts on hand to help with last-minute problems on the day.   </p> <h3 class="Typography_root__4bejd #13002d Typography_heading-sm__4bejd Typography_align-match-parent__4bejd" style="--TypographyColor:#13002d"><b>Collaborating with AV professionals</b></h3> <p class="Typography_root__4bejd #13002d Typography_body-lg__4bejd Typography_align-match-parent__4bejd" style="font-weight:400;line-height:2rem">Whether this is working with audio engineers or an equipment company, collaborating with professionals can be an effective way to make your AV prep more efficient. You might want to consider partnering with:</p> <ul> <li><p class="Typography_root__4bejd #13002d Typography_body-lg__4bejd Typography_align-match-parent__4bejd" style="font-weight:400;line-height:2rem"><b>AV equipment companies: </b>If you’re looking to obtain a large quantity of equipment, one option is to hire from an AV company. This negates the need to purchase the devices you need (and to store and maintain them), which can be a more cost-effective way to produce your event. Many companies are often happy to provide advice, which may help if you’re unsure of the exact equipment you need.</p></li> <li><p class="Typography_root__4bejd #13002d Typography_body-lg__4bejd Typography_align-match-parent__4bejd" style="font-weight:400;line-height:2rem"><b>AV experts:</b> Depending on the requirements of your event, you may want to hire freelance audio engineers or technicians to help troubleshoot any potential problems on the day and ensure a polished event. An experienced AV team can help put your mind at rest, allowing you to focus on other elements of event delivery — such as connecting with your audience.  </p></li> </ul> <h2 class="Typography_root__4bejd #13002d Typography_heading-md__4bejd Typography_align-match-parent__4bejd" style="--TypographyColor:#13002d"><b>Innovative AV technologies for enhanced event experiences</b></h2> <p class="Typography_root__4bejd #13002d Typography_body-lg__4bejd Typography_align-match-parent__4bejd" style="font-weight:400;line-height:2rem">The best way to excite your attendees: surprise and novelty. In the world of AV technology, there are plenty of ways to bring these elements into your event design — whether that’s using vibrant LED displays or introducing interactive real-time quizzes. </p> <p class="Typography_root__4bejd #13002d Typography_body-lg__4bejd Typography_align-match-parent__4bejd" style="font-weight:400;line-height:2rem">When you’re researching your options, make sure to take a look at current trends to delight your attendees with the latest tech. Discover tips on how to transform your attendees from spectators to participants below.</p> <h3 class="Typography_root__4bejd #13002d Typography_heading-sm__4bejd Typography_align-match-parent__4bejd" style="--TypographyColor:#13002d"><b>Interactive elements</b></h3> <p class="Typography_root__4bejd #13002d Typography_body-lg__4bejd Typography_align-match-parent__4bejd" style="font-weight:400;line-height:2rem">Get audiences engaged by introducing interactive AV elements to your event. There are a number of ways to do this, including:</p> <ul> <li><p class="Typography_root__4bejd #13002d Typography_body-lg__4bejd Typography_align-match-parent__4bejd" style="font-weight:400;line-height:2rem"><b>Audience participation: </b>Audience participation can be enhanced with creative technologies like wristband and lanyard lighting, which illuminate during key moments, or can be synced with music for an immersive audiovisual experience.</p></li> <li><p class="Typography_root__4bejd #13002d Typography_body-lg__4bejd Typography_align-match-parent__4bejd" style="font-weight:400;line-height:2rem"><b>Information touchpoints: </b>You might choose to provide information about the event — such as the <a href="https://www-eventbrite-com.translate.goog/blog/event-program-template-ds00/?_x_tr_sl=auto&_x_tr_tl=en&_x_tr_hl=auto"><u>event program</u></a>, wayfinding details, or FAQs — accessible via interactive screens or <a href="https://www-eventbrite-com.translate.goog/blog/qr-codes-for-events-ds00/?_x_tr_sl=auto&_x_tr_tl=en&_x_tr_hl=auto"><u>QR codes</u></a>.  </p></li> <li><p class="Typography_root__4bejd #13002d Typography_body-lg__4bejd Typography_align-match-parent__4bejd" style="font-weight:400;line-height:2rem"><b>Feedback tools: </b>Tools that encourage audience response — such as <a href="https://www-eventbrite-com.translate.goog/blog/post-event-survey-ds00/?_x_tr_sl=auto&_x_tr_tl=en&_x_tr_hl=auto"><u>surveys</u></a> on touchscreens and AI chatbots can be an effective way to gather <a href="https://www-eventbrite-com.translate.goog/blog/event-feedback-form/?_x_tr_sl=auto&_x_tr_tl=en&_x_tr_hl=auto"><u>feedback</u></a> and conduct real-time polls.</p></li> <li><p class="Typography_root__4bejd #13002d Typography_body-lg__4bejd Typography_align-match-parent__4bejd" style="font-weight:400;line-height:2rem"><b>Gamified tech:</b> You might choose to provide fun ways for attendees to interact with your event, such as interactive screens or whiteboards where attendees can draw, take quizzes, or learn new things. You could also introduce a gamified points and reward system to encourage competition.  </p></li> </ul> <h3 class="Typography_root__4bejd #13002d Typography_heading-sm__4bejd Typography_align-match-parent__4bejd" style="--TypographyColor:#13002d"><b>Livestreaming and social media integration</b></h3> <p class="Typography_root__4bejd #13002d Typography_body-lg__4bejd Typography_align-match-parent__4bejd" style="font-weight:400;line-height:2rem">Livestreaming events can amp up your event’s reach and boost attendee interaction — both on-site and virtually — and integrating <a href="https://www-eventbrite-com.translate.goog/resources/event-marketing/social-media/?_x_tr_sl=auto&_x_tr_tl=en&_x_tr_hl=auto"><u>social media</u></a> is a great way to create a buzz. You might consider the following:</p> <ul> <li><p class="Typography_root__4bejd #13002d Typography_body-lg__4bejd Typography_align-match-parent__4bejd" style="font-weight:400;line-height:2rem"><b>User-generated content: </b>You might have interactive elements at your event — for instance, drawing competitions, costumes, or whiteboard walls — that you can encourage attendees to share on social as part of your <a href="https://www-eventbrite-com.translate.goog/blog/expert-tips-social-media-marketing-events/?_x_tr_sl=auto&_x_tr_tl=en&_x_tr_hl=auto"><u>social media marketing strategy</u></a>.</p></li> <li><p class="Typography_root__4bejd #13002d Typography_body-lg__4bejd Typography_align-match-parent__4bejd" style="font-weight:400;line-height:2rem"><b>Bespoke hashtags:</b> Encourage attendees to share photos and videos of the event with a custom hashtag — this fosters real-time engagement and will help you expand your online reach. </p></li> <li><p class="Typography_root__4bejd #13002d Typography_body-lg__4bejd Typography_align-match-parent__4bejd" style="font-weight:400;line-height:2rem"><b>Competitions: </b>You might also choose to offer incentives for sharing content with your hashtag by offering free merchandise, or tickets to your next event. </p></li> </ul> <p class="Typography_root__4bejd #13002d Typography_body-lg__4bejd Typography_align-match-parent__4bejd" style="font-weight:400;line-height:2rem">Equally, another great way to add interest for your attendees is to add a livestream element — whether that’s a livestreamed performance at a hybrid event or an exciting announcement streamed from your socials. </p> <ul> <li><p class="Typography_root__4bejd #13002d Typography_body-lg__4bejd Typography_align-match-parent__4bejd" style="font-weight:400;line-height:2rem"><b>Equipment:</b> To livestream your event, make sure you have the right AV equipment. This includes high-quality cameras, encoders, and microphones to broadcast event content in real time. </p></li> <li><p class="Typography_root__4bejd #13002d Typography_body-lg__4bejd Typography_align-match-parent__4bejd" style="font-weight:400;line-height:2rem"><b>Platform: </b>Platforms like <a href="https://translate.google.com/website?sl=auto&tl=en&hl=auto&u=https://www.facebook.com/formedia/tools/facebook-live?" target="_blank" rel="nofollow noopener noreferrer"><u>Facebook Live</u></a>, <a href="https://www-eventbrite-com.translate.goog/blog/how-to-livestream-an-event-on-youtube-ds00/?_x_tr_sl=auto&_x_tr_tl=en&_x_tr_hl=auto"><u>YouTube Live</u></a>, and <a href="https://translate.google.com/website?sl=auto&tl=en&hl=auto&u=https://help.instagram.com/292478487812558" target="_blank" rel="nofollow noopener noreferrer"><u>Instagram Live</u></a> allow you to livestream your event to your followers. </p></li> <li><p class="Typography_root__4bejd #13002d Typography_body-lg__4bejd Typography_align-match-parent__4bejd" style="font-weight:400;line-height:2rem"><b>Participation: </b>Make sure to involve your remote and live audiences equally in your livestream, offering equal opportunities for interaction (for instance, extend the same opportunities for <a href="https://www-eventbrite-com.translate.goog/blog/6-pro-tips-for-social-media-ticket-giveaways-ds00/?_x_tr_sl=auto&_x_tr_tl=en&_x_tr_hl=auto"><u>giveaways</u></a>, competitions, or Q&As to your virtual audience too).  </p></li> </ul> <h3 class="Typography_root__4bejd #13002d Typography_heading-sm__4bejd Typography_align-match-parent__4bejd" style="--TypographyColor:#13002d"><b>Immersive visuals and sound</b></h3> <p class="Typography_root__4bejd #13002d Typography_body-lg__4bejd Typography_align-match-parent__4bejd" style="font-weight:400;line-height:2rem">Creating immersive experiences — otherwise known as <a href="https://www-eventbrite-com.translate.goog/blog/how-to-host-experiential-marketing-events-jr/?_x_tr_sl=auto&_x_tr_tl=en&_x_tr_hl=auto"><u>experiential marketing</u></a> — can be an effective way to create an emotional connection between your audience and your brand. And AV can play a key role in that. </p> <p class="Typography_root__4bejd #13002d Typography_body-lg__4bejd Typography_align-match-parent__4bejd" style="font-weight:400;line-height:2rem">To create a truly immersive experience, think of your event like a movie set: how can you create a world that is engaging and compelling, and full of sensory detail? The first things that come to mind might be a great movie soundtrack, or a visually interesting set design. </p> <p class="Typography_root__4bejd #13002d Typography_body-lg__4bejd Typography_align-match-parent__4bejd" style="font-weight:400;line-height:2rem">Recreate this experience by bringing these sensory elements into your AV setup. Try using immersive audio — this might be sound effects, playlists, or live music — or visuals (such as video walls or installations) to create intrigue. To go one step further, you might choose to use virtual reality for different elements of your event — for instance, an enhanced product demo or roleplaying game — to add something unique. </p> <h2 class="Typography_root__4bejd #13002d Typography_heading-md__4bejd Typography_align-match-parent__4bejd" style="--TypographyColor:#13002d"><b>Preparing your venue for AV setup</b></h2> <p class="Typography_root__4bejd #13002d Typography_body-lg__4bejd Typography_align-match-parent__4bejd" style="font-weight:400;line-height:2rem">The final step in AV prep: setting up the <a href="https://www-eventbrite-com.translate.goog/blog/how-to-find-event-venue/?_x_tr_sl=auto&_x_tr_tl=en&_x_tr_hl=auto"><u>venue</u></a>. You’ll want to assess the venue’s available infrastructure — such as existing sound systems, screens, and lighting setups — to understand what additional equipment might be necessary. </p> <p class="Typography_root__4bejd #13002d Typography_body-lg__4bejd Typography_align-match-parent__4bejd" style="font-weight:400;line-height:2rem">The space may have specific requirements, so make sure to check with venue management ahead of time before setting the equipment up. You can then take a collaborative approach to addressing any challenges or roadblocks.</p> <h3 class="Typography_root__4bejd #13002d Typography_heading-sm__4bejd Typography_align-match-parent__4bejd" style="--TypographyColor:#13002d"><b>Assessing venue infrastructure</b></h3> <p class="Typography_root__4bejd #13002d Typography_body-lg__4bejd Typography_align-match-parent__4bejd" style="font-weight:400;line-height:2rem">Whether you’re hosting an indoor <a href="https://www-eventbrite-com.translate.goog/blog/halloween-theme-ideas/?_x_tr_sl=auto&_x_tr_tl=en&_x_tr_hl=auto"><u>Halloween</u></a> film festival at a cinema or an outdoor arts and crafts fair, you’ll need to do a rigorous assessment of your venue’s infrastructure, including:</p> <ul> <li><p class="Typography_root__4bejd #13002d Typography_body-lg__4bejd Typography_align-match-parent__4bejd" style="font-weight:400;line-height:2rem"><b>Venue policies:</b> Make sure to check with venue management ahead of time on various policies, such as AV equipment setup, noise limitations, curfews, licenses, and available technical support they might be able to provide. </p></li> <li><p class="Typography_root__4bejd #13002d Typography_body-lg__4bejd Typography_align-match-parent__4bejd" style="font-weight:400;line-height:2rem"><b>Existing setup:</b> In your infrastructure assessment, make sure to pay attention to existing hardware and software to ascertain its compatibility with your own AV equipment. Are the devices compatible and functional? Will you need to supply extra cables or power supplies, or can the venue do this?</p></li> <li><p class="Typography_root__4bejd #13002d Typography_body-lg__4bejd Typography_align-match-parent__4bejd" style="font-weight:400;line-height:2rem"><b>Outdoor requirements: </b><a href="https://www-eventbrite-com.translate.goog/blog/outdoor-event-organizers-ds00/?_x_tr_sl=auto&_x_tr_tl=en&_x_tr_hl=auto"><u>Outdoor events</u></a> will likely require equipment that can withstand outdoor elements like sunlight, heat, wind, and rain — so make sure to use weatherproof AV equipment.</p></li> <li><p class="Typography_root__4bejd #13002d Typography_body-lg__4bejd Typography_align-match-parent__4bejd" style="font-weight:400;line-height:2rem"><b>Acoustics: </b>What are the venue’s acoustics like? This will play a significant role in the quality of sound, so you’ll need to factor this in when choosing your AV equipment. Check with venue management if you need extra info or advice. </p></li> </ul> <h3 class="Typography_root__4bejd #13002d Typography_heading-sm__4bejd Typography_align-match-parent__4bejd" style="--TypographyColor:#13002d"><b>Power and connectivity</b></h3> <p class="Typography_root__4bejd #13002d Typography_body-lg__4bejd Typography_align-match-parent__4bejd" style="font-weight:400;line-height:2rem">At the venue, you’ll also need to assess your power and connectivity requirements. You might want to consider:</p> <ul> <li><p class="Typography_root__4bejd #13002d Typography_body-lg__4bejd Typography_align-match-parent__4bejd" style="font-weight:400;line-height:2rem"><b>Power supplies and outlets:</b> Does the venue have adequate power supplies and outlets to support power-hungry lights and projectors? Will you need to supply extra power sources or cables? Make sure to evaluate the power needs of your AV equipment in advance — you can usually obtain this information from your suppliers — in order to ascertain whether the venue’s power resources are sufficient. </p></li> <li><p class="Typography_root__4bejd #13002d Typography_body-lg__4bejd Typography_align-match-parent__4bejd" style="font-weight:400;line-height:2rem"><b>Power distribution:</b> With a technician, make sure to develop a power distribution strategy to delineate how electricity will be routed to each AV component, factoring in cable routing, extension cords, power strips, surge protectors and alternate power sources. All AV team members should be informed about the power distribution plan, with an emphasis on safety procedures and efficient power use.</p></li> <li><p class="Typography_root__4bejd #13002d Typography_body-lg__4bejd Typography_align-match-parent__4bejd" style="font-weight:400;line-height:2rem"><b>Alternative power sources:</b> In the event of <a href="https://www-eventbrite-com.translate.goog/blog/outdoor-event-planning-ds00/?_x_tr_sl=auto&_x_tr_tl=en&_x_tr_hl=auto"><u>adverse weather conditions</u></a>, do you have a backup plan for an alternative power source to keep the event running smoothly? </p></li> </ul> <h3 class="Typography_root__4bejd #13002d Typography_heading-sm__4bejd Typography_align-match-parent__4bejd" style="--TypographyColor:#13002d"><b>Safety and aesthetics</b></h3> <p class="Typography_root__4bejd #13002d Typography_body-lg__4bejd Typography_align-match-parent__4bejd" style="font-weight:400;line-height:2rem">One of the most important considerations for any event is <a href="https://www-eventbrite-com.translate.goog/blog/guide-health-and-safety-for-events-ds00/?_x_tr_sl=auto&_x_tr_tl=en&_x_tr_hl=auto"><u>health and safety</u></a> — and setting up your AV equipment is no different. Pay attention to the following:</p> <ul> <li><p class="Typography_root__4bejd #13002d Typography_body-lg__4bejd Typography_align-match-parent__4bejd" style="font-weight:400;line-height:2rem"><b>Cables: </b>Make sure cables are neatly organized and kept out of sight where possible using tape or cable covers in walkways — especially in areas of high traffic to avoid creating a trip hazard. You can also use overhead rigging to elevate cables where appropriate. </p></li> <li><p class="Typography_root__4bejd #13002d Typography_body-lg__4bejd Typography_align-match-parent__4bejd" style="font-weight:400;line-height:2rem"><b>Equipment: </b>Make sure all heavy equipment is secured in place. You may also want to ensure that certain pieces, such as mixing desks, are attended by technicians at all times. </p></li> </ul> <p class="Typography_root__4bejd #13002d Typography_body-lg__4bejd Typography_align-match-parent__4bejd" style="font-weight:400;line-height:2rem"></p> <p class="Typography_root__4bejd #13002d Typography_body-lg__4bejd Typography_align-match-parent__4bejd" style="font-weight:400;line-height:2rem">Whether you’re hosting exciting music nights or immersive installations with local artists, event audiovisual equipment is a must-have for delighting your guests. Delivering crystal-clear sound and high-res video can go a long way toward immersing attendees in the moment, crafting a professional image for your brand, and amping up the overall quality of your event.</p> <h2 class="Typography_root__4bejd #13002d Typography_heading-md__4bejd Typography_align-match-parent__4bejd" style="--TypographyColor:#13002d"><b>Frequently Asked Questions</b></h2> <h3 class="Typography_root__4bejd #13002d Typography_heading-sm__4bejd Typography_align-match-parent__4bejd" style="--TypographyColor:#13002d"><b>Why is AV equipment important in event planning?</b></h3> <p class="Typography_root__4bejd #13002d Typography_body-lg__4bejd Typography_align-match-parent__4bejd" style="font-weight:400;line-height:2rem">When planning your event, it’s essential that AV equipment is kept front and center. High-quality equipment can help to enhance the quality of the event delivery, amplify audience engagement, and craft an unforgettable sensory and immersive experience. </p> <h3 class="Typography_root__4bejd #13002d Typography_heading-sm__4bejd Typography_align-match-parent__4bejd" style="--TypographyColor:#13002d"><b>What is the essential AV equipment for events?</b></h3> <p class="Typography_root__4bejd #13002d Typography_body-lg__4bejd Typography_align-match-parent__4bejd" style="font-weight:400;line-height:2rem">Your AV equipment needs will vary depending on the size and scale of your event. However, the most common AV equipment tends to be a mix of microphones, speakers, lighting systems, and visual elements such as projectors and screens. </p> <h3 class="Typography_root__4bejd #13002d Typography_heading-sm__4bejd Typography_align-match-parent__4bejd" style="--TypographyColor:#13002d"><b>What are some tips for selecting and using AV equipment?</b></h3> <p class="Typography_root__4bejd #13002d Typography_body-lg__4bejd Typography_align-match-parent__4bejd" style="font-weight:400;line-height:2rem">When selecting and using AV equipment, it’s important to assess your event’s needs, test and troubleshoot the equipment beforehand, and seek expert recommendations from AV professionals. These three steps can help ensure a successful AV setup.</p> <h3 class="Typography_root__4bejd #13002d Typography_heading-sm__4bejd Typography_align-match-parent__4bejd" style="--TypographyColor:#13002d"><b>How do I prepare my venue for AV setup?</b></h3> <p class="Typography_root__4bejd #13002d Typography_body-lg__4bejd Typography_align-match-parent__4bejd" style="font-weight:400;line-height:2rem">To prepare the venue for AV setup, it is critical to evaluate the existing AV infrastructure thoroughly to assess compatibility (and supply any missing elements), ascertain power requirements for all devices, and ensure proper cable management to maintain both safety standards and visual appeal. You’ll also want to liaise with venue management and technicians to ensure that all aspects of AV equipment are set up correctly. </p> </div> <div class="ArticleContent_cta__w6Wlm"> <p class="Typography_root__4bejd #3a3247 Typography_heading-sm__4bejd CTASection_cta_title__R1HOn Typography_align-center__4bejd" style="--TypographyColor:#3a3247">Ready to host your event?</p> <div class="flex-center"> <a href="https://www-eventbrite-com.translate.goog/signin/signup/?referrer=/manage/events/create/&_x_tr_sl=auto&_x_tr_tl=en&_x_tr_hl=auto"><button type="button" class="Button_root__wk7tf Button_primary__wk7tf" aria-disabled="false">Get started</button></a> </div> </div> <div class="NextArticle_next_article__LNaJP"> <div class="NextArticle_header__3l3hT"> <span class="Typography_root__4bejd #585163 Typography_body-lg-bold__4bejd NextArticle_title__GWs3j Typography_align-match-parent__4bejd" style="--TypographyColor:#585163">Next Article</span><a 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crossorigin="">{"props":{"pageProps":{"articlePageData":{"sys":{"locale":"en-US","publishedAt":"2024-05-07T11:04:12.194Z","firstPublishedAt":"2024-05-07T11:04:12.194Z"},"title":"Event Audiovisual Equipment: Create an Engaging Sensory Experience","description":"From boosting audience engagement to elevating quality, investing in event audiovisual equipment is a great way to create an immersive sensory experience.","urlSlug":"event-audiovisual-equipment","breadcrumbTitle":null,"cta":{"ctaTitle":"Ready to host your event?","ctaText":"Get started","ctaUrl":"https://www.eventbrite.com/signin/signup/?referrer=/manage/events/create/"},"seoMetadata":{"metaTitle":"Event Audiovisual Equipment: Use These Tips | Eventbrite","metaDescription":"From boosting audience engagement to elevating quality, investing in event audiovisual equipment is a great way to create an immersive sensory 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Whether you’re hosting a ","nodeType":"text"},{"data":{"uri":"https://www.eventbrite.com/blog/virtual-events/"},"content":[{"data":{},"marks":[{"type":"underline"}],"value":"Zoom","nodeType":"text"}],"nodeType":"hyperlink"},{"data":{},"marks":[],"value":" Q\u0026A or a ","nodeType":"text"},{"data":{"uri":"https://www.eventbrite.com/blog/hybrid-events/"},"content":[{"data":{},"marks":[{"type":"underline"}],"value":"hybrid","nodeType":"text"}],"nodeType":"hyperlink"},{"data":{},"marks":[],"value":" conference, audiovisual (AV) technologies — such as speakers, microphones, and sound systems — play a key role in delighting your audience.","nodeType":"text"}],"nodeType":"paragraph"},{"data":{},"content":[{"data":{},"marks":[],"value":"From crisp sound to clear video, audiovisual equipment is all about creating an immersive experience by putting sensory details front and center. Discover our tips on using AV to amp up your next event and deliver an unforgettable experience. \n\n","nodeType":"text"},{"data":{},"marks":[{"type":"bold"}],"value":"Key takeaways","nodeType":"text"}],"nodeType":"paragraph"},{"data":{},"content":[{"data":{},"content":[{"data":{},"content":[{"data":{},"marks":[],"value":"High-quality audiovisual (AV) equipment is key to boosting audience engagement, enhancing quality, and creating immersive and memorable experiences for your attendees ","nodeType":"text"}],"nodeType":"paragraph"}],"nodeType":"list-item"},{"data":{},"content":[{"data":{},"content":[{"data":{},"marks":[],"value":"Key AV equipment includes microphones, speakers, sound systems, projectors, monitors and lighting fixtures, and must be chosen carefully to align with your event goals and its purpose ","nodeType":"text"}],"nodeType":"paragraph"}],"nodeType":"list-item"},{"data":{},"content":[{"data":{},"content":[{"data":{},"marks":[],"value":"During the AV setup process, careful preparation and collaboration with AV professionals is essential — from assessing your event needs to testing equipment thoroughly ","nodeType":"text"}],"nodeType":"paragraph"}],"nodeType":"list-item"}],"nodeType":"unordered-list"},{"data":{},"content":[{"data":{},"marks":[{"type":"bold"}],"value":"The importance of audiovisual equipment in event planning","nodeType":"text"}],"nodeType":"heading-2"},{"data":{},"content":[{"data":{},"marks":[],"value":"Picture being at the cinema: the audio is crystal clear and the video quality is razor sharp. There are no distractions: no glitchy internet connection to interrupt the film, no phones buzzing, no muffled audio. You can focus on the story easily and become absorbed in the world in front of you.","nodeType":"text"}],"nodeType":"paragraph"},{"data":{},"content":[{"data":{},"marks":[],"value":"This is what a great event should feel like too. AV equipment has one goal: it should enhance — and not detract from — this experience. With its power to engage your audience, enhance presentations, and create memorable experiences, AV equipment should be an important part of your ","nodeType":"text"},{"data":{"uri":"https://www.eventbrite.com/resources/event-planning/"},"content":[{"data":{},"marks":[{"type":"underline"}],"value":"event planning","nodeType":"text"}],"nodeType":"hyperlink"},{"data":{},"marks":[],"value":". ","nodeType":"text"}],"nodeType":"paragraph"},{"data":{},"content":[{"data":{},"marks":[{"type":"bold"}],"value":"Boosting audience engagement","nodeType":"text"}],"nodeType":"heading-3"},{"data":{},"content":[{"data":{},"marks":[],"value":"Did you know that, according to ","nodeType":"text"},{"data":{"uri":"https://www.sweap.io/en/blog/event-planning-statistics"},"content":[{"data":{},"marks":[{"type":"underline"}],"value":"one study of event organizers","nodeType":"text"}],"nodeType":"hyperlink"},{"data":{},"marks":[],"value":", the biggest annoyance at virtual events is a bad connection, closely followed by faulty microphones and poor-quality cameras? It’s easy to see why: these glitches take the audience out of the experience and disrupt engagement. ","nodeType":"text"}],"nodeType":"paragraph"},{"data":{},"content":[{"data":{},"marks":[],"value":"Crystal-clear audio and high-res video, however, mean it’s easier for attendees to immerse themselves in the moment. High-quality AV equipment is a key way to promote engagement at your event — whether that’s increasing interaction during Q\u0026As or maintaining attention during a ","nodeType":"text"},{"data":{"uri":"https://www.eventbrite.com/blog/livestream-basics-virtual-events/"},"content":[{"data":{},"marks":[{"type":"underline"}],"value":"livestream","nodeType":"text"}],"nodeType":"hyperlink"},{"data":{},"marks":[],"value":". ","nodeType":"text"}],"nodeType":"paragraph"},{"data":{},"content":[{"data":{},"marks":[{"type":"bold"}],"value":"Enhancing presentations","nodeType":"text"}],"nodeType":"heading-3"},{"data":{},"content":[{"data":{},"marks":[],"value":"Delivering a great presentation relies on capturing the attention of the audience. According to one study on the science of effective presentations, audiences are ","nodeType":"text"},{"data":{"uri":"https://www.wilmu.edu/edtech/documents/the-science-of-effective-presenations---prezi-vs-powerpoint.pdf"},"content":[{"data":{},"marks":[{"type":"underline"}],"value":"two times more likely","nodeType":"text"}],"nodeType":"hyperlink"},{"data":{},"marks":[],"value":" to remember interactive content than static content — and this is where high-quality AV equipment can step in. ","nodeType":"text"}],"nodeType":"paragraph"},{"data":{},"content":[{"data":{},"marks":[],"value":"Premium visual aids, such as videos, animations, and slideshows, can help to keep attendees engaged, while confidence monitors can be placed strategically for presenters to see their slides without turning away from the audience, ensuring smooth delivery. In a large crowd — such as a ","nodeType":"text"},{"data":{"uri":"https://www.eventbrite.com/blog/conference-planning-checklist/"},"content":[{"data":{},"marks":[{"type":"underline"}],"value":"conference","nodeType":"text"}],"nodeType":"hyperlink"},{"data":{},"marks":[],"value":" — quality microphones and speakers ensure all guests can hear the presentation well. ","nodeType":"text"}],"nodeType":"paragraph"},{"data":{},"content":[{"data":{},"marks":[{"type":"bold"}],"value":"Creating unforgettable experiences","nodeType":"text"}],"nodeType":"heading-3"},{"data":{},"content":[{"data":{},"marks":[],"value":"The recipe for an immersive event experience relies on several AV ingredients: powerful audio, compelling video, and other technologies such as virtual reality and augmented reality. 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","nodeType":"text"}],"nodeType":"paragraph"},{"data":{},"content":[{"data":{},"marks":[],"value":"For instance, a mid-size book launch is likely to need three microphones (one for the author, one for the interviewer, and another for audience questions), while a ","nodeType":"text"},{"data":{"uri":"https://www.eventbrite.com/l/music/"},"content":[{"data":{},"marks":[{"type":"underline"}],"value":"music","nodeType":"text"}],"nodeType":"hyperlink"},{"data":{},"marks":[],"value":" festival is likely to require a higher number of microphones, speakers, mixing desks, and lighting equipment. ","nodeType":"text"}],"nodeType":"paragraph"},{"data":{},"content":[{"data":{},"marks":[],"value":"Most important, however, is that your AV equipment enhances the attendee experience and helps the event run smoothly. 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Pay attention to the following:","nodeType":"text"}],"nodeType":"paragraph"},{"data":{},"content":[{"data":{},"content":[{"data":{},"content":[{"data":{},"marks":[{"type":"bold"}],"value":"Cables: ","nodeType":"text"},{"data":{},"marks":[],"value":"Make sure cables are neatly organized and kept out of sight where possible using tape or cable covers in walkways — especially in areas of high traffic to avoid creating a trip hazard. You can also use overhead rigging to elevate cables where appropriate. ","nodeType":"text"}],"nodeType":"paragraph"}],"nodeType":"list-item"},{"data":{},"content":[{"data":{},"content":[{"data":{},"marks":[{"type":"bold"}],"value":"Equipment: ","nodeType":"text"},{"data":{},"marks":[],"value":"Make sure all heavy equipment is secured in place. You may also want to ensure that certain pieces, such as mixing desks, are attended by technicians at all times. 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","nodeType":"text"}],"nodeType":"paragraph"},{"data":{},"content":[{"data":{},"marks":[{"type":"bold"}],"value":"What is the essential AV equipment for events?","nodeType":"text"}],"nodeType":"heading-3"},{"data":{},"content":[{"data":{},"marks":[],"value":"Your AV equipment needs will vary depending on the size and scale of your event. However, the most common AV equipment tends to be a mix of microphones, speakers, lighting systems, and visual elements such as projectors and screens. ","nodeType":"text"}],"nodeType":"paragraph"},{"data":{},"content":[{"data":{},"marks":[{"type":"bold"}],"value":"What are some tips for selecting and using AV equipment?","nodeType":"text"}],"nodeType":"heading-3"},{"data":{},"content":[{"data":{},"marks":[],"value":"When selecting and using AV equipment, it’s important to assess your event’s needs, test and troubleshoot the equipment beforehand, and seek expert recommendations from AV professionals. These three steps can help ensure a successful AV setup.","nodeType":"text"}],"nodeType":"paragraph"},{"data":{},"content":[{"data":{},"marks":[{"type":"bold"}],"value":"How do I prepare my venue for AV setup?","nodeType":"text"}],"nodeType":"heading-3"},{"data":{},"content":[{"data":{},"marks":[],"value":"To prepare the venue for AV setup, it is critical to evaluate the existing AV infrastructure thoroughly to assess compatibility (and supply any missing elements), ascertain power requirements for all devices, and ensure proper cable management to maintain both safety standards and visual appeal. You’ll also want to liaise with venue management and technicians to ensure that all aspects of AV equipment are set up correctly. ","nodeType":"text"}],"nodeType":"paragraph"}],"nodeType":"document"},"links":{"entries":{"block":[]}}},"featuredImage":{"url":"https://images.ctfassets.net/amthc3ehe3kk/1hSAxS1w4VE7bd4vv8fkhn/17fb5f904dcb72facb3ded496329e5bc/Audiovisual_equipment.png"},"ctaBtnText":"Get started","ctaTitle":"Ready to host your event?","ctaUrl":"https://www.eventbrite.com/signin/signup/?referrer=/manage/events/create/","richTextContent":{"json":{"data":{},"content":[{"data":{},"content":[{"data":{},"marks":[],"value":"Lights, camera, action. 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Discover our tips on using AV to amp up your next event and deliver an unforgettable experience. \n\n","nodeType":"text"},{"data":{},"marks":[{"type":"bold"}],"value":"Key takeaways","nodeType":"text"}],"nodeType":"paragraph"},{"data":{},"content":[{"data":{},"content":[{"data":{},"content":[{"data":{},"marks":[],"value":"High-quality audiovisual (AV) equipment is key to boosting audience engagement, enhancing quality, and creating immersive and memorable experiences for your attendees ","nodeType":"text"}],"nodeType":"paragraph"}],"nodeType":"list-item"},{"data":{},"content":[{"data":{},"content":[{"data":{},"marks":[],"value":"Key AV equipment includes microphones, speakers, sound systems, projectors, monitors and lighting fixtures, and must be chosen carefully to align with your event goals and its purpose ","nodeType":"text"}],"nodeType":"paragraph"}],"nodeType":"list-item"},{"data":{},"content":[{"data":{},"content":[{"data":{},"marks":[],"value":"During the AV setup process, careful preparation and collaboration with AV professionals is essential — from assessing your event needs to testing equipment thoroughly ","nodeType":"text"}],"nodeType":"paragraph"}],"nodeType":"list-item"}],"nodeType":"unordered-list"},{"data":{},"content":[{"data":{},"marks":[{"type":"bold"}],"value":"The importance of audiovisual equipment in event planning","nodeType":"text"}],"nodeType":"heading-2"},{"data":{},"content":[{"data":{},"marks":[],"value":"Picture being at the cinema: the audio is crystal clear and the video quality is razor sharp. There are no distractions: no glitchy internet connection to interrupt the film, no phones buzzing, no muffled audio. You can focus on the story easily and become absorbed in the world in front of you.","nodeType":"text"}],"nodeType":"paragraph"},{"data":{},"content":[{"data":{},"marks":[],"value":"This is what a great event should feel like too. AV equipment has one goal: it should enhance — and not detract from — this experience. With its power to engage your audience, enhance presentations, and create memorable experiences, AV equipment should be an important part of your ","nodeType":"text"},{"data":{"uri":"https://www.eventbrite.com/resources/event-planning/"},"content":[{"data":{},"marks":[{"type":"underline"}],"value":"event planning","nodeType":"text"}],"nodeType":"hyperlink"},{"data":{},"marks":[],"value":". ","nodeType":"text"}],"nodeType":"paragraph"},{"data":{},"content":[{"data":{},"marks":[{"type":"bold"}],"value":"Boosting audience engagement","nodeType":"text"}],"nodeType":"heading-3"},{"data":{},"content":[{"data":{},"marks":[],"value":"Did you know that, according to ","nodeType":"text"},{"data":{"uri":"https://www.sweap.io/en/blog/event-planning-statistics"},"content":[{"data":{},"marks":[{"type":"underline"}],"value":"one study of event organizers","nodeType":"text"}],"nodeType":"hyperlink"},{"data":{},"marks":[],"value":", the biggest annoyance at virtual events is a bad connection, closely followed by faulty microphones and poor-quality cameras? It’s easy to see why: these glitches take the audience out of the experience and disrupt engagement. ","nodeType":"text"}],"nodeType":"paragraph"},{"data":{},"content":[{"data":{},"marks":[],"value":"Crystal-clear audio and high-res video, however, mean it’s easier for attendees to immerse themselves in the moment. High-quality AV equipment is a key way to promote engagement at your event — whether that’s increasing interaction during Q\u0026As or maintaining attention during a ","nodeType":"text"},{"data":{"uri":"https://www.eventbrite.com/blog/livestream-basics-virtual-events/"},"content":[{"data":{},"marks":[{"type":"underline"}],"value":"livestream","nodeType":"text"}],"nodeType":"hyperlink"},{"data":{},"marks":[],"value":". ","nodeType":"text"}],"nodeType":"paragraph"},{"data":{},"content":[{"data":{},"marks":[{"type":"bold"}],"value":"Enhancing presentations","nodeType":"text"}],"nodeType":"heading-3"},{"data":{},"content":[{"data":{},"marks":[],"value":"Delivering a great presentation relies on capturing the attention of the audience. According to one study on the science of effective presentations, audiences are ","nodeType":"text"},{"data":{"uri":"https://www.wilmu.edu/edtech/documents/the-science-of-effective-presenations---prezi-vs-powerpoint.pdf"},"content":[{"data":{},"marks":[{"type":"underline"}],"value":"two times more likely","nodeType":"text"}],"nodeType":"hyperlink"},{"data":{},"marks":[],"value":" to remember interactive content than static content — and this is where high-quality AV equipment can step in. ","nodeType":"text"}],"nodeType":"paragraph"},{"data":{},"content":[{"data":{},"marks":[],"value":"Premium visual aids, such as videos, animations, and slideshows, can help to keep attendees engaged, while confidence monitors can be placed strategically for presenters to see their slides without turning away from the audience, ensuring smooth delivery. In a large crowd — such as a ","nodeType":"text"},{"data":{"uri":"https://www.eventbrite.com/blog/conference-planning-checklist/"},"content":[{"data":{},"marks":[{"type":"underline"}],"value":"conference","nodeType":"text"}],"nodeType":"hyperlink"},{"data":{},"marks":[],"value":" — quality microphones and speakers ensure all guests can hear the presentation well. ","nodeType":"text"}],"nodeType":"paragraph"},{"data":{},"content":[{"data":{},"marks":[{"type":"bold"}],"value":"Creating unforgettable experiences","nodeType":"text"}],"nodeType":"heading-3"},{"data":{},"content":[{"data":{},"marks":[],"value":"The recipe for an immersive event experience relies on several AV ingredients: powerful audio, compelling video, and other technologies such as virtual reality and augmented reality. These elements can work together to transport attendees into the world of the event.","nodeType":"text"}],"nodeType":"paragraph"},{"data":{},"content":[{"data":{},"marks":[],"value":"You can couple audio and visual equipment with other sensory elements to delight your attendees: think interactive features like touchscreens, delicious refreshments, or atmospheric lighting to set the mood. Comprehensive AV setups, when combined with the right design details and ","nodeType":"text"},{"data":{"uri":"https://www.eventbrite.com/resources/event-marketing/branding/"},"content":[{"data":{},"marks":[{"type":"underline"}],"value":"event branding","nodeType":"text"}],"nodeType":"hyperlink"},{"data":{},"marks":[],"value":", can help to orchestrate an unforgettable experience for your guests.","nodeType":"text"}],"nodeType":"paragraph"},{"data":{},"content":[{"data":{},"marks":[{"type":"bold"}],"value":"Essential audiovisual equipment checklist","nodeType":"text"}],"nodeType":"heading-2"},{"data":{},"content":[{"data":{},"marks":[],"value":"The type of audiovisual equipment you need will vary depending on your event — its size, scale, and purpose. ","nodeType":"text"}],"nodeType":"paragraph"},{"data":{},"content":[{"data":{},"marks":[],"value":"For instance, a mid-size book launch is likely to need three microphones (one for the author, one for the interviewer, and another for audience questions), while a ","nodeType":"text"},{"data":{"uri":"https://www.eventbrite.com/l/music/"},"content":[{"data":{},"marks":[{"type":"underline"}],"value":"music","nodeType":"text"}],"nodeType":"hyperlink"},{"data":{},"marks":[],"value":" festival is likely to require a higher number of microphones, speakers, mixing desks, and lighting equipment. ","nodeType":"text"}],"nodeType":"paragraph"},{"data":{},"content":[{"data":{},"marks":[],"value":"Most important, however, is that your AV equipment enhances the attendee experience and helps the event run smoothly. Make sure to consider the following when deciding on your equipment:","nodeType":"text"}],"nodeType":"paragraph"},{"data":{},"content":[{"data":{},"content":[{"data":{},"content":[{"data":{},"marks":[{"type":"bold"}],"value":"Ease of use:","nodeType":"text"},{"data":{},"marks":[],"value":" Is the equipment easy for staff to use, or will you need to hire additional AV support?","nodeType":"text"}],"nodeType":"paragraph"}],"nodeType":"list-item"},{"data":{},"content":[{"data":{},"content":[{"data":{},"marks":[{"type":"bold"}],"value":"Frequency of use:","nodeType":"text"},{"data":{},"marks":[],"value":" Will you need this equipment for all events, or just one? This may factor into your decision to rent or purchase equipment. ","nodeType":"text"}],"nodeType":"paragraph"}],"nodeType":"list-item"},{"data":{},"content":[{"data":{},"content":[{"data":{},"marks":[{"type":"bold"}],"value":"Scalability:","nodeType":"text"},{"data":{},"marks":[],"value":" Is the equipment easy to use on a larger scale? This may be important if you’re considering scaling your events in the future.","nodeType":"text"}],"nodeType":"paragraph"}],"nodeType":"list-item"}],"nodeType":"unordered-list"},{"data":{},"content":[{"data":{},"marks":[{"type":"bold"}],"value":"Audio equipment","nodeType":"text"}],"nodeType":"heading-3"},{"data":{},"content":[{"data":{},"marks":[],"value":"First up: audio. Audio equipment — such as sound systems and microphones — is fundamental for delivering clear, crisp audio and ensuring an immersive experience for event attendees. It may especially be worth investing in audio equipment if sound is an integral part of your event: such as the ","nodeType":"text"},{"data":{"uri":"https://www.eventbrite.com/blog/stream-live-concert-equipment-software/"},"content":[{"data":{},"marks":[{"type":"underline"}],"value":"streaming of a live concert","nodeType":"text"}],"nodeType":"hyperlink"},{"data":{},"marks":[],"value":", or an event with a large audience. ","nodeType":"text"}],"nodeType":"paragraph"},{"data":{},"content":[{"data":{},"marks":[],"value":"You might want to consider the following audio equipment:","nodeType":"text"}],"nodeType":"paragraph"},{"data":{},"content":[{"data":{},"marks":[],"value":"Microphones","nodeType":"text"}],"nodeType":"heading-4"},{"data":{},"content":[{"data":{},"marks":[],"value":"Microphones capture sound at your event. Opt for wired or wireless microphones, or lapel microphones for your speakers, performers, and talent. Wired microphones are a good option for static performances — such as lectures at a conference — while wireless or lapel designs are best for more dynamic performances, allowing speakers to move around the stage.","nodeType":"text"}],"nodeType":"paragraph"},{"data":{},"content":[{"data":{},"marks":[],"value":"Speakers and amplifiers","nodeType":"text"}],"nodeType":"heading-4"},{"data":{},"content":[{"data":{},"marks":[],"value":"Speakers deliver sound at your event, while amplifiers boost it. You might choose to use powered speakers with built-in amplifiers, or those without — your choice will depend on the size of your audience and your venue (in other words, how far you need the sound to travel). If you’re working with an AV company, make sure to ask them which speakers and amplifiers are best for your event. ","nodeType":"text"}],"nodeType":"paragraph"},{"data":{},"content":[{"data":{},"marks":[],"value":"Mixers","nodeType":"text"}],"nodeType":"heading-4"},{"data":{},"content":[{"data":{},"marks":[],"value":"Mixers allow you to control, adjust, and enhance sound at your event. These are particularly useful for events with multiple sound sources — for instance, multiple microphones or instruments for live music. ","nodeType":"text"}],"nodeType":"paragraph"},{"data":{},"content":[{"data":{},"marks":[],"value":"For a large event or an event with complex sound requirements, you may want to consider audio equipment with premium signal processing capabilities. Signal processors enhance audio signal quality by removing noise and applying effects, while audio mixers and various sound system configurations (such as mono, stereo, or surround) can achieve the desired sound output for the event.","nodeType":"text"}],"nodeType":"paragraph"},{"data":{},"content":[{"data":{},"marks":[{"type":"bold"}],"value":"Visual equipment","nodeType":"text"}],"nodeType":"heading-3"},{"data":{},"content":[{"data":{},"marks":[],"value":"Next: the visuals. Similarly to audio equipment, it may be worth spending more on your visual equipment if it plays a key role in your event — such as a ","nodeType":"text"},{"data":{"uri":"https://www.eventbrite.com/l/film-events/"},"content":[{"data":{},"marks":[{"type":"underline"}],"value":"film festival","nodeType":"text"}],"nodeType":"hyperlink"},{"data":{},"marks":[],"value":" or a livestreamed ","nodeType":"text"},{"data":{"uri":"https://www.eventbrite.co.uk/l/create-esports-tournament/"},"content":[{"data":{},"marks":[{"type":"underline"}],"value":"eSports tournament","nodeType":"text"}],"nodeType":"hyperlink"},{"data":{},"marks":[],"value":". Consider the following visual equipment:","nodeType":"text"}],"nodeType":"paragraph"},{"data":{},"content":[{"data":{},"marks":[],"value":"Projectors and panels","nodeType":"text"}],"nodeType":"heading-4"},{"data":{},"content":[{"data":{},"marks":[],"value":"Projectors and wall panels can be a good option to display video on a large scale at your event. 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Make sure to discuss with your AV equipment company as to which cameras will best suit your needs. ","nodeType":"text"}],"nodeType":"paragraph"},{"data":{},"content":[{"data":{},"marks":[],"value":"Video streaming ","nodeType":"text"}],"nodeType":"heading-4"},{"data":{},"content":[{"data":{},"marks":[],"value":"If you’re planning to stream pre-recorded video footage or other visuals at your event, you’ll likely need a laptop, computer, or other device to stream from (plus relevant cables, such as HDMI) in addition to a projector. ","nodeType":"text"}],"nodeType":"paragraph"},{"data":{},"content":[{"data":{},"marks":[{"type":"bold"}],"value":"Lighting and stage setup","nodeType":"text"}],"nodeType":"heading-3"},{"data":{},"content":[{"data":{},"marks":[],"value":"Finally, lighting and stage design are important aspects of event design. Lighting (like programmable LEDs or strobe lighting) plays an essential role in creating the atmosphere and mood of the event. Develop a robust lighting plan to decide on the style—such as static lights or dynamic lighting—and aesthetic.","nodeType":"text"}],"nodeType":"paragraph"},{"data":{},"content":[{"data":{},"marks":[],"value":"If your event involves a stage, make sure to consider its setup: including stage lighting, layout, positioning of AV equipment (such as speakers and microphones), and furnishings (such as tables and seating for panels and talks). You’ll also want to consider screens and backdrops, such as holding slides and videos to add visual interest to the stage setup. ","nodeType":"text"}],"nodeType":"paragraph"},{"data":{},"content":[{"data":{},"marks":[{"type":"bold"}],"value":"Tips for selecting and using AV equipment","nodeType":"text"}],"nodeType":"heading-2"},{"data":{},"content":[{"data":{},"marks":[],"value":"How can you decide which AV equipment is right for your event? 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